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Parks Comm PKT 02-05-1998 of.F�er ..W S. AND. • � �y ► >::: >::: >::::.;::.:.. C�t�r mil AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. APPROVAL OF JANUARY MINUTES 4. COMMISSION BUSINESS A. 1998 Work Plan Discussion Chambers B. Updates: I. Wedgewood Neighborhood Park Kellogg II. Old Leash Area Bollen TR. CIP Handout Wilbrecht IV. French Lake Wilbrecht • C. Celebration Park: L Funding Committee Update Reid/Duclos a. Financial Procedures Report Kaplan b. Blue Ribbon Committees Report Reid/Duclos c. Model Display Tour Report Reid d. Hotline Phone Line Report Reid/Duclos e. Catalog Report Kaplan IL Volunteer Work Party Report Wilbrecht a. BPA Trail b. Celebration Park TIT. Policy/Procedure Subcommittee Update McColgan D. Skate Park Master Plan Update Kaplan E. Adopt -a -Park Update Wilbrecht F. Parks, Recreation & Human Services Report Wilbrecht Council Committee G. Blue Berry Farm Update Kaplan • H. Planning Commission: Setbacks/Buffers Discussion Kaplan 5. COMMISSION COMMENTS 6. ADJOURNMENT 0 City of Federal Way PARKS ANt CRBATIO 1 COMMISSION : ;::.;: '€'hu y, J'ani aty 8s 199$ City all. • t ; ((? prr : >:. Ain:r n stratwe C nferenpeRoom : : MINUTES Present: Commission members Barbara Reid, Jim Baker, Jerry Bollen, Karl Grosch, Dave Kaplan, Bob Kellogg, Dean McColgan, Bobby Roach, alternate members Dini Duclos, Marion Bartholomew Excused: Laird Chambers Guest: Ken Miller, Street Systems Manager, Public Works Department Staff: David Wilbrecht, Deputy Director; Sue Floyd, Administrative Assistant Vice Chair Reid called the meeting to order at 6:00 p.m. PUBLIC FORUM None MINUTES BOT ;LEN MOVED, KAPLAN SECONDED A MOTION TO APPROVE THE DECEMBER 4,1997 MINUTES AS CORRECTED. MOTION PASSED. ADDED AGENDA ITEMS Flag pole at Celebration Park COMMISSION BUSINESS • A. 1997/1998 WORK PLAN • The Commission will continue to focus on priority areas, and will revisit the work plan for 1998 at the February meeting. Kaplan would like to discuss adding the off -leash park to the work plan. Wilbrecht reminded the Commission that if they add an item to their work plan, they must delete one item. The Commission requested that a copy of the work plan be included in their February agenda packet. • B. UPDATES I. Wedgewood Neighborhood Park Kellogg met with staff at the Wedgewood site today to discuss possible improvements to be done with the $10,000 provided by Council. It was determined that the best solution at this time is to cleanup the blackberry bushes and dead trees, leaving some of the trees as they are providing habitat. Within two to three weeks, a contractor can begin knocking down the blackberry bushes and take the trees down. The trees will be cut and the wood will be given away to the neighbors. The cost for this work will be between $3,000 - 4,000. The neighborhood will then see some immediate action. The remaining balance of the $10,000 can be used for future development. The neighbors will be asked to again apply for the neighborhood development matching grant of $2,500 for development. II. BPA Trail Phase Ken Miller, Project Manager of the BPA Trail, was present to address the Commission's concern regarding the wildflower mix that was not used on Phase II. Mr. Miller explained that the wildflower mix used on Phase I was suppose to be self - seeding, but it was not successful. He added that there was not enough money to purchase the wildflower seed mix for Phase II, so the trail was just hydoseeded. There are also some cosmetic scratches to the asphalt of Phase II, which will remain as fixing the scratches would be worse than leaving them. Phase III contract negotiations have begun with Parametrix. Design work will begin in approximately one month. Phase III is funded only through design at this time. III. Off -Leash Area Bollen reported that he has met with the Park Manager at Marymoor Park in Redmond (King County), and with City of Seattle staff regarding their off -leash areas. King County has had an off -leash areas since the early 80s (40 acre site). Seattle • has several sites, ranging from one to seven acres; four are permanent, three are on a trial basis. Bollen learned that to be successful, it is essential to have a strong and well organized citizens group to work with the City (maintenance, cleanup , etc.). The County has a strong citizens group, which has a 501(c)(3) status so that they can apply for grants. Problems occur when there are conflicting uses (picnics) and dog messes. The subcommittee decided that before they proceed further on this issue, the citizens committee need to form a citizens group and continue to work with the Commission. It is now up to the citizens group to come back to the Commission with a commitment. Kaplan reported that all citizens who attended the PARKS AND RECREATION COMMISSION January 8, 1998 Page 2 • meetings agree that an enclosed area for the dogs should have a six foot fence and should be isolated for dog use only. Bollen will confirm with the citizens group their attendance at the February meeting. Bollen also noted that there was an increase in dog licenses in Seattle when the off-leash areas came on board. IV. CIP Update (Previously distributed). Mr. Jainga highlighted the current projects. • C. CELEBRATION PARK I. Funding Committee: The committee has raised $212,000 to date, and will be identifying people and groups to approach. Information will go out shortly to foundations. The committee will meet each Monday. Kaplan has been working on the gift catalog, which should have a February 1 completion date. The model of the park is out on tour until the end of April. II. Site Sign Unveiling The Commission agreed that the site sign unveiling that took place on December 19 was a success. III. Policy/Procedure Subcommittee The committee did not have a meeting in December. A meeting will be scheduled after tonight's Commission meeting. IV. Flag Pole Kellogg suggested that a 60 foot ceremonial flag pole with an American flag be erected at Celebration Park in lieu of the proposed 35 foot pole. Kellogg researched the cost for such a pole, which is approximately $9,000. The change in size could be proposed to the contractor as a change order. Bartholomew suggested utilizing the two percent for art funds to subsidize the cost. After discussion, KELLOGG MOVED, BOLLEN SECONDED A MOTION TO REQUEST THAT A 60 FOOT CEREMONIAL FLAG POLE BEARING A 20 FOOT BY 30 FOOT AMERICAN FLAG BE INSTALLED IN LIEU OF THE 35 FOOT POLE AT CELEBRATION PARK. THE FUNDING COMMITTEE CAN ADD THE • DIFFERENCE IN COST TO THEIR WORK PLAN. MOTION PASSED. • D. SKATEPARK MASTER PLAN Design specifications will be completed in the spring. A presentation will be made at the March Youth Commission meeting. • E. ADOPT -A -PARK Wilbrecht distributed the draft adopt -a -park information to the Commission, which has been reviewed by the Legal Department. The draft adopt -a -park sign was presented. COMMISSION COMMENTS Bobby Roach suggested inviting the senior softball team from Florida to the opening of Celebration Park. Mr. Roach announced the community prayer breakfast at the Aquatics Center on February 13 and May 7. Jerry Bollen suggested advertising now for the adopt -a -park program. Wilbrecht responded that the information will be in the recreation quarterly brochure and Daven will assist in publicizing. Jim Baker asked if the Maintenance Division, due to the mild winter, thought about seeding the fields early. Wilbrecht responded that turf renovation is typically done in the fall with reseeding and fertilization done in early spring, but it depends on work schedules and use. Maintenance may accomplish reseeding this winter. Dini Duclos announced that the Multi- Service Center received a $50,000 donation from the Paul Allen Foundation. Dean McColgan announced that the youth field user fees have been eliminated for 1998, but the issue will have to readdressed at the end of the year. McColgan would like discussions to begin on the Celebration Park two percent for art monies, which will be approximately $90,000. Wilbrecht will clarify procedures for the money and how the decision is made 11111 on how and where to spend the funds. Kaplan reminded the Commission that the Downtown Enhancement Committee want some of the money for an art element in the city center. Bob Kellogg asked that an update on French Lake Park be part of the February agenda. PARKS AND RECREATION COMMISSION January 8, 1998 Page 3 • Kaplan announced that after eight years, the King County Open Space Bond Program is complete. Blueberry Farm work parties are scheduled for February 6, 7, 20 and 21. The Skate Park has received $726.62 in donations to date. Mr. Kaplan announced that he was donating $1,000 to the Celebration Park fund raising effort. Mr. Wilbrecht noted that the Maintenance Division is completing their work plan and it will be presented to the Commission in February. He noted that the Parks and Recreation Commission needs to keep on task with their work plan, and if Maintenance is asked to do things outside the plan, they most likely will evaluate the request based on the work plan. ADJOURNMENT The meeting adjourned at 7:50 p.m. • • b )8 FEDERAL WAY PARKS & RECREATION COMMISSION • Celebration Park Fund Raising Committee CITIZEN BLUE RIBBON VOLUNTEER COMMITTEE Jim Walton Larry Minkler 321 S. 309th St. 29223 13th Place S. Federal Way, WA 98003 Federal Way, WA 98003 Jean Marie Brough Jim Pierson 1118 S. 287th Place 32620 7th Ave. SW Federal Way, WA 98003 Federal Way, WA 98023 Debbie McGee Monda Holsinger Federal Way School District 36532 31st St. S. 31405 18th Ave. S. Federal Way, WA 98023 Federal Way, WA 98003 • Jim Grayson Moira Hanes 436 S. 308th St. The Weyerhaeuser Company Federal Way, WA 98003 32901 Weyerhaeuser Way S. Federal Way, WA 98001 Chuck Folsum Kenny Lee Columbia Bank 33218 2nd Place SW 3370 Pacific Hwy. S. Federal Way, WA 98023 Federal Way, WA 98003 Mary Warren Mark Freitas Cascade Cellular Real Estate Consultant - Suite 5A 29404 Pacific Hwy. S. 33516 9th Ave. S. Federal Way, WA 98003 Federal Way, WA 98003 1111 Celebration Park Model Tour Schedule • Date Location Contact December 3 - Jan 5 City Hall DaveWilbrecht 661 -4042 January 5 -12 Washington State Bank Tony Tebeau 324th & Pacific Highway 838 -6988 January 12 - 19 US Bank Joan Haney 312th & Pacific Highway 839 -1010 January 19 - 26 Seafirst Bank M. Andrews 2100 SW 336th St 358 -2730 January 26 - Feb 2 Columbia Bank Chuck Folsum 33370 Pac. Hwy 838 -4496 Feb. 2 - Feb 9 Wells Fargo Marian Scott 28839 Military Rd. S. 839 -0512 Feb. 9 - Feb 16 Washington Mutual Terry Mehegan • 33601 21st S. 838 -7000 Feb. 16 - Feb 23 Continental Savings Donna Zeigler 930 S. 336th 838 -7282 Feb 23 - Mar 2 Key Bank Jim Roth 324th & Pac. Hwy 838 -1954 Mar 2 - Mar 9 Washington Federal Del Culver 2206 S 320th St. 941 -3805 Mar 9 - Mar 16 Seafirst Bank Dave Wisner 32011 Pac Hwy S. 358 -2750 Mar 16 - Mar 23 Wells Fargo Edna Jackson 1424 S. 320th St. 839 -4312 Mar 23 - Mar 30 Sterling Savings Carol Severson 1700 S. 320th 529 -3311 Model Tour Schedule Cont'd: • Mar 30 - Apr 6 Washington Mutual Kathy Passe 3200 Pac Hwy S. 839 -0680 Apr 6 - Apr 13 Washington State Bank Tony Tebeau 275th & Pac Hwy S. 838 -6988 Apr 13 - 20 Wells Fargo Mary Jo Heckt 914 S 348th 874 -2397 Apr 20 - Apr 27 Sterling Savings Jeanne Daley 33525 Pac Hwy S. 838 -3505 Apr 27 - May 4 Key Bank Barbara Bennet 1918 SW Campus Drive 838 -8550 • • Ank .7 • Celebr Park Policies and Procedures Subcommittee Meeting held January 20, 1998 Attendees: Dean McColgan, Jim Baker, Karl Grosch, John Hutton Excused: Laird Chambers, Jerry Bollen, Marion Bartholomew The subcommittee met to discuss policies and procedures outlined in the Kick -Off meeting minutes of November 19th. After some discussion, it was agreed on that the most pressing issues relate to scheduling and users of the Celebration Park soccer and softball /baseball fields. John Hutton mentioned that he needs some direction on what to tell users who have been scheduling tournaments year after year and now want to use Celebration Park. We also discussed our commitment to make the park available as much as possible to the Federal Way Community's needs, including youth organizations and adult sports. The following items are presented to the Commission for discussion. Scheduling Softball Tournaments It was recommended that tournaments that have been scheduled for the last 5 years consecutively and whose • directors and organizers are in good standing will have the first option on scheduling their tournaments at Celebration Park. These tournaments account for nine weekends out of the year and include seven adult softball tournaments and two Girls Fastpitch tournaments. However, the city does reserve the right to move these tournaments to other dates and /or fields if there is a major nationa tourn ent interested in coming to Federal Way. ,. S: It was also recommended that given the quality of the Celebration Park complex that the fee for adult tournaments should be set at $1200 for four fields /two days, this is up from $575. The youth tournament fee will be set at $600 for four fields /two days. We felt that the quality of the complex will make it easier to draw teams and allow tournament organizers p charge more in tournament fees. Adult Softball Leagues ° t2 a • It was discussed that in the months of May through July the city runs six leagues throughout the city. We discussed the pos3ibility of moving all adult softball leagues to Celebration Park. This would allow us to increase the number of leagues to ten. By moving all league play to Celebration park we would in turn free up fields at Saghalie, Steel lake, and Sacajawea for youth softball /baseball. This plan was viewed as a win . for both adults and youth.. Youth Softball/Baseball • The softball /baseball fields would be available to youth organizations based on current city policy. However, until we get a reasonable idea of how these fields hold up we would limit these fields to mostly games with some minimum practice time allotted. Youth baseball use would be limited for game use to players fourteen '� and under based on field size requirements and the lack of a pitching mound. • Soccer !►� • The soccer fields would be open to youth on a restricted schedule. The main season for youth soccer runs between August and November. Practice, if allowed, would be scheduled between August and September and games played September through November. The main objective is to have a schedule that allows the fields an opportunity to rest. Adult play would be scheduled for later in the evening. The fields would be available for weekend tournaments for youth. All other times of the year these fields would be available for play based on city approval. Resident vs. Non- resident The resident versus non - resident issue was discussed. According to John Hutton cities that have a non- resident policy have had mixed results. Administration of such a policy can be a problem. Some cities have to cross check utility bills with driver's licenses in order to verify residency. Others have to charge different fees to teams or players, adding to the problem of administration. One solution discussed was to reserve the first ten spots in a league for teams that consists of at least sixty percent residents. John also mentioned the number of teams that have left Auburn and Kent because of the residency requirement and the potential loss of revenue. ill F eCglter"Liate The committee discussed the expectations of the council. Policies and procedures would be affected by the what the council envisions for this park. Is revenue generation important? Does making the fields available to the community out weigh revenue generation? These questions need to be answered before we can get to deep into setting policy. Sponsors ip The committee discussed the need for some research to be done regarding corporate sponsorship. According to John, companies such as Coke, Pepsi, and Ball Park Franks often supply field amenities such as scoreboards, bleachers, foul poles in return for exclusive use of their products in the concession stand. With Dave's approval, we would like John to begin researching vendors and their programs. John's experience with other complexes and as a tournament director gives him an insight into this issue. John would also be asked to work with the funding committee and coordinate any findings. This document is intended to be a working document only and we would like to discuss our next step with the Commission. • • •