PRHSPSC MINS 01-17-1997 A
City of Federal Way
PARKS AND RECREATION COUNCIL COMMITTEE
Monday, November 17, 1997 City Hall
8:00 a.m. Administration Conference Room
SUMMARY
In attendance: Council Committee members Jack Dovey, Mary Gates
Council Committee member Hope Elder was excused
Staff members: Jennifer Schroder, Director of Parks, Recreation and Cultural Services; David
Wilbrecht, Deputy Director; Jon Jainga, Park Planning and Development Manager; Mary Faber,
Recreation and Cultural Services Manager; Bonnie Lindstrom, Assistant City Attorney; Brian Wilson,
Deputy Director of Public Safety; Sunny Jackson, Recreation Leader /Public Safety; Sue Floyd,
Administrative Assistant
Guests: Parks and Recreation Commission members Barbara Reid, Dave Kaplan, Jerry Bohlen, Bobby
Roach, Bob Kellogg; Ed Opstad, Dietrick Jones, Don Miller of the Historical Society
Chair Dovey called the meeting to order at 8:00 a.m.
PUBLIC COMMENT
• None
BUSINESS ITEMS
INTRODUCTION OF RECREATION LEADER POSITIONS
Brian Wilson, Deputy Director of the Public Safety Department, gave a brief outline of the new Recreation Leaders'
responsibilities, and explained that both positions are funded through a grant. Sunny Jackson has been lured and is
currently working in the Westway neighborhood. A background check is being conducted on the second candidate. The
positions will work closely with City staff and service organizations and will provide mentoring, tutoring and recreational
activities.
WIRELESS TELECOMMUNICATIONS LEASE AT SACAJAWEA PARK
Nextel Communications presented the City with a lease agreement, which the Legal Department has reviewed and made
revisions to. Nextel has not completed those revisions at this time, and there were a number of revisions they did not
agree upon. The agreement to date states that Nextel will pay the City $600 per month for an annual total of $7,200,
increased 4% /year, for six standard ESMR mobile phones. Nextel will put a metal roof on the Leased building as well
as the restroom facility. MARY GATES MOVED, JACK DOVEY SECONDED TO AUTHORIZE STAFF TO
CONTINUE NEGOTIATIONS WITH NEXTEL COMMUNICATIONS. MOTION PASSED.
HISTORICAL SOCIETY LEASE /FISHER'S POND
Staff distributed the most recent lease agreement for the Fisher's Pond residence. The Historical Society had been paying
$75 per month for utilities when they were housed at the Dumas Bay Centre, and will continue to pay this amount until
1999 at Fisher's Pond, at which time the bills will be in their name. The City will work closely with the Historical
Society in applying for grant money for repairs that may need to be done on the house. Mr. Opstad voiced his concern
regarding the issue of a resident caretaker. Mr. Opstad felt that, upon reflection, businesses do not have caretakers on
the premises, and felt that the property will be seen on a regular basis and has a security system in place. Staff will
review the caretaker issue with the Historical Society. Staff will make application for a change in use for the property
II with the Community Development Department. Until that time, the house can only he used for storage purposes. Mr.
Miller noted that the Historical Society is out of operation for the holiday season due to the move, although they would
like to set up their office at the Fisher's Pond house by the end of the year.
Parks and Recreation Council Committee Page Two
November 17, 1997 Summary
Ms. Schroder will research if this is a possibility, as the City must abide by the Conununity Development Department's
regulations pertaining to change in use. Their belongings are housed at both the old fire station and the Dumas Bay.
Centre. MARY GATES MOVED, JACK DOVEY SECONDED A MOTION DIRECTING STAFF TO
NEGOTIATE FURTHER WITH THE HISTORICAL SOCIETY AND TO BRING A FINAL AGREEMENT TO
THE FULL COUNCIL ON DECEMBER 2 FOR APPROVAL. MOTION PASSED.
RECREATION FEE RECOVERY UPDATE
Staff reported that the actual recovery ratio through September is 49.3 %; the budgeted recovery for 1997 is 40 %. The
recovery ratio in 1997 will decline during the months of October and November as fall quarter operational expenses
continue to accumulate after the program revenues have been received.
CEP STATUS
As of November 17, completed projects include the following: BPA Trail Phase II, Heritage Woods Park, play structure
at Mirror Lake Park, ballfields renovation at Lake Grove and Mark Twain Elementary Schools, Lake Killarney SEPA
process, public restrooms at the Dumas Bay Centre. The parking lot expansion at Dumas Bay Centre will be completed
this week. Four Eagle Scout projects will also be completed this month. An Eagle Scout volunteer will install the
interpretive signs during the Thanksgiving weekend at Dumas Bay Centre. Mr. Jainga noted that the principals at Lake
Grove and Mark Twain Elementary Schools were very cooperative in regards to their respective projects.
CELEBRATION PARK STATUS
The project is out to bid; the pre -bid meeting is today at 2:00 p.m. Remediation of the site has been completed, with the
final inspection today. The bid opening is scheduled for November 26 at 2:00 p.m.
"100 FIELDS" INITIATIVE
Ms. Schroder explained that the "100 Fields" Initiative allows the County to develop and renovate 100 fields in six years.
However, the money will go to unincorporated areas of King County. The ballfield initiative would be funded through •
several sources: the County would leverage funding collected through the Real Estate Excise Tax by selling $10 million
in bonds; King County Department of Parks and Recreation Department's capital improvement budget. The only way
Federal Way can receive money is by applying through the Youth Sports Grant. Ms. Schroder will provide information
on the Youth Athletics Facilities Grant program created from the Seahawks /soccer stadium project. This grant is
estimated to be funded up to $2 million annually.
CELEBRATION PARK FUND RAISING COMMITTEE
Wilbrecht reported that the fund raising committee is creating a new body of individuals to raise funds for Celebration
Park ($350,000). The Memorandum of Understanding has not been completed. Ms. Reid stated that the committee is
working on a fund raising brochure. Volunteer work parties have been scheduled at Celebration Park each Saturday
through December; however, for the most part, Parks and Recreation Commission members and the Audubon Society
are the only ones attending. Staff has created a volunteer trailer equipped with coffee, tools and portable restroom.
Mr. Dovey noted that John Morrison of Weyerhaeuser is looking for a volunteer project at Celebration Park, and will
donate the salaries for the hours the employees work.
ADJOURNMENT
The meeting adjourned at 9:02 a.m.
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