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Parks Comm PKT 04-01-1999 • CITY OF FEDERAL WAY PARKS AND RECREATION COMMISSION Thursday, April 1, 1999 City Hall 6:00 n.m. Mt. Baker Conference Room WORK PLAN 1. Celebration Park 2. Comprehensive Plan 3. Neighborhood Parks 4. Skate Park 5. Park Impact Fees 6. Community Center 7. Communication Plan 8. Off -Leash Park 9. Wedgewood Park 10. French Lake Park 11. Canoe Club AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 5 minutes 3. APPROVAL OF FEBRUARY MINUTES 4. REPORTS - CELEBRATION PARK A. Web Page Update Kaplan Information 5 minutes B. Construction Report Wilbrecht Information 5 minutes • C. Park Dedication Reid Information 5 minutes D. Donor Recognition Reid Information 5 minutes E. Souvenir Program Duclos Information 5 minutes F. Public Art Kellogg Information 5 minutes 5. COMMISSION BUSINESS A. Capital Facilities Plan Schroder /Wang Information 15 minutes B. Public Meeting, Canoe Club Wilbrecht Information 5 minutes C. Comprehensive Plan Bollen Information 5 minutes D. Skate Park Wilbrecht Information 5 minutes E. Police Park Activity Report Wilbrecht Information 5 minutes F. Commission Size Reid Information 5 minutes 6. COMMISSION COMMENTS 7. ADJOURNMENT NEXT MEETING IS MAY 6, 1999 AT 6:00 P.M. II/ • CITY OF FEDERAL WAY PARKS AND RECREATION COMMISSION Thursday, February 4, 1999 City Hall 6:00 p.m. Mt. Baker Conference Room WORK PLAN 1. Celebration Park 2. Skate Park 3. Wedgewood Park 4. Comprehensive Plan MINUTES Present: Jim Baker, Marion Bartholomew, Jerry Bollen, Vice Chair, Laird Chambers, Dini Duclos, Karl Grosch, Dave Kaplan, Bob Kellogg, Dean McColgan, Barbara Reid, Chair. Staff: David Wilbrecht, Deputy Parks Director and Peg Buck, Administrative Assistant. Excused absence: Bob Roach. Chair Reid called the meeting to order at 6:02 p.m. * PUBLIC FORUM . None * MINUTES Minutes were approved as written. • * REPORTS - CELEBRATION PARK • A. WEB PAGE UPDATE Kaplan distributed an information sheet on the Urban Parks Institute October, 1998 Forum. He suggested formatting of a Web Page Committee work with Jenny Schroder, Parks Director, on the Celebration Park Web Page and to monitor information provided by the Urban Parks Institute. Reid said Kurt Reuter, Recreation Manager at Klahanee Center, has a file of pictures relating to parks activities that could be used for the Celebration Park Web Page. Bartholomew volunteered to review the file and choose appropriate photos for consideration. B. CONSTRUCTION REPORT Wilbrecht said Celebration Park is at the end of construction with a couple minor corrections to be done. Duclos asked if the park was draining properly and Wilbrecht responded yes. He then explained the overflow structure. Reid asked about the entrance signs and Wilbrecht said they will be ordered soon. Kaplan asked about the benches and suggested working with the downtown committee to coordinate a similar look. Wilbrecht said there was at least a four week window on ordering and receiving them. Reid talked on the use of recycled material benches. The Parks and Recreation Commission have a preferred bench they have chosen for their purchase. Bartholomew made a motion that the commission purchase the two seat bench with checkerboard center. Kaplan seconded. Motion passed. Kaplan passed out an update on the monies for Celebration Park. Discussion followed on placing benches on the BPA Trail per public request. Vandalism and graffiti on the benches was discussed but it was decided to revisit this issue at the next meeting. C. PARK DEDICATION The Celebration Park dedication committee has not yet met. They felt the need to wait until a budget had been set for the ceremony. Wilbrecht will meet with Jack Dovey, Council member, Jenny Schroder, PRCS Director and Barbara Reid, Commission chair tomorrow to set a dedication date and discuss activities. Kaplan made a motion to recommend to Council members that the dedication ceremony be held mid -to -late May with Bollen seconding. Motion passed. Discussion followed on whether to hold it mid week or the weekend. Reid suggested the Dedication Committee meet and make recommendations to the Parks and Recreation Committee and the City • Council on specific date and events. Parks and Recreation Commission Meeting • Page 2 D. RECOGNITION Reid said that April, 1999 is the month major donors will be recognized at a Chamber of Commerce luncheon. Bollen asked for a definition of "major" donor with Reid's response as $500.00 and above for the dedication ceremony. The Chamber luncheon will focus on donors of $1500.00 and above only. Discussion on plaques followed. E. PUBLIC ART Kellogg said he had talked with the Arts Commission and they have not set a specific date to discuss art for Celebration Park. Their time frame was the first quarter of 1999. Wilbrecht said his understanding was that the Commission would be working with a consultant on concepts and then would be calling on artists with a vision statement. The Parks and Recreation Commissioners discussed the importance of their input to the Arts Commission for the art selection. Kellogg will meet with Donna Welch, Arts Commission Chair, on the process to be used in selecting art. A subcommittee was set up to meet and make recommendations to the Arts Commission. Subcommittee Members: Kaplan and McColgan with Kellogg as lead. McColgan reported on the International District area/pocket park. He attended a meeting and there was very poor attendance from the area businesses for input. * COMMISSION BUSINESS A. SKATE PARK Wilbrecht and Kaplan will be taking the finalized architectural drawings of the Skate Park to the Youth Commission on February 25, 1999. Wilbrecht posted the drawings and discussion followed with commissioners. Duclos asked about funding and Wilbrecht said it would cost between $200,00.00 - $250,000.00. Reid said she would like to be on record that she does not feel the Youth Commission should be asked to donate or raise $50,000.00 towards Skate Park. Discussion amongst the commissioners on this issue ended in a consensus that the money request would be unrealistic. B. COMPREHENSIVE PLAN Bollen reported that the Comprehensive Plan Subcommittee reviewed six or seven comprehensive plans from other cities /agencies. The consensus was the Baltimore Plan was the best model to fit the needs (concise, clear vision and readable, etc). IAC requirement deadline is the end of 2000 but the City would like a deadline of September 30, 1999. Schroder had previously notified Bollen that the city wants an outline only by the September date and a draft done by year end. The next subcommittee meeting will be held Monday, February 22, 1999 at 6:30 p.m. in the Mt. St. Helens conference room. The best day of the week to hold meetings to accommodate commissioners attendance was Mondays. Bollen will do a tentative schedule of future meetings and will discuss February 22nd. Bartholomew asked to be included in the next meeting. Chambers suggested the agenda and meeting schedule go out to all commissioners. Reid commended and thanked her fellow commissioners on work well done. C. WORK PLAN/MARCH 4, 1999 STUDY SESSION The next Parks and Recreation Commission meeting will be held at Dumas Bay Centre and will be a study session with Dr. Michael Pendleton as facilitator. Reid asked each commissioner to sign up for a half hour telephone interview prior to the March 4 meeting. Duclos felt parameters should be set by Council prior to the Parks and Recreation Commission retreat. Commissioners voiced concern on the use of a facilitator, what was the real agenda and was a study session really needed at this time. Reid talked about the number of persons on the Parks and Recreation Commission. In the past, it was requested that the commission consist of eleven members with two alternates. This was not approved. Also, a three term limit was put into effect. Reid would like to see the commission request either eleven members with two alternates or eleven members and no alternates. Bollen made a motion to recommend to Council that the Parks and Recreation Commission consist of eleven full members and one alternate, with Bartholomew seconding. Motion passed. Wilbrecht suggested it be put in as a staff recommendation. The three term limit was addressed. Bollen said this • was the only commission in the city with term limits. Bartholomew made a motion that the term limit clause be removed with Duclos seconding. Discussion continued until McColgan moved to table the issue to the next meeting • Parks and Recreation Commission Page 3 with Baker seconding. Motion passed. Reid distributed a document on the Work Plan she passed out to the Parks, Recreation and Human Services Council committee meeting on January 11, 1999. To date she has had no response from the committee. * COMMISSION COMMENTS Kaplan passed out newspaper clippings pertaining to city business and activities. Bartholomew reported old furniture being dumped at Adelaide Park & 1 6th Avenue that needs cleaned up. Would like a Parks and Recreation Commission clean -up day again at Panther Lake. It will be scheduled in the spring when it gets warmer. Chambers requested a copy of resume/biography of facilitator Dr. Pendleton. Suggested no commission business at March 4th study session and every effort should be made to have Council Commission members (Dovey, Burbidge and Kochmar) present at retreat also. Feels canoe club issue needs to be revisited for support. Wilbrecht said canoe issue is being dealt with and a public meeting will be set in the future. Duclos would like to see Council Committee at retreat March 4th and if not present, then give some direction to Parks and Recreation Commission. Kellogg voiced a concern about dogs running at large in French Lake Park. Reid said it is a King County Animal Control issue. Kellogg requested Wilbrecht go to Law Department on this issue. Baker asked for information on the Adelaide Open Space from Schroder. Where is Red, White and Blues Festival this year? Can we minimize impact on fields at Celebration Park? Continued problems at Adelaide Park. • Reid shared the invitation with all commissioners to the 7th Annual Breakfast for Kids on February 1 8th at 7:30 a.m. at Emerald Downs. Reid also has been researching the AmeriCorps for work in the parks system. * ADJOURNMENT Motion to adjourn at 9 p.m. by Grosch, with Bollen seconding. Motion passed. • • • CITY OF FEDERAL WAY PARKS AND RECREATION COMMISSION WORK STUDY RETREAT Thursday, March 4, 1999 Dumas Bay Centre 5:30 P.M. Banquet Room #1 Present: Jim Baker, Marion Bartholomew, Jerry Bollen, Vice Chair, Laird Chambers, Dini Duclos, Dave Kaplan, Bob Kellogg, Dean McColgan, Barbara Reid, Chair, Bob Roach. Staff: Jenny Schroder, Parks Director, Dave Wilbrecht, Deputy Parks Director and Peg Buck, Administrative Assistant. Council member Linda Kochmar was present. Excused Absence: Karl Grosch. Public: Lynda Jenkins. WORK STUDY RETREAT MINUTES Dr. Michael Pendleton introduced himself and discussed the ground rules for the retreat: 1. He will manage the discussion to prevent redundancy and, 2. Everyone needs to participate. A. HOW IS THE COMMISSION WORKING? Staff Relations /Comments from Commissioners • Parks staff is very supportive of Parks and Recreation Commission. • • Commissioners especially praised Wilbrecht for his support. Council Relations /Comments from Commissioners • Commissioners are frustrated with the communication between themselves and the City Council. Some commissioners expressed that developing their work plan without knowing the Council's goals is a backward procedure. Staff responded that Council has developed city -wide goals. • Invitations to attend commission meetings have been extended to Council Committee members and they have not responded. Commissioners would like them to acknowledge their invitations. • Lack of feedback from Council. Commissioners wanted to know what they could do to better this process. Wilbrecht will meet with the Commission Chairperson after each meeting and work on action items to pass on to Council Committee in timely manner. Commission Structure /Commissioners & Staff Comments • Wilbrecht said the relationship between staff and the Parks and Recreation Commission is good. • Schroder said she has observed staff frustrated with the department's work load. Requests from commissioners for work not related to commission business needs to be communicated to Dave. Dave will prioritize requests along with the other citizen action reuests. • Parks and Recreation Commission Work Study Retreat Page 2 Commission Structure /Size • • An action item to be taken to the next Council Committee meeting is the size of the Current Commission. Commissioners were encouraged to attend this meeting to support the issue of increasing the commission size. Schroder has reviewed the history of this issue and reported there have been three amendments to the original ordinance. Commission Structure /Committees • The idea of subcommittees under the Parks and Recreation Commission was discussed as a means of accomplishing more projects. With several of the commissioners on subcommittees, it wasn't considered feasible to add additional committees. Discussion continued on having standardized committees but not ongoing once project completed. Commission Structure /Sharing Work • Some commissioners did not feel they got enough support from other departments at City Hall, i.e., graphics for flyers, Celebration Park fundraising, etc. • When city staff is overloaded, they need to relay that information to commissioners and prioritize - encourage open communication. • One commissioner suggested that protocol prior to contacting staff is to contact the Commission Chair. • Dr. Pendleton suggested tabling the work share issue until the Work Plan has been finalized then start discussion. Dr. Pendleton's recap: • • Commission Business: Reviewed the "mechanics" of how items discussed at commission level gets forwarded to Council for either action or direction. • It was agreed Wilbrecht and Commission Chair will caucus on "next step" after each of the Parks and Recreation Commission meetings to prepare items for Council Committee. • It was also acknowledged that there is a need to spend extra time with City Council on issues of importance before forwarding recommendations to Council. B. COMMISSION WORK PLAN Narrow and Prioritize The Parks and Recreation Commission had twelve items on the 1999 Work Plan to submit to the Council Committee. These twelve items were posted and commissioners went through a prioritization process, listing them by importance. Below is the listing by prioritization and number of votes: 1. Celebration Park @ 77 votes 7. Communication Plan @ 39 votes 2. Comprehensive Plan @ 70 votes 8. Off -Leash Park @ 38 votes 3. Neighborhood Parks @ 60 votes . 9. Wedgewood Park @ 32 votes 4. Skate Park @ 59 votes 10. French Lake Park @ 28 votes 5. Park Impact Fees @ 47 votes 11. Canoe Club @ 5 votes 6. Community Center /School District Bond @ 41 votes • Parks and Recreation Commission Work Study Retreat Page 3 Two items on the original list included updating parks maps and Alderbrook Park with the map • update going under communications plan. C. MISCELLANEOUS ISSUES City Web Site and Communication Plan These two items were put under the Work Plan. Other Commissioners talked about more equity to be shared among all members of the commission. They agreed that being a Parks and Recreation Commissioner means more than just attending monthly meetings. One suggestion was that inactive members be talked to about their lack of participation. Dr. Pendleton agreed that all members should do their share of work and participate in all aspects of the commission. Meeting adjourned at 8:30 p.m. NEXT MEETING APRIL 1, 1999 AT 6:00 P.M. IN MT. BAKER CONFERENCE ROOM • II/ Dedication Ceremony Schedule Saturday, May 22, 1999 • ' .1 10:45 am Assemble at soccer fields parking lot Tacoma Pipe Band Totem Counal Girl Smuts Catherine Murdock, 838 -1524 Kiwanis Flag Raisers Bob Kellogg 1050 am March up to the entrance area, off the main parking lot 11:00 am Girl Scouts raise flags (3) and lead Pledge of Allegiance 1105 am Emcee Laird Chambers welcomes everyone and introduces Council Member Jack Dovey, Chair, Parks, Recreation & Human Services Counal Committee Jack Dovey welcomes dignitaries and guests and introduces Mayor Ron Gintz Ron Gintz remarks and introduction of first City Council, which voted to purchase the park acreage. Ron also recognizes major donors. Ron leads invited dignitaries and major donors to gates and o(ens them. 1120 am Pipe band leads procession up the Weyerhaueser Plaza to the Kiwanis flag pole. • Kiwanis raise the flag 11:25 am National Anthem - sung by Diane Sweeney (838 - 8329), or Linda Ellingson (927 -2490) or chorus (Bob Kellogg) Accompanied by Federal Way High School Jazz Band (Larry Walsh, 945 -5460) 11:30 am Emcee ibtroduces Mr & Mrs Maybard Campbell - who will unveil nameplate on batting field - Emcee introduces Rotary Club which will unveil nameplate on batting field 11:40 am Emcee announces hotdog and soft drink special at concession stand Harmony Kings (Bob Kellogg) and FWHS Jazz Band perform 'Take Me Out To The Ball Game' Jazz Band plays some selection until 12:15 or until the crowd disperses • • CELEBRATION PARK DEDICATION COMMITTEE MARCH 16, 1999 AT 5:00 P.M. MT. RAINIER CONFERENCE ROOM Attendance: Dini Duclos, Bob Kellogg, Barbara Reid, Bobby Roach. Staff: John Hutton, Peg Buck. Reid distributed a tentative schedule of events for the Celebration Park dedication for review and comment. Hutton suggested contacting Holly Peterson in Recreation for banner and pendants that the committee might want to purchase for ceremony. She has several catalogs that have a good selection of products. Pictures of the park was discussed for the commemorative brochure. • Hutton reported that the final RFP came back from the legal department and should go out to vendors next week. Kellogg will contact a local choral group to see if they are available to perform at the dedication ceremony. He will report at the next meeting on his findings. Coach Roach will work with Hutton on a Championship Senior game either during a short break at the dedication or schedule for another night. Kellogg said he would like to see the Veterans of Foreign Wars do the raising of the flag and it was well received by the committee. NEXT MEETING TUESDAY, APRIL 13, 1999 AT 5:00 P.M. MT RAINIER CONFERENCE ROOM • CELEBRATION PARK DEDICATION COMMITTEE THE NEXT MEETING OF THE CELEBRATION PARK DEDICATION COMMITTEE WILL BE TUESDAY, • APRIL 13, 1999 AT 5:00 P.M. IN THE MT. RAINIER CONFERENCE ROOM (formerly the Finance conference room) • CITY OF • • (206) 001 3 -6 33530 1ST WAY SOUTH FEDERAL WAY, WA ) 66 -6210 March 17, 1999 H. David Kaplan, Bob Kellogg, Barbara Reid Parks Commission City of Federal Way City Clerk's Office 33530 1 Way South Federal Way, WA 98003 Fellow Commissioners, Thank you for the tour of Celebration Park. The area presents a variety of beautiful sites for Public Art and we appreciate your enthusiasm and dedication to this monumental project. We listened closely to your suggestions and will include them in our decision making. The scale of the park will demand that we choose wisely. To that end we would like to share with you the policies we have developed in order to aid us in making a wise choice. We have attached a copy of our latest draft of the City of Federal Way Arts Commission Visual Arts • Collection and Management Policies. Section 3 of the document describes the process which we will use to generate a list of suggested works for the Council. The budget will provide for a consultant's fee to hire an experienced facilitator and we will reserve ten to fifteen percent of the allocated funds in order to provide maintenance for the selected piece. The remainder will be used to purchase artwork(s). Thanks again for your help. We will continue to update you on the process.. Sincerely, ULAA-P S MAlrj- L Allan Smith Chair, Public Arts Committee • 1. y \�l CITY OF FEDERAL WAY ARTS COMMISSION • DRAFT VISUAL ARTS COLLECTION AND MANAGEMENT POLICIES November 24, 1998 1. Introduction A. Mission Statement of the Federal Way Arts Commission B. Purpose of the Visual Arts Collection and Management Policies C. Definitions 2. Gifts, Loans and Donations A. Donor Information B. Selection Criteria C. General Acceptance Guidelines D. Loans 3. Purchase or Commissioned Art Works A. Selection Methods B. Review Process C. General Panel Guidelines D. Artist's Information E. General Contract Guidelines 4. Deaccessioning A. General Guidelines for Deaccessioning works B. Artist First Right of Refusal • 1. Introduction and General Information A. Mission Statement: • The charge of the Federal Way Arts Commission is to develop a community where cultural heritage is valued and the arts are alive. B. Purpose and Intent of the Visual Arts Collection and Management: To establish policies and guidelines for the acquisition of visual art in public places for the City of Federal Way. The intents o the program is to provide art in public places that encourages diversity and public participation for the benefit and enjoyment of the citizens. C. Definitions: "Public Art ". All forms of originial creations of visual art, including, but limited: 1. Calligraphy and signage. 2. Crafts -in clay, glass, paper, fiber and textiles, wood, metal, plastics and other materials. 3. Earthworks and landscape. 4. Graphic arts- printmaking and drawing. 5. Mixed media -any combination of forms or media, including collage and assemblages. 6. Mosiacs -tile and brickwork. 7. Painting -all media, including portable and permanently affixed works, such as murals. 8. Photography. 9. Sculture -in the round, bas relief, high relief, mobile, fountain, kinetic, electronic, play equipment, etc., in any material or combination of materials. "Artist ". A practicioner in the visual arts generally reconginzed by critics and his or her peers as professional, who produces artwork as described above and exhibits in public forums such as art galleries, museums, etc. "Architect ". The person or firm (architect, landscape architect, interior designer, or other design professional) designing the project involving a City Art Project site. "Arts Commission ". The City of Federal Way Arts Commission. "City ". The City of Federal Way. "Staff'. Department of Parks, Recreation and Cultural Services Staff. • 2 2. Gifts, Loans and Donations • A. Donor Information: 1. The prospective donor will be asked to fill out a form outlining the following information: • General information such as address and phone • Description of art work, with attached slides or photos • Artist biography or resume (See Appendix II) • Location suggestions for the art work • Conditions applied to the gift • Installation and maintenance requirements • Projected life expectancy of the work • Documentation of authenticty (if applicable) • Statement of significance as a donation to the City B. Selection Criteria: 1. Staff will present information regarding the proposed gift or donation to the Public Art Committee of the Arts Commission for review. The Public Art Committee will recommend to the Arts Commission whether to accept, decline or appoint a special review committee. 2. The proposed gift, loan or donation shall be evaluated based on the • following criteria: • Availability of an appropriate site • Condition of the piece • Installation costs and requirements • Structural, building and safety considerations • Maintenance requirements • Donor conditions, if any 3. If a review panel is appointed, it shall include the following: • One artist or arts professional • One community member • An Arts Commission member who will serve as Chair • A City Staff member (non- voting) 4. The review panel will make a recommendation to the Arts Commission. The Arts Commission will make a final decision on the acceptance of gifts or donations under $5,000. For gifts and donations over $5,000, the Commission will make a recommendation to the City Council for final authorization. • 3 C. General Acceptance Guidelines: 1. Upon acceptance of a gift or donation, City staff will prepare a contract • outlining any terms or conditions of the donation or gift, installation requirements and any maintenance agreements. The City reserves the right to remove or sell any artwork, unless otherwise noted in the contract. 2. The department receiving the art work will be responsible for any light maintenance such as dusting. 3. If the gift or donation is a commission of new art work, the Arts Commission will implement the same process. D. Loans: 1. Loans of one year or more will be reviewed using the same guidelines as gifts and donations. 2. Loans of less than one year will be reviewed by the Public Art Committee and presented to the Arts Commission for a final authorization. 3. Selection Criteria for Purchases or Commissioned Art Works A. Selection Methods: 1. A prospectus will be developed for each project based on the location, scope of the project and funding. 2. Artist Selection Methods: • Direct Selection: The Public Art Committee recommends the purchase of a piece of art or the selection of a commissioned piece and the Arts Commission votes to purchase. Generally utilized for projects with a budget of under $5,000. • Open Competition: Any artist who meets the requirements outlined in the prospectus may submit an entry. • Limited Competition: Artists will be selected and invited to submit an entry. B. Review Process: 1. For Works under $5,000 the following process will be utilized: a. The Public Art Committee will recommend to the Arts Commission which method of selection to be used; direct, open or limited. • 4 b. If open or limited competition is the option chosen, a review panel will be selected. As a minimum, the panel will consist of the • following: • Arts Commissioner acting as Chair • A Community member • An artist or arts professional • City staff member (non- voting) c. The review panel will vote on submissions using a simple majority and make their recommendation to the Arts Commission. The Arts Commission will make the final decision. The panel and/or Arts Commission may choose not to select any proposals. 2. For Projects of $5,000 or more the following process will be used: a. The public art committee will recommend to the Commission which method of selection to be used; limited or open. b. A review panel will be chosen including as a minimum: • A City Council member • An Arts Commissioner who will serve as chair • Three community members associated with the neighborhood receiving the art work • Two Artists or Arts professionals • A City staff member (non- voting) C. General Panel Guidelines: 1. Members of the panel may receive an honorarium. 2. The review panel will consider the artist submission as it relates to the scope of the project and the intent of the artist's work. 3. The panel will vote on submissions with a simple majority rule. 4. The review panel may vote not to recommend any art work or submitted proposal. 5. Written minutes of the panel meetings will be submitted to the Arts Commission. 6. The Committee will select an artist's proposal and make their recommendation to the Arts Commission. • The list of submissions shall be presented in • ascending of order of priority to the Arts Commission. 5 • The Arts Commission will review the proposals and make a recommendation to City Council for final authorization. • • Artist's will be notified in writing of the public art project outcome. D. Artist's Information: 1. The Artist will submit any written information, sketches, slides or mock -ups as requested by the prospectus. 2. Enter into a contract with the City that transfers the title of the work and outlines any reproduction or commercial agreements. 3. The artist shall be responsible for all risk associated with the design, fabrication, site preparation, structural and safety requirements and installation of the work. 4. The Artist will provide the following information • Artist biography • Medium of the work • Title of work • Specific materials used in the construction of the piece • Methods of fabrication including diagrams, and any other sources used to fabricate any portion of the project • • Installation specifications including structural support and methods including any companies utilized • Maintenance requirements and frequency • Projected life expectancy of the work E. General Contract Guidelines: 1. After an artist has been selected, the City Staff will prepare a contract outlining the following: • Production schedule with review dates, including the assistance of professional consultants for structural safety, building codes or other issues. • Date of completion • Installment requirements • Maintenance methods and frequency • Payment schedule and amount • Transfer of the title 4. Deaccessioning A. General Guidelines for Deaccessioning Artworks • B. Artists First Right of Refusal 6 • Comprehensive Plan Committee Meeting (Parks and Recreation Commission) Wednesday, March 10, 1999 Present: Chair Jerry Bollen, David Kaplan, Jim Baker, Barbara Reid Staff Jenny Schroder, Jon Jainga 1. Timeframe for Completed Comp Plan • Outline changes in letter form from previous approved plan by December 31, 1999. • In January 2000, submit to Community Development in draft form. • Jon Jainga distributed schedule. • Schedule approved. 2. The approval process was outlined by Jenny. • Comp plan approved by Parks and Recreation Commission. • Goes to Council Committee • Then goes to Council, Planning Commission, etc. • 3. There is plenty of time to make revisions before final document. 4. Meetings: Staff needs time to do the work between meetings; i.e., hire consultant, prepare notebooks. It was decided to meet once a month, on the third Wednesday of each month at 6:00 p.m.: April 21, May 19, June 16, July 21 established. 5. Committee reviewed comp plan goals and objectives presented by Dave Kaplan. The committee made changes and a revised copy of the recommended goals and objectives is attached. 6. Assignment for next meeting: Review current objectives (see attached) of comp plan and be prepared to bring any additions or deletions to the April 21 meeting. 7. Next meeting: Wednesday, April 21, 6:00 p.m. at City Hall. • a:complanl.min 03/12/99 Parks Comprehensive Plan Goals & Objectives 11) March 10, 1999 Revisions GOAL #1: Protect and enhance parks, recreation sites and public green spaces OBJECTIVES: 1. Upgrade existing and develop new park sites to provide a variety of recreation activities serving a wide range of user groups. 2. Develop and maintain a high quality of improvements for parks and recreation sites. 3. Distribute park facilities throughout the city of Federal Way, so far as it is practical. GOAL #2: Operate the Parks, Recreation and Cultural Services Department in a fiscally responsible and creative manner. OBJECTIVES: 1. Continue as primary coordinating agency between the city and the state, county and school district for recreation services in Federal Way. • 2. Continue partnership with the school district to utilize district facilities for recreational purposes. 3. Provide adequate staff to meet recreation needs of residents. 4. Establish a maintenance management plan to the approved level of service. 5. Explore opportunities to coordinate maintenance operations with other agencies or with individual or groups of volunteers. 6. Continue to seek external funding for one -time or on -going parks and recreation programs and facilities. • 1 GOAL #3: Promote the philosophy that investing in the city's unique and diverse recreational opportunities and natural resources will realize outstanding • returns for the quality and prosperity of urban life. OBJECTIVES: 1. Maintain a high profile in the community to help promote the leisure services programs. 2. Continue public relations and publicity efforts to inform citizens of the recreational opportunities available. 3. Promote the economic impact of parks and recreation programs that contribute financial benefits to the community. GOAL #4: Provide well- designed, developed and maintained parks and recreation facilities that offer leisure opportunities for citizens of all ages and interests. OBJECTIVES: 1. Budget adequate funding for maintenance and staffing needs based on public usage of facilities. 2. Maintain park and recreation facilities to be safe, attractive, and positive amenities to the community. 3. Acquire and preserve land for park and recreational use, fund • development as appropriate. 4. Create a volunteer /sponsor program for one -time and on -going parks and recreation activities or projects. 5. Obtain citizen response to specific programs, facilities and policies as an integral part of the decision- making process. • a:complan.obj • 2 5' O° V P Ch .p - W N 0 r- - 0 v) to m 0 - 0 - d C 0 m Q m m * '' 0 0 a 0 0 0 0 CA 0 'O -, 0 n -h c C 3 Z ' '"" 0 v a p ° < • o -u F.I. ,� c M 0� 0 3 aT y ° o Zv m m 2 N m <mo m ' ° ° 0 m a 5 °- Q° T 3 D o .....0 Dc cnD a m 5 < < m 3 ° ° 00 - v 133 3 3 »o o 3 N m o< o == 3wv)a *s H I . Il M Cr z d Q M • CO CO - x o o 3 `c K 3 -1 CD 0 m N A s. 0 13 LI 0. c U) W . • a� • cr ° 0. 3 0 74: m 0 c . 0 0 V m 3 v 9. 0 n Q v o 1 Z 0 C 0 3 0v O v m 0 3 W y -, to 4 ID N V `! °o °o co co • • PYz " - S - Ifo 61/4J y . Februaryy,18 ,1999 To: Kurt Reuter,Recreation Manager,City of Federal Way cc: Jennifer Schroder, Director, Parks,Recreation & Cultural Services Dept., City of Federal Way Subject: Senior Bridge Activities at Klahanee Lake Community /Senior Center The members of the Senior Bridge Group have been playing for several years now on Thursdays, 1 -4 PM, at the Klahanee Lake Community /Senior Center in Federal Way. During the past two years our playing membership has dropped off considerably from a maximum of 25 players down to the present 8 - 10 players. While some was due to several members passing away, others moving out of the area, the majority loss was based on the following reasons. The lack of close parking forced the older members (ages 80 - 90 and most with health problems) to walk several blocks in very inclement weather. • The currently allocated playing room is too small for a 4 - 5 card table setup, creates a lot of extra noise, the temperature cannot be properly controlled, and prevents some of the elderly with walkers, crutches or other aids to comfortably maneuver around the room between tables and chairs. With the bridge group's continued decline, the remaining members have decided to look for another location to continue their activities, maybe join forces with other seniors, and hopefully lure some of our lost members back into the fold. The Kloshe Illahee Community Club has graciously invited our group's survivors to join their also small bridge club, and to start playing on February 25, 199 at their Community Club facility at no charge. The FW Senior Bridge group appreciates the cooperation that the City's Recreation Department Management (Doug McCormick and Kurt Reuter) has given us during the past years (i.e. card table replacement, elevator installation, sliding window, etc.) and we hope that our decision to move to another location will create no ill feelings. Sincerely, The FW Bridge Group Membership • March 15, 1999 To The Editor The Federal Way Mirror I'd like to respond to a recent letter from Tim Bailey about the batting fields at Celebration Park. It took five years of meetings to determine what all the needs and limitations were for the site. This was a difficult process and went through many, many revisions. These discussions started four years after the property was acquired. So it has been nearly a decade of anticipation for all concerned. Ultimately, the realities forced certain decisions. It was imperative that a north entrance to the park be included. That eliminated two soccer fields, The wetlands mitigation was quite extensive and broader than earlier believed. - That eliminated one batting field. It was vital to have at least four batting and four soccer fields on the site so that revenue- producing tournaments could be held. Only part of the property was buildable and the road plus the eight sports fields had to fit in that area. Given those restrictions, batting fields with only a three - hundred -foot outfield could be built. While this confirguration may not suit everyone, we certainly have a valuable addition to the active and passive recreation inventory of Federal Way. • H. David Kaplan 30240 27th Avenue South Federal Way, WA 98003 ; 4, March 15, 1999 O ro The Editor Federal Way News I would like to make two corrections to the "Incorporation" story in your March 10 issue. On page two, the article states that the utility tax was instituted to pay for the acquisition of Celebration Park. That is not correct. The 1991 Real Estate Excise Tax was instituted to pay for acquisition. The Utility Ti4(=MMON4wAimarsi in 1998, was instituted to pay for five Capital Improvement Projects in the city: Downtown revitalization, A Public Safety Building, Asphalt Overlay for city streets, construction of the theatre at Dumas Bay Centre, and finally, the development of Celebration Park. Also on page two, the article refers to Celebration Park as an "80 -acre downtown" site. It is actually 83.5 acres. While this difference may appear small, the 3.5 acre dimension is approximately the size of Mirror Lake Park and Palisades Park, two well -used neighborhood parks. I would also like to respond to Mr. Bailey's letter about the batting fields at Celebration Park. Given the limitations of wetland mitigation, construction of a northern entrance to the park, and the need for four fields for tournament play, these qualifications resulted in a self- restricting outfield of only 300 feet. cx/-De-e9 David Kaplan 30240 27th Avenue South Federal Way, Wa 98003 • •