Parks Comm PKT 06-02-2005 CITY OF FEDERAL WAY
PARKS, RECREATION AND CiJL,TCT . S 9/
41\--CtilAj?I .
• PAR AND RECREATION COIISSION
Thursday, June 2, 2005 4Ily.1ebos fereuce Roam
Ci Hall
6:00 p.m. I Y .
P
AGENDA
I. Public Forum
II. Approval of Minutes
III. Commission Business
A. Special Use Permit Policies Discussion Reuter
IV. Staff Reports
A. Community Center Update Information Hanson
B. Fundraisin g Campaign Cam ai Information Faber
C. Lake Killarney Gate Closure Information Reuter
D. Lakota/Sacajawea Master Plan Update Information Sanders
E. Downtown Park Information Hanson
F. Camp Kilworth Information Hanson
G. French Lake Park Information Sanders
V. Pending Items
A. All -City Parks Clean-Up Day
VI. PRHSPS Council Committee Meeting
Room
Monday, June 13, 2005 at 5:30 p.m., Hylebos Conference
J
Y> P � Y
VII Next Meeting /Agenda Items /Calendar
VIII. Adjournment
NEXT MEETING IS AUGUST 4, 2005
NO MEETING IN JULY
• CITY OF FEDERAL WAY •
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
•
Thursday May 5 2005 Hylebos Conference Room
9 Y Y
6 :00 p.m. City Hall
MINUTES
Chair Purdom called the meeting to order at 6:04 p.m.
Present: Chair C. T. Purdom, Vice Chair George Pfeiffer, Don Dennis, Cindy Dodge, Joe Henry, Joel Howitt, Fred Konkell,
David Talcott. Excused: Ade Bright, Tom Medhurst and Marie Sciacqua. Newly appointed commission alternate Steve Lee
declined appointment on the Parks and Recreation Commission.
Staff: Parks Operations Superintendent Kurt Reuter, Recreation and Cultural Services Superintendent May Faber and Parks
Operations Administrative Assistant Peg Wright.
Pfeiffer moved: Talcott seconded motion to approve April meeting minutes as written. Motion passed unanimously.
NO PUBLIC FORUM.
COMMISSION BUSINESS
Northwest Parks Foundation Park Safety Net Fund Management - Superintendent Faber reported on the Foundation and how it
was created to assist King County parks. Our association with the Foundation is not limited to fundraising for the Community
Center, but can also be used for future fundraising campaigns. The administrative fees charged are five percent for all
donations over twenty five dollars. In addition there is a small administrative fee for fund management over the basic program.
Donations are tracked through their books and monthly payments are made to the city. Henry asked if there were other
agencies that provide similar services and if the five percent fee is a comparable charge. Faber said that five percent is a very
reasonable charge and that other agencies charge upwards of thirty five percent for similar services. Pfeiffer moved; Dennis
seconded motion to forward Option 1 to Council Committee to authorize the City to enter in to an agreement with the
Northwest Parks Foundation to establish and manage a Parks Safety Net Fund for City Parks and Recreation Projects/Programs
for the collection of grants and private donations. Motion carried unanimously.
Community Center Fundraising Campaign Proposal — Dennis presented information on the development of a campaign for
enhancements and improvement of elements for the proposed Community Center. A part-time staff person housed within the
City would be assigned to the project and be funded through the campaign. This person will also be involved in grant research
and writing. Dennis stated that the current committee that has been working on the implementation has completed their task
and a new committee needs to be formed to work on the actual campaign. Dennis moved: Pfeiffer seconded motion to forward
Option 1 to the Council Committee to authorize the City to enter in to a Capital Fund Raising Campaign as outlined by the
Fundraising Capital Fund Raising Proposal for the enhancements and improvement of elements with a goal of $500,000.
Motion carried unanimously.
Sponsorship Policies for Community Events — Superintendent Reuter reported that he and Director Hanson reviewed the many
aspects of the sponsorship criteria and felt it needed to be broken down even further than the original draft document. Reuter
said that setting criteria to define the scope of the event would be a first consideration. For instance, events facilitated by
departments other than PRCS, such as the Han Woo -Ri Festival, Reebok Triathlon, etc., incorporate the entire city and requires
multiple departments to be involved. An event that involves several city departments and has an economic impact on the
community should be viewed differently than other small scale events. Reuter suggested a 2 -tier system that would categorize
events based on economic impact, event type and size. Chair Purdom asked if a schematic graph could be provided to show
criteria for each tier. Discussion followed on the definition of sponsorship, levels of sponsorship, endorsement vs. sponsorship
and whether City sponsorship is considered an event endorsement. Pfeiffer said he would like to see the project go to the
PRHSPS Council Committee to initiate a sub - committee for sponsorship guidelines and recommendations. The PRHSPS
Council Committee already has council members in attendance and since recommendations from the Parks and Recreation
Commission go through them anyway, it would eliminate duplicating the work on this project. Superintendent Reuter said he
,
ad contacted several other cities to get copies of their sponsorship guidelines and got little response. Most did not have a
efined guideline for sponsorship which allows flexibility to the different types of requests they receive. Superintendent
Reuter will request Director Hanson to discuss this topic with the Management Team to get their feedback. He also asked
commissioners to continue to submit their ideas and comments to him. It will be on the Parks and Recreation Commission
agenda for June 2, 2005.
• •
STAFF REPORTS
Community Center Update — The pre -bid conference was held for interested contractors with four general contractors in •
attendance. Seven contractors have requested plans to review. Bid opening is scheduled for May 19, 2005.
Advancing Leadership Project Update — Superintendent Reuter reported that the tables have been received and benches are on
the way. A work party of the Advancing Leadership group and parks maintenance staff will be conducted on Thursday, May
12` They hope to get the concrete pads poured and set the table pedestals. Once the concrete has set then the table tops will
be installed and the trail sign posts put in place. The five directional trail signs are on order with King County and should
arrive soon. A dedication "unveiling" will be scheduled and commissioners will be notified via e -mail.
Madrona /Thompson Park Updates — Staff is working with King County to meet the CDBG's bidding requirements to purchase
playground equipment.
ADDITIONAL REPORTS
Historic Cabins/Hylebos Entrance — The engineer has developed a comparative cost estimate between a traditional asphalt
parking lot and the pervious concrete parking lot. Surface Water Management and Parks staff will review and make a decision
on which materials to use. SWM is willing to pay the difference between the asphalt and pervious concrete.
IAC Grant — A funding application was submitted for the West Hylebos Boardwalk replacement. The City requested $250,000
through the Land and Water Conservation Fund. This is the first step of a three step application process.
Lake Killarney Gate Closure — Chair Purdom asked the status of locking the gate at Lake Killarney Park. Superintendent
Reuter said the Council Committee supported the decision and signs were posted and the gate locked on May 5, 2005. To date,
staff has not received any calls from residents or park users.
Nike Recycling Program - Dodge attended a recycling conference in Yakima the week prior and reported that Nike has a
grant/program for athletic shoe recycling that is used for resurfacing running or walking tracks. Superintendent Reuter referred
her to Solid Waste/Recycling Coordinator Rob Van Orsow as the City staff contact.
Tourism Grant Allocations - Pfeiffer reported on the Tourism Grant allocations that were made at the April 26 meeting and
they are as listed below:
Festival Days - $5,000 Canoe Club - $800
City of Federal Way Float (Festival Days) - $2,500 Centerstage Theatre - $3,000
FW Youth Baseball Tournament - $1,000 Han Woo -Ri Korean Festival - $160,000
•
King County Aquatic Speedo Championship $6,000
Chair Purdom will attend the PRHSPS Council Committee meeting to be held Monday, May 9 at 5:30 p.m. in the Hylebos
Conference Room.
PENDING ITEMS
Special Use Permit Policies Downtown Park All -City Parks Clean -Up Day
NEXT MEETING /AGENDA ITEMS
Lake Killarney Gate Closure Community Center Update
Sponsorship Policies for Community Events Fundraising Campaign
Lakota /Sacajawea Master Plan
ADJOURNMENT
Chair Purdom adjourned the meeting at 7:35 p.m.
•
• •
■° o
M O O
p N O N N
• N N
N ~ ON N O N
M ., N
O. ~' a 0 Z Q
v
A C O O
Z , o N
W o - V5 4
0 4 ¢¢'
C.) g R
Po
g w
a
O A ., ^N,, o e
W G\ N M
O V � a. h
V) o =
0 z a
Fl
W
• W `°
0
C...) .1- N
M
C N ^y
O W ¢ a Q a
w
V a w
z °
0
.',.� N
�' > ti
CA ti • W
at coo
c i ) 1::1 I-, I
c
U
c
0
ti
• M �7 N �--
N !--1 N o
P C7 bb
P a Ej a
a
O
w v) w x
• . 1
• STATEMENT BY H. DAVID KAPLAN
Parks Council Committee meeting May 9, 2005 and City Council meeting May 17, 2005
My remarks today are about French Lake Park, jointly owned by the City of Federal Way and
Lakehaven Utility District. I am speaking as a representative of a new citizens group called
Friends of French Lake Park. It currently has eight members, four of whom were formerly on the
city's Parks and Recreation Commission.
We have formed our organization to preserve and enhance French Lake Park. Our desire is to
make this park usable and accessible by all residents, not just the off -leash dog owners who have
overtaken the property.
The first step we took was to meet May 4 with Lakehaven's Water Manager, John Bowman. We
asked him to describe the future plans currently under discussion for Lakehaven's share of
French Lake Park.
As background, he gave us a briefing on the various aquifers Lakehaven uses to supply water to
its customers. The three major ones, Redondo - Milton, Mirror Lake, and Federal Way Deep
Aquifer are all acccessible from Lakehaven's district headquarters property and adjoining French
Lake Park.
After several years of work with elected state officials, legislation passed in Olympia that allowS
• aquifers to be used for storage of reserve water and later delivery. I understand that
Councilmember Kochmar also talked with lobbyists in Washington,D.C. about federal funding
support for Lakehavens projects. (This was for a reclamation project, that will likely be a
component of the Oasis project to enhance natural recharge).
Lakehaven's Oasis project is the focus of this effort. It is centered around the Mirror Lake
aquifer where the best known drilling sites to date are at Lakehaven's district facility and within
French Lake Park.
Mr. Bowman said current thinking is that 27 new wells could be put into the Mirror Lake
Aquifer. One of many problems and uncertainties is that the complete boundaries of this aquifer
are not known. Further, the spacing between well- heads, practical storage volume, and suitable
pipe size have not yet been determined. Cost and projected need have also not yet been
calculated.
Since the first draw from Pipeline 5 (also known as the Second Supply Project) will not be until
the winter of 2005 -2006, Lakehaven does not yet know how this additional supply will affect
future need projections and water availability.
There was also some discussion about whether wellheads would have to be above ground or
could be below ground, leaving the surface available for park activities. No definite numbers are
known, but Mr. Bowman said below - ground wellheads can more than double what above ground
• wellheads cost.
• 2
No timeline has been established for the Oasis Project. At best, it would be started with one or •
two wells on Lakehaven's property. Then another few wells in five years, still on Lakehaven
property. A most optimistic outlook would develop between 10 and 20 wells over 20 years.
Most, if not all these wells, would be on Lakehaven's property.
Mr. Bowman admitted that the best case scenario would be for Lakehaven to own all of French
Lake Park for Oasis. Absent that state, French Lake Park has a minimum of 20 years use as a
city park. To that end, the Friends of French Lake Park want to work with both the city and
Lakehaven to make this recreation site available to the greatest range of our citizens. We see a
walking trail and a children's playtoy installed at the park. These facilities would add
recreational opportunities while enabling Lakehaven to move forward on its Oasis project.
Everyone obviously needs more definite understanding of several aspects of Oasis:
1. What is the geology of the strata and how does it affect water flow?
2 Is directional drilling from fewer wellheads a realistic alternative?
3. What is the cost/benefit ratio of Oasis?
4. How would the project be funded?
5. What is the projected need for Lakehaven customers?
In the meantime, the city also has to do something constructive with its share of French Lake
Park. The development of this site has been on the Parks and Recreation Commission's Work
Plan at least twice during the past ten years. But it was knocked off for Celebration Park and the
•
Community Center. We believe that it is now French Lake Park's turn. The Friends of French
Lake Park are eager and available to help make this gem of a property realize its potential for the
benefit of all Federal Way residents.
What is the next step for this committee, the city council and our citizens group to take?
(If you are interested in helping preserve French Lake Park, send an e -mail to
marilynandbob(Zvvahoo.com for further information).
111
1
• May 4, 2005
Meeting between Friends of French Lake Park and Lakehaven's Water Manager John Bowman
Lakehaven's current focus is on the Oasis Project, a plan for aquifer storage and later delivery.
After several years of lobbying, legislation HAS BEEN be passed to allow this procedure and to
establish parameters for granting permits for the process.
Lakehaven serves its customers primarily from three aquifers:
ABOUT 60% comes from the Redondo Milton Aquifer about 150 feet below ground. This
aquifer has a production capacity of about 5,800,000 gallons of water per day. (PREVIOUSLY
5,600,000).
ABOUT 15% (PREVIOUSLY 20 %)comes from the Mirror Lake Aquifer about 300 feet down.
It has a capacity of about 1,500,000 gallons of water per day. This aquifer is bowl- shaped and
can contain run -off from the Redondo - Milton Aquifer.
ABOUT 20% comes from the Federal Way Deep Aquifer. It is about 600 feet below ground and
has a capacity to deliver 2- 4,000,000 gallons of water per day.
The Mirror Lake Aquifer is the primary focus of the Oasis project. At this point in time, the
dimension/boundaries of this aquifer ARE NOT FULLY UNDERSTOOD. Nevertheless, this
aquifer APPEARS TO BE capable of storing 9,500,000,000 gallons of water, or 30,000 acre feet
of water.
Looking at long -term construction over the next 20 -40 years, Lakehaven envisions THAT IT
MAY BE POSSIBLE TO INSTALL AS MANY AS 27 wells into the Mirror Lake Aquifer. Still
unknown is the required amount of separation between wells, geologic strata capacity,
cost/benefit ratio, and cost of construction.
Other unknowns are: what effect the SUPPLY FROM Pipeline 5 (SECOND SUPPLY
PROJECT) scheduled to begin in the winter of 2005 -06, would have on long -term need, and
WHAT THE COSTS ARE FOR wellheads above or under ground.
Lakehaven would prefer to have all 27 of the Mirror Lake Aquifer (ASR) AQUIFER STORAGE
AND RECOVERY wells CENTRALLY located on its district headquarters property and
adjoining French Lake Park, IF POSSIBLE. The park is jointly owned by Lakehaven and the
City of Federal Way. Mr. Bowman admitted that it would be easier to PLAN FOR the Oasis
development if Lakehaven owned BOTH PARCELS.
He further outlined a potential time line. Sometime within the next five years, two Oasis wells
MAY be drilled on Lakehaven property. Then five years after that, another two to four wells
MIGHT be added, still on Lakehaven's district headquarters /share of French Lake Park land.
Two additional five year cycles could see an additional 4 -8 (PREVIOUSLY 4 -10) wells drilled,
all on Lakehaven property.
• • 2
So, for a realistic short-term outlook over the next 20 years, a maximum of ABOUT 15 ASR
(PREVIOUSLY 8 -20) wells could be drilled on Lakehaven property. AN ACTUAL
•
SCHEDULE WILL BE BASED MORE ON SUPPLY NEEDS FROM BOTH LOCAL AND
REGIONAL FACTORS.
Mr. Bowman said he saw the CITY'S PORTION OF French Lake Park property existing as a
city park for AT LEAST the next twenty years. And that is the approach that Friends of French
Lake Park is
using in its discussion with Lakehaven staff, the Federal Way City Council, the Federal Way
Parks Council Committee, the Federal Way Parks and Recreation Commission, the
City /Lakehaven Liaison Committee and the citizens of Federal Way.
A presentation (see attachment) was made at the May 9 Parks Council Committee. The same
presentation will be made at the May 17,2005 City Council meeting. The Friends of French
Lake Park will also be in attendance at the next quarterly meeting of the City /Lakehaven Liaison
Committee (Date TBD).
Respectfully submitted on May 10, 2005
H. David Kaplan, Member
Friends of French Lake Park
i
r
• •
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: June 2, 2005
TO: Parks and Recreation Commission
FROM: Kurt Reuter, Park Operations Superintendent
SUBJECT: .Special Event Permit Policies
Since the incorporation of the city, many groups have requested permission to use park properties
for various activities and events. Groups were required to complete and submit a relatively simple
application form. No formal documented policies have ever been adopted to govern Special Events.
Each year the requests for outside groups to use city parks increase and become more broad in
scope. We have reached a point where staff is no longer able to process these applications without
out developing established policies for doing so. Staff is asking the commission to assist in this
process.
• An example of a documented policy that is needed involves our current practice to not allow
Special Event use of Steel Lake Park during the months of June, July, and August. Our rationale for
this position is that the volume of use by the general public and picnic reservations alone puts the
park at or above capacity. Allowing additional events during this period would negatively impact
park patrons and significantly affect the ability of staff to perform routine maintenance. But again,
as in most cases dealing with special event use, there are exceptions. Examples of these would be
the Kiwanis Salmon Bake, Outrigger Canoe Club Regatta, and outdoor baptisms performed by local
churches.
General issues that need to be addressed include:
• What parks should be allowed for special event use?
• What months of the year can events be scheduled?
• What is the maximum number of people allowed at events?
• Revision of fee structure including rental fee, damage deposit and insurance requirements
• Will some of the current events that pay no rental fee be "grandfathered in" (example;
Kiwanis Salmon Bake, Lions Club Egg Hunt)
A copy of the current application form is attached to this memo. Please review the document and
come to the meeting ready to discuss the development of policies.
• C: Donna Hanson, Director