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Parks Comm PKT 11-06-1997 i ............... >``a Baal AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. APPROVAL OF SEPTEMBER AND OCTOBER MINUTES 4. COMMISSION BUSINESS A. 1997/1998 Work Plan Information - Chambers B. Recreation Leader Update Wilbrecht (2 Positions/Police) 411 C. Recreation Winter Brochure Report Kaplan Commission Page D. Updates: I. Wedgewood Neighborhood Park Kellogg II. Off -Leash Area Bollen III. OP Update Wilbrecht E. Celebration Park: I. Funding Committee Update Reid/Duclos II. Site Sign Unveiling Report Wilbrecht III. Bid Announcement Update Wilbrecht IV. Policy/Procedure Subcommittee Update McColgan V. Remediation Work Update Wilbrecht VI. Paul Allen's Stadium Bond Update Wilbrecht F. Biennium Budget Meeting 10/9 Report Chambers G. 1998 Budget Review Update Wilbrecht H. Skate Park Master Plan & Update Kaplan Elks Club Fund Raiser I. Adopt -a -Park Update Wilbrecht 5. COMMISSION COMMENTS 6. ADJOURNMENT • D: RECREAT C(I! AIMISS .. ............::.:.:::..._::..... • 110 UTha ............... 6:00 Admm2str8tl . .:. `fir R.? Present: Commission members Laird Chambers, Jim Baker, Jerry Bollen, Dave Kaplan, Bob Kellogg, Barbara Reid, Bobby Roach, Dean McColgan, alternate members Dini Duclos and Marion Bartholomew. Member excused: Karl Grosch Staff: David Wilbrecht, Deputy Director, Mary Faber, Recreation and Cultural Services Manager; Sue Floyd, Administrative Assistant Guests: Hope Elder, Council Member, Greg Sigmund; Mary Ehlis; Jeanne Burbidge Chair Chambers called the meeting to order at 6:05 p.m. • PUBLIC FORUM Greg Sigmund 407 SW 350th Pl. Federal Way, WA 98023 Mr. Sigmund attended the meeting as a representative of the Federal Way Junior Football League ( "Hawks "), and gave a • brief history of the league, which has been m existence for approximately 25 years. Over these years, the league has utilized Lakota field for practices from August 1 through November 1. Mr. Sigmund had some concerns over Plan B & D of the Lakota Park master plan, believing that neither plan would work well for the league. It was noted that neither Plan B or D was chosen by the Commission or the School District, but that Plan C was the approved plan. Mr. Sigmund was invited to City Hall to review Plan C. • MINUTES KAPLAN MOVED, KELLOGG SECONDED A MOTION TO APPROVE THE AUGUST 7,1997 MINUTES AS CORRECTED. MOTION PASSED. • COMMISSION BUSINESS A. Family Fest: Mary Ehlis gave the Commission an overview of Family Fest, which occurred August 22 -24 at Steel Lake Park. The attendance for this year's event was one quarter of what was projected; it was raining on Saturday morning and the event closed early on Sunday due to the rain. There were 75 booths assigned, although some of the vendors did not show up, some left early. The parade went well as did the circus and talent show. It was suggested that the carnival be more visible next year, as one could not see if from the street. Ehlis noted that SeaTac Mall held = a special event during the weekend and she felt this could have conflicted with Family Fest. Mary Faber reported on the cash and in -kind services the City supplies for the event: the Arts Commission supported the event with $4,000 in cash through their Contracts for Services program; in -kind services, including use of the park, staff time prior to and during the event, equipment, etc. equated to approximately $11,600. B. Construction Update: A revised CIP report was distributed. I. Lake Grove Park: Volunteers are needed to finish the perimeter plantings and fence improvements; a Scout troop will build steps to the top of the field from the main school deck. The work parties will be scheduled for next spring. . II. BPA Phase II: The Commission scheduled the dedication of Phase II on October 18. Kaplan would like to see a dedication plaque placed at the trail head of BPA Phase I. III. OffLeash Park: It was reported that the volunteer group is monitoring the off leash park issue in Seattle and is to report back to the Commission with a proposal. Chambers will call the volunteer leader as a reminder. PARKS AND RECREATIONCOMMISSION September 4, 1997 Page Two • IV. Celebration Park: a. Funding Committee Duclos is continuing to identify funding opportunities, and will begin talking to potential grantors regarding naming possibilities. The committee has met with the Rainier Audubon Society; they have been very positive in their response to assist with fund raising. A walking tour of Celebration Park will take place Sunday, September 7 at 2:00 p.m. with the Rainier Audubon Society; all Commission members are welcome to attend. The committee is hoping to partner with the Society and utilize their 501(cx3) status for fund raising purposes. Duclos has also made contact with the Chamber of Commerce; they have also expressed interest in helping raise funds, and could also be used as a backup 501(c)(3) organization to the fund raising effort. The Interagency Committee for Outdoor Recreation (IAC) grant submitted by the City for soccer field lighting looks favorable, according to staff. Batholomew suggested that a colored map of the sports field design be posted at two entrance points (9th Avenue and 1 lth Street) for public awareness purposes. Staff responded that this is currently in process. b. SEPA/Variance An appeal was made to the SEPA; however, the appellant and attorney did not attend the Hearing Examiner hearing, so it was dismissed. A decision by the Hearing Examiner is expected soon. Wilbrecht explained the timeline for the sports field complex project. Environmental cleanup (remediation) bids are due on September 12; the submitted bids will be forwarded to the Parks and Recreation Council Committee on September 15, and City Council on September 16. The road bid and park construction S will be done simultaneously. Advertisement will begin on October 22, with bids being due on November 15. Those bids will be presented to the Parks and Recreation Council Committee on November 17, and to City Council on November 18. c. Restroom/Concessions Facility: Due to the dissatisfaction with the proposed restroom building, the current contract was terminated. Erickson McGovern Storaasli Architects, designers of the restroom facility at Saghalie Park, will design a similar facility for Celebration Park. By utilizing an existing design, there will be a cost savings of $10,000- 20,000. It was suggested that a spokesperson to the press be assigned. There was Commission concern that some of the information being released in the Federal Way News regarding Celebration Park is incorrect or not accurate. BOB KELLOGG MOVED, JERRY BOLLEN SECONDED A MOTION THAT LAIRD CHAMBERS SERVE AS SPOKESPERSON TO THE MEDIA FOR PUBLIC STATEMENTS MADE REGARDING CELEBRATION PARK ISSUES. MOTION PASSED. Discussion ensued on how the Commission would respond to the editorial cartoon regarding cost over- runs for Celebration Park. JERRY BOLLEN MOVED, BOB KELLOGG SECONDED A MOTION THAT THE COMMISSION DEVELOP A STATEMENT TO THE FEDERAL WAY NEWS, AS A GUEST EDITORIAL OR LETTER TO THE EDITOR, PROVIDING PUBLIC INFORMATION ON THE DEVELOPMENT OF CELEBRATION PARK, INCLUDING A RESPONSE TO THE EDITORIAL CARTOON AS SOON AS POSSIBLE. MOTION PASSED. The statement will be drafted by David Wilbrecht and Barbara Reid. C. Skate Park: Jerry Motamatsuand Tom Sexton have been contacting companies and potential sponsors soliciting interest in a Federal Way skate park Mr. Motamatsu noted that if the skate park does not have a cover, it may not be used five to six months out of the year due to rain. Kaplan reported that the subcommittee has been somewhat inactive this • summer due to the Youth Commission taking the summer off, but would like to see the Parks and Recreation Council Committee approve a location and funding for the design so it can go out to bid. The Commission felt that this project should move ahead as it is on their work plan. After discussion, REID MOVED, KELLOGG SECONDED A MOTION THAT STEEL LAKE PARK IS THE BEST POSSIBLE LOCATION FOR A SKATE PARK MOTION PASSED WITH ONE OPPOSING. PARKS AND RECREATIONCOMMISSION September 4, 1997 Page Three • KAPLAN MOVED, BOLLEN SECONDED A MOTION THAT THE CLAY MODEL BE USED AS THE SOURCE FOR A MASTER PLAN FOR BUILDING DESIGN MOTION PASSED. D. Blueberry Farm: The farm made $900 in revenues from the sale of blueberries. A clean up party should be scheduled for February or March, according to Kaplan. E. Youth Usage Fees: McColgan reminded the Commission that review of the biennium budget is scheduled for November/December, and suggested that the field usage fees for youth be eliminated, an approximate revenue generator of $11,000- 13,000. Baker felt this issue needs to be reviewed with more time and information. Bollen felt the Commission has an obligation to look at other fees also. It was suggested that the Council Committee be made aware that the Commission plans to review elimination of the youth user fees along with the entire budget and the affect the personnel cuts have had on the department. MCCOLGAN MOVED, BAKER SECONDED A MOTION RECOMMENDING THAT THE PARKS AND RECREATION COUNCIL COMMITTEE REVIEW THE ELIMINATION OF THE YOUTH USAGE FEE POLICY. The motion did not pass. KAPLAN MOVED, KELLOGG SECONDED A MOTION TO TABLE THE MOTION UNTIL THE OCTOBER MEETING. MOTION PASSED. KELLOGG MOVED, MCCOLGAN SECONDED A MOTION TO CONTINUE THE MEETING TO 9:15 P.M. MOTION PASSED. • • COMMISSION COMMENTS Reid would like to see an on -going communication effort developed from the City, i.e., a Public Relations Coordinator, to the newspapers regarding Celebration Park so that the correct information is being published. This item was placed on the October agenda. McColgan agreed, and was disappointed in what is being presented to the public. More effort needs to go into marketing the park. Bollen would like the Council Committee to be reminded of the subject of allowing the alternate members to vote. • ADJOURNMENT The meeting adjourned at 9:15 p.m. •