Loading...
AG 10-131RETURN TO: EXT: CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: 2. ORIGINATING STAFF PERSON: ��:1 EXT: �� °� 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): ' ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT O HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT O SECURITY DOCUMENT (E.G. aoxn xELn�n Docun�xTS� ❑ ORDINANCE ❑ RESOLUTION �ONTRACTAMENDMENT (AG#): �C� '' I�3� � � INTERLOCAL � OTHER 5. PROJECT NAME: � L1►�► 6. NAME OF CONTRACTORi �lY1 � l-QJUJ ��511 ADDRESS: ��S 5� [',.,us �. ICXab� Sr�, ����-'� LE E-MAIL: FAX: SIGNATURE NAME: \2V1 TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORTI'Y TO SIGN ❑ REQUIRED LICENSES � PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: � I�� Z01 O COMPLETION DATE: � Z�, 3 � I�p I 3 9. TOTAL COMPENSATION $ $ �� r�J�b (INCLUDE EXPENSES AND SALES TAX, IF ANY} (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW � PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (1F �rPr.iC,�sLE) �.AW INITIAL / DATE REVIEWED �i/ I1. COUNCILAPPROVAL(iF.e.PrLiCaBr_,E) � COMMITTEE APPROVAL DATE: PAID BY: ❑ CONTRACTOR ❑ CITY INITIAL / DATE APPROVED COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS Ll'I,AW DEPARTMENT ❑ SIGNATORY (MAYOR OR DIRECTOR) �'CITY CLERK ASSIGNED AG# SIGNED COPY RETURNED COMMENTS: Oumcx� -�c�r rr• -� 5�. � c��ss.�c�a. 'L�k 11/9 ` CITY OF ,'� Federal CITY HA�L W �� 33325 Sth Avenue South Federal Way, WA 98003-6325 (253)835-7000 www. ciryoffederalway. com AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT FOR LEGAL SERVICES This Amendment ("Amendment No. 2") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Summit Law Group, a Washington Professional Services Corporation ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Legal Services ("Agreement") dated effective July 28, 2010, as amended by Amendment No. 1, on December 29, 2011, as follows: 1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than December 31, 2013 ("Amended Term"). 2. AMENDED SERVICES. The Services or Work, as described in E�ibit "A" and as referenced by Section 2 of the Agreement, shall be amended to revise the scope of services required under the original Agreement and any prior amendments thereto. The revised scope of services is described in Exhibit "A-2" attached hereto and incorporated by this reference ("Revised Services"). 3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and a11 acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement sha11 apply to and govern this Amendment. The parties whose names appear below swear under penalty of perj ury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 1/2010 ` CITY OF ,� Federal CITY HA�L W �� 33325 8th Avenue South Federal Way, WA 98003-6325 (253)835-7Q00 www. ciryorfederalwsy. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY By: Skip Priest, M or DATE: 4 � ��. �� ZO I� Z . •� . . � �� �� r : �s�: �� Printed Name: Otto G. Klein, III Title: Member DATE: c1uL4 � S� 7i� 1�i STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) ATTEST: City Clerk, Carol McNeill , CMC APPROVED AS TO FORM: . City Attorney, Patricia A Richazdson On this day personally appeared before me Otto G. Klien, III, to me known to be the Nlember of Summit Law Group, PLLC that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal �xed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this � day oi KIlI�RLY E w�:sw STATE OF WASHINGTON N4TARY PUBtIC � �ssior� Ex�rr�s Notary's signature Notary's printed name Notary Public �n and for the State of Washington. My commission expires f- J�/y �'� ��"1,�,'"""""'� - 2 - 1/2Q10 ` CITY OF .� Federal CITY HALL ��� 33325 8th Avenue South Federai Way, WA 98003-6325 (253) 835-7000 www. ciryoffederahNay. com EXHIBIT A-2 REVISED SERVICES The City and the Contractor have agreed to amend the original contract for the Contractor to provide the services state below: LEGAL SERVICES: Negotiation of a completed contract with the Federal Way Police Guild through mediation, including attending all planning and bargaining meetings; serving as a member of the City's negotiating team; conducting research and surveys and compiling information to be used during the bargaining process; drafting, preparing, and revising language to the labor agreement, and participating in the presentation of status reports to the City Council. Contractor shall also provide any other services necessary to respond to issues raised by legal counsel for the Federal Way Police Guild, including unfair labor practice claims (collectively the "Services"), except that this Agreement shall not apply to litigation filed in court. Said services shall be provided in a manner consistent with the accepted practices for other similar services, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the Mayor or his or her designee. DATA CONSULTING: Provide services as a data consultant gathering and preparing comparable data for negotiations with the Federal Way Police Guild. AMENDMENT - 3 - 1 /2010 ��ruRrr To: � o �' ExT: Z,�o2 . CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 2. ORIGINATING DEPT./DIV: 2. ORIGINATING STAFF PERSON: �' ��� EXT: ;�_ 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): � CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT O GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. sorm xELnTED DocuMExTS> ❑ ORDINANCE � RESOLUTION �,'CONTRACTAMENDMENT(AG#): ❑ INTERLOCAL ❑ OTHER 5. PROJECT NAME: C I.IA I I� I I.I PI.L�'C.1�1a;�1 �'' �J�I�DC�i[M � 6. NAME OF CONTRACTOR: ' ADDRESS: _ '1 j -j � E-MAIL: SIGNATURE NAME: c� .�,�,,� �.H,1e c'��_TELEPHONE FAX: 7. EXHIBITSANDATTACHMENTS: ❑ SCOrE WORK OR SERVICES O COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN D REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: ��J 7�p�p COMPLETION DATE: _(QT f?�QI Z r 9. TOTAL COMPENSATION $ ��� ^� (INCLUDE EXPENSES AND SALES TAX, IF ANY� (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑�s ❑ tvo �F �s MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR � CTI'Y � PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW � PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (1F anPt,tC.aBr.E) � LAW 1L COUNCILAPPROVAL{IF.�PLICaBLE) INITIAL! DATE REVIEWED INITIAL / DATE APPROVED i � � - F� COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPARTMENT ❑ SIGNATORY (�,YOx OR D�xsCTOR) � CIT'Y CLERK ASSIGNED AG# L� SIGNED COPY RETURNED COMIVIENTS: INIT AL / DATE SIGNED / AG# �Q- ��� � DATE SENT: 12• Z�l � I 1 1/9 � �1'rw` sD� CITl' HALL � ��r ��r ■ �' ����� 33325 8th Avenue Sauth Federai 1��'ay, V'VA 98E�03-6325 �253} $35-717�fl �v�,�w ��t3aoftecf�rAiw�ray com AMENDMENT NO. 1 TO FROFESSION�L SERVICES AGREEMENT FOR LEGAL SERVICES This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Summit Law Group, a Washington Professional Services Corporation ("Contractor"). The City and Contractor (together "Parties"), for valuable consideration and by mutual consent of the parties, agree to amend the original Agreement for Legal Services ("Agreement") dated effective July 28, 2010, as follows: l. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no later than June 30, 2012 ("Amended Term"). 2. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The provisions of Section 13 of the Agreement shall apply to and govern this Amendment. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. [Signature page follows] AMENDMENT - 1 - 1 /201 Q . .. � .� e �r CITY HALL 33325 8th Avenue S4uth Federal Way, idVA 98003-6326 (253} 835-�'f3Qtl sv�� wr cit��otCe�feratvv°�y. com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY ATTEST: B Skip Priest, Mayor City Clerk, Carol McNeill , CMC DATE: �Z y� — � I APPROVED AS TO FORM: �� �����e��% City Attorney, Patricia A Richardson SUMMIT LAW GROUP .,. I ; ,,:; I/!,� Printed Name: 6. �.�,,e j ti, F 1(� Title: �/1„C yh,�.,� r' DATE: � 2 � 2 Z I I( STATE OF WASHINGTON ) ) ss. COUNTY OF On this day personally appeared before me Otto G. Klein, III, to me known to be the Member of Summit Law Group, PLLC that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this r � r r"' day of � , 2011. a �_�_,_ Notary's signature IEi1lAB�R�.Y E. WEtSW � Notary's printed name � s ��� ��,� � Notary Public in and for the State of Washington. �'`` ��,�Y p �� ,� My commission expires 9��--/y ,. , MY COA�AI�IbN ,E�8 ;� -. �14 �� , AMENDMENT - 2 - 1/2014 � 5v�vt���T L�.w �� �c�� �}�; a �rof'etsional dimitrd liability c��r.yan,y LAWRENCE C.LOCKER �tn: {206} 676-7060 E-MAII.; larryl@summiJlaw.com November 2, 2011' City Clerk City of Federal Way 33325 8th Ave. S. Federal Way, WA 98003 Re: Summit Law Group PLLC Dear Clerk: This will advise that Otto G. Klein, III is a member (partner) in Summit Law Group PLLC, and has signatory authority for contracts between the City ofFederal Way and Summit Law Group PLLC. Very truly yours, SUMMIT LAW GROUP PLLC � � �._ a�°� wrence C. er Membe� ��= F��T� Av�: 5 ��:�,•E inosa SEA1'TL.Y.�, WnSHiNGTCtN y81 (�d , :edeph:r,ne 20fi b7G-7p00 fl1:S1NS��:1�f Zdrl 6�f�-7{��f W1YW'<SlE7it7I1kS�:tW.CCFI1 � Corporations: Registration Detail Page 1 of 2 i'c �.i .'s ; t:or•r.�,::� rf � :+rch (,SS): 'r'�'?7 S :c:s ��.._ Corporations Division �I Corporations Home � Nonprofit Home ' Chari6es Home �: Awards i Public Notices �� _._ ... : ............... _ .......... :_.. _....... _ .. __....... ....... ........... Corporation Detail Ideither the State of Washington nor any agency, officer, or employee of the State of Washington warrants the accuracy, reliability, or timeliness of any information in the Public Access System and shall not be liabie for any losses caused by such reliance on the accuracy, reliability, or timeliness of such information. While every effor[ is made to ensure the accuracy of this information, portions may be incorrect or not current. Arry person or entity who relies on information obtained from the System dces so at his or her own risk. SUMMIT LAW GROUP, P.L.L:C. UBI IJumber 6oi�3208 Category PLC Profit/Nonprofit Profit Active/Inactive Active State Of Incorporation W?� WA Filing Date o2/28/i99� Expiration Date o2/29/2oiz Inactive Date Duration Perpetual Registered Agent Information Agent Name MARC G REYNOLDS �� 3i5 FIFfH AVE S STE i000 City SEATTLE State WA ZIP 98ioq Special Address Information Address City State Zip Governing Persons Title Name AdBress Member LOCKER , LAWRENCE SEATTLE, WA Member HENECK,DAVID SEATTLE , WA Member CARTER , CHARLES SEATTLE , WA 12/29/2011 Member ERICKSON , MICHAEL SEATTLE , WA Purchase Documents for this Corporation » http://www.sos.wa.gov/corps/search_detail.aspx?ubi=601773208 Corporations: Registration Detail Page 2 of 2 « Retum to Search List Phone Numbers � Privacy Policy � Accessibility ( Mobile Washington Secretary of State • Corporations Division 8oi Gapitol Way South PO Box 40234, Olympia WA 98504-0234 �3�) '7 http://www. sos.wa.gov/corps/search_detail.aspx?ubi=601773208 Translate our site into: Select Language �: Pcweroa by Zxu�tA Tranalete I2/29/2011 OP ID: TM '`�� R CERT{FICATE OF LIABILITY INSURANCE DATE(MMlDD/YYYY) 05/17/17 �THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S�, AUTHORIZED REPRESENTATIVE OR PRODUCER, ANQ THE GERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and condltions of the po{icy, certain policies may require an endorsement A statement on this ceRificate does not confer rights to the certiTicate holder in lieu of such endorsemen s: PRODUCER 4ZS-SSS''IYOO NAME: PHONE Hub intemationa( NW/HCJ 425-368-1290 ac N �"O ° P.O. BOX SO'IO f-NAIL � _ Mtll Creek; WA,98082-8010 ADO��: _. _ Scott Andrews ,�SUMLA-2 . _ . INSU S AFFORDING COVERA(iE �� R �suR� SummitLawGroup,PLLC INSURERA:COl1�flOfltAIC88U8I Com n - 315 5th Avenue South, #1000 ��� e: Se&�� WA 981042682 ���o�o � - -__ A COYERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW FfAVE BEEN ISSUED TO THE INSURED NMAED ABOVE FOR THE POLICY PERIOD INOICATED. NONATHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 9E ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHQWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF AOSURANCE POLICY NUMBER N �� OpdERAL LIABILITY EACH OCCURRENCE 5 GObM�tERCIALGENEWLLLI/WLRY M� E �T� s , CLNMS-AN1DE � OCCUR MED EXP My onm praon) S . � ,.; .. .. . � . . _ . . . � . PERSONAL 8 AD�! M�JRY S � . , .... . ..... . . . � � ._ .... _....,. ... ., . , , _ GENERALIIGGREQATE S GEML NCGREGI►TE LNdR APPUES PER � . PRODUCTS - COMP/OP AGa S -. � aoucr . Paa . �oc - s _ . AUTOiAOl1lE LUlB1UTY � � -. . � .. . .. COM&NED SINGLE LM�(T S . � . (Ea aeeitlerrt) ANY AtJTO BODILY INJURY (P�r paraonl s . ALL OVVNED AUTOS . . BpDILY INJURY (Pa �oCiOM� S 3GMEDUIED AUTOS pqppERTy pqMAGE s HIRED AUTOS �� °O � ° �� NOt1�0YN1F.D AU1'OS s i UMBRELLA LIAB OCCUR EACH OCCIRtRENCE S EXCES9 LY1B ��qM1g.7�1,qpE AC-GREGJ�TE i - - DEDtJCTIBLE i a�krrow s = MIORKERS l'AhIPEt�ATION WC STATU- OTH- ' AND EMPLOYERB'� llABILI7Y - . ANY PROPRIETORIPARTNERJEXECUTIVE r � N/ A El. EACH ACCIDENT S ; OFFlCERIMEMBEREXCLUDED? (�� � N� El. DISEASE - EA EMPLO i DE � I��N O� pRATIONS bebw E.L DISEASE - POLICY UMR S p Lawyera Proi Liab 26133810 05l01/7f 05/01N2 Per C�atm �0.�. n�r.9.a , a�. pEBCpIP71pN OF OPERATIONS ! IOCAT10N3 / VEIpCLES (Athch Att�RD 101. Atlditlonal R�rinAa Sehsdul�, M rnon si�ac� M nqui►bl 50,000 Aggre�te Deductible CITYFVUI SHOULD ANY OF THE ABOVE DESCRiBED POlIC1ES BE CANCELLED BEFORE THE EXPIRATION DATE 7MEREOF. NOTICE WILL BE DEIIVERED Ni City of Federal Wey AccatD� vwm rF+E Pouc�r �ov�s�oNB. R O. Box 9718 Federel Way,. WA 98063-5718 " ,�� ��E�,,,Twrn� �5�--�-. �' , � 1988-2�9 ACORD CORPORATION. AU righb roserved. ACORD 25 (2008109) The ACORD nam� and logo are registered marka of ACORD RETURN TO: � �� EXT: CIT� OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: ORIGINATING STAFF PERSON:� (Z��Inccrdsov� EXT: �S(p2 3. DATE REQ. BY: 4. TYPE OF DOCUMENT (CHECK ONE): � CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ} ❑ PUBLIC WORKS CONTRACT � SMALL OR LIMITED PUBLIC WORKS CONTRACT �( PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG 0 REAL ESTATE DOCUMENT ❑ ORDINANCE ❑ CONTRACT AMENDMENT (AG#): � OTHER ❑ SECURITY DOCUMENT �E.G. BONDRELATEDDOCUMENTSj ❑ RESOLUTION ❑ INTERLOCAL 5. PROJECT NAME: C lA�l�_L 1 e.l l� ✓1� �trha 1� D� � 6. NAME OF CONTRACTOR: �,�,yy� yy� 1'� LA.I.t� C'1 YO U D ADDRESS: �r-.,�ps �fj�S1 +I�,�(e 14vQ (�J �3bl� TELEPHONE Zp� (�'((p lppp E-MAIL: bt�D IG Q Slw.�,v►� i�1'Id,vv . C� ✓1n FAX: Zplr G'! (a -'Z 00l SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: COMPLETION DATE: ( Z I3 I I I I 9. TOTAL COMPENSATION $�� 2�� J�a (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ � PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER ❑ DIRECTOR ❑ RISK MANAGEMENT (�F APPLICABLE) �d Law I 1. COUNCILAPPROVAL (IF APPLICABLE) INITIAL/ DATE REVIEWED , fl� 4 (�'11 i �� COMMITTEE APPROVAL DATE: PAID BY: O CONTRACTOR ❑ CITY INITIAL / DATE APPROVED COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D:�1 �Z8`�O ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS �LAW DEPARTMENT � SIGNATORY (CM OR DIRECTOR� CITY CLERK �ASSIGNED AG# � SIGNED COPY RETURNED COMMENTS: INITIAL / DATE SIGNED � '� -2� - t L' 1' �' �� AG# In �3� DATE SENT: � ' �j • 1 � 11/9 �ITY OF ,�.. Federal CITY HALL W �� 33325 8th Avenue South • PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www atyofFederalway. com PROFESSIONAL SERVICES AGREEMENT FOR LEGAL SERVICES This Professional �ervices Agreement ("Agreement") is made between the City of Federal Way, a Washington municipal corporation ("City"), and Summit Law Group, a Washington Professional Services Corporation ("Contractor"). The City and Contractor (together "Parties") are located and do business at the below addresses which shall be valid for any notice required under this Agreement: SUMMIT LAW GROUP: Otto Klein Summit Law Group 315 5'�' Avenue South, Suite 1000 Seattle, WA 98104 (206) 676-7000 (telephone) (206) 676-7001 (facsimile) ottokna.summitlaw.com The Parties agree as follows: CITY OF FEDERAL WAY: Patricia Richardson 33325 8` Ave. S. P.O. Box 9718 Federal Way, WA 98063-9718 (253) 835-2562 (telephone) (253) 835-2569 (facsimile) .com 1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the date of mutual exeoution, and shall continue until the completion of the Work, but in any event no later than 12/31/2011 ("Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 2. SERVICES. The Contractor shall perform the services more specifically described �in E�ibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other similar services within the Puget Sound region in effect at the time those services are performed, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the City Manager or his or her designee. The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this Agreement. Services shall be subject, at all times, to inspection by and approval of the City, but the making (or failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in accardance with this Agreement, notwithstanding the City's knowledge of defective ar non-complying performance, its substantiality or the ease of its discovery. 3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth above. The City may terminate this Agreement immediately if the Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12; and such may result in ineligibility for further City agreements. 4. COMPENSATION. 4.1 Amount. In return for the Services, the City shall pay the Contractor an amount not to exceed a maximum amount and according to a rate or method as delineated in E�ibit "B", attached hereto and incorporated by this reference. The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for the Term. Except as otherwise provided in Eachibit "B", the Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. PROFESSIONAL SERVICES AGREEMENT - 1- 1/2010 ` CITY OF ,�.., Federal CITY HALL W �� 33325 8th Avenue South • PO Box 9718 Federal Way, WA 98063-9718 (253}$35-7000 www cityoifederalway com 4.2 Method of Payment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form specified by the City, including a description of what Services have been performed, the name of the personnel performing such Services, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon completion of all Services. Payment shall be made on a monthly basis by the City only after the Services have been performed and within thirty (30) days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Services do not meet the requirements of this Agreement, the Contractor will correct or modify the work to comply with the Agreement. The City may withhold payment for such work until the work meets the reyuirements of the Agreement. 43 Non-Annropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement far any future fiscal period, the City will not be obligated to make payments for Services ar amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. INDEMNIFICATION. 5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taaces, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising from, resulting from, or in connection with this Agreement or the acts, errors or omissions of the Contractor in performance of this Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. Contractor shall ensure that each sub-contractor shall agree to defend and indemnify the City, its elected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. 5.2 Industrial Insurance Act Waiver. It is specifically and expressly understood that the Contractor waives any immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the purposes of this indemnification. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negotiated this waiver. 5.3 City Indemnification. The City agrees to release, indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, agents, representatives, and sub-contractors harmless from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City. 5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. PROFESSIONAL SERVICES AGREEMENT - 2- 1/2010 � CITY OF ,� Federal CITY HALL W �� 33325 8th Avenue South • PO Box 9718 Federal Way, WA 98063-9718 (253)835-7000 www atyoffederahvay com 6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the performance of the services or work by the Contractar, their agents, representatives, employees or subcontractors, as provided in E�ibit "C", attached hereto and incorporated by this reference, for the duration of the Agreement and thereafter with respect to any event occurring prior to such expiration or termination. The provisions of this Section shall survive the expiration or termination of this Agreement. 7. CONFIDENTIALITY. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential subject to applicable laws. Breach of confidentiality by the Contractor may be grounds for immediate termination. All records submitted by the City to the Contractor will be safeguarded by the Contractar. The Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records disclosure request. 8. WORK PRODUCT. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Work shall belong to the City upon delivery. The Contractor shall make such data, documents, and files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Work and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These recards shall be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitar this Agreement. 10. INDEPENDENT CONTRACTOR. The Parties intend that the Contractor shall be an independent contractor and that the Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. The Contractor shall pay all income and other ta��es due except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Contractor's failure to do so. 11. CONFLICT OF INTEREST. It is recognized that Contractor may or will be performing professional services during the Term for other parties; however, such performance of other services shall not conflict with or interfere with Contractor"s ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. Contractor confirms that Contractor does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in the Contractor's selection, negotiation, drafting, signing, administration, or evaluating the Contractor's performance. 12. EQUAL OPPORTUNITY EMPLOYER. In all services, programs, activities, hiring, and employment made possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its subcontractors of any level, or any of those entities' employees, agents, subcontractors, or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital status, or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited PROFESSIONAL SERVICES AGREEMENT - 3- 1/2010 ` CITY OF ,� Federal CITY HALL W �� 33325 8th Avenue South • PO Box 9718 Federal Way, WA 98a63-9718 (253) 835-70�6 www ciryoffeder�lway com to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60 RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973, 49 CFR Part 21, 21.5 and 26, or any other applicable federal, state, or local law or regulation regarding non-discrimination. 13. GENERAL PROVISIONS. 13.1 Interpretation and Modification. This Agreement, together with any attached E�ibits, contains all of the agreements of the Parties with respect to any matter covered ar mentioned in this Agreement and no prior statements or agreements, whether aral or written, shall be effective for any purpose. Should any language in any Exhibits to this Agreement conflict with any language in this Agreement, the terms of this Agreement shall prevail. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full farce and effect. Any act done by either Party prior to the effective date of the Agreement that is consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having been performed under the Agreement. No provision of this Agreement, including this provision, may be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties. 13.2 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereta No other person ar entity shall have any right of action or interest in this Agreement based on any provision set forth herein. 133 Compliance with Laws. The Contractor shall comply with and perform the Services in accordance with all applicable federal, state, local, and city laws including, without limitation, all City codes, ordinances, resolutions, regulations, rules, standards and policies, as now existing or hereafter amended, adopted, or made effeciive. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 13.4 Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity ar by statute. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and jurisdiction of the King County Superiar Court, King County, Washington, unless the parties agree in writing to an alternative process. If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and federal courts in King County, Washington and waives any objection that such PROFESSIONAL SERVICES AGREEMENT - 4- 1/2010 CITY OF ,�. Federal CITY HALL W �� 33325 8th Avenue South • RO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www cityoffederalway com courts are an inconvenient forum. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to limit the Parties' rights to indemnification under Section 5 of this Agreement. 13.5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution" hereof. [Signature page follows] PROFESSIONAL SERVICES AGREEMENT - 5- 1/2010 ` CITY OF ,� Federal Way CITY HALL 33325 8th Avenue South • PO Box 9718 Federai Way, WA 98063-9718 (253)$35-7000 www cityoiTederahvay com IN WITNESS, the Parties execute this Agreement below, effective the last date written below. CITY OF FEDERAL WAY � iy Brian ilson, City M ager\Po ce Chief DATE: � - �- �' � � . •� � � �� � � <</� , , .c. . Printed Name: �� _ �� (� u�. 11 � Title: �'� R ►nti�.o ►� DATE: � � �� Z� ����Z� STATE OF WASHINGTON ) ) ss. COUNTY OF I� i ATTEST: �� < <w City Clerk, Carol McN illy, C APPROVED AS TO FORM: � � � � �'� �� City Att ey, Patricia A Richardson On this day personally appeared before me � C. _ I Q,��(f y to me known to be the t�.2 w� �o� r of �.� vy� rn;-� �w � �n u�. t� l,L � that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this �� day of �(� , 2010. K►� ±{BERtY �. WELSH S`�AT� OF WASHINGTON NOTARY P� !�i. IC � "^�.1P.q�SS!'"� 'r�IRE$ �� � � � Notary's signature z Notary's printed name �' , Notary Public in d for the State of Washington. My commission expires 4�- �� � D PROFESSIONAL SERVICES AGREEMENT - 6- 1/2010 CITY OF ,'�... Federal CITY HALL W �� 33325 8th Avenue South • PO Box 9718 Federal Way, WA 98063-9T18 (253)835-7000 www cityoifederahvay. com EXHIBIT "A" SERVICES 1. The Contractor shall do or provide the following: Legal Services: Negotiation of a completed contract with the Federal Way Police Guild and Federal Way Police Lieutenant's Association through mediation, including attending all planning and bargaining meetings; serving as a member of the City's negotiating team; conducting research and surveys and compiling information to be used during the bargaining process; drafting, preparing, and revising language to the labor agreement, and participating in the presentation of status reports to the City Council. Contractor shall also provide any other services necessary to respond to issues raised by legal counsel for the Federal Way Police Guild and Federal Way Police Lieutenant's Association, including any unfair labor practice claims (collectively the "Services"), except that this Agreement shall not apply to litigation filed in court. Said services shall be provided in a manner consistent with the accepted practices for other similar services, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the City Manager or his or her designee. Data Consulting: Provide services as a data consultant gathering and preparing comparable data for negotiations with the Federal Way Police Guild and Federal Way Police Lieutenant's Association. PROFESSIONAL SERVICES AGREEMENT - 7- 1/2010 GITY OF ,�... Federal CITY HALL W �� 33325 8th Avenue South - PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www. cityoffederahvay com EXHIBIT "B" COMPENSATION L Total Compensation: In return for the Services, the City shall pay the Contractor an amount not to exceed Twenty Seven Thousand Five Hundred and no/100 Dollars ($27,500.00), which consists of a m�imum of Seventeen Thousand Five Hundred and no/100 Dollars ($17,500.00) for normal negotiations, an additional amount of Seven Thousand Five Hundred and no/100 Dollars ($7,500) should mediation be required and Two Thousand Five Hundred and no/100 Dollars ($2,500.00) for Legal Services provided in lieu of normal negotiations and Data Consulting Services. This amount represents full compensation including without limitation any expenses, taxes, etc. 2. Method of Comnensation: Payment by the City for the Services will be made as follows: Eight Thousand Seven Hundred Fifty and no/100 Dollars ($8,750.00) payable upon execution of this Agreement and Eight Thousand Seven Hundred Fifty and no/100 Dollars ($8,750.00) payable upon execution of the negotiated contract with the Federal Way Police Guild. If negotiations should proceed to mediation, payment by the City for Services will be made as follows: Three Thousand Seven Hundred Fifty and no/100 Dollars ($3,750.00) payable upon completion of the first mediation session and Three Thousand Seven Hundred Fifty and no/100 Dollars ($3,750.00) payable upon completion of the mediation process as determined by the mediator. For Legal Services provided in lieu of normal negotiations and Data Consulting Services, the City agrees to pay the Contractor an amount calculated on the basis of the hourly labor charge rate schedule for Contractor's personnel as shown below: Otto Klein $280/hr Linda Swanson $100/hr 3. Contractor Responsible for Taxes. The Contractor shall be solely responsible for the payment of any t�es imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. PROFESSIONAL SERVICES AGREEMENT - 8- 1/2010 ` CITY OF ,� Federal CITY HALL W �� 33325 8th Avenue South • PO Box 9718 Federal Way, WA 98063-9718 (253) 835-7000 www cityofiederahvay com EXHIBIT "C" INSURANCE 1. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: a. Commercial general liability insurance covering liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death, property damage, products liability, advertising injury, and liability assumed under an insured contract with limits no less than $1,000,000 for each occurrence and $1,000,000 general aggregate. b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; c. Automobile liability insurance covering all owned, non-owned, hired and leased vehicles with a minimum combined single limits in the minimum amounts required to drive under Washington State law per accident for bodily injury, including personal injury or death, and property damage. d. Professional liability insurance with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate for damages sustained by reason of or in the course of operation under this Agreement, whether occurring by reason of acts, errors or omissions of the Contractor. 2. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 3. The City shall be named as additional insured on all such insurance policies, with the exception of any professional liability insurance and any workers' compensation coverage(s) if Contractor participates in a state-run workers' compensation program. Contractor shall provide certificates of insurance, concurrent with the execution of this Agreement, evidencing such coverage and, at City's request, furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. All insurance policies shall contain a clause of endorsement providing that they may not be terminated or materially amended during the Term of this Agreement, except after thirty (30) days prior written notice to the City. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from �the date this Agreement is actually terminated or upon project completion and acceptance by the City. PROFESSIONAL SERVICES AGREEMENT - 9- 1/2010