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Parks Comm PKT 07-10-1997 ..................... • 10.40.4* ' i::' �: i : ::iiii::::i ::: iii:::::: i:: i ::::::::i::::i::::::::::::i:::: iiii::: L : : i: iiii: iiiiiiiiii :::::::�::::::::::::::::: "::::i::`:::: ii::::::::'' .. .. .�.{�:: AGENDA 1. CALL TO ORDER 2. PUBLIC FORUM 3. APPROVAL OF JUNE MINUTES 4. COMMISSION BUSINESS A. Skate Park Update Kellogg B. Celebration Park Design Development Update Wilbrecht C. Celebration Park Funding Committee Update Reid/Duclos D. Celebration Park Facilities Committee Update Baker/McColgan • E. Work Plan Report Wilbrecht F. Parks Brochure Information Wilbrecht I. Page for Parks & Recreation Commission G. Sports Fields Update Wilbrecht I. Lake Grove/Mark Twain 5. COMMISSION COMMENTS 6. ADJOURNMENT ........: ..:... Ball € € €€ erg. MINUTES Present: Commission members Jim Baker, Jerry Bollen, Laird Chambers, Chair, Karl Grosch, Dave Kaplan, Bob Kellogg, Dean McColgan, Barbara Reid,Vice Chair, Bobby Roach, alternate members Dini Duclos and Marion Bartholomew. Staff: David Wilbrecht, Deputy Director, Pam Pollman, Administrative Assistant. Chair Chambers called the meeting to order at 6:07 p.m. • PUBLIC FORUM Nickolay Krobov, Enumclaw High School, attended the meeting as part of a class project on city government. • MINUTES REID MOVED, KELLOGG SECONDED A MOTION TO APPROVE THE MAY 1,1997 MINUTES AS CORRECTED. MOTION PASSED. • ADDITIONAL AGENDA ITEM Summary of City Council Parks & Recreation Committee Meeting, May 29. Celebration Park Funding Committee Report S • COMMIS BUSINE A. Celebration Park Wilbrecht gave a brief update. The City is moving forward with design developments of the project. Celebration Park is a total of 83.5 acres, 48.5 acres devoted to open space and 35 acres will be developed, i.e., sports field, picnic areas, roads, etc. The Development Review Committee will study the project submittals and documents and follow SEPA requirements. Traffic and geotechnical studies are being revised. Celebration Park is expected to break ground in the fall 1997. A discussion and question/answer period followed the update. Aa. Summary of Parks & Recreation Council Committee Meeting Wilbrecht reviewed the agenda items from the May 29 meeting (see attachment). Heritage Woods neighborhood park and vicinity were discussed. B. Lake Grove Sports Field Reid reported that the ground breaking ceremony was well attended. The entire school participated, School Board members, Council members, City Manager and staff were also present. Ohana Nursery of Buckley, contractor of the project, had $1,500 worth of vandalism to their equipment. C. Skate Park Kaplan reported that a letter will be sent to panel representatives and those attending the public meeting held in May. Bob Kellogg will be handling the chair duties for the Skate Park subcommittee as Kaplan will be out of town. The design process will be discussed at the Wednesday, June 18 Skate Park public meeting. Also examined will be design concepts, how participants envision the park and elements that would enhance the facility. The scheduled meeting will be added to the City's weekly meeting calendar and hopefully other interested citizens will attend. D. City/School District Interlocal S Wilbrecht reported that a meeting will be held on Monday, June 9, with representatives from the Federal Way School District and City staff. General topics will be discussed. Wilbrecht explained the policy now in force. A discussion followed. PARKS AND RECREATION COMMISSION Arno 5, 1947 E. Volunteer Recognition This is one of Reid's main concerns; how to recognize volunteers, especially those volunteers on the Lake Grove project. After a discussion, it was felt by the members of the Commission that a letter of recognition be sent. Reid will contact • Ed Swan to discuss this item and see how he handles his volunteer program recognition. Reid has assured the Weyerhaueser Company and the Kiwanis that their respective organizations will be recognized for their participation on the Wildflower Project. Kellogg suggested that Reid come to a Kiwanis meeting and publicly thank the group. This would be appreciated by their membership. After a lengthy discussion, it was decided that a plaque be given and a coffee hour sponsored. Reid will report back to the members of the date, time and place for these events. F. Work Plan KAPLAN MOVED, ROACH SECONDED A MOTION TO APPROVE THE MAY 21, PARKS AND RECREATION COMMISSION SPECIAL MEETING MINUTES AS PRESENTED. MOTION PASSED. I. Facilities Committee Report - June 4 Baker reported that the Celebration Park Facilities Committee identified possible features, but not prioritized, for the new complex These were divided by major categories, i.e., one or two baseball size fields (425'), concessions, portable trees/plants, flexibility to add bleachers, batting cage, conduit for TV lighting, four gated gates, announcer tower, restrooms, a maintenance shop, skate park, art work (spray park), roller hockey court, volleyball court, playground, and picnic area/shelters. A discussion followed, i.e., security, vandalism, drainage, rainouts, etc. The next meeting will be Wednesday, June 11, 7:00 a.m., Steel Lake Firestation. II. Funding Committee Report - June 3 Reid stated that the Funding Committee had it first meeting at the Multi Service Center and divided into two subcommittees. A written proposal will be drafted by Duclos, Reid and Wilbrecht. Research into potential grantors will be done by Bollen, Kellogg and Roach. The next meeting is scheduled for Monday, June 16, 9:00 a.m., Multi Service Center. G. Parks Commission By -Laws • Members discussed amending the by -laws of the Parks and Recreation Commission to allow alternates to vote. Duclos clarified her position as an alternate. Both she and Bartholomew do not feel like equal members as they cannot vote, even though they serve on subcommittees and work as hard as the Commission members. Kaplan gave the history of the Commission membership. After much discussion, the following motion was passed to revise number seven (voting rights) of the Commission by -laws. Number seven now reads: 7. Voting When a quorum is present, a simple majority vote suffices for all action. No vote may be made by proxy or alternates. KELLOGG MADE A MOTION TO AMEND NUMBER SEVEN OF THE BY -LAWS OF THE PARKS AND RECREATION COMMISSION TO READ ALTERNATES MAY RECEIVE VOTING RIGHTS AFTER ONE YEAR OF SERVICE SUBJECT TO MAJORITY VOTE OF THE COMMISSION BOLLEN SECONDED. MOTION PASSED. The Commission wants the Parks and Recreation Council Committee to realize that the membership is not expanding, just clarifying the alternates position. • COMMISSION COMMENTS McColgan will propose to eliminate fees for youth athletics. Baker supports McColgan on the fees charges for youth athletics. This item needs to be revisited by the Parks and Recreation Commission. Bartholomew added his support to non youth fee charges. He also expressed his and Duclos's thanks for the full support • of the Commission on the alternate voting issue. Roach thanked the City staff for park usage for the 65- year -old softball team he coaches. The team is on its way to Reno to qualify for the national tournament. PARKS AND RECREATIONCOMMISSION rump 5, 1997 • Grosch reported that he has received complaints from card playing senior citizens at the Klahanee Community Center. Federal Way is the only city in Pierce and King counties that requires a charge. Kaplan reminded the members of the work party that is being held at the Mark Twain sports field on June 7, and of the June 16 meeting the Human Services Department will have to review COBG fund requests. Kaplan discussed changing the July 3 Parks and Recreation Commission meeting to July 10. BAKER MADE A MOTION THAT THE PARKS AND RECREATION COMMISSION JULY 3 MEETING BE RESCHEDULED TO JULY 10, KAPLAN SECONDED. MOTION PASSED. Kaplan reported that an LDS Stake work party is scheduled for July 19 at the Blueberry Farm and another possibly at the Mark Twain sports field LDS members will pick blueberries to give to the King County Multi Service Center. These efforts are to commemorate the founding of the Mormon Church. Chambers stated he has been transferred to the King County /Aubum pool. • ADJOURNMENT The meeting adjourned at 8:40 p.m. • IO • Mir elope (.* • I I s '. I T I I IF I I I • I 100' — 1" • BEGINNER BOWL ■ • o • 12'6" RADIUS IRA I 20' -0 • • U z • 1 o N ' ^ t� I 1. 0 1 • • • • BOX i �---- S' - " 2'6'R 213"R 20' -0" • i I I • • „0 - ,2 T • o I M I 0 a g o I 1 a CxA fg W W F. a' .4 a w o 1 I cn w a A i i . a j �. 1 LC) i • . •. 1 1 _ 0 . 1 z i z 1 o 0 1 c., r..) , a ..2 cza ca cn cn I— • 1 ° I I I i•- } CV I 1 I )■=1 ).1 1 C/D I )-4 1 1--4 0 . , f21:1 Z • © D a Q (� • CELEBRATION PARK "The mission of the Parks and Recreation Commission is to build a better community through the provision and stewardship of parks and programs that enrich the lives of our citizens" OVERVIEW In 1996, the Federal Way City Council approved a 3.6% increase in the utility tax rate to purchase bonds to fund many capital improvements to the seven year old city. These improvements consist of street overlay work, upgrading and improving the Dumas Bay Centre to include a civic theater, downtown revitalization and the development of Celebration Park. Several citizen work groups convened for two months, meeting weekly or more, to develop proposals for all areas of interest. All of the work groups felt that Celebration Park was an essential core element for the city's development. In fact, one of the groups, the Downtown Revitalization Committee, felt so strongly in favor of Celebration Park it recommended that $1,685,000 of its allocation be donated to the park development. It was also recognized that the utility tax alone would not generate enough revenue to create a high quality park facility with proper roads. Everyone involved in the project felt so strongly that the reasons for building such a facility justified the costs. Thus the Parks and Recreation Commission of the City of Federal Way are seeking private donations to cover the complete costs. • South King County has had a severe shortage r e of r g tY g properly maintained sports fields for its youth and adult population. The City of Federal Way recognizes the need for its youth, and the youth of surrounding areas, to have a safe place to engage in organized sports and other activities. In January, 1991, the Federal Way City Council purchased 83.5 acres located at South 324th Street and 11th Place South and named the space Celebration Park to help address these shortages. Residents and planners envisioned a first class, public facility that would include well -lit sports fields for youth soccer, softball, baseball, adult soccer and softball, all suitable for tournament play. Beyond sports activities, the park would be available for festivals, fairs, open air concerts, public events, normal park and leisure use with children's play area, wading pool, picnic tables and benches, preservation of wetlands and walking trails for people of all ages and physical endurance. Forty -eight acres of the park will be preserved in their natural state and will include wetlands, walking trails and extensive second growth forest. Celebration Park, as currently planned, has the potential of serving 12,500 young people in the region who are enrolled in league sports. In addition, another 2,000 adult sports team players and 20 sports league tournaments involving 6,720 participants from surrounding communities will benefit from having use of these world class facilities. • • GOALS Our primary goal is to develop a high quality park facility for use by people from all over South King and North Pierce Counties. Celebration Park will serve as the centerpiece of the Federal Way Parks and Recreation system and serve as a model throughout the area. Celebration Park will meet the desperate need of the community at large for more sports fields (especially for youth), while enhancing the desire of the downtown business core to generate more consumer traffic into the city center. Our secondary goal is to continue the development of a family oriented community that offers healthy recreational opportunities, competitive or passive, in a safe environment for all age groups. This facility will be open to all ages. A significant number of youth represented in organized teams are from low income families. To serve this population , the city offers a scholarship program. Everyone will stand to benefit from having safe and well - maintained facilities. There will be opportunities for league and tournament play and the City will host such major events as the Senior Softball League, made up of 450 members. Families and senior citizens alike will enjoy picnic areas, benches and walking trails along the "nature preserve" and through the protected wetlands. • CURRENT FUNDING SOURCES The estimated cost of the full development of Celebration Park is $8,774,392. This includes eight lighted sports fields with such structures as concession stands, equipment storage building and public restrooms. Other park amenities will include water fountains, benches, dugouts, and underground conduit for media use in addition to standard utilities. Nature trails, wetlands mitigation, signs, landscaping, North and South access roads and plentiful off - street parking are additional enhancements. Funds available for the development of Celebration Park are $7,535,000 from the Utility Tax increase passed by the City Council and a 2% assessment on park construction retained for public art. The City has allocated $50,000 in matching funds, leaving the project in need of an additional $377,000. The Parks and Recreation Department of Federal Way has applied to the State of Washington for a $300,000 IAC grant which would be applied to this project. However, there is a great deal of competition for these limited funds. Even if that funding is received, supplemental private funds will still be necessary to complete Celebration Park. There will, of course, be naming possibilities for those making significant contributions. • • ECONOMIC IMPACT It has been estimated that the economic benefit to the Federal Way business community could be as much as $8,000,000 annually from tournaments alone. Additional benefits would occur for local downtown business as people shop at local stores or dine at area restaurants and franchises while friends and family use the park for sports and other park activities. Building an additional street entry from the North side will help route traffic into the downtown business core while providing easy access for park users. In addition to the expected revenue generation created by the park, the community expects to experience more intangible, but just as important benefit. Youth will have a place where their energy and talents can be constructively put to use. It is hoped that having such a large area for organized and passive recreational activities will promote a sense of community and decrease the sense of alienation now experienced by the youth of today. • ASSET MANAGEMENT Just as important as having a high quality facility is its maintenance. The price of providing such maintenance and year -round upkeep has been factored into the operational budget of Celebration Park. In addition, monies generated from tournaments have been factored into the operational budget resulting in a recovery rate of 86.13 %. This will allow ample funds for on -going maintenance to maintain the facility for future generations. TIME LINE The design process for Celebration Park is currently underway and will be completed by the end of August. (Please refer to attached copy of Flow Chart) Ground breaking is scheduled for fall of 1997 and there will be some brush and tree clearing of the area over the winter months. Construction is scheduled to begin in early Spring of 1998 with completion by the end of summer ( a projected 120 days). The play fields will need an additional year in which to mature but the rest of the part will be usable in the fall of 1998. In order to assure that construction stays on schedule it is essential that the additional $377,000 funding is available by start of construction. • T SUPPORT THIS PROJECT • REASONS TO S Celebration Park will afford youth the opportunity to become involved in organized sports, such as boys and girls soccer, girls fast pitch softball, and youth baseball. This teaches them responsibility, sportsmanship, conflict and anger management, and aids with interpersonal relationships. Celebration Park will also provide recreational opportunities for all ages whether they be "passive activities" or organized functions such as men and women's adult soccer and senior softball. The 1990 Comprehensive Plan indicated that Federal Way did not have enough park space for the population at that time. Since then the Federal Way area has grown to a population of over 100,000 with virtually the same amount of park space. Celebration Park is responsive to this need as it will be a multi use facility - families as well as the interested sports organizations will be able to use it. Celebration Park is beneficial to the environment as it provides for conservation of wetlands. Almost 60% of celebration park will be left wild thus providing nature trails for children and adults as well as an educational resource for the nearby public schools. Celebration Park is designed to be self supporting and will be well maintained. In addition • Celebration Park will contribute to the economic growth of the downtown core by generating more traffic for local businesses. Completion of Celebration Park in one construction phase rather than several will hold down the total cost of the project. WHAT THE FUNDS WILL PURCHASE Funds donated to this project will be used to purchase the amenities that will make Celebration Park a high quality park for both sports and passive recreational use. Amenities such as picnic tables and benches; sports bleachers and covers; recessed dugouts and benches; tiles in the Plaza Entrance; trees to replace trees that were removed by the construction as well as for landscaping; Water fountains; Basketball Court; Volleyball Court; Backstop for the Baseball field; the additional height necessary to build the Plaza; and park signage. Since this property was originally used as an airport, there is much restoration of the wetland needed. This would include re- developing of existing foot trails that now exist. These trails would be kept to a more natural state rather than using asphalt. In addition, if enough funds are raised, it would be desirous to erect a bridge, in the wetland/trail area, that would span the large, deep gully on the property. • • There are many naming opportunities in Celebration Park. For instance, the entire entrance way through the Plaza could be named for an individual, business or foundation. Since Celebration Park is being developed on the sight of an old airport, an aviation theme might be used to welcome guests and visitors to the park. A contribution equal to the cost of the tree re- planting and landscaping would qualify for the naming opportunity. The wetland area is also another area that would highlight a benefactor's commitment to the environment. The area, including the trails, would be clearly identified with the donor's name. The donor would receive much acknowledgment as the trails are currently used by workers from Weyerhauser and other local businesses during the lunch hour. It is also anticipated that local schools would use this as an outdoor classroom for students to learn about our environment. In the future, as the trails are developed, more people of all ages will be able to use the trails for walking exercise and just to have a pleasant experience in a natural setting. This wetland has been described by (need to obtain name and statement). • • S_le Posit 1_ 'gencer . Wednesd a ur_ 8, 1997 SEATTLE Complaints lead to closure of one area for unleashed dogs Complaints have prompted the Seattle Parks Department to close one of seven areas where unleashed dogs run free. Six other off -leash pilot sites had been scheduled for closure yesterday, but Parks and Recreation Superintendent Ken Bounds won a summer reprieve to study the year -old program. Complaints about noise and odor were central to the decision to close the west side of Volunteer Park to unleashed dogs, Bounds said. An area on the east side of the park will have longer hours as a result. The City Council is to decide Sept. 22 whether to end,, continue or expand the off - leash programs at Upper Golden Gardens, Magnuson, Woodland, Genesee and West Crest parks and at Blue Dog Pond. • 0 x$ m m n o m g m " bG : ,. E. ccap.. a a a 0.g m o o A.� m F B '7..o - o ate• oav . A.)II.13 _ o g _ a n ^ � fD pP a a. T m ov E. cp o 4. s, , m Oaok: .OcDn a�O"y , 3 O y � c oidB m dtin o m g � m Ly A' F �B ° X O • p��? m � ( n ' O 2. 6c o F Sm M Ham .m.�m F q F . 4 m' R. y 9.1 !n $.2. A' 5 N �' G. 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