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AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. APPROVAL OF JANUARY MINUTES
4. COMMISSION BUSINESS
A. 1998 Work Plan Discussion Chambers
B. Updates:
I. Wedgewood Neighborhood Park Kellogg
II. Old Leash Area Bollen
TR. CIP Handout Wilbrecht
IV. French Lake Wilbrecht
• C. Celebration Park:
L Funding Committee Update Reid/Duclos
a. Financial Procedures Report Kaplan
b. Blue Ribbon Committees Report Reid/Duclos
c. Model Display Tour Report Reid
d. Hotline Phone Line Report Reid/Duclos
e. Catalog Report Kaplan
IL Volunteer Work Party Report Wilbrecht
a. BPA Trail
b. Celebration Park
TIT. Policy/Procedure Subcommittee Update McColgan
D. Skate Park Master Plan Update Kaplan
E. Adopt -a -Park Update Wilbrecht
F. Parks, Recreation & Human Services Report Wilbrecht
Council Committee
G. Blue Berry Farm Update Kaplan
• H. Planning Commission: Setbacks/Buffers Discussion Kaplan
5. COMMISSION COMMENTS
6. ADJOURNMENT
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City of Federal Way
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MINUTES
Present: Commission members Barbara Reid, Jim Baker, Jerry Bollen, Karl Grosch, Dave Kaplan, Bob Kellogg, Dean
McColgan, Bobby Roach, alternate members Dini Duclos, Marion Bartholomew
Excused: Laird Chambers
Guest: Ken Miller, Street Systems Manager, Public Works Department
Staff: David Wilbrecht, Deputy Director; Sue Floyd, Administrative Assistant
Vice Chair Reid called the meeting to order at 6:00 p.m.
PUBLIC FORUM
None
MINUTES
BOT ;LEN MOVED, KAPLAN SECONDED A MOTION TO APPROVE THE DECEMBER 4,1997 MINUTES
AS CORRECTED. MOTION PASSED.
ADDED AGENDA ITEMS
Flag pole at Celebration Park
COMMISSION BUSINESS
• A. 1997/1998 WORK PLAN
• The Commission will continue to focus on priority areas, and will revisit the work plan for 1998 at the February meeting.
Kaplan would like to discuss adding the off -leash park to the work plan. Wilbrecht reminded the Commission that if they
add an item to their work plan, they must delete one item. The Commission requested that a copy of the work plan be
included in their February agenda packet.
• B. UPDATES
I. Wedgewood Neighborhood Park
Kellogg met with staff at the Wedgewood site today to discuss possible improvements to be done with the $10,000 provided
by Council. It was determined that the best solution at this time is to cleanup the blackberry bushes and dead trees, leaving
some of the trees as they are providing habitat. Within two to three weeks, a contractor can begin knocking down the
blackberry bushes and take the trees down. The trees will be cut and the wood will be given away to the neighbors. The
cost for this work will be between $3,000 - 4,000. The neighborhood will then see some immediate action. The remaining
balance of the $10,000 can be used for future development. The neighbors will be asked to again apply for the neighborhood
development matching grant of $2,500 for development.
II. BPA Trail Phase
Ken Miller, Project Manager of the BPA Trail, was present to address the Commission's concern regarding the wildflower
mix that was not used on Phase II. Mr. Miller explained that the wildflower mix used on Phase I was suppose to be self -
seeding, but it was not successful. He added that there was not enough money to purchase the wildflower seed mix for Phase
II, so the trail was just hydoseeded. There are also some cosmetic scratches to the asphalt of Phase II, which will remain
as fixing the scratches would be worse than leaving them. Phase III contract negotiations have begun with Parametrix.
Design work will begin in approximately one month. Phase III is funded only through design at this time.
III. Off -Leash Area
Bollen reported that he has met with the Park Manager at Marymoor Park in Redmond (King County), and with City of
Seattle staff regarding their off -leash areas. King County has had an off -leash areas since the early 80s (40 acre site). Seattle
• has several sites, ranging from one to seven acres; four are permanent, three are on a trial basis. Bollen learned that to be
successful, it is essential to have a strong and well organized citizens group to work with the City (maintenance, cleanup ,
etc.). The County has a strong citizens group, which has a 501(c)(3) status so that they can apply for grants. Problems occur
when there are conflicting uses (picnics) and dog messes. The subcommittee decided that before they proceed further on
this issue, the citizens committee need to form a citizens group and continue to work with the Commission. It is now up to
the citizens group to come back to the Commission with a commitment. Kaplan reported that all citizens who attended the
PARKS AND RECREATION COMMISSION
January 8, 1998 Page 2
• meetings agree that an enclosed area for the dogs should have a six foot fence and should be isolated for dog use only. Bollen
will confirm with the citizens group their attendance at the February meeting. Bollen also noted that there was an increase
in dog licenses in Seattle when the off-leash areas came on board.
IV. CIP Update
(Previously distributed). Mr. Jainga highlighted the current projects.
• C. CELEBRATION PARK
I. Funding Committee: The committee has raised $212,000 to date, and will be identifying people and groups to
approach. Information will go out shortly to foundations. The committee will meet each Monday. Kaplan has been working
on the gift catalog, which should have a February 1 completion date. The model of the park is out on tour until the end of
April.
II. Site Sign Unveiling
The Commission agreed that the site sign unveiling that took place on December 19 was a success.
III. Policy/Procedure Subcommittee
The committee did not have a meeting in December. A meeting will be scheduled after tonight's Commission meeting.
IV. Flag Pole
Kellogg suggested that a 60 foot ceremonial flag pole with an American flag be erected at Celebration Park in lieu of the
proposed 35 foot pole. Kellogg researched the cost for such a pole, which is approximately $9,000. The change in size
could be proposed to the contractor as a change order. Bartholomew suggested utilizing the two percent for art funds to
subsidize the cost. After discussion, KELLOGG MOVED, BOLLEN SECONDED A MOTION TO REQUEST THAT
A 60 FOOT CEREMONIAL FLAG POLE BEARING A 20 FOOT BY 30 FOOT AMERICAN FLAG BE INSTALLED
IN LIEU OF THE 35 FOOT POLE AT CELEBRATION PARK. THE FUNDING COMMITTEE CAN ADD THE
• DIFFERENCE IN COST TO THEIR WORK PLAN. MOTION PASSED.
• D. SKATEPARK MASTER PLAN
Design specifications will be completed in the spring. A presentation will be made at the March Youth Commission
meeting.
• E. ADOPT -A -PARK
Wilbrecht distributed the draft adopt -a -park information to the Commission, which has been reviewed by the Legal
Department. The draft adopt -a -park sign was presented.
COMMISSION COMMENTS
Bobby Roach suggested inviting the senior softball team from Florida to the opening of Celebration Park. Mr. Roach
announced the community prayer breakfast at the Aquatics Center on February 13 and May 7.
Jerry Bollen suggested advertising now for the adopt -a -park program. Wilbrecht responded that the information will be in
the recreation quarterly brochure and Daven will assist in publicizing.
Jim Baker asked if the Maintenance Division, due to the mild winter, thought about seeding the fields early. Wilbrecht
responded that turf renovation is typically done in the fall with reseeding and fertilization done in early spring, but it depends
on work schedules and use. Maintenance may accomplish reseeding this winter.
Dini Duclos announced that the Multi- Service Center received a $50,000 donation from the Paul Allen Foundation.
Dean McColgan announced that the youth field user fees have been eliminated for 1998, but the issue will have to
readdressed at the end of the year. McColgan would like discussions to begin on the Celebration Park two percent for art
monies, which will be approximately $90,000. Wilbrecht will clarify procedures for the money and how the decision is made
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on how and where to spend the funds. Kaplan reminded the Commission that the Downtown Enhancement Committee want
some of the money for an art element in the city center.
Bob Kellogg asked that an update on French Lake Park be part of the February agenda.
PARKS AND RECREATION COMMISSION
January 8, 1998 Page 3
• Kaplan announced that after eight years, the King County Open Space Bond Program is complete. Blueberry Farm work
parties are scheduled for February 6, 7, 20 and 21. The Skate Park has received $726.62 in donations to date. Mr. Kaplan
announced that he was donating $1,000 to the Celebration Park fund raising effort.
Mr. Wilbrecht noted that the Maintenance Division is completing their work plan and it will be presented to the Commission
in February. He noted that the Parks and Recreation Commission needs to keep on task with their work plan, and if
Maintenance is asked to do things outside the plan, they most likely will evaluate the request based on the work plan.
ADJOURNMENT
The meeting adjourned at 7:50 p.m.
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FEDERAL WAY PARKS & RECREATION COMMISSION
• Celebration Park Fund Raising Committee
CITIZEN BLUE RIBBON VOLUNTEER COMMITTEE
Jim Walton Larry Minkler
321 S. 309th St. 29223 13th Place S.
Federal Way, WA 98003 Federal Way, WA 98003
Jean Marie Brough Jim Pierson
1118 S. 287th Place 32620 7th Ave. SW
Federal Way, WA 98003 Federal Way, WA 98023
Debbie McGee Monda Holsinger
Federal Way School District 36532 31st St. S.
31405 18th Ave. S. Federal Way, WA 98023
Federal Way, WA 98003
• Jim Grayson Moira Hanes
436 S. 308th St. The Weyerhaeuser Company
Federal Way, WA 98003 32901 Weyerhaeuser Way S.
Federal Way, WA 98001
Chuck Folsum Kenny Lee
Columbia Bank 33218 2nd Place SW
3370 Pacific Hwy. S. Federal Way, WA 98023
Federal Way, WA 98003
Mary Warren Mark Freitas
Cascade Cellular Real Estate Consultant - Suite 5A
29404 Pacific Hwy. S. 33516 9th Ave. S.
Federal Way, WA 98003 Federal Way, WA 98003
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Celebration Park Model Tour Schedule
• Date Location Contact
December 3 - Jan 5 City Hall DaveWilbrecht
661 -4042
January 5 -12 Washington State Bank Tony Tebeau
324th & Pacific Highway 838 -6988
January 12 - 19 US Bank Joan Haney
312th & Pacific Highway 839 -1010
January 19 - 26 Seafirst Bank M. Andrews
2100 SW 336th St 358 -2730
January 26 - Feb 2 Columbia Bank Chuck Folsum
33370 Pac. Hwy 838 -4496
Feb. 2 - Feb 9 Wells Fargo Marian Scott
28839 Military Rd. S. 839 -0512
Feb. 9 - Feb 16 Washington Mutual Terry Mehegan
• 33601 21st S. 838 -7000
Feb. 16 - Feb 23 Continental Savings Donna Zeigler
930 S. 336th 838 -7282
Feb 23 - Mar 2 Key Bank Jim Roth
324th & Pac. Hwy 838 -1954
Mar 2 - Mar 9 Washington Federal Del Culver
2206 S 320th St. 941 -3805
Mar 9 - Mar 16 Seafirst Bank Dave Wisner
32011 Pac Hwy S. 358 -2750
Mar 16 - Mar 23 Wells Fargo Edna Jackson
1424 S. 320th St. 839 -4312
Mar 23 - Mar 30 Sterling Savings Carol Severson
1700 S. 320th 529 -3311
Model Tour Schedule Cont'd:
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Mar 30 - Apr 6 Washington Mutual Kathy Passe
3200 Pac Hwy S. 839 -0680
Apr 6 - Apr 13 Washington State Bank Tony Tebeau
275th & Pac Hwy S. 838 -6988
Apr 13 - 20 Wells Fargo Mary Jo Heckt
914 S 348th 874 -2397
Apr 20 - Apr 27 Sterling Savings Jeanne Daley
33525 Pac Hwy S. 838 -3505
Apr 27 - May 4 Key Bank Barbara Bennet
1918 SW Campus Drive 838 -8550
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Celebr Park Policies and Procedures Subcommittee
Meeting held January 20, 1998
Attendees: Dean McColgan, Jim Baker, Karl Grosch, John Hutton
Excused: Laird Chambers, Jerry Bollen, Marion Bartholomew
The subcommittee met to discuss policies and procedures outlined in the Kick -Off meeting minutes of
November 19th. After some discussion, it was agreed on that the most pressing issues relate to scheduling
and users of the Celebration Park soccer and softball /baseball fields. John Hutton mentioned that he needs
some direction on what to tell users who have been scheduling tournaments year after year and now want to
use Celebration Park. We also discussed our commitment to make the park available as much as possible to
the Federal Way Community's needs, including youth organizations and adult sports. The following items
are presented to the Commission for discussion.
Scheduling
Softball Tournaments
It was recommended that tournaments that have been scheduled for the last 5 years consecutively and whose
• directors and organizers are in good standing will have the first option on scheduling their tournaments at
Celebration Park. These tournaments account for nine weekends out of the year and include seven adult
softball tournaments and two Girls Fastpitch tournaments. However, the city does reserve the right to move
these tournaments to other dates and /or fields if there is a major nationa tourn ent interested in coming to
Federal Way. ,. S:
It was also recommended that given the quality of the Celebration Park complex that the fee for adult
tournaments should be set at $1200 for four fields /two days, this is up from $575. The youth tournament fee
will be set at $600 for four fields /two days. We felt that the quality of the complex will make it easier to
draw teams and allow tournament organizers p charge more in tournament fees.
Adult Softball Leagues ° t2 a
• It was discussed that in the months of May through July the city runs six leagues throughout the city. We
discussed the pos3ibility of moving all adult softball leagues to Celebration Park. This would allow us to
increase the number of leagues to ten. By moving all league play to Celebration park we would in turn free
up fields at Saghalie, Steel lake, and Sacajawea for youth softball /baseball. This plan was viewed as a win .
for both adults and youth..
Youth Softball/Baseball
• The softball /baseball fields would be available to youth organizations based on current city policy. However,
until we get a reasonable idea of how these fields hold up we would limit these fields to mostly games with
some minimum practice time allotted. Youth baseball use would be limited for game use to players fourteen
'� and under based on field size requirements and the lack of a pitching mound.
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Soccer !►�
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The soccer fields would be open to youth on a restricted schedule. The main season for youth soccer runs
between August and November. Practice, if allowed, would be scheduled between August and September
and games played September through November. The main objective is to have a schedule that allows the
fields an opportunity to rest. Adult play would be scheduled for later in the evening. The fields would be
available for weekend tournaments for youth. All other times of the year these fields would be available for
play based on city approval.
Resident vs. Non- resident
The resident versus non - resident issue was discussed. According to John Hutton cities that have a non-
resident policy have had mixed results. Administration of such a policy can be a problem. Some cities have
to cross check utility bills with driver's licenses in order to verify residency. Others have to charge different
fees to teams or players, adding to the problem of administration. One solution discussed was to reserve the
first ten spots in a league for teams that consists of at least sixty percent residents. John also mentioned the
number of teams that have left Auburn and Kent because of the residency requirement and the potential loss
of revenue.
ill F eCglter"Liate
The committee discussed the expectations of the council. Policies and procedures would be affected by the
what the council envisions for this park. Is revenue generation important? Does making the fields available
to the community out weigh revenue generation? These questions need to be answered before we can get to
deep into setting policy.
Sponsors ip
The committee discussed the need for some research to be done regarding corporate sponsorship. According
to John, companies such as Coke, Pepsi, and Ball Park Franks often supply field amenities such as
scoreboards, bleachers, foul poles in return for exclusive use of their products in the concession stand. With
Dave's approval, we would like John to begin researching vendors and their programs. John's experience
with other complexes and as a tournament director gives him an insight into this issue. John would also be
asked to work with the funding committee and coordinate any findings.
This document is intended to be a working document only and we would like to discuss our next step with
the Commission.
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