Parks Comm PKT 11-03-2005 • •
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, November 3, 2005 Hylebos Conference Room
6:00 p.m City Hall
AGENDA
L Public Forum
II. Approval of Minutes
III. Commission Business /Reports
A. Hylebos Cabins Park Review /Action Sanders
B. All City Clean -Up Discussion Commission
C. Thompson Property Name /Review Design Sanders
D. French Lake Park Discussion Commission
E. Community Center Support Drive /Report Howitt
IV. Staff Reports
A. Parks, Recreation Open Space Plan Sanders
V. Pending Items
A. Special Event Pennit Policies
VI. PRHSPS Council Committee Meeting
Monday, November 14, 2005 in Hylebos Conference Room at 5-11Tp.m.
c.,
VII. VII. Next Meeting /Agenda Items
VIII. Adjournment
NEXT MEETING IS DECEMBER 1, 2005
CITY OF FEDERAL WAY •
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, October 6, 2005 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Vice Chair George Pfeiffer called the meeting to order at 6:00 p.m.
Present: Vice Chair George Pfeiffer, Don Dennis, Cindy Dodge, Joel Howitt, Fred Konkell, Tom
Medhurst, Marie Sciacqua and David Talcott. Excused: Chair C.T. Purdom and Ade Bright. Staff:
Recreation and Cultural ral Services Superintendent Mary Faber, Parks and Facilities Superintendent Steve
Ikerd and Parks Planning and Development Coordinator B. Sanders.
Motion was made and seconded to approve the September Parks and Recreation meeting minutes as
written. Approved unanimously.
No public forum.
COMMISSION BUSINESS
Hylebos Cabins Park — The staff person to report on pervious pavement and drainage concerns was out ill.
Report will be at the November 3' commission meeting.
Mission Statement — Superintendent Faber presented this as an action item since the background
information was in the packet for prior review. Dennis moved and a second was made that Option A,
Statement 1, be forwarded to the Council Committee for review on October 10, 2005 as recommended by
staff. Motion passed unanimously.
All City Clean -Up — Vice Chair Pfeiffer said this topic has been discussed for four years as a possible
project but he knows little about it since it has never been done by the commission or City. If it is to be a
City -wide community project, Pfeiffer suggested notifying "active" organizations as well as neighbors in
neighborhood park conununities for involvement. Pfeiffer stated that in California, they have stewardship
programs where neighbors or civic groups "adopt" a park and maintain them. The stewardship program is
set up with groups involving one commissioner and one staff contact for each location and they meet
quarterly to discuss the park needs. It gives the community a sense of pride and ownership. Another
suggestion was that this project could tie in with either Earth Day or Arbor Day in the Spring.
Community Center Support Drive — Commissioner Howitt reported that the Fundraising Committee has
been busy. They met with the Federal Way Chamber of Commerce for feedback on fundraising projects
and recommendations, proposed meeting in November with the Rotary Club, press releases for newspapers
are prepared and information for a brochure is being compiled. The committee is planning a party social
for large donors of past projects in November. A healthy- living event in January, 2006 is proposed at
Knutsen Family Theatre that would dedicate rooms individually to exercise, nutrition, stress relief, etc. with
a possible appearance by a sports personality or performance by a local dance group to be followed by a
light snack and Power Point presentation on the fundraising campaign. This will be a cost - ticketed event
for approximately 250 persons. The Korean community is also an option for a fundraising event and
Superintendent Faber is looking at their upcoming holidays that might be used as an opportunity to present
the campaign.
STAFF REPORTS
Community Center Update — Sanders reported that most of the site work being done is moving dirt but the
retention pond has been dug and two retaining walls have been trenched with the foundations poured.
Construction items coming in the near future are utilities — water, sewer and electricity. Updates will be
presented every other month in the future.
Parks, Recreation Open Space Plan — Sanders said a "Request for Proposal" is out to four firms to see what
they could provide in the way of an update to the Parks, Recreation Open Space Plan with available funds.
The proposals are due Tuesday, October 11, 2005.
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Parks and Recreation Col nission, October 6, 2005 • Page 2
West Hylebos Boardwalk — Sanders announced that the City received a $250,000 grant from IAC for total
grant monies of $450,000 towards the project cost of $1.3 million. The City was ranked #4 of 18 requests
in the State. Construction is scheduled to begin in 2007.
Downtown Public Space — A second public meeting was held September 27 and RTKL presented results
from the previous meeting held in August. Results of the meeting were used to narrow the options for the
downtown public space and the audience was asked to provide input on remaining options. The options
included reactions to several different kinds of public space such as a town square, pocket park,
street /shopping public space and larger neighborhood park. Feedback will once again be used to narrow the
options and preferences for downtown public space. Dennis commented that there were 20 people in
attendance plus four commissioners who were asked to mark a box for their preference. He feels that is
poor representation of city population to prepare a recommendation to Council. Pfeiffer added there was
no participation from either the Chamber of Commerce or local business leaders at the meetings in August
and September.
Lake Killarney Park — Superintendent Ikerd reported that he had visited Lake Killarney on September 21
as a follow up since locking the gate. Additionally, he has spoke with the maintenance staff on the
condition of the park when they are there to mow or collect litter /garbage. Staff report less garbage, no
illegal dumping and overall better condition. There were reports of alcohol containers found in the trash
cans by the lake but they are disposed of rather than thrown in the brush. Ikerd feels that it has been a
positive result and has not received one call of complaint. His recommendation is to leave the gate locked,
especially with winter approaching.
Camp Kilworth — A press release stating the City's intent to purchase Camp Kilworth was included in the
commissioner's packet for the October 6, 2005 meeting. On Tuesday, October 4, 2005, City Council
approved the recommendation and will move forward towards the purchase of Camp Kilworth.
Management Services Director Iwen Wang presented a Power Point presentation to City Council and stated
that initial work to be done on site will be to demolish unsafe buildings and repair others as well as clear
overgrown vegetation. Discussion followed on proposed use by the Boy Scouts as well as public.
Sacajawea Field Update — Superintendent Ikerd reported that he had been in contact with Donny Jones of
Field Turf on the warranty issues on the field at Sacajawea. Ikerd requested a specific date when the turf
would be replaced in the end zones and feels it will require additional follow -up.
PENDING ITEMS
Special Event Permit Policies Thompson Property
NEXT MEETING /AGENDA ITEMS
Hylebos Cabins Park All City Clean -Up
Thompson Property Parks, Recreation Open Space Plan
French Lake Park
ADJOURNMENT
Vice Chair Pfeiffer adjourned the meeting at 7:08 p.m.