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Parks Comm PKT 10-06-2005 r . (A L/t 1.r t V • • CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, October 6, 2005 Hylebos Conference Room 6:00 p.m. City Hall AGENDA I. Public Forum II. Approval of Minutes III. Commission Business /Reports A. Hylebos Cabins Park Review /Action Sanders B. Mission Statement Review /Action Faber C. All City Clean -Up Discussion Commission D. Community Center Support Drive Information Howitt IV. Staff Reports A. Community Center Update Information Sanders B. Parks, Recreation Open Space Plan Information Sanders C. West Hylebos Boardwalk Information Sanders D. Downtown Public Space Information Written E. Lake Killarney Park Information Ikerd F. Camp Kilworth Information Written G. Sacajawea Field Update Information Ikerd V. Pending Items A. Special Event Permit Policies B. Thompson Property VI. PRHSPS Council Committee Meeting Monday, October 10, 2005 at 5:30 p.m. in Hylebos Conference Room VII. Next Meeting /Agenda Items VIII. Adjournment NEXT MEETING NOVEMBER 3, 2005 • • • CITY OF FEDERAL WAY • PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, September 1, 2005 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Chair C. T. Purdom called the meeting to order at 6:05 p.m. Present: Chair C. T. Purdon, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joel Howitt, Fred Konkell, Tom Medhurst, Marie Sciacqua and David Talcott. Staff: Donna Hanson, PRCS Director, Steve Ikerd, Parks and Facilities Superintendent, B. Sanders, Parks Planning and Development Coordinator and Mary Faber, Recreation and Cultural Services Superintendent. Guest: Jeanne Burbidge, City Council member. Konkell moved: Pfeiffer seconded motion to approve the August meeting minutes as written. Approved unanimously. NO PUBLIC FORUM. COMMISSION BUSINESS Lakota /Sacajawea Master Plan — Parks Planner B. Sanders introduced Ed McCloud and Lauren Perry who in turn presented the Lakota Master Plan per the revisions discussed at their last commission presentation. They strive to design each park with its own character and in this case, using adjoining resources (school, fields, etc). The final concept plan maximizes development of athletic facilities on the north side of the site and emphasizes passive recreational activities on the south side of the site. Dennis moved; Pfeiffer seconded motion to forward recommendation to the Council Committee adding drainage area concerns, fencing around the play areas and sand volleyball courts with commission endorsement. Motion passed unanimously. The Sacajawea Master Plan was created with genuine elements to appear more park -like. The final concept plan proposes modest changes to the locations of the existing athletic facilities and adds passive recreational uses to the SE corner of the park. Pfeiffer moved: Bright seconded motion to forward recommendation to the Council Committee with additions: 1) workable extended joint operating agreement with school and Little League; 2) is long jump needed or reconfigure track: 3) increase restroom capacity; and 4) reconfigure cell phone towers. Motion passed unanimously. Field Scheduling Meeting — Pfeiffer reported that he had met with John Hutton on field scheduling for Fall and Spring use. He said there were 15 user groups in addition to those scheduled by Parks and Recreation. Pfeiffer said the scheduling process has been in effect for years and is working well. Sacajawea Field Warranty — Pfeiffer reported that the field turf contractor came in with a vacuum and removed excess rubber and sand. Compaction helps with leveling field and generally helps with the waving of the field. They will return the second or third week of September to complete the process. Labor will be charged but materials that are reapplied will be under warranty. This should extend the life of the field 8 -10 years. STAFF REPORTS Fundraising Campaign — Superintendent Faber reported that a brochure on the fundraising campaign was completed and in circulation prior to Festival Days. Commissioner Sciacqua was in charge of recruiting volunteers for the booth to supply brochures and information on the fundraising campaign. She estimated approximately 100 of the 250 printed brochures were distributed at Family Fest. Superintendent Faber distributed the proposed mission statement for the new Community Center for review by the commissioners prior to action at the October meeting. Cabin/Park Design — SWM staff and the design engineer will be available for the October 6th Parks and Recreation Commission meeting to discuss drainage concerns and the pervious pavement. Community Center — Earth mobilization is being done at this time by Lloyds. Parks and Recreation Commiss ,, September 5, 2005 • Page 2 Parks, Recreation Open Space Plan — Parks Planning and Development Coordinator, B. Sanders, presented potential methods for public input: stakeholder interviews (i.e. school district), survey the 15 user groups, survey public then invite to focus group discussion, public events with a wider range than open house, update City website with information and include on City TV, include survey in recreation brochure, information available at Farmers Market, arts S. craft fairs, and information through Chamber of Commerce and other community groups. A draft survey will be e- mailed to commissioners prior to distribution for comment. Camp Kilworth — Staff and City Manager have been meeting with the Boy Scouts and a report most likely will be provided to the City Council in September. Downtown Public Space — A workshop by RTKL Consultants was presented on Monday, August 20 from 6:00 to 8:00 p.m. in the Council Chambers. The presentation featured concepts for downtown public spaces and asked the audience to provide preferences for downtown Federal Way. The second workshop on this subject is scheduled for September 27 at 6:30 p.m. in the Council Chambers. French Lake Park — Citizen continents on the Off Leash Dog Park have been positive. Cost efficient methods to provide environmentally responsible "doggie bags" is under discussion. Dumas Bay Park — Staff has been in contact with Mr. Schrantz on his concerns about the park. PSE needs to be contacted for parking lot lighting and signs on parks hours are posted. Staff has been in contact with the Washington State Fish and Wildlife concerning the sanctuary as well. PENDING ITEMS Special Event Permit Policies Thompson Property NEXT MEETING /AGENDA ITEMS Hylebos Cabins Park West Hylebos Boardwalk Community Center Update All City Clean -Up Mission Statement Camp Kilworth Downtown Public Space Lake Killarney Park Sacajawea Field Update Parks, Recreation Open Space Plan • ADJOURNMENT Chair Purdon adjourned the meeting at 8:35 p.m. NEXT MEETING IS NOVEMBER 3, 2005 • • CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT MEMORANDUM DATE: October 6, 2005 TO: Parks and Recreation Commission FROM: Mary Faber, Recreation and Cultural Services Superintendent SUBJECT: Community Center Mission Statement Policy Question: Should the Parks and Recreation Commission adopt the proposed mission statement for the new community center and forward the recommendation to PRHSPS Committee for adoption? Background: In 2003 the Community Center Advisory Committee proposed a series of three options for a working mission statement for the new community center. Staff reviewed the work of the Advisory Committee and the current mission statements of the Parks, Recreation and Cultural Services Department: Existing Mission Statement for Parks, Recreation and Cultural Services Parks, Recreation and Cultural Services The mission of the Parks, Recreation and Cultural Services Department is to enrich community life through the provision and stewardship of parks, leisure and cultural experiences. Arts Commission The charge of the Federal Way Arts Commission is to develop a community where cultural heritage is valued and the arts are alive. Knutzen Family Theatre The mission of the Knutzen Family Theatre is to provide the community of Federal Way with a quality facility that presents accessible and affordable arts and cultural experiences in a unique and beautiful setting. Secondly, staff created two versions of an updated mission statement for the new community center. The criteria that was used to develop a mission statement was: • A statement that would embody the goals and objectives of the new community center. • A statement that the public would clearly understand the general intent of the facility • A statement that incorporated work accomplished by the Community Center Advisory Committee. • A statement that would motivate employees who work within the organization. • A single sentence that would be easy to remember and use in marketing materials. • • The options that were developed by staff are as follows: a. Proposed Recreation and Cultural Services Staff Mission Statements: 1. The Federal Way Community Center will foster recreation, health and enrichment opportunities that are inviting to all ages, abilities, and cultures. 2. The Federal Way Community Center serves as an inviting gathering place, which will enhance learning, health, enrichment and play while maintaining fiscal accountability. b. Mission Statements proposed by the Community Center Advisory Group: 1. To create a Community Center that is the essence of Federal Way, embracing all ages, abilities and cultures, while remaining fiscally accountable, flexible and expandable. 2. Create a multi - purpose Community Center that is the Heart of the Federal Way Community that: 1. Provides a wide variety of programs for all ages and abilities 2. Is fiscally responsible 3. Is flexible and expandable 4. Reflects the community's diversity and 5. Is "inviting to all" 3. "Create a multi - purpose Community Center that is the Heart of the Federal Way Community. It shall provide a wide variety of innovative programs with the future in mind for all ages and abilities, be fiscally accountable, flexible and expandable, reflect community diversity and be inviting to all." Staff Recommendation: Staff recommends the adoption of Option A, Statement 1. Options: 1). Recommend the adoption of the Option A, Statement 1 and forward to PRHSPS Council Committee on October 10, 2005 for review. 2). Decline the staff recommendation and recommend approval of Option , Statement — and forward to Council Committee on October 10, 2005 for review. Parks and Recreation Commission Recommendation: Forward Option — Statement _ to the PRHSPS Committee on October 10, 2005 for review. K:/ communitycenter /missionstatements /pksrecaction 10.05 • Downtown Public Space Report to Parks Commission October 6, 2005 A second public meeting was held on September 27`". RTKL presented results from the previous public meeting held in August. There were no written handouts, but four Park Commissioners were present and might like to add more information from their perspective. The results of the previous meeting were used to narrow the options for our downtown public space and then the audience was again asked to provide feedback based on the options remaining. The options included reactions to several different kinds of public spaces such as town square, pocket park, street /shopping public space, and larger neighborhood park. Specific criteria for each of the options were along the following: 1. Location — described as type of location such as along a street or away from the street, not specific locations within the City 2. Application — described as character, use, and relationship to the surrounding spaces The feedback gathered from the audience will again be used to narrow the options and preferences for downtown open space. The final written report will be provided to the City in October or November. • I • • CITY OF Funeral Way FOR IMMEDIATE RELEASE .SEPTEMBER 29, 2005 Contact: Douglas Dillow, Scout Executive (253) 752 -2134 or ddillow(di'pacificharbors.org David Moseley, City Manager (253) 835 -2400 or david .moscicyiLcjyoffederalway.com FEDERAL WAY CITY COUNCIL TO MAKE CAMP KILWORTH DECISION ON OCTOBER 4 The City of Federal Way and the Pacific Harbors Council of the Boy Scouts of America announced today that the Federal Way City Council will vote October 4 on whether to purchase the Scouts' Camp Kilworth property on Puget Sound. The vote will take place during the regular City Council meeting at City Hall. The parties have been negotiating since June. Camp Kilworth is a 25 -acre site on Puget Sound that has been used by Boy Scouts since the 1930s. The Pacific Harbors Council announced earlier this year that it wished to sell the underutilized property in order to invest more funds in other South Sound camps. Pacific Harbors' governing board considered an offer from a private developer to purchase the property in May at a base price of $3.2 million, with additional payments to bring the price to 83.85 million based on the number of building sites actually approved. Following a request by neighbors of the camp and others, the Executive Board voted to give the City time to consider purchase of the property so that a portion can remain in public use and be available for some continued Scout use. The Scouts prepared an initial appraisal of the property, which suggested a fair market value of $3.8 million. The city conducted a soil condition analysis, a wetland analysis, and a boundary survey to determine the buildable area and used this information as the base for its own independent market value appraisal, which resulted in a market value of $3.2 million. The City and the Scouts reached a final negotiated price for the property of $3 million, with the following terms and conditions: Purchase Price 83 million; to be paid as follows: $1.2 million at closing, $1 million on or before the first and Payment anniversary, and $800,000 on or before the second anniversary. The deferred payment Teens: will bear an interest rate at 3.5% per annum payable annually on the above principal due dates. Deed Petition: Joint petition to clear the deed restriction and to quiet title. • Scouts Use: 2 week -long summer day camps 2 weekend camps each in Spring and Fall 12 evening trainings The Scouts may use for the above free of rent as long as the City owns and operates this site as a public park. The Scouts will be responsible for any incremental costs the City incurs for setup, cleaning, etc., to accommodate the uses. The park will remain open to the public during the above use periods. The Scouts agree to adopt the park and conduct Eagle Scout projects for park improvement and maintenance. Contingency: Clear title /deed restriction no later than 12/31/2007 Closing: 90 days after removal of title contingency. The City would fund the $1.2 million down payment using cash on hand and seek grant funding from federal, state, and nonprofit sources to make the installment payments. This arrangement will allow the City to maintain its conmaitment to direct adequate financial resources to downtown redevelopment projects. The Council will discuss a resolution that would dedicate funds to downtown at a future meeting. ## 1 • •