Council MIN 11-26-1991 Special • Special Session City Council
November 26, 1991
7 :00 P.M.
I. CALL MEETING TO ORDER
A Special Session Federal Way City Council meeting was called to
order by Mayor Debra G. Ertel, on the 26th day of November, 1991,
at the hour of 7:05 p.m., in Council Chambers, Federal Way City
Hall, 33530 First Way South, Federal Way, Washington, for the
purpose of a public hearing on the 1992 City of Federal Way budget.
Councilmembers present: Deputy Mayor Mary Gates, Jim Handmacher,
Lynn Templeton, Joel Marks, Bob Stead and Jim Webster.
Councilmembers absent: None. Staff present: J. Brent McFall,
City Manager; Sandra Driscoll, City Attorney, and Maureen Swaney,
City Clerk.
II. CITY MANAGER OVERVIEW
Mr. McFall gave the council an overview of the preliminary 1992
budget document and reminded them this was the second public
hearing they have held on this issue. The City Manager informed
the council that the county has not released the assessed valuation
information and it may be necessary to adopt the budget ordinance
• and the tax levy ordinance without having this information.
III. PUBLIC HEARING /CITIZEN COMMENT
Rov R. Wibera, 31413 41st Avenue SW, Federal Way, commented on
airplane noise in the Federal Way area and reminded the council of
an upcoming briefing on January 28, 1992.
Mac Gaither, 12104 116th Avenue E, Puyallup, representing the
Federal Way Senior Center, commented on possible cuts at the center
if funding is reduced.
Patricia Allen, 1900 SW Campus Drive, 117 -303, Federal Way,
representing Community Health Center of King County, thanked the
council for their assistance.
Richard Looney, 400 SW 297th Street, Federal Way, representing
South King County Multi- Service Center, requested reconsideration
of funding and give an additional $30,000 to his agency.
Nancy Kragh, 28903 8th Avenue S, Federal Way, representing King
County Sexual Assault Resource Center, said the $20,000 funding was
not enough to operate the Federal Way service.
Sharon Atkin, 1200 South 336th Street, Federal Way, representing
South King County Multi- Service Center, requested additional
• funding to at least match the 1991 amount, for the purpose of
funding the homeless program.
ORIGINAL
• City Council Meeting Special Session
November 26, 1991 - Page 2
Rich Gardner, 309 S.W. 321st, Federal Way, told the council he felt
the GIS system proposal was a valuable and cost effective tool for
the city.
Dorothy Elliott, 30853 14th Avenue South #7, Federal Way, said the
senior center funding needs to be spent on services and not
inflated salaries.
Deanna Dicomes, 1200 South 336th Street, Federal Way, Director of
King County Multi- Service Center, requested additional CDBG funding
to construct a warehouse for food storage.
Tom Welter, 33513 7th Place SW, Federal Way, concurred the GIS
system was valuable but had concerns over cost and acquisition
process.
John Metcalf,, 31225 12th Avenue SW, Federal Way, favored
restoration of funding cuts at Multi - Service Center.
Margaret Ward, 726 South 291st Street, Federal Way, appealed to the
council to fund the Sexual Assault Resource Center at the minimum
• amount of $28,000.
Peter Townsend,, 29508 12th Avenue SW, Federal Way, said he had
over -all concerns about the budget and felt information wasn't
provided on future expenditures and revenues; he urged the council
to require the City Manager provide numbers to show a 4 to 5 year
impact. He was also concerned with the proposed amount for a
consultant to study police service as well as staff salary
increases. He commented on the carry -over funds and made
allegations on the City Manager's budgeting methods.
With no further testimony, the Mayor deemed the hearing to be
closed.
IV. COUNCIL DISCUSSION
Councilmember Templeton asked that the record reflect he objected
to Mr. Townsend's comment regarding the City Manager and his
budgeting methods.
Mr. McFall reviewed some of the issues facing the council, which
included, but were not limited to:
▪ Human Services staff and funding
• Level of Support for Arts
• Recreation Programs
Park Acquisition
• Police Contract
• City Council Meeting Special Session
November 26, 1991 - Page 3
▪ Surface Water Management Fees
• Recycling Program Rates
▪ GIS
Public Works Director, Philip Keightley, reviewed the GIS
expenditure projections, a copy is attached hereto as Exhibit "A"
and made a part of the minutes. Mr. Keightley explained the GIS
consultant request for proposals and told the council which parts
of the system would be purchased through a competitive bid process.
Councilmember Stead requested information on a cost analysis
between staff /paper and staff /GIS program. Messrs. McFall and
Keightley told Councilmember Stead they would provide this
information.
Mr. McFall said another issue is capital expenditures; he said if
any funding reductions are made in the GIS proposal, he would urge
the council shift the funds to capital.
John Moir, Finance Director, reviewed calculations of property tax
levies for the 1992 budget, attached hereto as Exhibit "B" and made
a part of the minutes. He said if the preliminary budget proposal
• was funded it would require a property tax levy of $1.55 per
$1,000.
Mr. Moir continued to review the rate models for SWM rates,
attached hereto as Exhibit "C" and made a part of the minutes. The
council was told that one policy issue to consider is where King
County is going with their rates and does Federal Way want to keep
parody. There was discussion on the Hylobos Basin costs.
Councilmember Marks asked for a copy of the ranking /priority.
Mr. McFall summarized the council needs to consider policy issues
with SWM rates, property tax rates and expenditures.
Councilmember Webster asked Ms. Kragh, from KCSARC, to confirm that
the letter received by the city, from her agency, meant that if
their requested minimum funding in the sum of $28,000 was not
received there would be no Federal Way service. Ms. Kragh
confirmed this statement.
The meeting recessed at 9:00 p.m. and reconvened at 9:10 p.m.
Mayor Ertel suggested the council talk about policy issues.
Councilmember Marks asked for salary information on the Wellness,
Arts and Cares Coordinators.
• Deputy Mayor Gates reminded the council of concerns expressed on
Community Health Center of King County; she urged a condition on
• City Council Meeting Special Session
November 26, 1991 - Page 4
the 1992 funding be that they open in Some Federal Way location
prior to completion of their facility which is scheduled for 1993.
The council was informed that if they chose to fund the additional
Human Services requests made this evening it will cost an
additional $85,500 which, when added to the already approved
funding of $414,860, would total $500,300.
There was discussion about the reduction of funding by King County
to the Senior Center; the council was informed that 51% of the
center was for Federal Way and 49% was out of the city.
Councilmember Templeton said he would support the funding for the
sexual assault resource center.
Mr. McFall informed Councilmember Marks that the net impact to the
three positions asked about earlier in the meeting amounted to
$25,000 to $30,000. Councilmember Webster asked to see this broken
down into individual position numbers. Councilmember Marks
suggested cutting the Wellness Coordinator and funding the sexual
assault resource center and homeless program requests.
Mayor Ertel said it was obvious that King County was not funding
certain things and asked if the city should adjust and deal with it
next year, or deal with it this year. Councilmember Stead said the
council sent a message last year with the high Human Services
budget the word is out - worthwhile programs have come before the
Human Services Commission who thoroughly reviewed the requests; his
suggestion in lieu op of going Human Services
peatedly going Commission over
recommends the
requests.
Councilmember Handmacher said he was not a fan of a Wellness
Coordinator, but to cut the position and add money to the sexual
assault center to pay for service is not appropriate.
Councilmember Marks said he would support Councilmember Stead's
earlier statement.
Councilmember Webster moved to fund Human Services in the sum of
$414,00 with the stipulation that the $20,000 previously approved
to fund the King County Sexual Assault Resource Center be
transferred to fund the King County Multi-Service Center Homeless
Program if the KCSARC cannot operate in Federal Way with the
$20,000 recommendation; Second by Councilmember Marks.
Councilmember Handmacher said he thought the council should add
• another $8,000 for KCSARC; he would support adding additional to
fund the Homeless Program.
. City Council Meeting Special Session
November 26, 1991 - Page 5
Mr. McFall informed the council that the Human Services funding by
the City of Federal Way is 2% of the budget which cannot be viewed
as "underfunding."
Councilmember Templeton suggested a friendly amendment to
Councilmember Webster's motion - the actual amount if $414,860.
This was agreeable with the motion- maker. Councilmember Templeton
continued by saying he supported the motion, but agreed with
Councilmember Handmacher on the additional $8,000 KCSARC funding as
well as the additional request for the Homeless Program.
Deputy Mayor Mary Gates moved, as an amendment to the main motion,
to fund Human Services in the sum of $422,860 which would include
the additional $8,000 to operate KCSARC; Second by Councilmember
Templeton. Motion to amend the main motion passed as follows:
Handmacher Yes Templeton Yes
Gates Yes Ertel Yes
Marks No Stead No
Webster Yes
• Councilmember Handmacher asked questions relating to the homeless
funding; Councilmember Marks said he supported the Committee
decision.
Councilmember Handmacher moved to further amend the main motion to
add $20,000 for the homeless program; Second by Councilmember
Templeton. Councilmember Stead stated that with the proposed
changes to the Human Services Funding, another hearing should be
held which would allow all applicants to appear and argue their
requests; the council needs to draw the line somewhere. Mayor
Ertel said she agreed with Councilmember Handmacher on the homeless
needs and will support the motion. Councilmember Webster said the
homeless program is important but the council can look at it later.
Deputy Mayor Gates supported revisiting the issue at a later time
and asked if any consideration was given to adding a contingency to
the Human Services Funding. Motion failed as follows:
Handmacher Yes Templeton Yes
Gates No Ertel Yes
Marks No Stead No
Webster No
• City Council Meeting Special Session
November 26, 1991 - Page 6
The main motion, as amended, which was to fund Human Services in
the sum of $422,860, passed as follows:
Handmacher Yes Templeton Yes
Gates Yes Ertel Yes
Marks Yes Stead Yes
Webster Yes
(Note to the record: This motion includes the addition of $8,000
for King County Sexual Assault Resource Center; original Human
Services funding was in the sum of $414,860; with an additional
$8,000 the total increased to $422,860.)
The council discussed dates for concluding their budget process and
decided to hold a study session at the hour of 5:00 p.m., December
3, 1991 and, if needed, a study session on December 6, 1991. The
ordinances to be enacted which would set the tax levy and adopt the
budget will be acted upon in a special session set for December 10,
1991.
Councilmember Webster said it would be very helpful to other
4411111 councilmembers and staff if the councilmembers wrote down their
budget questions and concerns so that fiscal impacts can be
gathered prior to the next meeting. It was agreed to have this
information to staff no later than Monday morning, December 2, 1991
so that copies can be distributed.
Mayor Ertel added that it would be helpful to the council if they
were given a written list of policy decisions.
V. ADJOURNMENT
The meeting adjourned a hour • f 10 :10 • n.
/ eLw
rig" `"te , w C
City Clerk
. EXHIBIT 14
• City of Federal Way - November 26, 1991
GIS Expenditure Projections (Thousands of 1991 dollars)
Contract Costs 1991 1992 1993 1994 1995 1996
1. Basic Maps
- Assessor's base map 48.0
- GPS /Survey 30.0 50.0
- Aerial photo flight 24.0
- Ortho photo 1/4 section map 15.0
- Controlled base map 40.0 40.0
- Personnel (1) 5% 9.5 6.8 6.8 6.8 6.8
Basic Map Sub Total 78.0 98.5 46.8 46.8 6.8 6.8
2. Surface Water
a. Surface water system maps
- Pre - marks of structures 15.0
- Digitize impervious surfaces 67.5
- Survey crews /data collection 50.0 .
- Stormwater overlay 16.0
- Personnel (1) 85% 161.0 115.6 115.6 115.6 115.6
System Maps Sub Total 293.5 131.6 115.6 115.6 115.6
b. Topographic (contour) map 90.0 90.0 90.0
c. Surface water comp. plan 100.0 100.0
d. Surface water rate study 50.0 50.0
Surface Water Sub Total (2) 0.0 383.5 371.6 355.6 115.6 115.6
• 3. Street System
Pavement management 10.0
- Street center lines 12.0
- Street System Sub Total 0.0 0.0 ,10.0 12.0 0.0 0.0
4. Land Use - Data, Analysis, Updates
- Land use data 85.0
- Analysis/Reporting 30.0 30.0 30.0 30.0 30.0
- Land use data updates 4.0 4.0
- Personnel (1) 10% 19.0 13.6 13.6 13.6 13.6
Land Use Sub Total 85.0 49.0 47.6 43.6 47.6 43.6
5. GIS (Hardware, Software, & Maintenance)
- Procurement 4.0 4.0
- Installation 2.0 2.0
- Workstations (3) 22.0 22.0
- Network server 20.0 6.0 6.0 6.0
- Digitizing tablet 10.0
- Plotters 12.0
- Software 14.0 6.0
- Maintenance 1.2 2.4 2.4 2.4 2.4
Hardware, Software, Maint. Sub Total 65.2 56.4 8.4 8.4 8.4
6. Contingency 43.2 100.0 100.0 100.0 100.0
GIS Expenditure Total 163.0 639.4 632.4 566.4 278.4 274.4
(1) All costs are contracted except personnel costs, which include 3 FTE, plus a temporary technician in 1992 only.
Personnel costs are salary and benefits only with 5% allocated to basic maps (Street Fund), 85 % to Surface W
III and 10% to Planning (General Fund).
( 2) Total 1992 surface water costs are $517,800. This includes portions of basic map, surface water, GIS, and
contingency costs.
(3) Hardware is for two CAD workstations - one in 1992 and one in 1993.
•
•
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Basic Map
(16.9 ° /) (6.8 %) GIS
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REVENUE OPTION ONE ll - T/
• EXHIBIT ..�
Option 1 - 5 Year Debt Service Plan
rate adjustment(millions of dollars)
1992 1993 1994 1995 1996 1997
Operations & Maintenance 1.111. 1.167 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
Small Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
Small Cap Proj Maintenance(c) 0.347 0.194 0.306
Pay as You Go Capital 0.000 0.000 0.000 0.000 0.000 0.000
Debt Service 0.000 0.000 0.500 1.000 1.500 2.000
Total Expenditures 2.165 2.375 2.966 3.788 4.256 4.997
Revenue 2.165 2.375 2.966 3.788 4.256 4.997
Rate. Increase 54% 15% 42% 59% 33% 53%
Option 2 -10 Year Debt Service Plan
No rate adjustment(millions of dollars)
Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
Small Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
R ail Cap Proj Maintenance(c) 0.347 0.194 0.306
y as You Go Capital 0.000 0.000 0.000 0.000 0.000 0.000
Debt Service 0.000 0.000 0.280 0.560 0.840 1.120
Total Expenditures 2.165 2.375 2.746 3.348 3.596 4.117
Revenue 2.165 2.375 2.746 3.348 3.596 4.117
Rate Increase 54% 15% 27% 43% 17% 37%
Option 3 - Pay As You Go
No rate adjustment(millions of dollars)
Oper & Maint 1.111 1.167 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
Small Cap Proj(a) 0.250 0.631 0.662 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
Enhanced Sm Cap Proj Maint(c) 0.347 0.194 0.306
Major Cap Proj 1.333 1.333 1.333 1.333 1.333 1.333
Total Expenditures 3.498 3.708 3.799 r 4.121 4.089 4.330
Revenue 3.498 • 3.708 3.799 .4.121. 4.089 4.330
Rate Increase ::149 %_ 15% 7% 38% 0% 17%
Includes 2.5 FTE's beginning in 1993.
Includes 1.0 FTE beginning in 1993 and purchase of one dump truck & three vehicles i 1993.
., Includes 2.0 FTE's beginning in 1995 & 1.0 FTE addition in 1997, plus one time equipment expenditure in 1995.
Note1 Inflation equals 5% annually.,
Note,2: Equipment expenditures greater than $200,000, assume lease purchase.
REVENUE OPTION TWO
Option l - 5 Year Debt Service Plan
ubling of current rate s(millions of dollars)
1992 1993 .1994 1995 1996 1997
Operations & Maintenance 1.111 1.167. 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
Small Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
SmaII Cap Proj Maintenance(c) 0.347 0.194 0.306
Pay as You Go Capital 0.569 0.359 0.042 0.032 0.000 0.000
Debt Service 0.000 0.000 0.358 0.768 1.258 1.448
Total Expenditures 2.734 2.734 2.866 3.588 4.014 4.445
Revenue 2.734 2.734 2.866 3.588 4.014 4.445
Rate Increase 5% 26% 16% 16%
Option 2 - 10 Year Debt Service Plan
Doubling of current rates(millions of dollars)
Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
Small Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
all Cap Proj Maintenance(c) 0.347 0.194 0.306
ay as You Go Capital 0.569 0.359 0.068 0.050 0.020 0.000
Debt Service 0.000 0.000 0.200 0.310 0.790 0.973
TotalExpenditures 2.734 2.734 2.734 3.148 3.566 3.970
Revenue 2.734 2.734 2.734 2.734 2.734 2.734
Rate Increase 15% 15% 15%
Option 3 - Pay As You Go
Doubling of current rates(millions of dollars)
Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
SmaII Capital Projects(a) 0.250 0.631 0.662 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
Small Capital Projects Maintenance(c) 0.347 0.194 0.306
Debt Service 1.488 1.388 1.405 1.190 1.335 1.200
Total Expenditures . 3.653 3.763 3.871 3.978 4.091 4.197
Revenue r.
t 5 2.734 2.734 2.734 2.734 2.734 2.734
Rate Increase.: ,. .. 34% 4% 4% 4% 4% 4% . . Includes 25 FTE's begmnin9 in 1993. . ,
Includes 1 0 FTE beginning in 1993 and purchase of one dump truck & three vehicles in 1993.
Includes 20 FTE's beginning in 1995 & 1.0 FTE addition in 1997, plus onetime equipment expenditure in 1995.
14 Notee1 ' Inflation, equals,5 %annually ':..; , " ; •
'.Y Note 2 ,. Equipment expenditures greater than $200,000, assume lease purchase
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REVENyE OPTION THREE
Option 1 - 5 Year Debt Service Plan
Tri ling of current rates(millions of dollars)
1992 1993 1994 1995 1996 1997
'
Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
Small Capital Projects(a) _ 0.250 0.631 0.662 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
Small Cap Proj Maintenance(c) 0.347 0.194 0.306
Pay as You Go Capital 1.900 1.690 1.574 1.174 1.099 1.183
Debt Service 0.000 0.000 0.025 0.103 0.210 0.417
Total Expenditures 4.065 4.065 4.065 4.065 4.065 4.597
Revenue 4.065 4.065 4.065 4.065 4.065 4.597
Rate Increase _ 13%
Option 2 - 10 Year Debt Service Plan
Tripling of current rates(millions of dollars)
Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
Small Capital Projects(a) 0.250 0.631 0.662, 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
* all Capital Projects Maintenance(c) 0.347 0.194 0.306
y as You Go Capital 1.900 1.690 1.586 1.226 1.200 0.851
Debt Service 0.000 0.000 _ 0.013 0.051 0.109 0.217
Total Expenditures 4.065 4.065 4.065 4.065 4.065 4.065
Revenue 4.065 4.065 4.065 4.065 4.065 4.065
Rate Increase - -
Option 3 Pay As You Go
Tripling of current rates(millions of dollars)
Operations & Maintenance 1.111 1.167 1.225 1.286 1.350 1.418
Capital Equipment 0.287 0.017 0.051 0.042 0.044 0.046
GIS 0.518 0.403 0.390 0.273 0.287 0.301
Small Capital Projects(a) _ 0.250 0.631 0.662 0.695 0.729 0.766
Water Quality(b) 0.158 0.138 0.145 0.152 0.160
Small Capital Projects Maintenance(c) 0.347 0.194 0.306
Debt Service 1.333 1.333 1.333 1.333 1.333 1.333
Total Expenditures 3.498 3.708 3.799 4.121 4.089 4.330
Revenue . 4.065 4.065 ` 4.065 4.121 4.089 4.330
Rate Increase 1% 1% 5 %
Includes 2.5 FTE's beginn n9 in 1993.
Includes: 1.0 FTE beginning in 1993 and purchase of one dump truck & three vehicles in 1993.
Includes 2.0 FTE's beginning in 1995 & 1.0 FTE addition in 1997, plus one time equipment expenditure in 1995.
:. ` 0 ` Note Inflation equals 5% annuafly
Note 2 Equipment expenditures greater than $200,000, assume lease purchase.