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Parks Comm PKT 11-03-2005 • • CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, November 3, 2005 Hylebos Conference Room 6:00 p.m City Hall AGENDA L Public Forum II. Approval of Minutes III. Commission Business /Reports A. Hylebos Cabins Park Review /Action Sanders B. All City Clean -Up Discussion Commission C. Thompson Property Name /Review Design Sanders D. French Lake Park Discussion Commission E. Community Center Support Drive /Report Howitt IV. Staff Reports A. Parks, Recreation Open Space Plan Sanders V. Pending Items A. Special Event Pennit Policies VI. PRHSPS Council Committee Meeting Monday, November 14, 2005 in Hylebos Conference Room at 5-11Tp.m. c., VII. VII. Next Meeting /Agenda Items VIII. Adjournment NEXT MEETING IS DECEMBER 1, 2005 CITY OF FEDERAL WAY • PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, October 6, 2005 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Vice Chair George Pfeiffer called the meeting to order at 6:00 p.m. Present: Vice Chair George Pfeiffer, Don Dennis, Cindy Dodge, Joel Howitt, Fred Konkell, Tom Medhurst, Marie Sciacqua and David Talcott. Excused: Chair C.T. Purdom and Ade Bright. Staff: Recreation and Cultural ral Services Superintendent Mary Faber, Parks and Facilities Superintendent Steve Ikerd and Parks Planning and Development Coordinator B. Sanders. Motion was made and seconded to approve the September Parks and Recreation meeting minutes as written. Approved unanimously. No public forum. COMMISSION BUSINESS Hylebos Cabins Park — The staff person to report on pervious pavement and drainage concerns was out ill. Report will be at the November 3' commission meeting. Mission Statement — Superintendent Faber presented this as an action item since the background information was in the packet for prior review. Dennis moved and a second was made that Option A, Statement 1, be forwarded to the Council Committee for review on October 10, 2005 as recommended by staff. Motion passed unanimously. All City Clean -Up — Vice Chair Pfeiffer said this topic has been discussed for four years as a possible project but he knows little about it since it has never been done by the commission or City. If it is to be a City -wide community project, Pfeiffer suggested notifying "active" organizations as well as neighbors in neighborhood park conununities for involvement. Pfeiffer stated that in California, they have stewardship programs where neighbors or civic groups "adopt" a park and maintain them. The stewardship program is set up with groups involving one commissioner and one staff contact for each location and they meet quarterly to discuss the park needs. It gives the community a sense of pride and ownership. Another suggestion was that this project could tie in with either Earth Day or Arbor Day in the Spring. Community Center Support Drive — Commissioner Howitt reported that the Fundraising Committee has been busy. They met with the Federal Way Chamber of Commerce for feedback on fundraising projects and recommendations, proposed meeting in November with the Rotary Club, press releases for newspapers are prepared and information for a brochure is being compiled. The committee is planning a party social for large donors of past projects in November. A healthy- living event in January, 2006 is proposed at Knutsen Family Theatre that would dedicate rooms individually to exercise, nutrition, stress relief, etc. with a possible appearance by a sports personality or performance by a local dance group to be followed by a light snack and Power Point presentation on the fundraising campaign. This will be a cost - ticketed event for approximately 250 persons. The Korean community is also an option for a fundraising event and Superintendent Faber is looking at their upcoming holidays that might be used as an opportunity to present the campaign. STAFF REPORTS Community Center Update — Sanders reported that most of the site work being done is moving dirt but the retention pond has been dug and two retaining walls have been trenched with the foundations poured. Construction items coming in the near future are utilities — water, sewer and electricity. Updates will be presented every other month in the future. Parks, Recreation Open Space Plan — Sanders said a "Request for Proposal" is out to four firms to see what they could provide in the way of an update to the Parks, Recreation Open Space Plan with available funds. The proposals are due Tuesday, October 11, 2005. • Parks and Recreation Col nission, October 6, 2005 • Page 2 West Hylebos Boardwalk — Sanders announced that the City received a $250,000 grant from IAC for total grant monies of $450,000 towards the project cost of $1.3 million. The City was ranked #4 of 18 requests in the State. Construction is scheduled to begin in 2007. Downtown Public Space — A second public meeting was held September 27 and RTKL presented results from the previous meeting held in August. Results of the meeting were used to narrow the options for the downtown public space and the audience was asked to provide input on remaining options. The options included reactions to several different kinds of public space such as a town square, pocket park, street /shopping public space and larger neighborhood park. Feedback will once again be used to narrow the options and preferences for downtown public space. Dennis commented that there were 20 people in attendance plus four commissioners who were asked to mark a box for their preference. He feels that is poor representation of city population to prepare a recommendation to Council. Pfeiffer added there was no participation from either the Chamber of Commerce or local business leaders at the meetings in August and September. Lake Killarney Park — Superintendent Ikerd reported that he had visited Lake Killarney on September 21 as a follow up since locking the gate. Additionally, he has spoke with the maintenance staff on the condition of the park when they are there to mow or collect litter /garbage. Staff report less garbage, no illegal dumping and overall better condition. There were reports of alcohol containers found in the trash cans by the lake but they are disposed of rather than thrown in the brush. Ikerd feels that it has been a positive result and has not received one call of complaint. His recommendation is to leave the gate locked, especially with winter approaching. Camp Kilworth — A press release stating the City's intent to purchase Camp Kilworth was included in the commissioner's packet for the October 6, 2005 meeting. On Tuesday, October 4, 2005, City Council approved the recommendation and will move forward towards the purchase of Camp Kilworth. Management Services Director Iwen Wang presented a Power Point presentation to City Council and stated that initial work to be done on site will be to demolish unsafe buildings and repair others as well as clear overgrown vegetation. Discussion followed on proposed use by the Boy Scouts as well as public. Sacajawea Field Update — Superintendent Ikerd reported that he had been in contact with Donny Jones of Field Turf on the warranty issues on the field at Sacajawea. Ikerd requested a specific date when the turf would be replaced in the end zones and feels it will require additional follow -up. PENDING ITEMS Special Event Permit Policies Thompson Property NEXT MEETING /AGENDA ITEMS Hylebos Cabins Park All City Clean -Up Thompson Property Parks, Recreation Open Space Plan French Lake Park ADJOURNMENT Vice Chair Pfeiffer adjourned the meeting at 7:08 p.m.