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Parks Comm PKT 03-03-2005 LAit a-ltr-'(-1(j(j ' • • CITY OF FEDERAL WAY PARRS, RECREATION.AND CULTURAL SERV S PARKS AND RECREATION COM Thursday, March 3, 200 Hylebos Conference,Room ll 6:00 p.m. City Ha AGENDA I. Public Forum II. App roval of Minu III. Election of Office mission Business rs tes IV. Co-- A. Fund Raising Comm Informati Dennis V. Staff R A. Star park Grant Information on/Action Reports Hanson B. Coronado Park Written Update Information Hanson C. Lakota/Sacajawea Master Plan rmation Meeting Sanders Public i Dates • D. Historical Cabins Park Information Sanders VI. Pending Items A. Special Use Pe���iit Polic B. City Sponsorship Policies ies for Community Events • wn Park Stud C. Downto y VII. PRHS C Committee Meeting g Monday, March 14, 2005 at 5:30 p.m. in Hylebos Conference Room VIII. Next Meeting/Agenda Items IX. Adjournment Reminders: Jim Webster Memorial Field Dedication Ceremony Saturday April 9t 9 :30a.m., Celebration Park Softball Plaza Community Center Special Session 8570 Reminders: Presentation Tuesday March 8 6:30 p.m., City Council Chambers NEXT MEETING IS APRIL 7, 2005 II! • • • • • • • CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES • PARKS AND RECREATION COMMISSION Thursday, February 3, 2005 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:05 p.m. Present: Chair C. T. Purdom, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joe Henry, Joel Howitt, Tom Medhurst, Marie Sciacqua and David Talcott. Excused: Fred Konkell. Staff: Parks Operations Superintendent Kurt Reuter, Recreation and Cultural Services Superintendent Mary Faber and Peg Wright, Administrative Assistant. Guests: Jean Burbidge and Linda Kochmar, Council members and H. David Kaplan. Dennis moved; Henry seconded motion to approve the January 2005 meeting minutes as written. Motion passed unanimously. PUBLIC FORUM H. David Kaplan — Kaplan offered to address any questions concerning the gift catalog under "Commission Business" at that time. Superintendent Reuter said he has received a letter and telephone call from Terry O'Day, a resident in the Dash Point • Highlands Park area, concerned about vehicles driving on the grounds in the park. Mr. O'Day has asked if a fence could be circulating a petition in the neighborhood for support. He also installed along the front of the park to discourage vehicles and is ci g p g PP g p g offered assistance in installation. Commissioner Sciacqua said she had viewed the City Council meeting when residents around Coronado Park voiced concerns on vandalism, playground equipment, police support, etc. Superintendent Reuter said a staff meeting was scheduled for Monday to address their concerns. COMMISSION BUSINESS FW American Little League Batting Cage Proposal — Superintendent Reuter reported that the Little League has decided not to pursue the proposal at this time. Gift Catalog — Superintendent Faber discussed the concept of a gift catalog or capital fundraising campaign for the Community Center. The first step would be for the commission to decide whether or not to pursue this project. If so, then the recommended next step would be to form a subcommittee to move forward with the project. Chair Purdom said he is reluctant to proceed with a fundraising project until he knows what the total base project costs are going to be and the what the project bids look like. Superintendent Faber said the bid may still have unfunded FF & E elements (Furniture, Fixtures and Equipment) that could be acquired through a campaign. She said it generally takes 3 -4 months to put a campaign together and at least another 4 months to complete. Kaplan said a campaign might include large elements like a climbing wall, kitchen or fitness equipment as well as smaller items that are more affordable to individuals. Chair Purdom said it is premature to consider a gift catalog when final costs are not known. Superintendent Faber said there are different ways to approach the project. A gift catalog of numerous large and small items like Celebration Park or a direct mail brochure with specific large items similar to the process used for Knutzen Family Theatre. Both campaigns successfully netted significant funding through corporate and public support. Pfeiffer moved; Bright seconded a motion that the commission move forward and assemble a volunteer sub- • committee to explore fundraising opportunities. Motion passed unanimously. Sub - committee is Don Dennis, Chair, Cindy Dodge, Vice - Chair, Ade Bright, Joel Howitt and Marie Sciacqua. • • Downtown Park — Superintendent Reuter referred to the memorandum in the commission packet from Director Hanson. The Leland group has just begun the study, which generally takes 3 -4 months to complete. Also, there is no land currently available in the downtown core to purchase for a park. After discussion, it was decided to put the "Downtown Park" on the pending list until the August 2005 agenda. Lakota /Sacajawea Master Plan Public Meetings - Parks Planning and Development Coordinator B. Sanders is attempting to schedule the meetings mid -March and has calls in to the schools to scheduling one meeting at each school. STAFF REPORTS Jim Webster Field Dedication — Superintendent Reuter has met with Joanna Webster and the dedication has been scheduled for Saturday, April 9, 2005 at 9:30 a.m. PENDING ITEMS No items at this time. PRHSPS Council Committee meeting to be held Monday, February 14, 2004 at 5:30 p.m. Chair Purdom will plan to attend. NEXT MEETING /AGENDA ITEMS Gift Catalog/ Fundraising Sub - Committee Update Lakota/Sacajawea Master Plan Meeting Schedule Special Use Permit Policies City Sponsorship of Community Events ADJOURNMENT Chair Purdom adjourned the meeting at 7:30 p.m. • NEXT MEETING IS MARCH 3, 2005 • • • • • .1111,161111 4 Donald E. Dennis 32727 30' Avenue SW, Federal Way, WA. 98023 -2763 DATE: February 24, 2005 TO: Federal Way Parks and Recreation Commission FROM: Don Dennis, Chairman of the Community Center Fund Raising Committee SUBJECT: Report from Committee The Committee made up of Commissioners Don Dennis, Joel Howitt, Cindy Dodge, Ade Bright, Alternate Commissioner Marie Sciacqua and Recreation and Cultural Services Superintendent Mary Faber met on February 9 and 22" to discuss various ways to raise funds to help offset • costs at the Community Center. It was decided to bring to the Commission at the March meeting, several ideas for discussion and possible action. Some of these ideas are: • Brick Pavers — Sell pavers to individuals or businesses which would be installed on the floors of the center at locations to be determined. Pavers would be engraved with a name or other wording chosen by the purchaser. A suggested price would be $150 for a 6" x 6" brick. • Wall of Fame — Put up a wall of plaques with names of the donors engraved. They would all be of the same size, but would be located on the wall based upon the size of the donation. There could be a business section and an individual section. Within each section could be 5 categories. Examples might be: INDIVIDUALS BUSINESSES Designation Donation Designation Donation Diamond Over $10,000 Super Star Over $100,000 Platinum $5,000 to $10,000 Hero $50,000 to $100,000 Gold $1,000 to $5,000 King $20,000 to $50,000 Silver $500 to $1,000 Benefactor $5,000 to $20,000 • Phone (253) 838 -0155 Fax (253) 661 -5583 donaldedennisc comcast.net • • Bronze $150 to $500 Patron $1,000 to $5,000 • The designations above are just examples. The categories could be: Local Lakes — Names of large lakes for large donations down to small lakes for smaller donations. Local Mountains — Names of mountains sized like lakes above. Activities in the Center — Court Club, Aqua Club, Get Fit Club, etc. • Naming Opportunities — Consider letting a donor who makes a very large donation name a room. We thought the fund raising campaign should kickoff in May and conclude in November. Donors would not be told that their donation would go towards anything in particular in the center. We would not say that if we raised a certain amount that one of the additional spaces would then be added to the center, such as a gym bay or the climbing wall. That could happen, but we would not promise it up front. The Committee is recommending that the Commission discuss this project, take action to authorize continuation of it and forward a report to the City Council PRHS &PS Committee in order to solicit their feedback. Phone (253) 838 -0155 Fax (253) 661 -5583 donaldedennis(a.comcast.net • • CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT MEMORANDUM DATE: March 3, 2005 TO: Parks and Recreation Commission FROM: Kurt Reuter, Park Operations Superintendent SUBJECT: Coronado Park Maintenance Update Background: On Tuesday February 1 a number of citizens from the Coronado Park neighborhood attended the city council regular meeting to voice concerns about a number of issues. These included park maintenance, illegal activity in the park, and traffic safety. City staff from the Public Safety, PRCS, Public Works depaitinents and the City Manager's office met to discuss resolution of the issues raised by the residents. The primary issues that concerned the parks depai Intent were related to the play structure, the drinking fountain, and landscaping. Current Status: Parks maintenance staff has been very active in this park over the past year. We also plan to perform a number of improvements to Coronado Park in 2005. The following is a list of what has been completed and what is scheduled for 2005. • Work completed during 2004: • Enlarged tot lot play area and installed new cement bulkhead around entire area • Removed old spring toy and digging toy • Installed new digging toy, spring toy, balance beam and 2 -seat tot swing • Replaced non - compliant fall zone material (pea gravel) with updated compliant engineered wood fiber fall zone material • Removed unwanted vegetation east of tot lot and limbed up trees along western edge of park • Replaced irrigation controller, control valves and installed new control boxes. Rerouted and installed schedule 40 PVC pipe to replace old schedule 200 pipe. Replaced many irrigation heads and audited system performance. • Rough graded entire area to prepare for topsoil application and seeding in spring of 2005 Work scheduled for spring 2005: • Design and install new landscape on East side of tot lot • Apply top soil, finish grade and seed entire area impacted by new construction • Refurbish landscape bed on 349` street frontage (either by contractor or in house) • Replace park bench next to tot lot area • Continue meetings with playground equipment vendor to design and install new replacement play structure. New structure will be installed in existing area. The design will be geared for the 5 -12 year old user and include updated, compliant fall zone material. • • • •