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Parks Comm PKT 10-01-1998 CITY OF FEDERAL WAY • PARKS AND RECREATION COMISSION Thursday, October 1, 1998 City Hall 6 :00 p.m. Adm Conference Room WORK PLAN 1. Celebration Park 2. Skate Park 3. Wedgewood Park 4. Comprehensive Plan AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 10 Minutes 3. APPROVAL OF SEPTEMBER MINUTES 4. REPORTS - CELEBRATION PARK A. Fundraising Report Duclos 10 Minutes B. Construction Report Wilbrecht 15 Minutes C. Flag Pole Report Kellogg 10 Minutes • D. Work Parties - Action Wilbrecht 10 Minutes E. Facilities Report Baker/McColgan 10 Minutes 5. COMMISSION BUSINESS A. Communications Report Kaplan/Kellogg 10 Minutes B. Skate Park Report Wilbrecht 10 Minutes C. Wedgewood Park Report Kellogg 5 Minutes D. Panther Lake Clean -Up Report Bartholomew 5 Minutes E. Comprehensive Plan Report Bollen 10 Minutes 6. COMMISSION COMMENTS 7. ADJOURNMENT REMINDER: NEXT MEETING WILL BE NOVEMBER 5,1998 • CITY OF FEDERAL WAY PARKS AND RECREATION COMMISSION • Thursday, September 3, 1998 City Hall 6:00 p.m. Administrative Conference Room WORK PLAN 1. Celebration Park 2. Skate Park 3. Wedgewood Park 4. Comprehensive Plan MINUTES Present: Jim Baker, Marion Bartholomew, Jerry Bollen, Vice Chair, Laird Chambers, Dini Duclos, Karl Grosch, Dave Kaplan, Dean McColgan, Bob Kellogg, Barbara Reid, Chair and Bob Roach. Staff: David Wilbrecht, Deputy Director and Peg Buck, Administrative Assistant Chair Reid called the meeting to order at 6:00 p.m. * PUBLIC FORUM Bartholomew would like to see the Parks and Recreation Commissioners do a clean -up of the wetland area by the Aquatic Center. Reid had a show of hands of those who wanted to participate and the work party was scheduled for Saturday, September 12, 1998 at 9 a.m. * MINUTES Baker requested a correction to the August 6, 1998 meetiiig minutes. Grosch moved and Bollen seconded a motion to approve the corrected minutes. Motion passed. • * REPORTS A. FAMILY FEST Mary Ehlis reported the Family Fest was very successful at Steel Lake Park last weekend. Ehlis thanked the Parks Maintenance staff for a job well done in all areas of assistance, Federal Way Police for their presence and interaction and the Federal Way City Council . There were no problems reported requiring police assistance. Mary Bridge Hospital was a good addition to the Fest this year with their emphasis on helmet safety and the activities that enforced it. Kaplan suggested that the City of Federal Way booth be in the same location every year. Duclos complimented the booths in attendance. Kellogg suggested the Fire Department water the fields to eliminate so much dust and dirt. Favorable comments from several commissioners on the convenience of all activities on the lake side of Steel Lake Park and the good entertainment. Ehlis also reported there were 47 teenagers assisting in the operations of Family Fest. B. CELEBRATION PARK FUND Duclos reported that $290,113.00 has been raised to date. She also reported that letters sent last month have received favorable responses and two are considering support. Several proposals have gone to local banks. Bollen is working on the Boeing Company and Reid met with Nelson and VanderArk of the School District. Letters of endorsement have been received by the Federal Way Chamber of Commerce and the Boys and Girls Club. Kaplan worked the Fun Run registration booth and both days of Family Fest where he handed out between 200 -300 information flyers on Celebration Park. All teeshirts were sold during the Family Fest weekend. Reid delivered 800 paver flyers to the Federal Way Chamber of Commerce for their monthly newsletter mailing. Reid also addressed and sent out 166 catalogs with paver flyers to local dentists and doctors. Reid brought up the subject of the teeshirt monies going to purchase a bench at Celebration Park from the Parks & Recreation Commission. The balance due will be distributed amongst the commissioners and they will be billed accordingly. A motion to purchase the bench with monies from teeshirt sales and personal donations was made by Chambers with Bartholomew seconding. Motion passed. Kaplan passed out a list of items purchased for Celebration Park to date. See attachment. • Parks and Recreation Commission Page 2 September 3, 1998 * COMMISSION BUSINESS A. COMMUNICATIONS Kellogg had nothing to report. Reid said there was good coverage of the graffiti painting on the Shurgard building adjoining Celebration Park. Kaplan reported the Federal Way Mirror would be publishing the donation thermometer total in an upcoming edition and the Federal Way News will publish the paver flyer on September 16th. B. SURVEY Grosch handed out the original parks survey . He made changes to include Celebration Park information. Bollen asked if it had ever been submitted to City Council. Wilbrecht and Grosch said no. Wilbrecht said the information is essential to the Comprehensive Plan. Duclos suggested doing a select mailing. Bollen added that in 1991 there was a door -to -door survey done for the first Comprehensive Plan. Reid suggested using a professional polling service through the bid process. Bollen suggested the issue be tabled at this time Duclos made a motion to table further discussion on the survey issue until the September 8, 1998 subcommittee meeting. Chambers seconded. Motion passed. C. WORK PLAN 1. WEDGEWOOD PARK Steve Ikerd, Property Services Manager for Parks and Ed Swan, Neighborhood Development Specialist, will be working with Kellogg on Wedgewood Park issues. 2. SKATE PARK The contract has been completed and is with the architect. Wilbrecht has talked with Council and the goal is to have the concept in hand and go to the bid process in November. There will be one more public meeting, with the model, for input and plan revisions prior to going to Council. 3. ADOPT -A -PARK Have four adopt -a -parks currently in the city: Lake Grove, Mirror Lake, Panther Lake and Celebration Park/BPA • Trail. 4. LAKOTA PARK The master plan has been approved but no further action is expected in the foreseeable future.. 5. ALDERBROOK PARK There are maintenance concerns. Wilbrecht will revisit this issue for the next meeting. He feels it will be a good Fall activity project. The work plan was discussed by all the commissioners. Bollen said the current work plan does not include Adopt - A -Park. Kaplan said maybe it should go back to include the program. Grosch said it is in place but not currently functioning. Chambers felt it too time consuming for parks staff to train persons to participate - need monies and funding to facilitate the program. Wilbrecht stressed that even though volunteers do a different job than parks maintenance staff, it is a worthy and supportive cause. Reid felt it needed a new structure. Bollen said it took two years to implement and he, Grosch and Duclos felt it should stay as it is now. Duclos would like the Adopt -a -Park off the work plan. Kaplan made a motion that the 1998 - 2000 Work Plan for the Parks and Recreation Commission include Celebration Park, Wedgewood Park, Skate Park and the Comprehensive Plan. Duclos seconded the motion with discussion by commissioners. Bartholomew is concerned about leaving Lakota out of the Comprehensive Plan. He would like to leave it in and make Council more aware of the issue. Grosch suggested that there be 6 -8 work plan items with secondary items. Chambers feels Lakota should be left in the work plan for future consideration. Kaplan stressed that the work plan outlines items that would be worked on and concluded within the frame of the work plan. Therefore, he ould like to see Lakota left off. He stated that the Comprehensive Plan will leave options open for future considerations. McColgan said he had not come prepared to vote on the work plan and didn't feel there had been enough discussion yet. Grosch suggested the commission move on and vote or table discussion. Duclos said the work plan has changed in the two years she has been with the commission and feels four items need approval with other issues being revisited later. Wilbrecht commented that resources such as printing, surveying, etc., are needed for the Comprehensive Plan. Bollen asked if the Comprehensive Plan was a wish list or realistic goal? Wilbrecht suggested an amendment to the motion to authorize the Commission Chair to • prioritize. Chambers requested that the work plan projects be listed at the top of the agenda monthly for quick Parks and Recreation Commission Page 3 • September 3, 1998 reference. Duclos suggested amending the motion on the work plan. Kaplan modified the motion of the work plan to have four main items: Celebration Park, Wedgewood Park, Skate Park and the Comprehensive Plan with Duclos seconding. Motion passed. * COMPREHENSIVE PLAN Reid stressed that there needs to be open communications with the Commissioners and City Council while implementing the Comprehensive Plan. Duclos and Wilbrecht said the plan needs a vision.. Bollen will be chairing the September 8, 1998 subcommittee meeting and gave some agenda ideas for consideration. Jenny Schroder, Parks Director and Jon Jainga, Parks Planning and Development Manager, will be attending the meeting. Copies of the Parks and Recreation Comprehensive Plan were distributed to the commissioners for review prior to the meeting. * COMMISSIONERS COMMENTS Bollen suggested Reid write a letter to Mary Ehlis for the excellent job done on Family Fest. Bartholomew had a concern on one trail in Celebration Park that appears to be a maintenance nightmare. He thinks as it is now, people will shortcut and damage extended area. Wilbrecht said he would look it over with the contractor. Chambers questioned if the Commission should write a letter to the State Parks enforcing their support of the Federal Way Parks system. He asked if he could have a tour of all the city parks with Wilbrecht responding that a tour would be scheduled. Several commissioners voiced their desire to go on the tour also. Duclos asked if a Commissioner's badge could be ordered for her and Bartholomew since they do not have one. • Kellogg stated that two flags were being donated to Celebration Park - one by MaryAnn Mitchell and one by Ray Tomlinson. The super flag donations are at $9378.00. Dog refuse bags are needed on the BPA Trail. McColgan asked Wilbrecht to contact John Hutton on scheduling of Celebration Park to see how that is going to date. Wilbrecht scheduled a VIP tour of Celebration Park for September 4, 1998 at 10 a.m. He will be doing a walk through with Philip Keightley. Reid reported that she and Wilbrecht will start scheduling VIP Tours of Celebration Park. * ADJOURNMENT Motion was made to adjourn by Duclos with a second by Bartholomew. Motion passed. Meeting adjourned at 8:00 p.m. • CITY OF • 8D Fir, (253) 661 -4000 • �� 33530 1ST WAY SOUTH FEDERAL WAY, WA 98003 -6210 September 7, 1998 Ms. Mary Ehlis • Coordination • Federal Way Family Fest Committee P.O. Box 3684 Federal Way, WA 98003 Dear Mary, The Federal Way Parks and Recreation Commission has asked me to convey their • appreciation and commendation for the superb 1998 Family Fest at Steel Lake Park. Moving all events to the North and lake side of the park added to the festival air and gave vendors and entertainers a superior venue to years past. Please pass our praise on to members of your organizing committee, who have donated many, many volunteer hours to making Family Fest an event we can all enjoy. Sincerely, Barbara Reid Chair Federal Way Parks & Recreation Commission cc: Jim Cron President • Family Fest Committee i , i F September 3, 1998 III TO: Parks & Recreation Commission FROM: Celebration Park Funding Committee RE: Monies Received or Pledged, Monies remaining to be Raised, Items Purchased For CELEBRATION PARK 6/26/98 8/5/98 9/3/98 Central Plaza (SOLD OUT) 1 1 1 Batting Fields 1 1 1 Soccer Fields • 1 1 1 Soccer Field Signs (SOLO OUT) •4 4 4 Information Kiosk (SOLD OJT) 1 1 1 Benches 2 7 8 i Bike Racks 1 1 1 i Flags 1 1 2 Map /Directional Markers 2 2 2 Home Plate 1 1 1 Trees 1 3 3 5 -Plant Gift Packs 0 0 1 Single Pavers 42 69 109 Four -Tile Paver Blocks (12) 48 (19) 76 (21) 84 Total Pavers 90 145 193 Received or Pledges $273,961,16 $287,112.16 $290,113,00 Still To Be Raised $ 76,038.84 $ 62,887.84 $ 59,887.00 • STATEMENT MADE BY H. DAVID KAPLAN AT FEDERAL WAY CITY COUNCIL MEETING SEPTEMBER 15,1998 One of the City Manager's four principles for creating the operating budget for Federal Way is to preserve and maintain city assets. This is the common -sense approach to supporting an economically viable and livable community. That principle has not been adhered to over the last few years when funds have been allocated for the Park,,. Recreation and Cultural Services Department. This failure is evidenced by the gap between maintenance that should be done and the actual maintenance that can be done in city parks with the funding provided in the biennial budget. This widening gap is of great concern. It is especially worrisome as our population grows and demdnds on parks increases. When a physical asset, such as our parks, is not maintained properly on an on- going basis, it deteriorates. Ultimately, it will cost more later to bring that asset back to acceptable levels. We've seen what almost happened to our city streets before the overlay program was put into place. Our parks staff has done a superior job with the resources provided. Nevertheless, level of service is slipping to an unacceptable point. We do not want to return to • the former shabbiness of our parks when they were maintained by King County. I urge you to restore parks funding to appropriate levels so that our parks can continue to be a long -term asset for the benefit of everyone who lives in or visits Federal Way. Thank you. • Comprehensive Plan Subcommittee September 8, 1998 • Minutes tes Present: Chair Jerry Bollen, Jenny Shroeder, John Hainga, Karl Grosch, Jim Baker, Dini Duclos, Laird Chambers, David Kaplan, and Barbara Reid 1. Purpose and Objectives: The committee needs to revise Dave Kaplan's written statement which was presented at the meetings outset. 2. Background / Historical Perspective: . Community activists worked on the project because there were no commissioners appointed as yet. . FW was a new city with a new staff so a professional was hired to develop the first comp plan. . The existing comp plan has served the city well . In the early years of cityhood, acquisition was heavy. . There was an emphasis on sports field development. Jim Baker asked: Are we paying attention to the comp plan now? . Financing is an issue . Our history reveals that we usually run late on comp plan development This year we are giving ourselves time to have a new plan in place by the year 2000. . Historically, City Council goals have been; . More sports fields . Maintenance & Operations • . Land acquisition 3. Development of Parks & Recreation: Jenny distributed the following: . A spreadsheet focusing on Park and Open Space projects to illustrate progress. . An implementation plan . A list of staff accomplishments . The P &R Commission needs to make a strong statement to the City Council regarding adequate funding. . The subcommittee needs to review Kaplan's analysis prior to the next meeting and come back with recommendations. . The subcommittee needs to compare philosophies of other communities. Jenny and John will have some copied for member review. . Dave Kaplan will prepare a milestone spread sheet for comp plan development i.e. November, 1998 - Comp plan philosophy to Parks Commission and Methodology to the City Council November,1998 - Council approves January, 1999 - Select consultant etc, etc . The comp plan must have Planning Commission review. Survey. Questions. Do we need one? Our own or professional? How? Timing? • Next Meeting: Tuesday, October 13 at 6:00 FM. Leeatierr firer