Parks Comm PKT 10-06-2005 r . (A L/t 1.r t
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, October 6, 2005 Hylebos Conference Room
6:00 p.m. City Hall
AGENDA
I. Public Forum
II. Approval of Minutes
III. Commission Business /Reports
A. Hylebos Cabins Park Review /Action Sanders
B. Mission Statement Review /Action Faber
C. All City Clean -Up Discussion Commission
D. Community Center Support Drive Information Howitt
IV. Staff Reports
A. Community Center Update Information Sanders
B. Parks, Recreation Open Space Plan Information Sanders
C. West Hylebos Boardwalk Information Sanders
D. Downtown Public Space Information Written
E. Lake Killarney Park Information Ikerd
F. Camp Kilworth Information Written
G. Sacajawea Field Update Information Ikerd
V. Pending Items
A. Special Event Permit Policies
B. Thompson Property
VI. PRHSPS Council Committee Meeting
Monday, October 10, 2005 at 5:30 p.m. in Hylebos Conference Room
VII. Next Meeting /Agenda Items
VIII. Adjournment
NEXT MEETING NOVEMBER 3, 2005
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• CITY OF FEDERAL WAY •
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, September 1, 2005 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Chair C. T. Purdom called the meeting to order at 6:05 p.m.
Present: Chair C. T. Purdon, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joel Howitt, Fred
Konkell, Tom Medhurst, Marie Sciacqua and David Talcott.
Staff: Donna Hanson, PRCS Director, Steve Ikerd, Parks and Facilities Superintendent, B. Sanders, Parks Planning
and Development Coordinator and Mary Faber, Recreation and Cultural Services Superintendent.
Guest: Jeanne Burbidge, City Council member.
Konkell moved: Pfeiffer seconded motion to approve the August meeting minutes as written. Approved
unanimously.
NO PUBLIC FORUM.
COMMISSION BUSINESS
Lakota /Sacajawea Master Plan — Parks Planner B. Sanders introduced Ed McCloud and Lauren Perry who in turn
presented the Lakota Master Plan per the revisions discussed at their last commission presentation. They strive to
design each park with its own character and in this case, using adjoining resources (school, fields, etc). The final
concept plan maximizes development of athletic facilities on the north side of the site and emphasizes passive
recreational activities on the south side of the site. Dennis moved; Pfeiffer seconded motion to forward
recommendation to the Council Committee adding drainage area concerns, fencing around the play areas and sand
volleyball courts with commission endorsement. Motion passed unanimously. The Sacajawea Master Plan was
created with genuine elements to appear more park -like. The final concept plan proposes modest changes to the
locations of the existing athletic facilities and adds passive recreational uses to the SE corner of the park. Pfeiffer
moved: Bright seconded motion to forward recommendation to the Council Committee with additions: 1) workable
extended joint operating agreement with school and Little League; 2) is long jump needed or reconfigure track: 3)
increase restroom capacity; and 4) reconfigure cell phone towers. Motion passed unanimously.
Field Scheduling Meeting — Pfeiffer reported that he had met with John Hutton on field scheduling for Fall and
Spring use. He said there were 15 user groups in addition to those scheduled by Parks and Recreation. Pfeiffer said
the scheduling process has been in effect for years and is working well.
Sacajawea Field Warranty — Pfeiffer reported that the field turf contractor came in with a vacuum and removed
excess rubber and sand. Compaction helps with leveling field and generally helps with the waving of the field.
They will return the second or third week of September to complete the process. Labor will be charged but
materials that are reapplied will be under warranty. This should extend the life of the field 8 -10 years.
STAFF REPORTS
Fundraising Campaign — Superintendent Faber reported that a brochure on the fundraising campaign was completed
and in circulation prior to Festival Days. Commissioner Sciacqua was in charge of recruiting volunteers for the
booth to supply brochures and information on the fundraising campaign. She estimated approximately 100 of the
250 printed brochures were distributed at Family Fest. Superintendent Faber distributed the proposed mission
statement for the new Community Center for review by the commissioners prior to action at the October meeting.
Cabin/Park Design — SWM staff and the design engineer will be available for the October 6th Parks and Recreation
Commission meeting to discuss drainage concerns and the pervious pavement.
Community Center — Earth mobilization is being done at this time by Lloyds.
Parks and Recreation Commiss ,, September 5, 2005 • Page 2
Parks, Recreation Open Space Plan — Parks Planning and Development Coordinator, B. Sanders, presented potential
methods for public input: stakeholder interviews (i.e. school district), survey the 15 user groups, survey public then
invite to focus group discussion, public events with a wider range than open house, update City website with
information and include on City TV, include survey in recreation brochure, information available at Farmers
Market, arts S. craft fairs, and information through Chamber of Commerce and other community groups. A draft
survey will be e- mailed to commissioners prior to distribution for comment.
Camp Kilworth — Staff and City Manager have been meeting with the Boy Scouts and a report most likely will be
provided to the City Council in September.
Downtown Public Space — A workshop by RTKL Consultants was presented on Monday, August 20 from 6:00 to
8:00 p.m. in the Council Chambers. The presentation featured concepts for downtown public spaces and asked the
audience to provide preferences for downtown Federal Way. The second workshop on this subject is scheduled for
September 27 at 6:30 p.m. in the Council Chambers.
French Lake Park — Citizen continents on the Off Leash Dog Park have been positive. Cost efficient methods to
provide environmentally responsible "doggie bags" is under discussion.
Dumas Bay Park — Staff has been in contact with Mr. Schrantz on his concerns about the park. PSE needs to be
contacted for parking lot lighting and signs on parks hours are posted. Staff has been in contact with the
Washington State Fish and Wildlife concerning the sanctuary as well.
PENDING ITEMS
Special Event Permit Policies Thompson Property
NEXT MEETING /AGENDA ITEMS
Hylebos Cabins Park West Hylebos Boardwalk Community Center Update
All City Clean -Up Mission Statement Camp Kilworth
Downtown Public Space Lake Killarney Park Sacajawea Field Update
Parks, Recreation Open Space Plan
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ADJOURNMENT
Chair Purdon adjourned the meeting at 8:35 p.m.
NEXT MEETING IS NOVEMBER 3, 2005
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: October 6, 2005
TO: Parks and Recreation Commission
FROM: Mary Faber, Recreation and Cultural Services Superintendent
SUBJECT: Community Center Mission Statement
Policy Question:
Should the Parks and Recreation Commission adopt the proposed mission statement for the new
community center and forward the recommendation to PRHSPS Committee for adoption?
Background:
In 2003 the Community Center Advisory Committee proposed a series of three options for a working
mission statement for the new community center. Staff reviewed the work of the Advisory Committee
and the current mission statements of the Parks, Recreation and Cultural Services Department:
Existing Mission Statement for Parks, Recreation and Cultural Services
Parks, Recreation and Cultural Services
The mission of the Parks, Recreation and Cultural Services Department is to enrich community life
through the provision and stewardship of parks, leisure and cultural experiences.
Arts Commission
The charge of the Federal Way Arts Commission is to develop a community where cultural heritage is
valued and the arts are alive.
Knutzen Family Theatre
The mission of the Knutzen Family Theatre is to provide the community of Federal Way with a quality
facility that presents accessible and affordable arts and cultural experiences in a unique and beautiful
setting.
Secondly, staff created two versions of an updated mission statement for the new community center.
The criteria that was used to develop a mission statement was:
• A statement that would embody the goals and objectives of the new community center.
• A statement that the public would clearly understand the general intent of the facility
• A statement that incorporated work accomplished by the Community Center Advisory Committee.
• A statement that would motivate employees who work within the organization.
• A single sentence that would be easy to remember and use in marketing materials.
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The options that were developed by staff are as follows:
a. Proposed Recreation and Cultural Services Staff Mission Statements:
1. The Federal Way Community Center will foster recreation, health and enrichment opportunities that
are inviting to all ages, abilities, and cultures.
2. The Federal Way Community Center serves as an inviting gathering place, which will enhance
learning, health, enrichment and play while maintaining fiscal accountability.
b. Mission Statements proposed by the Community Center Advisory Group:
1. To create a Community Center that is the essence of Federal Way, embracing all ages, abilities
and cultures, while remaining fiscally accountable, flexible and expandable.
2. Create a multi - purpose Community Center that is the Heart of the Federal Way Community that:
1. Provides a wide variety of programs for all ages and abilities
2. Is fiscally responsible
3. Is flexible and expandable
4. Reflects the community's diversity and
5. Is "inviting to all"
3. "Create a multi - purpose Community Center that is the Heart of the Federal Way Community. It
shall provide a wide variety of innovative programs with the future in mind for all ages and
abilities, be fiscally accountable, flexible and expandable, reflect community diversity and be
inviting to all."
Staff Recommendation:
Staff recommends the adoption of Option A, Statement 1.
Options:
1). Recommend the adoption of the Option A, Statement 1 and forward to PRHSPS Council
Committee on October 10, 2005 for review.
2). Decline the staff recommendation and recommend approval of Option , Statement — and
forward to Council Committee on October 10, 2005 for review.
Parks and Recreation Commission Recommendation:
Forward Option — Statement _ to the PRHSPS Committee on October 10, 2005 for review.
K:/ communitycenter /missionstatements /pksrecaction 10.05
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Downtown Public Space Report to Parks Commission October 6, 2005
A second public meeting was held on September 27`". RTKL presented results from the
previous public meeting held in August. There were no written handouts, but four Park
Commissioners were present and might like to add more information from their
perspective.
The results of the previous meeting were used to narrow the options for our downtown
public space and then the audience was again asked to provide feedback based on the
options remaining. The options included reactions to several different kinds of public
spaces such as town square, pocket park, street /shopping public space, and larger
neighborhood park. Specific criteria for each of the options were along the following:
1. Location — described as type of location such as along a street or away
from the street, not specific locations within the City
2. Application — described as character, use, and relationship to the
surrounding spaces
The feedback gathered from the audience will again be used to narrow the options and
preferences for downtown open space. The final written report will be provided to the
City in October or November.
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CITY OF
Funeral Way
FOR IMMEDIATE RELEASE .SEPTEMBER 29, 2005
Contact: Douglas Dillow, Scout Executive
(253) 752 -2134 or ddillow(di'pacificharbors.org
David Moseley, City Manager
(253) 835 -2400 or david .moscicyiLcjyoffederalway.com
FEDERAL WAY CITY COUNCIL TO MAKE CAMP KILWORTH DECISION ON OCTOBER 4
The City of Federal Way and the Pacific Harbors Council of the Boy Scouts of America announced today
that the Federal Way City Council will vote October 4 on whether to purchase the Scouts' Camp
Kilworth property on Puget Sound. The vote will take place during the regular City Council meeting at
City Hall. The parties have been negotiating since June.
Camp Kilworth is a 25 -acre site on Puget Sound that has been used by Boy Scouts since the 1930s. The
Pacific Harbors Council announced earlier this year that it wished to sell the underutilized property in
order to invest more funds in other South Sound camps. Pacific Harbors' governing board considered an
offer from a private developer to purchase the property in May at a base price of $3.2 million, with
additional payments to bring the price to 83.85 million based on the number of building sites actually
approved. Following a request by neighbors of the camp and others, the Executive Board voted to give
the City time to consider purchase of the property so that a portion can remain in public use and be
available for some continued Scout use.
The Scouts prepared an initial appraisal of the property, which suggested a fair market value of $3.8
million. The city conducted a soil condition analysis, a wetland analysis, and a boundary survey to
determine the buildable area and used this information as the base for its own independent market value
appraisal, which resulted in a market value of $3.2 million. The City and the Scouts reached a final
negotiated price for the property of $3 million, with the following terms and conditions:
Purchase Price 83 million; to be paid as follows: $1.2 million at closing, $1 million on or before the first
and Payment anniversary, and $800,000 on or before the second anniversary. The deferred payment
Teens: will bear an interest rate at 3.5% per annum payable annually on the above principal due
dates.
Deed Petition: Joint petition to clear the deed restriction and to quiet title.
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Scouts Use: 2 week -long summer day camps
2 weekend camps each in Spring and Fall
12 evening trainings
The Scouts may use for the above free of rent as long as the City owns and operates this
site as a public park. The Scouts will be responsible for any incremental costs the City
incurs for setup, cleaning, etc., to accommodate the uses. The park will remain open to
the public during the above use periods.
The Scouts agree to adopt the park and conduct Eagle Scout projects for park
improvement and maintenance.
Contingency: Clear title /deed restriction no later than 12/31/2007
Closing: 90 days after removal of title contingency.
The City would fund the $1.2 million down payment using cash on hand and seek grant funding from
federal, state, and nonprofit sources to make the installment payments. This arrangement will allow the
City to maintain its conmaitment to direct adequate financial resources to downtown redevelopment
projects. The Council will discuss a resolution that would dedicate funds to downtown at a future
meeting.
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