PRHSPSC MINS 08-10-2010 City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, July 13, 2010
5:30 p.m.
SUMMARY
Committee Members in Attendance: Committee Chair Jeanne Burbidge, Councilmember Roger Freeman and
Councilmember Michael Park
Councilmember's in Attendance: Mayor Linda Kochmar
Staff Members in
s Attendance: Amy Jo Pearsall, City Attorney, Andy Hwang, Assistant Chief of Police, Cary
Roe, Director of Parks, Public Works &Emergency Management, Commander Chris Norman, Commander Steve
Neal, Commander Melanie McAllister, Steve Ikerd, Parks & Facilities Manager,
> and Mary Jaenicke,
Administrative Assistant [I.
Chair Burbidge called the meeting to order at 5:34p.m.
Councilmember Park moved to add the Animal Service Unit Update /Software Purchase to the agenda as
item F. Councilmember Freeman seconded. Motion passed.
Public Comment: one
Commission Comments: None
AITROVAL OF SUMMARY
Councilmember Park moved to approve the June meeting summary. Councilmember Freeman seconded.
Motion passed.
BUSINESS ITEMS
NW Playgrounds Retainage Release
Parks & Facilities Manager Steve Ikerd presented the background information. There was no public conunent or '
discussion. Councilmember Freeman moved to forward to full Council on July 20 for approval and accept
the contract as complete and authorize staff to release retainage in the amount of $3,963.54 to NW
Playground Equipment, Inc. Councilmember Park seconded. Motion passed.
Sitelines Retainage Release
Parks & Facilities Manager Steve Ikerd presented the background information. There was no public comment or
discussion. Councilmember Park moved to accept the contract as complete and authorize staff to release
retainage in the amount of $5,117.93 to Sitelines Park & Playground Products. Councilmember Freeman
seconded. Motion passed.
COPS GRANT Acceptance — Information Only
Commander Neal provided the background information. The Police Department applied for the grant in 2009 and
was denied. The COPS Hiring Program (CHP) re- opened the grant in 2010. If you did not receive grant money in
2009, then you were allowed to reapply. The purpose of the grant is to fund four police officers positions for a
period of three years After the three year period those officers need to be retained for another 12 months. The
verbiage of the 2010 grant has been changed, and C1-IP is allowing departments to use the grant to retain officers
that may be laid -off due to budget cuts.
Renewal & Extension of Red -Light Photo Enforcement Professional Services Agreement
Conunander Norman presented the background information. This has been a very successful program for the City.
The cameras are working well, safety in intersections and school zones has improved, and blocking of intersections
by motorist is virtually non - existent. The Department would like to renew for another three years. Commander
Norman stated that the contract is extremely flexible and the city can terminate the contract at anytime without
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PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday July 13, 2010 Summary
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recourse. The service charges will remain the same for the next three years. Funds from the Red -Light Photo
Enforcement are used for traffic related matters. Councilmember Park would like there to be more education for
the citizens regarding making right turns on a red light. Councilmember Freeman is concerned that if we renew
for another three years, and the revenues fall below the 550,000 a month or 5600,000 a year, then we would have
to start paying them. Commander Norman stated that we can have the camera reproved and put in another
location. Assistant Chief Hwang stated that they are looking at the total program, and achieving 100% compliance
is their goal. There are certain areas where the revenues are down 50 %. If they have an area where there is total
compliance, then they can move it to another location to get compliance. Relocating the camera would be a shared
cost. Corninander Norman stated that for a camera to break even there needs to be 39 violations per month. Many
of the intersections have over 100 violations per month; some locations have over 200 violations per month.
Deputy Chief Hwang stated that with the number of violations that we have, he is confident that they can keep the
program for another three years. Our lowest revenue month was $66,000, which is still 2/3 above the minimum.
Councilmember Park moved to renew the existing Professional Services Agreement with "American Traffic
Solutions ", for Traffic Safety Camera Systems, for three additional years, until June 16, 2013.
Animal Service Unit Update / Software Purchase — Information Only
Commander McAllister presented the background information. The Animal Services Unit was launched on July 1.
They have received approximately five to ten service calls per day. The calls have varied from stray dogs, to
barking dogs and a few bite cases. After two weeks of operation, they discovered that the software program that
was built internally is unable to keep up with the calls for service. It probably could be brought up to that level, but
it would take at least a month, and the unit cannot wait that long. They will be purchasing software, and the funds
will come from the money that was saved on the vehicle purchase. They have narrowed their choice of software
down to two companies, and they hope to make the purchase by the end of the week. The software program will
cost $8,000 to $10,000. The committee requested an update on the Animal Service Unit at an upcoming Council
meeting. Commander McAllister stated that she would provide a report after the first quarter of operation.
Other Items
None
NEXT MEETING
August 10, 20t0 5 :30 p.m. in the Hylebos Conference Room
ADJOURNMENT
Meeting adjourned at 6:11 p.m.
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