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Parks Comm MINS 10-02-1997 :::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::.:.::.:..:. r,.:;.;: .;:.;:«:.;:.;:.;:.;:.;:.;:.;:.; • > :>::»>::>::>::>::>::>::>::>::>::>::>::>::>::>::>::>::»»:<::>:>:>:::>::>::::>::>::»::<:::::::>::::>::::>::>::>::>:::«:::>::::>::::< :: ::::::.:....................... AMMO Present: Commission members Jim Baker, Jerry Bollen, Laird Chambers, Chair, Karl Grosch, Dave Kaplan, Bob Kellogg, Dean McColgan, Barbara Reid, Vice Chair, Bobby Roach, alternate member Marion Bartholomew. Commission member excused: Dini Duclos Staff: David Wilbrecht, Deputy Director; Daven Rosener, Community & Government Relations Specialist; Pam Pollman, Administrative Assistant Chair Chambers called the meeting to order at 6:04 p.m. PUBLIC FORUM Doug Terr'en, Vice President of FWALL PO Box 25064 Federal Way, WA 98093 David Vining, President, FW Soccer Assn.. 35766 27th Ave S. Federal Way, WA 98003 Inge Grayson 3220 56th Ave. NE Tacoma, WA 98422 Liz Marshall 416 S. 321st Pl. J-6 Federal Way, WA 98003 Ilene Marckx 34915 4th Ave. S. Federal Way, WA 98003 Carolyn Hoffman 31521 42nd Ave. SW Federal Way, WA 98023 Betty Hale 31251 42nd Ave. SW Federal Way, WA 98023 Jill Alverson 30225 5th Ave. S. Federal Way, WA 98003 Maree Paden 3832 SW 339th St. Federal Way, WA 98023 Cindy Bennight 3945 SW 336th Pl. Federal Way, WA 98023 • Chambers welcomed all guests and voiced the Commission's appreciation of public input. Dave Vining who spoke as a parent, as well as soccer coach and President of the FW Soccer Association, addressed the Comm ission on youth user fees. He and the Association would like to eliminate the youth user fees. A discussion followed his presentation. (See Attachment #1) As Vice President of the Federal Way American Little League Doug Terrien's presentation consisted of impact of youth fees and the inequity involved. Why is an organization that promotes strong values in our youth targeted for this charge? His group is interested in field maintenance in lieu of fees for their league and tournaments. (See Attachment #2) Ilene Marckx, "Friends of the Hylebos Wetlands" Vice President, addressed the Commission on the book writing project she is compiling. The subject starts at the be g of the Hylebos Wetlands preservation to the present. She is researching minutes, newsletters, clipping from newspapers and information from the county and state, as well as her memory. The title of the book "The Long, Bloody Struggle" will be the finished product. She commended the City for its he Ex projects that are taking place at the site include an interpretive project of eight illustrated moss species, along with ill ustrations and lists of birds found at the Wetlands. Both are very exciting projects for the youth and adults of Federal Way Liz Marshall, editor of the "Friends of the Hylebos Wetlands" newsletter, expressed appreciation of the City's efforts to clean up the Celebration Park site. Ms. Marshall voiced a concern of citizens golfing at French Lake Park. Maree Paden and Cindy Bennight asked the Commission to approve the recommendation of the neighborhood grant for Wedgewood Park. Wilbrecht spoke of t e budget process and reminded the ladies to voice their support with numbers, figures, and facts at the City Council's biennium budget reviews that will be held in November and December's meetings. Jill Alverson acted as spokesperson for citizens interested in the off -leash park. She reported that the off -leash park project • in Seattle was successful and several parks have been chosen to be off -leash areas. The group asked what they could do to promote this project Chambers explaine about the Commiss Work Plan for 1997 -1998 and that the off -leash concern was not part of this plan. It was suggested that a proposal be drafted and pre sented to the City Council asking that this issue be a part of the future work plan of the Parks and Recreation Commission. PARKS AND RECREATIONCOMMISSION ()Mnhnr 7 1997 2 • Amara AN INCOMPLETE SET OF THE SEPTEMBER 4, 1997, MINUTES WAS SENT WITH THE OCTOBER AGENDA PACKET. THE COMPLETE SET OF SEPTEMBER MINUTES WILL BE RESENT ALONG WITH THE OCTOBER 2,1997, MINUTES IN THE NOVEMBER AGENDA PACKET. AT THE NOVEMBER 6,1997 MEETING THE MINUTES WILL BE REVIEWED FOR ACCEPTANCE. ADDED AGENDA ITEMS Parks, Recreation & Cultural Services Winter Brochure Policy on Political Signs in City Parks COMMISSION BUSINESS • A. Working with the Media Chambers discussed concerns on how the City would like the Commission to handle media attention as private citizens, Parks & Recreation Commission as one voice, and as a Parks & Recreation Commission member. Wilbrecht introduced Daven Rosenser, the City's Community & Government Relations Specialist. Daven outlined his media background and distributed the handout, "Getting the Word Out ", to Commission members. Daven reminded the members that there are five classic tools for crafting basic news stories and press releases, "Who, What, When, Where and Why ? ". It is critical to keep the information mission in mind. Pursue methods and actions that keep you on course using newsletters, PTA meetings, service clubs, speakers bureau, and even the Internet. You can request a guest column thru a community newspaper. The City is working through Daven and Wilbrecht on getting the Commission's word out on projects such as Celebration Park, Skate Park, and the Mark Twain and Lake Grove field renovations. Daven reminded members to always be proactive, forthright and have all your information available. He encouraged members to give him a call and he will happy to help them. His phone number is 661 -4097. • B. Off -Leash Park • Reid and Kaplan explained to the dog owners attending the meeting that they (as a group) need to establish a facts and figures framework to present their proposal to the City CounciL A discussion followed with Commission members and dog owners. Wilbrecht explained what the Commission can and cannot do concerning the adopted Work Plan for 1997 -1998. The off - leash park proposal needs to be presented to the Parks & Recreation Commission, then processed through to the Parks Council Committee and then to the City Council. The owners were reminded to make the proposal in compliance with City ordinances and codes. They were reminded that patience and persistence is needed. • C. Wedgewood Park Residences of the area are putting together a proposal for grant funds. • D. CIP Update No report available at this time, responsible staff member has been ill. There will be no sod laying volunteer project at Mark Twain on Saturday, October 4, due to bad weather. Lake Grove project is moving forward. Also discussed was the theater bid and Dumas Bay signage. • E. BPA Trail Phase II Dedication The dedication, which has been set for Saturday, October 18, 11:00 a.m., will be held at the west entrance near the Weyerhaeuser Aquatic Center site. Commission members asked why there are no wheelchair landings on the BPA Trail Phase II. Wilbrecht responded that the DOT recommended that the width of trail allows for wheelchairs to meet ADA standards, so no special landings were needed. • F. Celebration Park Wilbrecht distributed and discussed the Celebration Park map and the summary of Celebration Park elements. The goal is to receive City Council approval at the December 2 meeting. Reid reported that the funding committee has applied to many foundations and was now waiting for the applications to arrive. • A US West grant is being completed and the Seafirst application went out October 1. She also discussed the gift catalog that is going to be used as a fund raiser and the establishment of a Blue Ribbon Committee to help promote Celebration Park. The Celebration Park policy and procedures subcommittee will combine with operations and scheduling subcommittee to begin meetings. Those on the committee are: McColgan, Chair; Grosch, Baker, Chambers, Bollen, and Bartholomew. PARKS' AND RECREATION COMMISSION Ortnbor 7 1007 • • G. 1998 Budget Calendar Wilbrecht examined budget time lines and adjustments that could be made on the 1998 budget. On December 2, 1997, the budget will be adopted A discussion followed on youth user fees and needed maintenance staff , etc. It was established that a special Parks & Recreation meeting will be held on October 9, 1997, 6:00 p.m., to work through budget items and to make recommendations to the Council Parks Committee. • IL Skate Park Wilbrecht will take the recommendation from the Parks & Recreation Commission and the Council Parks Committee to City Council on Tuesday, October 7, 1997, for approval of a S10,000 master plan. Kaplan reported that a Youth Commission subcommittee will become active with this project. • L Parka, Recreation and Cultural Services Winter Brochure Kaplan reported that the Commission has a page for advertisement in the upcoming brochure. After a discussion, it was decided that a map of Celebration Park will be used. • J. Policy on Political Signs in City Parka Wilbrecht stated that the City policy for political signs is that they are not allowed on City property KAPLAN MADE A MOTION TO EXTEND THE MEETING PAST THE 9:00 PM DEADLINE, BAKER SECONDED. MOTION PASSED. COMMISSION COMMENTS Bollen feels the Commission is giving mixed messages to the citizens who have concerns; i.e., off-leash park. He feels a different approach needs to be taken. This will be an agenda item in November. • McColgan would like to see the Commission become more proactive. He was surprised to see that jam sessions are no longer being held as part of community youth activities. Jenny Schroder responded that those sessions held in the past had not been successful. The Federal Way police will take on youth activities projects and the City will help. Baker reported that the Federal Way Soccer Association was upset because soccer lines are not always visible when games are played. Wilbrecht reported that level of service had to be cut back, so fields are lined only one day a week. It was decided that Fridays would be the best day for this. Wilbrecht will report this to the maintenance staff. Roach asked the Commission not to forget the senior citizens when user fees are discussed for budget review. Bartholomew stated he appreciated the overview of dealing with the media and added that he will still use letter writing to discuss issues important to him. Grosch and his bridge partners thanked the Parks, Recreation and Cultural Services Department for the new bridge table for use at the Klahanee Community Center. Wilbrecht reported that he received comments from the City's law department for Adopt -A -Park project. This will be an agenda item in November. • ADJOURNMENT The meeting adjourned at 9:09 p.m. •