Parks Comm PKT 01-06-2005 • •
Mc-5
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
• PARKS AND RECREATION COMMISSION
Thursday, January 6, 2005 Hylebos Conference Room
6:00 p.m. City Hall
AGENDA
I. Public Forum
II. Approval of Minutes
III. Commission Business
a. Special Event Permit / FW Symphony Action Faber /Reuter
b. FW American LL Batting Cage Proposal Discussion Reuter
c. Gift Catalog Discussion Faber
d. Downtown Park Study Discussion Hanson
IV. Written Staff Reports
a. Thompson Park Update Information Sanders
b. Madrona Park Update Information Sanders
c. Community Center Update Infonnation Sanders
V. Pending Items
VI. PRHSPS Council Committee Meeting
Monday, January 10, 2005 at 5:00 p.m., Hylebos Conference Room
VII. Next Meeting/Agenda Items
VIII. Adjournment
Next Meeting is February 3, 2005
• CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
III Thursday, December 2, 2004 Hylebos Conference Room
6:00 P.M. City Hall
MINUTES
Chair Purdon called the meeting to order at 6:04 p. m.
Present: Chair C. T. Purdom, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Joel Howitt, Fred Konkell, Tom
Medhurst and Marie Sciacqua. Excused: Cindy Dodge and David Talcott. Unexcused: Joe Henry.
Staff: PRCS Director Donna Hanson, Parks Operations Superintendent Kurt Reuter, Recreation and Cultural
Services Superintendent Mary Faber, Parks Planning and Development Coordinator B. Sanders, City Attorney Pat
Richardson, Dumas Bay Centre Coordinator Rob Ettinger and Administrative Assistant Peg Wright. .
Guests: Jeanne Burbidge, Councilmember.
Barbara Reid, H. David Kaplan, LaMarco Mitchell and Mark Lulich.
Howitt moved: Konkel seconded motion to approve the November meeting minutes as written. Motion passed
unanimously.
Chair Purdom requested that Commission Business, Item C, "Community Center Gift Catalog" be incorporated with
the Public Forum comments pertaining to subject.
PUBLIC FORUM
Community Center Gift Catalog — Barbara Reid recommended the gift catalog concept be renewed as an additional
• source to purchase amenities such as park benches, water fountains, picnic tables, play structures, and the like for
various city parks. Chair Purdom said previous discussion focused on the Conununity Center as the recipient of the
gifts. Reid's thoughts were all City parks could benefit from the program since the Community Center budget
includes these items. Dave Kaplan thought the idea of the gift catalog should focus on the Community Center and
incorporate other parks in the future. Reid said that this program gives a sense of ownership to persons in the
community who make a donation. Kaplan and Reid offered to assist in the gift catalog process as needed. Kaplan
will provide a copy of the Celebration Park Gift Catalog at the next Parks and Recreation Commission meeting.
Councilmember Burbidge said a similar concept was used at the Knutzen Family Theatre during the construction
phase.
COMMISSION BUSINESS
Relay for Life Event Sponsorship — Superintendent Reuter presented information and options to the commission for
consideration in sponsoring the American Cancer Society Relay for Life event at Saghalie Park. City Attorney Pat
Richardson explained that for the City to sponsor such an event would not be considered gifting of public funds.
However, if the city were to sponsor the event, it would set a precedent for future requests, which could become a
constitutional issue if no objective criteria are in place. LaMarco Mitchell, American Cancer Society /Relay for Life
of Federal Way, addressed the cornrnission with information on the event. The Relay For Life is the major
fundraiser for the ACS and raises approximately $300 million annually. These funds are used for research,
education, and service programs. Vice Chair Pfeiffer moved that the City not sponsor the event but review a fee
reduction for use of Saghalie Park; Dennis seconded motion. Discussion followed on criteria for future Special
Event Permits and associated fees. Superintendent Faber said they have a sliding fee scale at the Knutzen Family
Theatre that works well. Fees are determined by the type of organization renting the facility. Three fee structures
are cun in place. One for local "non- profit ", one for "for- profit" and a third for "non- profit" that are outside
the community. Faber also clarified that the Knutzen Family Theatre is a "Utility Tax" funded facility whereas
Dumas Bay Centre is an "Enterprise Fund" facility. Vice Chair Pfeiffer amended his motion to take out the "fee
• reduction" language. The commission felt that by reducing the fee, it would set a precedent for all future requests.
Vice Chair Pfeiffer then withdrew his first motion and made the motion to forward Option 1 to the Council
Committee. Motion carried.
Parks and Recreation Commis ion
•
December 2, 2004
Page 2
Special Use Permit Policies/Federal Way Symphony — Superintendent Faber distributed a graph that explained the
business impacts, policy development ideas, number of annual events and additional costs to the City pertaining to
•
the Federal Way Symphony's request to use Dumas Bay Centre for a " Summer Pops" concert in 2005. She said
that the facility has not been available in the past for such events because of projected revenue loss and the negative
environmental impacts. The City Attorney reviewed the original Hearing Examiner report and other pertinent
documents and concluded an event of this type could be held at the Centre. The only issue somewhat still in question
is amplified music. The noise impact cannot be determined since an event of this type has never been held at Dumas
Bay Centre. The park grounds are maintained by contract landscape maintenance. However, city park staff would
be needed to provide logistical support for the set up and take down of the event. Staff is concerned about turf
damage, which will vary depending on weather conditions. Discussion followed on impacts of amplified music
(with special permit), noise level within the park, no set policy on liability issues, and parking limitations. The
commission also discussed the definition of "active" and "passive" park use. Vice Chair Pfeiffer said he would like
to see a Special Events Permit completed so that the commission can review the scope of the event. He would also
like to examine an itemized budget for the event.
STAFF REPORTS
Community Center — Parks Planning and Development Manager B. Sanders presented the proposed schedule for the
Community Center. Discussion followed on the building size and possible changes to accommodate Ole projected
budget. Sanders said the five items on the "alternate" list total 10,314 square feet. Interim Director Hanson added
that the architects have reduced costs by modifying mechanical and electrical costs (less expensive light fixtures,
etc.). Sanders said she is making project information available to the public, hoping to eliminate misconceptions or
erroneous information. Upcoming meetings on the Community Center include:
December 13, 2004, 5:OOp.m. - PRHSPS Council Committee review of proposed artwork, (Hylebos Conference
Room)
December 14, 2004, 4:00p.m. - Community Center Advisory Group and Interior Advisory Group. (Hylebos
•
Conference Room)
Madrona Park Update — Superintendent Reuter reported that the site has been cleared and concrete curbing poured
around the play structure.
2005/2006 Budget Update — Director Hanson distributed a document outlining the 2005/2006 budget. The document
lists approved reductions and proposed cuts that were restored utilizing utility tax transfers, real estate excise tax and
the City Manager contingency fund. Some items were funded for the full biennium, and some were funded with one-
time monies for 2005 only.
PENDING ITEMS
. No pending items were identified at this time.
Upcoming Meetings - The PRHSPS Council Committee meeting is Monday, December 13, 2004 in the Hylebos
Conference Room. Chair Purdom plans to attend.
NEXT MEETING /AGENDA ITEMS
Special Events Permit/FW Symphony Gift Catalog - Celebration Park (Kaplan)
Special Event Permit Policy Development - Knutzen Family Theatre (Faber)
Community Center Update Thompson Park Update
Madrona Park Update
ADJOURNMENT
•
Chair Purdom adjourned the meeting at 8:30 p.m.
• •
Park Projects Update
For the Federal Way Parks Commission
December 2004
Community Center
• Architects from Barker Rinker Seacat Architecture (BRS) were here for a series
of meetings with staff December 13 -15. BRS gave staff a complete walk- through
of the latest building plans. Special meeting topics also included:
- Interior design, and coordination with the interior artist
- Pool layout and circulation
- Site issues and need for coordination with adjacent Weyerhauser
buildings
• Mary Faber has been discussing the potential for a concession area inside the
building entry with BRS and a kitchen consultant.
• We are beginning to analyze responsibilities to determine what roles staff,
design consultants, or construction management personnel will have during
construction.
Madrona /Armstrong Park
The recent dry weather has allowed us to make pretty good progress. The
following items have been accomplished since last month:
• All major clearing is complete.
• The sidewalks are in place.
• A small bridge is required over the sliver of wetland that comes across the
north part of the site. In preparation for the bridge, the concrete abutments were
poured in place. All work in this area has to be done from outside the wetland,
making it a bit of a challenge at times.
• A substantial portion of the grading for the trail has been done.
• Most work for the pedestrian crossing on S. 356t Street is complete.
Thompson Park
We are in the process of selecting an archaeologist to do the archaeological
study for the site.
411,
• •
CITY OF FEDERAL WAY
PARKS , RECREATION & CULTURAL SERVICES DEPARTMENT
• MEMORANDUM
DATE: January 6, 2005
TO: Parks and Recreation Commission
FROM: Kurt Reuter, Park Operations Superintendent
SUBJECT: Federal Way American Little League Batting Cage Proposal
Background: During the third week of December 2004, I was contacted by Jack Littleman of Federal
Way American Little (FWALL). He informed me that FWALL was considering a project to install a two -
station batting cage adjacent to their fields located behind Sacajawea Middle School. The proposed
location straddled the school and park property boundary. FWALL had hoped to get approval from the
city and school district in time to complete the batting cages for use during the 2005 season that begins in
February of 2005.
Mr. Littleman stated he had spoken to Rod Leland, Facilities Services Director for the Federal Way
School District and that Mr. Leland granted verbal approval for the proposed batting cage project. After
speaking with Mr. Leland, Mr. Littleman contacted me to request approval from the city to construct the
batting cages. I informed Mr. Littleman that I did not have the authority to approve the project. I also
informed him that the process to get city approval for the project could not be completed that quickly and
4 that there was a process to obtain approval for these types of requests.
My explanation outlined the various steps of the process. First would be to present the proposal to the
Parks and Recreation Commission for their review. Based on direction from Chair Purdom, I informed
Mr. Littleman that due to the items already on the agenda for the January 2005 meeting, this issue would
be a discussion item only. No commission action would be taken. Based on the discussion. the item could
be placed on the February agenda for commission action. I went on to explain the final step of the process
pending a favorable recommendation by the commission would be to forward the matter on to the
PRHSPS Council Committee for their review and approval.
Current Status: Mr. Littleman is considering options regarding the project and wishes to address the
commission to explain the project in more detail and answer any questions that may arise. Commission
members should consider the following issues relevant to this proposal:
- Public / City Use
- CFW Lease Agreement
- FWSD Use Agreement
- Impact to Proposed Master Plan,
C: Donna Hanson, Director
•
•
The Arts Commission and the Parks and Recreation Commission have both held discussions and have
narrowed this issue to the following:
• Arts Commission — Business Impacts addressed in options listed below. •
• Parks Commission — Site Impacts on the neighborhood, noise, parking, and environment have been
addressed to the extent possible by City attorney and could be monitored if one -year trial if approved.
Current Status
Based on the review of background information, discussion, and testimony from members of the public, a
recommendation from both Arts and Parks Commission is scheduled as an action item for the Commission
meetings on January 6th. Following the January Commission meetings, this item is scheduled for action at the
January 10 Parks, Recreation, Human Services and Public Safety Council Committee meeting.
Options
Positives Negatives
1. Approve use on a one -year trial • Allows the Symphony to hold • City risks potential damage to
basis of the Dumas Bay Centre Park their event and confirm their Dumas Bay Park grounds.
grounds for a Federal Way event plan and budget. • Potential impacts to neighbors
Symphony concert to be held during • Establishes actual costs and City during the event.
the month of August 2005. resources necessary to conduct • Potential revenue loss to Dumas
Fee Options: the event. Bay Centre.
a) Federal Way Symphony • Provides additional performing • Would require use of City
would pay the special event arts opportunities for residents. resources to manage event set -
fee of $1500 and business loss • Creates a high quality event that up and take -down for safety of
of $5,000 and any additional that will create tourist interest in people, property and vehicles.
cost to the City up to $8,440. the area and create visibility (event planning- $4,400, site
b) Federal Way Symphony would for Dumas Bay Centre. Management and se -up-
pay the special event fee of $,4,040).
$1500 and business loss of
$5000 and the City would
sponsor the event for use
of City resources.
c) Federal Way Symphony
would pay the special event
fee of $1500 and the City
would sponsor the event for an
in -kind donation of business loss
and use of City resources.
2
•
Positives Negatives
2. Approve an annual use of the • • • Allows the Symphony to hold • City risks potential damage to
Dumas Bay Centre Park grounds for their event and confirm their Dumas Bay Park grounds.
• a Federal Way Symphony concert to event plan and budget. Allows • Potential impacts to neighbors
be held during the month of August. for future planning. during the event.
Fee Options: • Provides "permanent" home for • Potential revenue loss to Dumas
a) Federal Way Symphony the event. Bay Centre.
would pay the special event • Provides additional performing • Would require use of City
fee of $1500 and business loss arts activities to area residents. resources to manage event set -
of $5,000 and any additional • Creates a high quality event that up and take -down for safety of
cost to the City up to $8,440. will create tourist interest in the people, property and vehicles.
b) Federal Way Symphony would area and create visibility • May create a precedent for other
pay the special event fee of for Dumas Bay Centre. user groups who wish to
$1500 and business loss of schedule the grounds for
$5000 and the City would outdoor events.
sponsor the event for use
of City resources.
c) Federal Way Symphony
would pay the special event
fee of $1500 and the City
would sponsor the event for an
in -kind donation of business loss
and use of City resources.
3. Deny use of Dumas Bay Centre • There would be no potential • The Federal Way Symphony
Park Grounds for an outdoor impact to the business plan at would have to re- locate the
summer concert. Dumas Bay Centre or Knutzen event.
Family Theatre. • There would be no opportunity
• There would be no risk of to create tourist interest and
damage to the grounds. visibility to the site.
• City resources would be not be
utilized.
Staff Recommendation
Recommend approval of Option 1 for a one -year trial with fee option b to charge Federal Way
Symphony the special event fee of $1500 and business loss of $5000 and the City would sponsor the
event for use of other City resources.
Commission Recommendation
Move approval of Option and fee option as appropriate and forward recommendation to
PRHSPS Council Committee for consideration on January 10, 2005.
•
3
• •
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: January 6, 2005
TO: Parks and Recreation Commission
FROM: Dolma Hanson, Director
SUBJECT: Downtown Park Study
Policy Question
Should the City conduct a feasibility study for a downtown park in 2005 and if so what information should �.
be included in the request for proposals?
Backeround
• $90,000 for a downtown park study has been included in the 2005 /2006 adopted budget.
• The City of Federal Way Comprehensive Plan states the following with regard to a City Center
park:
1. In the City Center Chapter, one of the principal purposes of the City Center Plan is to
IIIIII
"provide a central gathering place for the community." p VII -1.
2. The Vision Statement mentions "A central gathering place for the community...(in) the City
Center is where the whole community can congregate and celebrate. Civic and cultural
facilities, in addition to a park and open -space system, meet the needs of residents,
employees and visitors. These amenities connect to the Citywide and regional system of
open spaces, parks and trails. Public and private projects contain such design elements as
fountains, sculptures, and unique landscaping." p VII - 3
3. The "Concept Plan" for the City Center includes the following: "Develop public spaces in
the City Center, particularly in the core area. Enhance the City Center with a network of
public spaces and parks connected to the Citywide and regional system of open spaces,
parks, and trails. Encourage gathering spaces in private development." p. VII -9
4. City Center Policy 26 states: "Connect Celebration Park and Steel Lake Park, via a
pedestrian/bicycle pathway, bisecting the City Center: orient buildings, urban open spaces,
plazas, etc., to pathways where feasible." P VII -18
IIIII 5. The principal statement regarding City Center open space is found in the "Civic Buildings
and Open Space" component, starting on p VII -21, which includes the following key
statements:
1
i
_ -J
• i.
• "A network of outdoor spaces for recreation, strolling, gathering, and dining will make
the City Center a lively and attractive place to live, shop, and conduct business. Each
type of space should serve a range of users and activities. Outdoor spaces should range
from a major urban park which is the focal point for downtown, to pocket urban plazas
for lunch time gathering by residents, visitors, and workers...." P VII -21
• "Map VII -8 proposes a central outdoor gathering place within the core area, such as a
park, plaza or square, which will become the focus of community activities in the core.
Uses around the edges of the plaza, such as transit facilities and cafes, should be sited to
generate activity throughout the clay." P VII -21
6. In addition the following policies have been adopted with regard to siting and development
of City Center open spaces:
• City Center Policy 38 states: "Acquire land necessary to provide a broad range of
recreational opportunities throughout the City Center....
• City Center Policy 40 states: "Development of public spaces within the City Center will
focus on linking these to existing recreational components of the Citywide parks
system." P VII -23
7. Lastly, in the "Implementation" section of the City Center Chapter, under the "2005 -2015
Actions" the first goal reads as follows:
• Construct City Center Park with public amenities such as fountains, sculptures, and
unique landscape separate from Celebration Park. P VII -28
Discussion Question: What are the potential concept -level components that should be included in
such a study? (What do you want to learn from the study ?)
• Analyze existing land uses, plans and policies, planned redevelopment, etc., to
understand future environment for city center park
• Develop criteria and list of potential sites
• Develop potential range of costs
• Identify potential for trail connection between Celebration Park and Steel Lake Park
2
Celebrillion Park Gift Order Fan
Please reserve the following gifts for me.
, t.+40& - v“.4'"ev•
Trees and Plants Park Furnishings
Nootka Shrub Rose $5 Flag Poles $7,000
Douglas Fir $100 Flags $75
European Hornbeam $300 Pavers - Individual $50
Red Sunset Maple $300 Paver Block - 4 tiles w/logo $150
1 North Entry Garden $3,000 Picnic Table Sets $1,500
1 . South Entry Garden $3,000 Drinking Fountains 5.1,500
Wetlands Park Benches • $600
Gift of 1 Plant $5 Bicycle Racks $600
Gift Package — 5 Plants $25 Litter Barrels $200
Gift Package — 10 Plants $50 Lighting
Gift Package -- 50 Plants $250 North Entry Street Lights $5,000
Gift Package — 100 Plants $500 Park Road/Parking Lot Lights 54,000
Wetlands and Woodlands Soccer Fields Lights 512.000
1 Preservation $50,000 Central Plaza, Large Parking
• Signage Lot and Batting Field Lights $12,000
. North Entry Monument $6,000 Sports Field Furnishings
1 South Entry Monument $6,000 Soccer Bleachers $10,000
Interpretive Wetlands Signs $1,200 Soccer Goals $4,000
Soccer Fields $500 Soccer Team Seating $2,000
Batting Fields $500 Individual Soccer Field 5 15,000
Concession Stands $500 4 All Four Fields $60,000
Map and Directional Markers $300 Batting Field Bleachers $10,000
Trails and Walkways Batting Backstops $10,000
Crushed Rock Trail Section $10/Foot Foul Ball Poles 51.000
Asphalt Walkway Section $15/Foot Bases $700
Long Wooden Footbridge $35,000 Horne Plates $100
1 Short Wooden Footbridge $10,000 Pitchers' Mounds $100
All Crushed Rock Trails $25,000 Fencing $25/Foot
Individual Batting Field 515.000
4 All Four Fields 560.000
•
ESEMNININEEmam......ammosammor
• •
All prices include sales tax and installation costs. Multiple donations for the same item will be accepted in order of postmark
until the needed quantity is filled. Alternate choices will be offered to donors who were unable to secure their initial request.
If you would prefer to make a non - specific gift instead of choosing an item from the gift catalogue, please check the
•
appropriate
box below.
$10 $25 $50 $100 S250 500 $1,000 Other $
Please call me about donating materials or organizing a work party or fund - raising effort.
Name
Phone
Street Address
City
State Zip
Please make checks payable to the City of Federal Way /Celebration Park, and mail to:
City Of Federal Way
•
Parks, Recreation and Cultural Services Department
33530 First Way South
Federal Way, WA 98003
Telephone: 253 -661 -4190
• Please charge my gift on MasterCharge VISA
My check is enclosed
Card Number
Expiration Date
Signature
•
Paver Information:
20 characters (including punctuation & spaces)
40 characters , on two lines (including punctuation and spaces) for 4 -block tiles
My camera -ready logo art is enclosed for my corporate/organization tile set
My employer has a gift matching program. Please call me for details.
•
,,4dfr, �/I ►7f1 �` +sue
alw , 1 /*64,1N164,111111L-5.1:
r
lifIrt '
• F
v _
\'
IV
• im■ < N - S-
Cri
CU
ed
Nr • N L
gi.), E i L 3
t a` N N
41 { � � LL of
- • = • - ii --,-, ----- --`
Civic Theatre apital Campaign
Federal Wa lition of the Performing Arts
ill
P.O. Box 24
Federal Way,WA 98093 -1753
e th arts
m
broe e�a \`N
a
to
III
• m t
e h
e arts
\ m br\rg�eaer'z'' `.
to
Civic Theatre Capital Campaign
Federal Way Coalition of the Performing Arts
r, n___ -1 A 7r-fY
- . s 1 - 0
cro 4
y v
w
7 m - -- — roT R 77
v w a
a Y
F, n ,2 4 la c' ter' T 2 o _
7 N
n = r , v, n
n 'n" n
S V O _ . I l i 1 �._ � " < 1
a 0 = w --I K II( -
T'' O a � - • a c p .
if Q n 5- R O d 70 O C _ Q n = • c, -1 j r • c. s co o
o D m ^ w y s
DI D o p -,
• CD
` �,; -
1 BIL, :1_ , _
u f o
1 7 - = n •-, oa -1 co r, s - T - - ��
'` O co m- O cn O 7- J .,
0 v w D (D c � . c (D O � . :
n ^ m a m a s w (D D o
0 6 = i . H
� �
v (1) °° m < coo ° H (D K
n - m vs o .7 (n 1 .
0 - V' - w (D I) [ I
s w w 0 a — O c r II 1 il
w n w < ,
• < �. rt O rt O w m s r < E.
o ' co oa a a 3 N 7 A 0 I •
m
a ' a o 4:4 ° 7• m 0 oa
-c • -, "• o i u' „ m 3 w rt T A? n ,n ' ' -, o �? T s r 7 _, 7 w a a y (D
a r , w 3 w O c ... e� �G O w 7 y w m =• m z- _^ N (D
7" d — ■ rt O 7, O ry N 7 • n _ ' " 7' a f" r 1
m -. m .� = 7 r Ott '< n w (SD O �' n O O 7 a n ils a P'r < `, 7 . p O r t n O m &I 7 O N 7 w m O N ' O .
° ,- 0 o 4:14 n.) w ,n O_, m , 7 m rt w m m 0 3 v n O -" •
n (D 7 O N O 3 (p 0 • -. I 7- w rt , 3 c rn 0 N ""s m 3 7 �' < CD
• c c O w c 7 m � rt w n �. O fD m N � 0
-. N n - . rt n O 3 w a -. v m w
T to - n m Ns m �. 7 w 3 _
3 O w •.,- O a 7 e, — ca- r* -1 7 s a — p
cro a as Q" q c fat 7 N - H N CMq N ° ' H 0 v 3 a
DJ w - 1 rs
0. t 7 i, ,n' w O - -w o a 7 T 7
o n fn 7 fn d m n
- - ' ID
� ' a ° I T n D Z ro
A) O 0
n n m DJ 42 ` I p r+ • a a c col O
S n S S t - r - vi 7� m +A 4:0') -EA 69 69 : ...< • 7
as - : n�o z 7 v w — co m - �.
O n n ,� m �, 0 O� ®o � , o
C? m 3 a? T x- N 5 5 s " o O p I pq
-N. o a as rr: rn ( v o p ' m w
d
7 - p ry a� -s 5 - F I r+ 0Q
p 0 d I (1) < n I � • rt lD • C n c a P ? O O o
VI = d N 7 (�D = cr c �7 I $13
•
Federal Way Coalition of the Performing Arts
• Proposal Presented to
ABC Foundation
Project Information
Project Title The Civic Theatre at Dumas Bay Centre
Project Set on 12 magnificent landscaped acres overlooking the Puget Sound at Dumas
Description Bay Centre (formerly the Visitation Retreat and Cultural Center), the 250 -seat
Civic Theatre at Dumas Bay Centre will be Federal Way's first performance hall.
The renovation of the Centre's chapel into the Civic Theatre will include a
performing arts theatre, rehearsal space, lobby, box office, storage, restrooms,
dressing rooms, and concessions space.
This theatre will provide many of the performing arts groups in Federal
Way the rehearsal and performance space they need.
The theatre and rehearsal space will be available for rental for business meetings,
retreats, and weddings when not in use for performances.
Project In 1993, the City of Federal Way purchased a former retreat center located on the
History Puget Sound. This 46,000 square foot property includes 72 overnight rooms, four
II/ large banquet rooms, two meeting rooms, and an auditorium /chapel. In 1996, the
Federal Way Arts Commission funded improvements to the lower floor of the
facility to accommodate dance, creative movement, and visual arts classes.
In 1996, the Federal Way Arts Commission also funded The Bumgardner
Architects to develop a plan to renovate the auditorium /chapel into a small theatre
that would support live theatrical performance, drama, chorus, musicals, lectures,
dances, school productions and plays, as well as weddings.
The plan was reviewed through a series of public hearings, and was forwarded to
the Federal Way Arts Commission for recommendations. On September 3, 1996,
the City Council approved the Arts Commission's recommendation for a 250 -seat
theatre. In January 1997, a Civic Theatre Committee was formed, comprised of
representatives from the community. This committee reviewed the theatre plan
and made recommendations to a Community Investment Advisory Committee,
which then made recommendations to the City Council.
Project Theatre Design Phase: April - July 1997
Timeline Building Permit Phase: July - August 1997
Project Bid Phase: August - September 1997
Construction Phase: October 1997 - March 1998
Federal Way Coalition of the Performing Arts June 20,1997
Proposal to ABC Foundation The Civic Theatre at Dumas Bay Centre
• •
Theatre City of Federal Way, The Bumgardner Architects
Participants
Theatre The theatre is owned by the City and will serve as a major resource for local
•
Ownership performing groups who need appropriate rehearsal and performance space. This
partnership will benefit both parties and provide high quality cultural opportunities
for the community.
Theatre The theatre will be managed by the City, who will employ a Civic Theatre
Operation Coordinator. The position will book the facility and arrange for technical needs of
the users, develop programming such as performance, classes and camps, develop
marketing, implement the budget, seek creative funding sources, supervise part-
time staff and maintain the facility.
Programming The budget for the Civic Theatre has a small amount designated for program
development. The Civic Theatre Coordinator will be responsible for developing
some performances, classes and camps. Local performing groups have the next
priority for scheduling and will be the primary user of the space. Both the City and
local performing groups may schedule the space more than twelve months in
advance. All other users may schedule the space at twelve months or less prior
to the use.
Project Renovation of the Dumas Bay Centre chapel into the Civic Theatre is budgeted at
Budget $2,070,000. A complete project budget can be found in Section 2 of this
proposal.
Project Major funding for the project has been designated through collection of a utility
Funding tax which begins in 1997. In addition to the collection of the utility tax, there is
a community fund raising component of $380,000 and a grant from King County
Arts Commission for $145,000.
Population The City of Federal Way includes a population of 75,960 people; the service area
Served also includes the Federal Way School District, which takes the number to
106,000. The School District includes areas of unincorporated King County that
immediately surrounds Federal Way.
Community While Federal Way is rich in performing arts organizations - there are eleven - most
Need performances by these groups are held in neighboring cities or in local churches.
The need for performing arts space in the fourth largest city in the county has long
been apparent, and this need is identified in the City's Cultural Plan.
The Civic Theatre:
• Meets a long- standing facility need for performing artists and arts groups;
• Provides for accessible and affordable exposure to the arts and for the
arts;
• Costs less as a renovation than constructing a new building;
• Creates a gathering place for the community;
• Adds an economic benefit to the community.
•
Federal Way Coalition of the Performing Arts June 20, 1997
Proposal to ABC Foundation The Civic Theatre at Dumas Bay Centre
• • .
Community In 1996, City Council reviewed a number of needs of the community and voted
Support institute the collection of a utility tax to fund certain riori
P ty projects. The Civic
• Theatre was one of these projects. The King County Arts Commission reviewed
the Civic Theatre project and awarded $145,000 through their Hotel /Motel Tax
Fund. The Council included a community fund raising component of $380,000 to
ensure a partnership with the project from the users.
Participating Centerstage Theater Arts Conservatory
Performing Arts Federal Way Philharmonic
Organizations Jet Cities Chorus
Puget Sound Musical Theatre
Federal Way Symphonic Band
Harmony Unlimited
Federal Way The Federal Way Coalition of the Performing Arts (FWCPA), consisting of eleven
Coalition of the performing arts groups from the Federal Way area, was organized in 1989 to
Performing Arts promote and raise funds toward a future performing arts center. Each organization
has two representatives who serve on the Board of Directors, and there are two
at -large members. FWCPA is a registered tax exempt non - profit organization with
a 501(c)(3) status.
The Civic Theatre Fund Raising Committee, under the umbrella of the FWCPA,
consists of representatives from each organization, plus many Federal Way
citizens eager to help achieve the goal of $380,000. The committee was given
the use of the Washington State Bank Building at Pacific Highway South and
South 324th Street for its campaign headquarters
•
Funding The Federal Way Coalition of the Performing Arts res
Request of the ABC Foundation for the construction of the Civ c requests re at Du
Centre in the amount of $XX,XXX.
Federal Way Coalition of the Performing Arts
Proposal to ABC Foundation June 20,1997
The Civic Theatre at Dumas gay, Centre
• 0 . .
Civic Cost VRCC Construction Estimate •
Est. Cost
Items: Total
General: demolition, disposal, shoring, layout
90,114
187,161
exist orarkin sidewalk, improvements zone, landscape, ,
g p g p
Concrete: foundation and slabs ,
24,000
Metals: canopy, columns, catwalk, misc. steel
49,469
Wood and Carpentry: beams, framing, sheathing
99,301
Thermal/Weather Protection: roofing, insulation
59,092
n
Windows and Doors: frames, glazing, hardware 33,720.
Finishes: walls, ceilings, floors
120,062
Specialities: acoustic panels, extinguishers, code signs
6,240
Cabinets and Accessories: built -ins, counters, mats 10,152
l
Mechanical: heating air conditioning, plumbing, 99,884
0
ventilation,fire sprinkler
Electrical: panels, lighting, power, fire alarms
84,466
General Conditions: construction facilities, supervision, 54,379
tools
Rehearsal and Practice Room:
139,000
Theatre seating: (225 fixed seats - 25 removable front
36,000
row)
Curtain, drapery and rigging:
40,000
Theatre lighting and controls:
60,000
Sound system: 11,000
Hearing impaired enhancement system:
5,000
Lobby furniture: 5,000
Contract Administration:
132,143
Sub Total: 1,346,183
III
June 20,1997
Federal Way Coalition of the Performing Acts The Civic Theatre at Dumas Bay Centre
Proposal to ABC Foundation
• •
• (continues)
Items:
Est. Cost
Total
Upgrades prioritized by the Committee
1. Wooden Sprung Floor for Rehearsal room
13,200
2. Complete Sound System ,
3 0, 000
3. Complete Stage Rigging, Lights and Control Equipment 62,800
4. Multi -media equipment
46,000
5. Rehearsal room upgrade to multi -use room
45,000
Estimated Building Construction Cost and Equipment: 1,543,183
Washington State Sales Tax: 8.2%
126,541
Federal Way 2% for the Arts
30,864
Estimated Construction Cost & Sales Tax / 2% Arts:
1,700,588
Professional Services Fees:
(Architectural and Engineering) 366,500
!Grand Total: CIAC Recommendation I
2,067,088 I
•
Federal Way Coalition of the Performing Arts
Proposal to ABC Foundation June 20,1997
The Civic Theatre at Dumas Bay Centre