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Council MIN 11-26-1991 Special • Special Session City Council November 26, 1991 7 :00 P.M. I. CALL MEETING TO ORDER A Special Session Federal Way City Council meeting was called to order by Mayor Debra G. Ertel, on the 26th day of November, 1991, at the hour of 7:05 p.m., in Council Chambers, Federal Way City Hall, 33530 First Way South, Federal Way, Washington, for the purpose of a public hearing on the 1992 City of Federal Way budget. Councilmembers present: Deputy Mayor Mary Gates, Jim Handmacher, Lynn Templeton, Joel Marks, Bob Stead and Jim Webster. Councilmembers absent: None. Staff present: J. Brent McFall, City Manager; Sandra Driscoll, City Attorney, and Maureen Swaney, City Clerk. II. CITY MANAGER OVERVIEW Mr. McFall gave the council an overview of the preliminary 1992 budget document and reminded them this was the second public hearing they have held on this issue. The City Manager informed the council that the county has not released the assessed valuation information and it may be necessary to adopt the budget ordinance • and the tax levy ordinance without having this information. III. PUBLIC HEARING /CITIZEN COMMENT Rov R. Wibera, 31413 41st Avenue SW, Federal Way, commented on airplane noise in the Federal Way area and reminded the council of an upcoming briefing on January 28, 1992. Mac Gaither, 12104 116th Avenue E, Puyallup, representing the Federal Way Senior Center, commented on possible cuts at the center if funding is reduced. Patricia Allen, 1900 SW Campus Drive, 117 -303, Federal Way, representing Community Health Center of King County, thanked the council for their assistance. Richard Looney, 400 SW 297th Street, Federal Way, representing South King County Multi- Service Center, requested reconsideration of funding and give an additional $30,000 to his agency. Nancy Kragh, 28903 8th Avenue S, Federal Way, representing King County Sexual Assault Resource Center, said the $20,000 funding was not enough to operate the Federal Way service. Sharon Atkin, 1200 South 336th Street, Federal Way, representing South King County Multi- Service Center, requested additional • funding to at least match the 1991 amount, for the purpose of funding the homeless program. ORIGINAL • City Council Meeting Special Session November 26, 1991 - Page 2 Rich Gardner, 309 S.W. 321st, Federal Way, told the council he felt the GIS system proposal was a valuable and cost effective tool for the city. Dorothy Elliott, 30853 14th Avenue South #7, Federal Way, said the senior center funding needs to be spent on services and not inflated salaries. Deanna Dicomes, 1200 South 336th Street, Federal Way, Director of King County Multi- Service Center, requested additional CDBG funding to construct a warehouse for food storage. Tom Welter, 33513 7th Place SW, Federal Way, concurred the GIS system was valuable but had concerns over cost and acquisition process. John Metcalf,, 31225 12th Avenue SW, Federal Way, favored restoration of funding cuts at Multi - Service Center. Margaret Ward, 726 South 291st Street, Federal Way, appealed to the council to fund the Sexual Assault Resource Center at the minimum • amount of $28,000. Peter Townsend,, 29508 12th Avenue SW, Federal Way, said he had over -all concerns about the budget and felt information wasn't provided on future expenditures and revenues; he urged the council to require the City Manager provide numbers to show a 4 to 5 year impact. He was also concerned with the proposed amount for a consultant to study police service as well as staff salary increases. He commented on the carry -over funds and made allegations on the City Manager's budgeting methods. With no further testimony, the Mayor deemed the hearing to be closed. IV. COUNCIL DISCUSSION Councilmember Templeton asked that the record reflect he objected to Mr. Townsend's comment regarding the City Manager and his budgeting methods. Mr. McFall reviewed some of the issues facing the council, which included, but were not limited to: ▪ Human Services staff and funding • Level of Support for Arts • Recreation Programs Park Acquisition • Police Contract • City Council Meeting Special Session November 26, 1991 - Page 3 ▪ Surface Water Management Fees • Recycling Program Rates ▪ GIS Public Works Director, Philip Keightley, reviewed the GIS expenditure projections, a copy is attached hereto as Exhibit "A" and made a part of the minutes. Mr. Keightley explained the GIS consultant request for proposals and told the council which parts of the system would be purchased through a competitive bid process. Councilmember Stead requested information on a cost analysis between staff /paper and staff /GIS program. Messrs. McFall and Keightley told Councilmember Stead they would provide this information. Mr. McFall said another issue is capital expenditures; he said if any funding reductions are made in the GIS proposal, he would urge the council shift the funds to capital. John Moir, Finance Director, reviewed calculations of property tax levies for the 1992 budget, attached hereto as Exhibit "B" and made a part of the minutes. He said if the preliminary budget proposal • was funded it would require a property tax levy of $1.55 per $1,000. Mr. Moir continued to review the rate models for SWM rates, attached hereto as Exhibit "C" and made a part of the minutes. The council was told that one policy issue to consider is where King County is going with their rates and does Federal Way want to keep parody. There was discussion on the Hylobos Basin costs. Councilmember Marks asked for a copy of the ranking /priority. Mr. McFall summarized the council needs to consider policy issues with SWM rates, property tax rates and expenditures. Councilmember Webster asked Ms. Kragh, from KCSARC, to confirm that the letter received by the city, from her agency, meant that if their requested minimum funding in the sum of $28,000 was not received there would be no Federal Way service. Ms. Kragh confirmed this statement. The meeting recessed at 9:00 p.m. and reconvened at 9:10 p.m. Mayor Ertel suggested the council talk about policy issues. Councilmember Marks asked for salary information on the Wellness, Arts and Cares Coordinators. • Deputy Mayor Gates reminded the council of concerns expressed on Community Health Center of King County; she urged a condition on • City Council Meeting Special Session November 26, 1991 - Page 4 the 1992 funding be that they open in Some Federal Way location prior to completion of their facility which is scheduled for 1993. The council was informed that if they chose to fund the additional Human Services requests made this evening it will cost an additional $85,500 which, when added to the already approved funding of $414,860, would total $500,300. There was discussion about the reduction of funding by King County to the Senior Center; the council was informed that 51% of the center was for Federal Way and 49% was out of the city. Councilmember Templeton said he would support the funding for the sexual assault resource center. Mr. McFall informed Councilmember Marks that the net impact to the three positions asked about earlier in the meeting amounted to $25,000 to $30,000. Councilmember Webster asked to see this broken down into individual position numbers. Councilmember Marks suggested cutting the Wellness Coordinator and funding the sexual assault resource center and homeless program requests. Mayor Ertel said it was obvious that King County was not funding certain things and asked if the city should adjust and deal with it next year, or deal with it this year. Councilmember Stead said the council sent a message last year with the high Human Services budget the word is out - worthwhile programs have come before the Human Services Commission who thoroughly reviewed the requests; his suggestion in lieu op of going Human Services peatedly going Commission over recommends the requests. Councilmember Handmacher said he was not a fan of a Wellness Coordinator, but to cut the position and add money to the sexual assault center to pay for service is not appropriate. Councilmember Marks said he would support Councilmember Stead's earlier statement. Councilmember Webster moved to fund Human Services in the sum of $414,00 with the stipulation that the $20,000 previously approved to fund the King County Sexual Assault Resource Center be transferred to fund the King County Multi-Service Center Homeless Program if the KCSARC cannot operate in Federal Way with the $20,000 recommendation; Second by Councilmember Marks. Councilmember Handmacher said he thought the council should add • another $8,000 for KCSARC; he would support adding additional to fund the Homeless Program. . City Council Meeting Special Session November 26, 1991 - Page 5 Mr. McFall informed the council that the Human Services funding by the City of Federal Way is 2% of the budget which cannot be viewed as "underfunding." Councilmember Templeton suggested a friendly amendment to Councilmember Webster's motion - the actual amount if $414,860. This was agreeable with the motion- maker. Councilmember Templeton continued by saying he supported the motion, but agreed with Councilmember Handmacher on the additional $8,000 KCSARC funding as well as the additional request for the Homeless Program. Deputy Mayor Mary Gates moved, as an amendment to the main motion, to fund Human Services in the sum of $422,860 which would include the additional $8,000 to operate KCSARC; Second by Councilmember Templeton. Motion to amend the main motion passed as follows: Handmacher Yes Templeton Yes Gates Yes Ertel Yes Marks No Stead No Webster Yes • Councilmember Handmacher asked questions relating to the homeless funding; Councilmember Marks said he supported the Committee decision. Councilmember Handmacher moved to further amend the main motion to add $20,000 for the homeless program; Second by Councilmember Templeton. Councilmember Stead stated that with the proposed changes to the Human Services Funding, another hearing should be held which would allow all applicants to appear and argue their requests; the council needs to draw the line somewhere. Mayor Ertel said she agreed with Councilmember Handmacher on the homeless needs and will support the motion. Councilmember Webster said the homeless program is important but the council can look at it later. Deputy Mayor Gates supported revisiting the issue at a later time and asked if any consideration was given to adding a contingency to the Human Services Funding. Motion failed as follows: Handmacher Yes Templeton Yes Gates No Ertel Yes Marks No Stead No Webster No • City Council Meeting Special Session November 26, 1991 - Page 6 The main motion, as amended, which was to fund Human Services in the sum of $422,860, passed as follows: Handmacher Yes Templeton Yes Gates Yes Ertel Yes Marks Yes Stead Yes Webster Yes (Note to the record: This motion includes the addition of $8,000 for King County Sexual Assault Resource Center; original Human Services funding was in the sum of $414,860; with an additional $8,000 the total increased to $422,860.) The council discussed dates for concluding their budget process and decided to hold a study session at the hour of 5:00 p.m., December 3, 1991 and, if needed, a study session on December 6, 1991. The ordinances to be enacted which would set the tax levy and adopt the budget will be acted upon in a special session set for December 10, 1991. Councilmember Webster said it would be very helpful to other 4411111 councilmembers and staff if the councilmembers wrote down their budget questions and concerns so that fiscal impacts can be gathered prior to the next meeting. It was agreed to have this information to staff no later than Monday morning, December 2, 1991 so that copies can be distributed. Mayor Ertel added that it would be helpful to the council if they were given a written list of policy decisions. V. ADJOURNMENT The meeting adjourned a hour • f 10 :10 • n. / eLw rig" `"te , w C City Clerk . EXHIBIT 14 • City of Federal Way - November 26, 1991 GIS Expenditure Projections (Thousands of 1991 dollars) Contract Costs 1991 1992 1993 1994 1995 1996 1. Basic Maps - Assessor's base map 48.0 - GPS /Survey 30.0 50.0 - Aerial photo flight 24.0 - Ortho photo 1/4 section map 15.0 - Controlled base map 40.0 40.0 - Personnel (1) 5% 9.5 6.8 6.8 6.8 6.8 Basic Map Sub Total 78.0 98.5 46.8 46.8 6.8 6.8 2. Surface Water a. Surface water system maps - Pre - marks of structures 15.0 - Digitize impervious surfaces 67.5 - Survey crews /data collection 50.0 . - Stormwater overlay 16.0 - Personnel (1) 85% 161.0 115.6 115.6 115.6 115.6 System Maps Sub Total 293.5 131.6 115.6 115.6 115.6 b. Topographic (contour) map 90.0 90.0 90.0 c. Surface water comp. plan 100.0 100.0 d. Surface water rate study 50.0 50.0 Surface Water Sub Total (2) 0.0 383.5 371.6 355.6 115.6 115.6 • 3. Street System Pavement management 10.0 - Street center lines 12.0 - Street System Sub Total 0.0 0.0 ,10.0 12.0 0.0 0.0 4. Land Use - Data, Analysis, Updates - Land use data 85.0 - Analysis/Reporting 30.0 30.0 30.0 30.0 30.0 - Land use data updates 4.0 4.0 - Personnel (1) 10% 19.0 13.6 13.6 13.6 13.6 Land Use Sub Total 85.0 49.0 47.6 43.6 47.6 43.6 5. GIS (Hardware, Software, & Maintenance) - Procurement 4.0 4.0 - Installation 2.0 2.0 - Workstations (3) 22.0 22.0 - Network server 20.0 6.0 6.0 6.0 - Digitizing tablet 10.0 - Plotters 12.0 - Software 14.0 6.0 - Maintenance 1.2 2.4 2.4 2.4 2.4 Hardware, Software, Maint. Sub Total 65.2 56.4 8.4 8.4 8.4 6. Contingency 43.2 100.0 100.0 100.0 100.0 GIS Expenditure Total 163.0 639.4 632.4 566.4 278.4 274.4 (1) All costs are contracted except personnel costs, which include 3 FTE, plus a temporary technician in 1992 only. Personnel costs are salary and benefits only with 5% allocated to basic maps (Street Fund), 85 % to Surface W III and 10% to Planning (General Fund). ( 2) Total 1992 surface water costs are $517,800. This includes portions of basic map, surface water, GIS, and contingency costs. (3) Hardware is for two CAD workstations - one in 1992 and one in 1993. • • • L 1992G1s0ts Contingency Basic Map (16.9 ° /) (6.8 %) GIS ° ...s� :•::�::�:�: :: \ ��(10.2 %) ❖ ♦ � ❖ : ❖ : ❖ : ❖ : ❖ : ❖i : ❖: ❖ :•i ❖ :❖ :•:e•:e. ❖:.e. ❖:e ❖::.e•:e ❖: ❖: Land Use • j • Lp,O••000• •, 00' \ \ r: (1To4.1 po%) graphical Map Surface Water Map (45.9 %) • • • ll -Z6 �L/ EXHIBIT ., ' * ...: .:* ..::::::•:.:::.:, .. :. ..;i6 I...., ir : : . . r N' (0. 00 CO N .. N- C Q. Y Y^y Eyv F;. d L4 t0 - � .' 0 9e tl (D' N .O - i f FS � - l t L l F.tit^ j O , t _ > , - n • Z 0 LL J Z • 0 (D r 0) (0 0 r J 07 CO N 00 d • O W y} . 0 • 5 1- - b z p o -O 1- __ L I 0 to O N 0) d 0) J N CO tt r CO �j O 0 0) W *- (0 d' 00 ,- r (n 0 'd D O d LfT 413- 1 - 6 Lri b9 i J N (o in 0) O N N 00 10 c0 N V- 0_ Y- O ('') 't' o O Y 0 V f0 Q • D 00 N rn 0) Q) i cc t to C N LU. • O > C J CO • C 8 E o r Cr) • (D U. Ili N °) . • m C • >.. O (0 Q 0. m' .. z J U _.. O_ ty c0 ). p T. 2 . m a • �-_ :� �] C N N 0 D o 3 a) U v m c 'J ° N- 0) 0) 0 0 • REVENUE OPTION ONE ll - T/ • EXHIBIT ..� Option 1 - 5 Year Debt Service Plan rate adjustment(millions of dollars) 1992 1993 1994 1995 1996 1997 Operations & Maintenance 1.111. 1.167 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 Small Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 Small Cap Proj Maintenance(c) 0.347 0.194 0.306 Pay as You Go Capital 0.000 0.000 0.000 0.000 0.000 0.000 Debt Service 0.000 0.000 0.500 1.000 1.500 2.000 Total Expenditures 2.165 2.375 2.966 3.788 4.256 4.997 Revenue 2.165 2.375 2.966 3.788 4.256 4.997 Rate. Increase 54% 15% 42% 59% 33% 53% Option 2 -10 Year Debt Service Plan No rate adjustment(millions of dollars) Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 Small Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 R ail Cap Proj Maintenance(c) 0.347 0.194 0.306 y as You Go Capital 0.000 0.000 0.000 0.000 0.000 0.000 Debt Service 0.000 0.000 0.280 0.560 0.840 1.120 Total Expenditures 2.165 2.375 2.746 3.348 3.596 4.117 Revenue 2.165 2.375 2.746 3.348 3.596 4.117 Rate Increase 54% 15% 27% 43% 17% 37% Option 3 - Pay As You Go No rate adjustment(millions of dollars) Oper & Maint 1.111 1.167 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 Small Cap Proj(a) 0.250 0.631 0.662 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 Enhanced Sm Cap Proj Maint(c) 0.347 0.194 0.306 Major Cap Proj 1.333 1.333 1.333 1.333 1.333 1.333 Total Expenditures 3.498 3.708 3.799 r 4.121 4.089 4.330 Revenue 3.498 • 3.708 3.799 .4.121. 4.089 4.330 Rate Increase ::149 %_ 15% 7% 38% 0% 17% Includes 2.5 FTE's beginning in 1993. Includes 1.0 FTE beginning in 1993 and purchase of one dump truck & three vehicles i 1993. ., Includes 2.0 FTE's beginning in 1995 & 1.0 FTE addition in 1997, plus one time equipment expenditure in 1995. Note1 Inflation equals 5% annually., Note,2: Equipment expenditures greater than $200,000, assume lease purchase. REVENUE OPTION TWO Option l - 5 Year Debt Service Plan ubling of current rate s(millions of dollars) 1992 1993 .1994 1995 1996 1997 Operations & Maintenance 1.111 1.167. 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 Small Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 SmaII Cap Proj Maintenance(c) 0.347 0.194 0.306 Pay as You Go Capital 0.569 0.359 0.042 0.032 0.000 0.000 Debt Service 0.000 0.000 0.358 0.768 1.258 1.448 Total Expenditures 2.734 2.734 2.866 3.588 4.014 4.445 Revenue 2.734 2.734 2.866 3.588 4.014 4.445 Rate Increase 5% 26% 16% 16% Option 2 - 10 Year Debt Service Plan Doubling of current rates(millions of dollars) Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 Small Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 all Cap Proj Maintenance(c) 0.347 0.194 0.306 ay as You Go Capital 0.569 0.359 0.068 0.050 0.020 0.000 Debt Service 0.000 0.000 0.200 0.310 0.790 0.973 TotalExpenditures 2.734 2.734 2.734 3.148 3.566 3.970 Revenue 2.734 2.734 2.734 2.734 2.734 2.734 Rate Increase 15% 15% 15% Option 3 - Pay As You Go Doubling of current rates(millions of dollars) Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 SmaII Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 Small Capital Projects Maintenance(c) 0.347 0.194 0.306 Debt Service 1.488 1.388 1.405 1.190 1.335 1.200 Total Expenditures . 3.653 3.763 3.871 3.978 4.091 4.197 Revenue r. t 5 2.734 2.734 2.734 2.734 2.734 2.734 Rate Increase.: ,. .. 34% 4% 4% 4% 4% 4% . . Includes 25 FTE's begmnin9 in 1993. . , Includes 1 0 FTE beginning in 1993 and purchase of one dump truck & three vehicles in 1993. Includes 20 FTE's beginning in 1995 & 1.0 FTE addition in 1997, plus onetime equipment expenditure in 1995. 14 Notee1 ' Inflation, equals,5 %annually ':..; , " ; • '.Y Note 2 ,. Equipment expenditures greater than $200,000, assume lease purchase XaW y '' . *16K 1 .Y/�!i { 1Sea∎ , , d REVENyE OPTION THREE Option 1 - 5 Year Debt Service Plan Tri ling of current rates(millions of dollars) 1992 1993 1994 1995 1996 1997 ' Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 Small Capital Projects(a) _ 0.250 0.631 0.662 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 Small Cap Proj Maintenance(c) 0.347 0.194 0.306 Pay as You Go Capital 1.900 1.690 1.574 1.174 1.099 1.183 Debt Service 0.000 0.000 0.025 0.103 0.210 0.417 Total Expenditures 4.065 4.065 4.065 4.065 4.065 4.597 Revenue 4.065 4.065 4.065 4.065 4.065 4.597 Rate Increase _ 13% Option 2 - 10 Year Debt Service Plan Tripling of current rates(millions of dollars) Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 Small Capital Projects(a) 0.250 0.631 0.662, 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 * all Capital Projects Maintenance(c) 0.347 0.194 0.306 y as You Go Capital 1.900 1.690 1.586 1.226 1.200 0.851 Debt Service 0.000 0.000 _ 0.013 0.051 0.109 0.217 Total Expenditures 4.065 4.065 4.065 4.065 4.065 4.065 Revenue 4.065 4.065 4.065 4.065 4.065 4.065 Rate Increase - - Option 3 Pay As You Go Tripling of current rates(millions of dollars) Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418 Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046 GIS 0.518 0.403 0.390 0.273 0.287 0.301 Small Capital Projects(a) _ 0.250 0.631 0.662 0.695 0.729 0.766 Water Quality(b) 0.158 0.138 0.145 0.152 0.160 Small Capital Projects Maintenance(c) 0.347 0.194 0.306 Debt Service 1.333 1.333 1.333 1.333 1.333 1.333 Total Expenditures 3.498 3.708 3.799 4.121 4.089 4.330 Revenue . 4.065 4.065 ` 4.065 4.121 4.089 4.330 Rate Increase 1% 1% 5 % Includes 2.5 FTE's beginn n9 in 1993. Includes: 1.0 FTE beginning in 1993 and purchase of one dump truck & three vehicles in 1993. Includes 2.0 FTE's beginning in 1995 & 1.0 FTE addition in 1997, plus one time equipment expenditure in 1995. :. ` 0 ` Note Inflation equals 5% annuafly Note 2 Equipment expenditures greater than $200,000, assume lease purchase.