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PRHSPSC MINS 09-15-1997 ... ............................... • S�tRI..... SUMMARY In attendance: Council Committee members Jack Dovey, Hope Elder, Mary Gates Staff members: Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David Wilbrecht, Deputy Director; Jon Jainga, Park Planning and Development Manager; Mary Faber, Recreation and Cultural Services Manager, Kurt Reuter, Recreation and Specialized Services Manager; Doug McCormick, Specialized Services Coordinator; Bonnie Lindstrom, Assistant City Attorney; Sue Floyd, Administrative Assistant Guests: Parks and Recreation Commission members Laird Chambers, Barbara Reid, Dave Kaplan, Bobby Roach, alternate member Marion Bartholomew; Jeanne Burbidge Chair Dovey called the meeting to order at 8:00 a.m. PUBLIC COMMENT Marion Batholomew: Requested that the Council Committee take another look at the proposed sites for a skate park. The location recommended by the Parks and Recreation Commission is Steel Lake Park. Mr. Bartholomew felt that the park • should be located on the west side of Pacific Highway South. BUSINESS ITEMS MIRROR LAKE PARK PLAY EQUIPMENT PURCHASE The Mirror Lake Park play equipment removal and replacement is a budgeted item for 1997. The company, "Big Toy ", offers a credit to the owner when equipment is replaced with the same product. The work party to install the equipment is scheduled for September 20. Total cost for the play structure is $24,648.94. HOPE ELDER MOVED, MARY GATES SECONDED A MOTION TO APPROVE THE PURCHASE OF THE NEW PLAY STRUCTURE FOR MIRROR LAKE PARK IN THE AMOUNT OF $24,648.94 AND FORWARD TO FULL COUNCIL. MOTION PASSED. CELEBRATION PARK ENVIRONMENTAL CLEANUP The remediation work for Celebration Park was advertised on August 29; bids closed on September 12. Two bids were submitted; the lowest responsive bidder was Cecon Corporation at $156,927, whibh is within the budgeted amount for the project. MARY GATES MOVED, HOPE ELDER SECONDED A MOTION TO AWARD THE CELEBRATION PARK ENVIRONMENTAL CLEANUP AND RESTORATION PROJECT TO CECON CORPORATION FOR $156,927. MOTION PASSED. SKATE PARK Staff gave an update on the proposed skate park: Monies to fund the master planning of the park could possibly come from the Neighborhood Development find. Locations researched include French Lake Park, Steel Lake Park, BPA Trail Phase 1 and 2, Celebration Park, and various water and sewer sites. Steel Lake Park appeared to be the most desirable location because it offered the necessary attributes, including infrastructure, restrooms, food (concessions stand) public transportation to the park, adjacent parking and high visibility. French Lake, according to the research, was too isolated. HOPE ELDER MOVED, MARY GATES SECONDED A MOTION TO FUND THE MASTER PLAN AND • RECOMMEND FUNDING OF THE MASTER PLAN TO THE FULL CITY COUNCIL. Discussion ensued: Ms. Elder was concerned about the youth near the Twin Lakes area; Steel Lake Park may be too far away for them. Mr. Dovey noted that a site must be specific prior to development of a master plan and supports Steel Lake as the location. Potential grantors would want to know the location prior to giving funds to the City. Parks and Recreation Council Committee Page Two September 15, 1997 Summary Ms. Gates commented that little has been done in regards to parks /recreation north of 320th Street, and recognized that • 312th Street will be dramatically improved soon. Traffic at Steel Lake Park, one of the most popular parks in the city, was a concern, although it was noted that Celebration Park, once developed, should relieve some of the tension at Steel Lake. A vote was taken on the motion. MOTION PASSED. MARY GATES MOVED, JACK DOVEY SECONDED A MOTION TO SELECT SPELL LAKE PARK ANNEX AS THE FUTURE SITE FOR THE SKATE PARK AND RECOMMEND THE LOCATION TO THE FULL CITY COUNCIL. MOTION PASSED WITH HOPE ELDER OPPOSING. This item will be placed on the October 7 City Council agenda under "Business." A brief presentation to the full Council will be made by staff on the skate park project. Staff will work with the Finance Department and Ed Swan, Neighborhood Development Specialist, on available funding sources. HISTORICAL SOCIETY The Historical Society has been leasing space at Dumas Bay Centre for approximately 22 months as approved by the City Council. It became apparent that the Historical Society would have to vacate their space due to the upcoming construction of the civic theatre. The Historical Society has asked the City for space to replace the one they currently occupy. Staff has done an inventory of existing facilities and the only property with the potential for long -term commitment is the house located at Fisher's Pond. The building would require improvements if it were to house the Society. The City would not be required to provide those improvements; the Society could apply for grants to fund the improvements, which could include additional parking and ADA- accessibility, electrical upgrades, roof, walks, painting and structural improvements. The City would have to terminate the lease of the current resident/caretaker. The house does have an alarm system; however, there would be no other added security in the evenings if the Historical Society were to be housed there. Staff noted that there are not a lot of resources to consider in housing the Society, and they cannot remain at Dumas Bay Centre due to the remodeling, which will eliminate their current area. To accommodate the Society, bedrooms would have to • be used, which would affect the revenue recovery. The committee asked about Steel Lake Annex or Fire Station as an option. Staff responded that the Annex is being used for pre- school programs Monday through Friday, except the upstairs offices, which are not ADA- accessible. The Parks Maintenance and Public Works staff are planning on moving from the trailer into the fire station and possibly removing the trailer so that there would be additional yard space for trucks and equipment. Additionally, trucks are coming and going through the parking lot on a continuous basis, making it dangerous for the public. It was suggested that the Historical Society research the private sector and the Federal Way School District for a possible new home. Staff noted that PRCS staff develops programs at all facilities to cover revenue expectations, so the solution to find the Society a new home is very restrictive. Ms. Elder would like staff to reconsider the fire station as an option. The committee requested additional information from staff for the October meeting. KING COUNTY AGENCY SERVICES CONTRACT King County has notified staff that their support of the City's senior services will be reduced from $38,500 to $25,817 in 1999. The balance of $12,683 will fund the Korean Elders Program. The funding was initially allocated in 1993 as a way to assist in program start -up costs for seniors in Federal Way and the Korean Elders Program. Staff noted that this will change the recovery rate. CELEBRATION PARK STATUS A special meeting was scheduled of the Council Committee for Monday, September 29 at 8:00 a.m. to review the drawings and site plan and to discuss financing. Final design submittals will go before the Council Committee on October 13, then to full Council on October 21, with Council awarding the bid on November 18. It was noted that there will be a significant reduction in the costs for paving (approximately $100,000). The Funding Committee of the Parks and Recreation Commission is working diligently on fund raising. FEE REDUCTION AND SCHOLARSHIP PROGRAM The fee reduction and scholarship program was developed in 1992, but has never been endorsed by Council. The scholarship program is funded by the Arts Commission; the reduced fee program is absorbed in the overall expenses for • Recreation and Cultural Services. Over 100 families per year apply for fee reductions, equating to approximately $1,500 per year. To be eligible, families must reside in the Federal Way School District boundaries. The committee suggested that be changed to city of Federal Way boundaries. Mary Gates asked what we are doing with the families who have no Parks and Recreation Council Committee Page Three September 15, 1997 Summary • money, where a 25% fee reduction is not enough? Staff responded that the Police Department's new Recreation Coordinator will assist with programs for low income residents. The committee requested a presentation on the police program in the near future. The committee's recommendation was to continue the program as is with an annual update to committee, and change the eligibility requirements to include the city of Federal Way boundary. Staff will also update the committee on the number of people within the city limits versus the School District boundary who use the program. SOROPTIMIST /FLAG CITY USA REQUEST Soroptimist has submitted a letter to the City requesting funding support for the annual maintenance costs of the Flag City, USA display on Campus Drive. The flags are located on the right -of -way. The organization received $2,500 this year from the City's community grant program managed by Ed Swan, Neighborhood Development Specialist. The flags were installed prior to the city's incorporation. When they were purchased, it was made clear that the City was not responsible for the maintenance. This item will be discussed during the November/December Council budget review. VIL J,AGE_ REPN/WEDGEWOOD TRACTS Staff received notice from King County that two tracts of land, Village Green and Wedgewood West, are available to the City for a cost of back taxes (approximately $1,000- 1,200). If the City declines the offer, King County will surplus them. JACK DOVEY MOVED, HOPE ELDER SECONDED A MOTION TO ACQUIRE THE VILLAGE GREEN NO. 1 TRACTS A AND B AND WEDGEWOOD WEST TAX LOT 232, SECTION 7 -21-4 AND TRACT B. MOTION PASSED. JAC STATUS IAC has recommended Federal Way receive $162,000 for sports field lighting at Celebration Park. On September 24, IAC will present their recommendations to the board. • ADJOURNMENT The meeting adjourned at 9:40 a.m. • • • •