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Parks Comm PKT 10-07-2004 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES • PARKS AND RECREATION COMMISSION Thursday; October 7, 2004 Dash Point Conference Room 6:00, City Hall * * * ** *PLEASE NOTE CHANGE IN CONFERENCE ROOM * * * * ** AGENDA I. Public Forum II. Approval of Minutes III. Commission Business A. Special Use Permit / Federal Way Symphony Discussion Faber B. C. I. P. Discussion Sanders C. Park Impact Fee /Scope of Work Action Sanders D. Armstrong Park Naming Subcommittee Report Information Howitt E. Tourism Enhancement Grant Report Pfeiffer 11// IV. Staff Reports A. Community Center Update Information Staff V. Pending Items VI. PRHSPS Council Committee Meeting Monday, October 11, 2004 at 5:00 p.m., Hylebos Conference Room VII. Next Meeting Agenda Items VIII. Adjournment Next Meeting is November 4, 2004 • • •. New City Hall Second Floor Conference Rooms y II ., 1H . 7 , ' ' �' 116 ❑ mo d 8 Le e;: � � ' .1 7 . . ail �� J ., -1 -. // ,,ai J Qas r j g i , . `� _ g �, co f • ' r i ;` +. I,. - L— -J , , a.r. -r- 1 421 , ` off • IN MAIN dia :zip � _. o ,ima f ENTRANCE �:. MR «.. B eall ... . . S, tip 1 n ...20-,-4. . III ii: ,, 1 7 ... .. .. >/:;,..- - ---- - - - --- \ —. i irs"----....„ _ � aosy LAST V , 1 MONTH MEETING . �- �- - _ - -__ . ROOM n ,.... .- , i .. - . ,.. ••:. ,,_.,,,, -I , .., . 4, ' wai - • -- • { r -: 16-. ids le DASH POINT CONFERENCE ROOM SECOND FLOOR/MANAGEMENT SERVICES AREA #2051 ON MAP III • CITY OF FEDERAL WAY Ill! FARMS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursd „ "September2, 2Q0 D ash Point Conference Room 6:00 p m. : C Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: Chair C.T. Purdom, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joel Howitt, Fred Konkell, Tom Medhurst and David Talcott. Excused: Joe Henry and Marie Sciacqua. Staff: Interim Director Donna Hanso B. Parks Maintenance and Operations Pe Super inten dent Kurt Reuter, Park Planning and Development Manager Sanders and Ad ministrative Assistant g g Guests: Jeanne Burbidge, Councilmember. Konkell moved: Talcott seconded motion to approve the August meeting minutes as written. Motion passed unanimously. No Public Forum. COMMISSION BUSINESS Naming of Armstrong /Thompson Prope w rties — Park Planner Sanders said the City Council approved the transfer of CDBG funds from the Thompson project to the Armstrong project. She said a ne application would need to be submitted for CDBG funds. The Thompson property will probably be developed in the spring of 2005 and Armstrong development should begin later this fall. Thompson is on hold for the archaeological issues raised by the • state. Superintendent Reuter suggested that a subcommittee be formed to make recommendations for naming the park rather than taking additional time from the entire commission. Director Hanson suggested waiting until the park gets closer to completion before recommending a name. This would give a subcommittee time to meet and bring forth suggestions. Joel Howitt volunteered to Chair the subcommittee with Ade Bright and Don Dennis participating. They will report to the commission at the October or November meeting. Work Plan Calendar Revisions — Director Hanson suggested that this subject be revisited next month with the list of projects and resources available to move these projects forward. At that time, the commission can determine the priority based on resources available. She stated that a draft CIP document has been submitted with the 2005/2006 budget. She stressed that she hoped realistic expectations could be made once the available resources are properly identified. Chair Purdom said that funding has made an impact. Hanson said some projects were counting on grant funding that did not come through. Reuter said even though projects and funds may be available, another component to look at is the staff time necessary to effectively manage each project. Chair Purdom said the subjects in bold are listed as public meetings and asked is it realistic to have four meetings in September. Sanders responded that staff is not prepared to hold public meetings on any of the subjects. Chair Purdom asked that the revised Work Plan information be e- mailed to commissioners prior to the next meeting for review. Director Hanson and Superintendent Reuter said prioritization of projects based on funding and staff resources are most important when examining the long -range plan for the CIP. Some projects on the calendar have no funding nor are included in the CIP Plan. Chair Purdom suggested leaving room in the Work Plan for projects that come up unexpectedly from residents, Council Committee and City Council. Webster Field Dedication - Dennis asked about the Webster Field dedication. Reuter responded that he is in contact with three other agencies and coordinating a meeting to plan the improvements to Celebration Park Field #1. Reuter suggested that the dedication ceremony be planned as a kickoff to the 2005 softball season that begins next March. Meeting Time Change — Commissioners discussed changing the time of the monthly meetings and the consensus was the current time of 6 p.m. works best for the majority. King County Parks Proposal — Superintendent Reuter distributed a proposal from King County asking the City of Federal Way to consider taking title to five county parks. Those parks /open space areas are: Bingamon Pond (open • space). Camelot Park (open space), Five Mile Lake Park, Lake Geneva Park and South King County Ball fields. Reuter said that c one time lump sum of money and a small assortment of equipment were offered by the county as a part of the ownership transfer of the properties. He said based on maintenance management plans that he and staff prepared for those parks, the funding and equipment the county offered was substantially less than what our estimates were to operate the parks. Reuter said his recommendation is to not accept the proposal in its current form. Parks and Recreation Commit, September 2, 2004 • Page 2 Director Hanson said police responding to calls outside the city limits of Federal Way is an issue as well. All five sites fall within the Potential Annexation Area (PAA). Pfeiffer asked if capital funds through the county would be available for these locations. Reuter said that could be investigated but ongoing maintenance and level of service is • the major issue. Director Hanson said at this time we do not want to accept the proposal but would like to keep the negotiations open for future discussion and is asking the commission for a recommendation to take to Council Committee. Councilmember Burbidge said the City has not been led to believe the parks would be abandoned if the City does not take them over. Pfeiffer moved that at this point we reject King County's offer based on the fact that we are exploring Park Impact fees and funding issues which may allow us to continue this dialogue in the future. Dodge seconded the motion. Motion passed unanimously. STAFF REPORTS Lakota Master Plan — Sanders reported that she and Reuter had met with the consultants the day before and narrowed the scope down to three concepts for each park. Commissioners decided to have a separate meeting with the consultant. Hylebos Cabin Park Update — Nothing new to report at this time. Community Center Update — Director Hanson reported that they would be meeting with the architects on September 8 to review the revised cost estimates and discuss methods to reduce the cost of the project. These issues will be presented to the city council for input, based on that input the design will be revised before going to full council for 50% design approval. Dennis asked about the wetland issue that was discussed at the August commission meeting. Director Hanson said Ms. Sanders had submitted project materials for Land Use Approval and SEPA. The Community Development Department requested additional information and review of the project is on hold until the additional information is resubmitted. C.I.P. Update — This topic will be the focus of the October 7, 2004 commission meeting. Department Budget Review — Director Hanson said the proposed budget has been submitted to the City Manager and Finance Director. Reuter said a new budget spreadsheet would be distributed once updated. He said this information has changed considerably from the original spreadsheet that he distributed last month. Park Impact Fees — Ms. Sanders said she contacted consultant, Randy Young, and he is willing to return to provide additional information at the rate of $150.00/hour. Sanders said that $15,000 was budgeted in the 2005/2006 budget • for a technical study that would include the scope of current and proposed annexed properties. Reuter stated that the study would have to include both to make the decision. Staff can request the consultant prepare a proposal to narrow the scope. Medhurst asked if staff could conduct a study on the construction in the City of Federal Way for previous years. Sanders responded that information is included in the original packet of information Mr.Young distributed at the meeting in May. Further information from the consultant is requested on capital costs versus level of service costs. Chair Purdom stressed the importance of having the information available prior to submitting to the Council Committee. Transfer of Hylebos State Park — Director Hanson said Governor Locke has signed the deed and it is m the process of being recorded. The City has a copy of the document. Reuter said new signs are on order to show the property as a City park and the parking fee has been removed. Discussion followed on the `Change of Use" process needed prior to the "Friends of the Hylebos" occupying the old Marckx home as their office. Staff is working closely with the Friends of the Hylebos group on issues pertaining to this project. NEW BUSINESS Bright e- mailed the commissioners a document on graffiti removal that is used in the City of Seattle using volunteer groups. Reuter responded that the City has groups of people who request doing specific community service projects in the parks system and that is an option we have also used in the past. Reuter reported on the upcoming Women's Reebok Triathlon that will be held in Steel Lake Park on September 11- 12, 2004. The City of Federal Way is one of five sites in the United States this year. Reuter said to date there have been over six hundred women registered for the event. Volunteer opportunities are available by contacting Jennifer Teeler or Kimberly Paterno at the City of Federal Way. Pfeiffer asked for an update on the Lakota Berm Project. Reuter stated that the irrigation system is being designed and installed. Plant material and landscaping will be done later this fall. Pfeiffer said the City TV channel still shows the old commission and requested that it be updated to depict the • current Parks and Recreation Commission. Also, the Fall Parks and Recreation brochure lists the old commission roster that needs to be updated. Parks and Recreation CommissioT, September 2, 2004 • Page 3 Pfeiffer acquired trail maps from other cities as an informational tool following the discussion at the August • commission meeting. The PRHSPS Committee meeting is September 13, 2004 in the Hylebos Conference Room with Chair Purdom planning on attending. NEXT MEETING Calendar Work Plan Community Center Update C. I. P. Update Park Impact Fees /Scope of Work Tourism Enhancement Grant Update Armstrong Park Name /Subcommittee Report ADJOURNMENT Chair Purdom adjourned the meeting at 8:03 p.m. • NEXT MEETING IS NOVEMBER 4, 2004 • • • • • • CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT • MEMORANDUM DATE: September 30, 2004 TO: Parks and Recreation Commission FROM: Kurt Reuter, Park Operations Superintendent SUBJECT: Federal Way Symphony Special Use Request Information related to the Special Use Request Permit submitted by the Federal Way Symphony was not available prior to the packet mailing. The request pertains to the use of Dumas Bay Centre for a concert by the symphony. Staff will distribute information to the commission at the meeting. C: Donna Hanson, Interim Director • • • • • • • City of Federal Way Capital Improvement Plan Parks and Recreation ill Project Name: Saghalie Artificial Turf Upgrade Project Number: 1 Project Priority 1 Project Description: Renovate existing soccer field with an artificial turf product. Artificial turf fields will increase the current field use to 365 days vs. the average 100 days of playable condition. This increase is equivalent to adding a minimum of one new field. Significant savings is gained by eliminating the need to acquire and develop new fields. Reduces current level of maintenance. Priority of renovating existing fields is: (1) Saghalie grass field Potential grant sources: State IAC grant $400k & Soccer Associations contributions, Hotel /Motel tax funding Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ Consultant Services - 40 40 Construction - 800 800 • Inspection - - - Construction Management Equipment Acquisition Contingencies - $ 840 Total CIP Expenses $ - $ $ 40 $ 800 $ - $ - $ - L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax - 540 540 Fuel Tax - Path/Trail - Utility Tax - - GO Bond - - General Fund - - Grants /Contributions Received - Mitigation Funds Received Grants /Contributions Anticipated - 300 300 - Mitigation Funds - Anticipated - - Misc./Transfers - - - - Unfunded Needs - $ 840 Total CIP Resources $ - $ $ 540 $ 300 $ - $ - $ Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ $ 8 $ 8 $ 8 $ 24 - Expenditure Increase /(Decrease) - - - Net Impact $ $ $ $ $ 8 $ 8 $ 8 $ 24 9/30/20041:52 PM 2005 CM PK CIP -B's Versionl sag art turf PK CIP 1 • • . .. City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Neighborhood Park Area H- Thompson Open Space • Project Number: 2 Project Priority 1 and 2 Project Description: Phase II: Park development with trail, playground, small basketball court and right -of -way improvements. Property purchased in 1998 to address planning area deficient in park land. Planning area: H Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 ? 2007 2008 2009 2010 Total Property Acquisition $ Consultant Services 70 5 75 Construction - 345 345 Inspection Construction Management - - Equipment Acquisition - - • Contingencies - Total CIP Expenses $ 70 $ 350 $ $ - $ - $ - $ - $ 420 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax 250 75 325 Fuel Tax - Path/Trail Utility Tax - GO Bond General Fund 60 60 Grants /Contributions Received Mitigation Funds Received - Grants /Contributions Anticipated - - Mitigation Funds - Anticipated - Misc./Transfers 35 35 Unfunded Needs Total CIP Resources $ 345 $ 75 $ $ - $ - $ - $ - $ 420 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ Expenditure Increase /(Decrease) - 8 8 8 9 9 42 Net Impact $ - $ • $ 8 $ 8 $ 8 $ 9 $ 9 $ 42 6 2005 CM PK CIP -B's Version2 Neig Pk H PK CIP 1 9/30/20041:52 PM . • City of Federal Way Capital Improvement Plan Parks and Recreation III Project Name: Poverty Bay Park Master Plan Project Number: 3 Project Priority 1 Project Description: Project in phases: Phase I - to conduct a feasibility study, including an evaluation of environmental issues, prepare a master site plan, determine required permits and prepare an initial cost estimate. Phase II to be determined at conclusion of Phase I. Poverty Bay Park is a 48 acre park /open space that is heavily wooded and includes Puget Sound beach access. Access into the park and down to the beach is steep. Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ Consultant Services - 30 30 Construction • Inspection _ - - Construction Management Equipment Acquisition Contingencies - Total CIP Expenses $ - $ .. - $ 30 $ - $ - $ - $ - $ 30 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ - $ 30 $ 30 - Fuel Tax - Path/Trail - - Utility Tax - - GO Bond - _ General Fund - - Grants /Contributions Received Mitigation Funds Received Grants /Contributions Anticipated Mitigation Funds - Anticipated - Misc./Transfers - - Unfunded Needs - - Total CIP Resources $ - $ $ 30? $ - $ - $ - $ - $ 30 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ - • Expenditure Increase /(Decrease) - - Net Impact $ - $ _ $ $ $ $ $ - $ - 2005 CM PK CIP -8's Version3 Poverty Bay PK CIP 1 9/30/20041.53 PM • City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Historic Cabins Park Construction Project Number: 4 Project Priority 1 Project Description: Develop parking, restroom, and interpretive signage for the Historic Cabins Park. Planning area: F Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 !' 2007 2008 2009 2010 Total Property Acquisition $ - $ - Consultant Services 32 32 Construction 33 200 233 Inspection - - Construction Management - - Equipment Acquisition • Contingencies - 62 62 Total CIP Expenses $ 65 $ 262 $ -_ 'r $ - $ - $ - $ - $ 327 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ 131 $ 131 Fuel Tax - Path/Trail - - Utility Tax - - GO Bond - - General Fund - - Grants /Contributions Received 156 156 Mitigation Funds Received - - Grants /Contributions Anticipated - - Mitigation Funds - Anticipated - - Misc./Transfers 40 40 Unfunded Needs - - - Total CIP Resources $ 327 $ $ - $ - $ - $ - $ 327 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ - Expenditure Increase /(Decrease) - 8 8 8 9 9 42 Net Impact $ - $ $ 8 J $ 8 $ 8 $ 9 $ 9 $ 42 • 2005 CM PK CIP -B's Version4 His.Cabins Pk PK CIP 1 9/30/20041:53 PM • • City of Federal Way Capital Improvement Plan Parks and Recreation III Project Name: Dumas Bay Center Site Restoration - -Phase II Project Number: 5 Project Account: Project Description: The Dumas Bay Center Site Restoration project includes analysis of bluff erosion and design and construction work to stablize the bluff. Possible grant sources: ALEA Planning area: A Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ Consultant Services 173 100 273 Construction 148 400 548 • Inspection - - Construction Management 7 7 Equipment Acquisition - Contingencies - Total CIP Expenses $ 328 $ 100 $ 400 $ - $ - $ - $ - $ 828 L - T - D refers to Life - to - Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax Fuel Tax - Path/Trail Utility Tax - GO Bond General Fund 258 258 Grants /Contributions Received 164 164 Mitigation Funds Received Grants /Contributions Anticipated - 389 389 Mitigation Funds - Anticipated Misc./Transfers 17 17 - Unfunded Needs - TotalCIP Resources $ 439 $ $ 'r 389 $ - $ - $ - $ - $ 828 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ Expenditure Increase /(Decrease) - - - N et Impact 111 $ $ $ $ $ $ $ $ 2005 CM PK CIP -B's Version5 DBC Site Restoration PK CIP 1 9/30/20041:54 PM • City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Downtown Park Study • Project Number: 7 Project Priority 1 Project Description: Preliminary study to develop concepts for a central park in the city core that incorporates pedestian /trail linkages to and from Celebration and Steel Lake Parks. Possible grant sources: CDBG and Hotel Motel Tax program Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ - Consultant Services - 90 - 90 Construction - Inspection - - Construction Management - E • quipment Acquisition - - Contingencies - - Total CIP Expenses $ - $ 90 $ $ - $ - $ - $ - $ 90 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ 25 $ 65 $ - $ 90 Fuel Tax - Path/Trail - - - Utility Tax - - GO Bond - General Fund - Grants /Contributions Received - - Mitigation Funds Received - - Grants /Contributions Anticipated - - - Mitigation Funds - Anticipated - - Misc./Transfers - - Unfunded Needs - Total CIP Resources $ 25 $ 65 $ $ - $ - $ - $ - $ 90 Project Impact on Operating Funds L -T -D 2003 2004 2005 2006 2007 2008 Total Revenue Increase /(Decrease) $ - $ - Expenditure Increase /(Decrease) - - - Net Impact $ - $ $ $ - $ - $ - $ - $ • 2005 CM PK CIP -B's Version7 DT Pk PK CIP 1 9/30/20041:54 PM • • City of Federal Way Capital Improvement Plan Parks and Recreation III I Project Name: Annual Play Grounds Renovation Project Project Number: 9 Project Priority 2 Project Description: Play grounds in Neighborhood parks are a priority element. Project funding is to replace old playgrounds with new equipment and associated furnishings. Playgrounds will be community designed and installed by volunteers. No increase to maintenance . The following playgrounds have priority for replacement: Coronado, Steel Lake Annex, Dash Point Highlands, Lakota, and Sacajawea. Prior Council Review/Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ - Consultant Services - Construction - 8 8 8 8 9 9 50 - • Inspection - - Construction Management Equipment Acquisition - 47 49 52 55 58 61 322 Contingencies Total CIP Expenses $ - $ 55 $ 57! $ 60 $ 63 $ 67 $ 70 $ 372 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000'5) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ - $ 55 $ 57 $ 112 - Fuel Tax - Path/Trail - - Utility Tax - - GO Bond - - General Fund - - Grants /Contributions Received - - Mitigation Funds Received - - Grants /Contributions Anticipated - Mitigation Funds - Anticipated - - 60 63 67 70 260 Misc./Transfers Unfunded Needs Total CIP Resources $ - $ 55 $ 57j, $ 60 $ 63 $ 67 $ 70 $ 372 Project Impact on Operating Funds L -T -D 2003 2004 2005 2006 2007 2008 $ Total Revenue Increase /(Decrease) $ - Expenditure Increase /(Decrease) - $ - $ $ - III Net Impact $ - $ $ - $ - $ 9/30/20041:54 PM 2005 CM PK CIP -B's Version9 annual Play grnds PK CIP 1 • • City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Bike Facility Study • Project Number: 10 Project Priority 2 Project Description: Conceptual planning of an off -road bike facility. May include investigation of potential sites. Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ - Consultant Services - 10 10 Construction - - Inspection - - Construction Management - - Equipment Acquisition - - Contingencies - - Total CIP Expenses $ - $ - $ - $ 10 $ - $ - $ - $ 10 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ 10 $ - $ 10 Fuel Tax - Path/Trail - - Utility Tax - - GO Bond - - General Fund - - Grants /Contributions Received - - Mitigation Funds Received - - Grants /Contributions Anticipated - - Mitigation Funds - Anticipated - - Misc./Transfers - - Unfunded Needs - Total CIP Resources _ $ 10 $ $ $ - $ - $ - $ - _ $ 10 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ - Expenditure Increase /(Decrease) - Net Impact $ - $ $ $ - $ - $ - $ - $ - • 2005 CM PK CIP -B's Versionl0 Bike Faciltiy PK CIP 1 9/30/20041:54 PM • • • City of Federal Way Capital Improvement Plan Parks and Recreation • Project Name: French Lake Park Improvement Project Number: 11 Project Priority 2 Project Description: This park is the former site of a modified miniature golf venture, which has resulted in unusual topography and low usage. It is a site that would benefit from increased visibility and introduction of site improvements and useable recreation facilities. Phase I: Design Phase II: Construction Planning area: A Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ Consultant Services - 80 80 350 350 Construction - • Inspection - - Construction Management - Equipment Acquisition - - Contingencies - Total CIP Expenses $ - $ - _ $ - $ - $ - $ 80 $ 350 $ 430 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ - $ - Fuel Tax - Path/Trail - - Utility Tax - - GO Bond - - General Fund - - Grants /Contributions Received - Mitigation Funds Received - - Grants /Contributions Anticipated - - Mitigation Funds - Anticipated - - 80 350 430 Misc./Transfers - Unfunded Needs - Total CIP Resources $ - $ $ - $ - $ 80 $ 350 $ 430 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ - III - Expenditure Increase /(Decrease) - - Net Impact $ $ $ $ - $ - $ - $ $ 2005 CM PK CIP -B's Versionll French Lake Park PK CIP 1 9/30/20041:54 PM • • . City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Neighborhood Park Area I • Project Number: 12 Project Priority 2 Project Description: Neighborhood parks are a Council priority for park development. Parks Commission recommends the priority for neighborhood park development be within park planning areas D, I and K. Planning area I has a "high" need for a neighborhood park. Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ - Consultant Services - 80 80 Construction - 400 400 - Inspection - Construction Management - - Equipment Acquisition - - Contingencies - - Total CIP Expenses $ - $ - $ $ - $ - $ 80 $ 400 $ 480 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ - $ - FueI Tax - Path/Trail - - Utility Tax - GO Bond - - General Fund - - Grants /Contributions Received Mitigation Funds Received - - Grants /Contributions Anticipated - - Mitigation Funds - Anticipated - - Misc./Transfers Unfunded Needs - 80 400 480 Total CIP Resources $ - $ $ $ - $ - $ 80 $ 400 $ 480 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ - Expenditure Increase /(Decrease) Net Impact $ $ $ $ - $ - $ - $ - $ - • 2005 CM PK CIP -B's Versionl2 Neighd Pk! PK CIP 1 9/30/20041:54 PM . . • • City of Federal Way Capital Improvement Plan Parks and Recreation ill Project Name: Neighborhood Park Area K Project Number: 13 Project Priority 2 Project Description: Goal is to have 10.9 acres /1000 population of neighborhood park land. Neighborhood parks are a Council priority of park development. Parks Commission recommends the priority for neighborhood park development be with in the park planning areas of: D, I and K Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ Consultant Services - 80 80 Construction - 400 400 Inspection Construction Management • Equipment Acquisition - - Contingencies - - Total CIP Expenses $ - $ $ a $ - $ - $ 80 $ 400 $ 480 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ - $ Fuel Tax - Path/Trail Utility Tax GO Bond General Fund Grants /Contributions Received Mitigation Funds Received Grants /Contributions Anticipated - - Mitigation Funds - Anticipated Misc./Transfers - Unfunded Needs - 80 400 480 Total CIP Resources $ - $ _ $ - $ - $ - $ 80 $ 400 $ 480 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ - Expenditure lncrease/(Decrease) - • Net Impact $ - $ $ $ - $ - $ - $ - $ - 2005 CM PK CIP -B's Versionl3 Neighd Pk K PK CIP 1 9/30/20041:54 PM • • City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Celebration Park Artificial Turf Upgrade • Project Number: 14 Project Priority 1 & 3 Project Description: Upgrade soccer fields 7 &8 with artificial grass turf product. Improvement will provide field use 365 days /year . Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ Consultant Services - 60 60 Construction - 2,000 2,000 Inspection Construction Management - E Ill quipment Acquisition Contingencies - Total CIP Expenses $ - $ - $ $ - $ - $ 60 $ 2,000 $ 2,060 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ $ - Fuel Tax - Path/Trail - - Utility Tax GO Bond - General Fund - Grants /Contributions Received - - Mitigation Funds Received - Grants /Contributions Anticipated - 250 250 Mitigation Funds - Anticipated Misc./Transfers - - Unfunded Needs - - 1,810 1,810 Total CIP Resources $ - $ $ - $ - $ - $ 250 _ $ 1,810 $ 2,060 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ 20 $ 20 Expenditure Increase /(Decrease) - Net Impact $ - $ $ $ - $ - _ $ - $ 20 $ 20 • 2005 CM PK CIP -B's Versionl4 Cel Pk art turf PK CIP 1 9/30/20041:54 PM • • City of Federal Way Capital Improvement Plan Parks and Recreation • Project Name: Parks Major Maintenance- Annual Project Number: 15 Project Priority 3 Project Description: 2005/2006: Alderdale Park - Resurface Basketball and Tennis Court; Lakegrove Park - Repair /Resurface asphalt pathway and basketball court; Adelaide Park - Repair /Resurface Asphalt Pathway. 2007: Wildwood park - Resurface /Repair Asphalt Pathway Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ Consultant Services Construction 50 52 54 55 57 59 326 III Inspection - - Construction Management - - Equipment Acquisition - - Contingencies Total CIP Expenses $ - $ 50 $ 52, $ 54 $ 55 $ 57 $ 59 $ 326 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 $ Total Real Estate Excise Tax $ - $ 50 $ 52 Fuel Tax - Path/Trail - - Utility Tax - - GO Bond - - General Fund - - Grants /Contributions Received - - Mitigation Funds Received - - Grants /Contributions Anticipated - - Mitigation Funds - Anticipated - - Misc./Transfers - Unfunded Needs - 54 55 57 59 224 Total CIP Resources $ - $ 50 $ - 52> $ 54 $ 55 $ 57 $ 59 $ 326 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 $ Total Revenue Increase /(Decrease) $ • Expenditure Increase /(Decrease) - - - $ - - Net Impact $ $ $ $ $ $ $ 9/30/20041:54 PM 2005 CM PK CIP -8's Versionl5 maj. Maint. PK CIP 1 • • . City of Federal Way Capital Improvement Plan Parks end Recreation Pro(act Name: Lekda Park Master Plan/Redevelopment Project Nem.: Prejact Number: 16 Project Number: Project Priority 183 Project Priority Project Description: Project Description: In 1998, the City and School Dletrkl worked In ne,nership to prePare s master plan for Lakola Perk. The preferred plan Is an 098,00s. In 1995, the City end School District worked in partnership to prepars a master plan ter Lekola Park. The preferred plan is an aggressive approach b maximize use by adding overlapping ba.ebalVn6bal fields and soccer fields, bulking new res0ooms, a play area approach to ma0Onke use by adding overlapping baseball/softball fields and .0008, fields. bulking new mabo0me, a May area and to increase parking. With the introduction of artificial turf 11 is no longer necessary or desirable to have the overlapping fields, and b morons. perking. With the InSoducbon of artificial turf It is no longer necessary or desirable b have the overlapping fields. A new master plan process was begun in 2004 and MN be completed in 2005. This new master plan will also include plans (or the A new muter plan arouse was begun in 2004 and will be completed in 2005. This new master plan wIti wee include plans (or the new property acquired Just south of the existing park. new property acquired just south of the existing park. Potential binding sources and grants: Voter approved bond issue. Slate IAC grant, FW50 contribution and Association Potential funding sources and grants: Voter approved bond Issue. Stale IAC grant, FWSD contribution and Associslon contribution. contribution. Phase I: Master Plan and Initial Cost Estimate Phase I. Master Plan and InlOS Cost Estimate Phu. II: Design and Identify Funding Sources Phase II: Design and kismet) Funding Sources Phase III: Construction Phase 11: CerwOUCUOn Prior Council R.oIswIAPPmvel: Projected Expendlluns (01,800's) Project CIP Funds • Expenses 2004 LTD 2005 2005 2007 200a 2009 2010 Total Property Acquisition f - 5 - Property Acquisition Consultant Service 52 - 30 500 552 Consultant Services CnsOUCtion - 5,000 5000 Construction Inspection - Inspection 000 Son Management - • 000 abucb n Management Equipment Acquisition - - Equipment Acquisition • Contingencies - - Contingencies Total CIP Expanses S 52 5:: 30 $ - 9 S00 0 5,000 S • 9 - 2 5,582 L -T -0 ,o to LI(e- 10-0ale, 0r trial work complete on the project bears the currant budget year. L -T -0M to Life-lo-Dale, or blal work complete on the prefect 0*(0re The current budget year. Required Ruourcu (01,000's) Project CIP Funds - Rmaurces 2004 LTD '.2005 2005:: _: 2001 2005 2009 2010 Total Real Estate Exclu Tex 100 5 _ 100 Real Estate Excise Tax al Fuel Tax - Ph/Trall - Fuel Tax- Path/0 Utility Tex - - UMW Tax GO Bond GO Band General Fund - - General Fund Granl0Cninbutions Received - • Grants/Contributions Received Mitigation Fantle Received - - Mitigation Funds Received Orn(0/Con0ibu1ons Anticipated - 300 300 Grn0CnWbutions Anticipated Mitigation Funds- An5dpsied - Mitigation Funds Anticipated 010 ITrmeters - 100 100 Misclrrerwlers llntunded Needs 82 5,000 5,052 Unfunded Needs Total CIP Resources 5 100 2.: S S 402 S 5,000 9 • $ • 0 5,582 Project Impact on Operetin0 Funds L -T•D -2005 2005 2007 2005 2009 2010 Total Revenue Imsasal(Decnses) 5 - 5 10 S 10 S 20 Revenue Increa.0/(Dacree.a) Expenditure InoreaW(Dsc9ase) - - - - - Expendims Ircrauel(Decreue) Net Impact S • 5:... 1 9 - S - 8 10 5 10 0 20 I I 2005tH nSemEx,masts Ina. .k Px OP 1 8.30x0041 NI P.4 • City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Sacajawea Park Master Plan and Redevelopment Project Number: 17 Project Priority 3 Project Description: Sacajawea Park is a community park that supports athletic use as well as passive pursuits. The park was built in the early 1970's and is in need of rehabilitation. Sacajawea Middle School is adjacent to the park and uses the park's athletic facilities for its P.E. cla A piaster planning process is underway, and will be completed in 2005. Potential improvements being considered are reorganization of the ball fields, installation of a rubberized track, improved drainage, relocation and replacement of the children's play area, upgraded restrooms, redesign of the parking areas, and redesign of the park entrances to improve security and increase the parklike nature of the site. Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ Consultant Services 30 30 250 310 Construction - 2,500 2,500 • Inspection - Construction Management - Equipment Acquisition - Contingencies - - Total CIP Expenses $ 30 $ 30 $ $ 250 $ 2,500 $ - $ - $ 2,810 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ 75 $ 75 - Fuel Tax - Path/Trail - Utility Tax - - GO Bond - - General Fund Grants /Contributions Received - - - Mitigation Funds Received - Grants /Contributions Anticipated - 500 500 Mitigation Funds - Anticipated - Misc./Transfers - Unfunded Needs 235 2,000 - 2,235 Total CIP Resources $ 75 $ $ 235 $ 2,500 $ - $ - $ 2,810 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ • Expenditure increase/(Decrease) - - Net Impact $ $ $ $ $ $ - $ • $ - 2005 CM PK CIP -B's Versionl7 Sac Pk PK CIP 1 9/30/20041:54 PM • City of Federal Way Capital Improvement Plan Parks and Recreation Project Name: Steel Lake Park Master Plan and Redevelopment • Project Number: 18 Project Priority 3 Project Description: Steel Lake is one of the City's most visited and enjoyed community parks. The high use of visitors has caused significant wear on the park and it is in need of renovation to address additional parking, more accessible pathways, improve drainage, provide covered picnic shelter, rehab to play area and roof repairs to the annex and barn. Parks Commission recommends a site master plan be funded to best identify improvements and cost estimates. Phase l: Master plan, conceptual plan and cost estimates Phase II: Aniticpated redevelopment cost to be around $2.5 million. Scope and cost estimate to be determined after master planning. Steel Lake park is located in park planning area G. Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 . 2007 2008 2009 2010 Total Property Acquisition $ - $ - Consultant Services - 300 300 Construction - 2,500 2,500 Inspection - - Construction Management - - • Equipment Acquisition - - Contingencies - - Total CIP Expenses $ - $ - $ $ - $ - $ 300 $ 2,500 $ 2,800 L - T - D refers to Life - to - Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ - $ - Fuel Tax - Path/Trail - - Utility Tax - - GO Bond - - General Fund - - Grants /Contributions Received - - Mitigation Funds Received - - Grants /Contributions Anticipated - 300 300 Mitigation Funds - Anticipated - - Misc./Transfers - - Unfunded Needs - 2,500 2,500 Total CIP Resources $ - $ $ • $ - $ - $ 300 $ 2,500 $ 2,800 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ - Expenditure Increase /(Decrease) - - - Net Impact $ - $ $ - $ - $ - $ - $ - $ - • 2005 CM PK CIP -B's Versionl8 SLk Pk PK CIP 1 9/30/20041:54 PM • • City of Federal Way Capital Improvement Plan Parks and Recreation ill Project Name: Annual Park Acquisition Project Number: 20 Project Priority 4 Project Description: Maintain 10.9 acres of park land per 1000 /population Funding to purchase property suitable for neighborhood parks. Park Planning areas targeted for acquisition are planning areas J, A, G, I and K Land banking, no significant impact to maintenance as undeveloped. Prior Council Review /Approval: Projected Expenditures ($1,000's) Project CIP Funds - Expenses 2004 LTD 2005 2006 2007 2008 2009 2010 Total Property Acquisition $ - $ - $ - $ 200 $ 200 $ 200 $ 200 $ 800 Consultant Services Construction Inspection • Construction Management - Equipment Acquisition Contingencies Total CIP Expenses $ - $ - $ $ 200 $ 200 $ 200 $ 200 $ 800 L -T -D refers to Life -to -Date, or total work complete on the project before the current budget year. Required Resources ($1,000's) Project CIP Funds - Resources 2004 LTD 2005 2006 2007 2008 2009 2010 Total Real Estate Excise Tax $ $ Fuel Tax - Path/Trail Utility Tax GO Bond General Fund Grants /Contributions Received Mitigation Funds Received - Grants /Contributions Anticipated Mitigation Funds - Anticipated Misc./Transfers Unfunded Needs - 200 200 200 200 800 Total CIP Resources $ - $ - $ $ 200 $ 200 $ 200 $ 200 $ 800 Project Impact on Operating Funds L -T -D 2005 2006 2007 2008 2009 2010 Total Revenue Increase /(Decrease) $ - $ Expenditure Increase /(Decrease) - - Net Impact $ - $ $ $ - $ $ - $ - $ 2005 CM PK CIP -B's Version20 annual Pk Acq PK CIP 1 9/30/20041:54 PM • • • • • • CITY OF A* Federal 2004 Citizen Commissions Arts Commission - 9 members Meets: 1st Thursday - 7:30 a.m. Staff: Mary Faber/ Mary Jaenicke Reports to: PRHSPS Committee Dash Point Conference Room Civil Service Commission - 5 members Meets: As needed Staff: Pat Richardson /Jean Stanley Reports to: City Manager Hylebos Conference Room Diversity Commission - 9 members Meets: 2nd Tuesday - 6:00 p.m. Staff: Derek Matheson/ Natalie Rees Reports to: PRHSPS Committee Dash Point Conference Room Human Services Commission - 9 members Meets: 3rd Monday - 5:30 p.m. Staff: Angelina Allen - Mpyisi /Denise Catalano Reports to: PRHSPS Committee Hylebos Conference Room Parks /Recreation Commission -11 members Meets: 1 Thursday - 6:00 p.m. Staff: Kurt Reuter /Peggy Wright Reports to: PRHSPS Committee Hylebos Conference Room Planning Commission - 7 members Meets: 1st & 3 Wednesday - 7:00 p.m. Staff: Kathy McClung /Tina Piety Reports to: LUTC Council Chambers Youth Commission -13 members Meets: 3 Wednesday - 5:00 p.m. Staff: Aaron Moe /Debbie Lusebrink Reports to: PRHSPS Committee Klahanee Community /Senior Center Ethics Board- 3 members Meets: Semi - annually /as needed Staff: Pat Richardson/ Tonia Mergenthal Reports to: Committee of the whole Council Chambers 1 i hh. CITY OF at,„■,,,, Federal Way 0 2004 City Council Committee Appointments & Meeting Dates Finance /Economic Development/Regional Affairs Committee Members: Eric Faison (Chair), Jeanne Burbidge, Jim Ferrell Hylebos Conference Room Meets: 2nd Tuesday — 5:30 p.m. Staff: Patrick Doherty /Jason Suzaka 4th Tuesday - 5:30 p.m. Staff: wen Wang /Jason Suzaka Land Use /Transportation Committee Members: Jack Dovey (Chair), Eric Faison, Mike Park Council Chambers Meets: 1 & 3 Monday - 5:30 p.m. Staff: Kathy McClung /Krystal Kelsey Parks /Recreation /Human Services & Public Safety Committee Members: Jeanne Burbidge (Chair), Jack Dovey, Jim Ferrell Hylebos Conference Room Meets: 2nd Monday — 5:00 p.m. Staff: Donna Hanson /Mary Jaenicke Sister City Association Members: Dean McColgan (Ex Officio) Hylebos Conference Room Meets: Quarterly on the 3rd Wednesday - 6:30 p.m. Staff: Derek Matheson /Natalie Rees • Lodging Tax Advisory Committee Members: Mike Park (Chair) Hylebos Conference Room Meets: 2 " Friday — 8:00 a.m. Staff: Patrick Doherty /Natalie Rees Potential Annexation Area Steering Committee Airport Communities Coalition Meeting dates as notified Staff: Kathy McClung Meeting dates as notified Members: Eric Faison Member: Linda Kochmar Linda Kochmar Alternate: Eric Faison Lakehaven /City Liaison Meeting School District/City Liaison Meeting Meeting dates as notified Meeting dates as notified Members: Dean McColgan Members: Dean McColgan Jim Ferrell Jeanne Burbidge Sound Transit Exec Advisory Committee Jail Assembly Meeting dates as notified Meeting dates as notified Members: Dean McColgan Member: Jim Ferrell Jeanne Burbidge South County Area Transportation Board Joint Recommendation Committee Meeting dates as notified Meeting dates as notified Member: Jeanne Burbidge Member: Jeanne Burbidge Ilik • • CITY OF FEDERAL WAY • CITY ATTORNEY'S OFFICE Memorandum DATE: September 30, 2004 TO: Donna Hanson, Interim Director Parks, Recreation and Cultural Services FROM: Patricia A. Richardson, City Attorney SUBJECT: Park Impact Fees The viability of park impact fees has come into question with court rulings. Recently the Court of Appeals in Olympia v. Drelick, 119 Wn. App. 774, 83 P.3d 443(2004) invalidated traffic impact fees because the fees did not relate sufficiently to the impact of the project. Although the Olympia case involved traffic impact fees, the rational used by the Court applies to park impact fees as well. One method, which the City currently uses, to evaluate and determine the impacts of a project is through the State Environmental Protection Act ( "SEPA "). Given the courts' interpretation of impact fees and the SEPA already available, I recommend that the Parks Commission not take • any action regarding park impact fees until staff has had the opportunity to analyze and evaluate the issue. k: \parks\impact fees • • • • • • • SCOPE OF WORK • Park Impact Fees for Federal Way Services Henderson , Young & Company (the Consultant) will perform the services described below in order to develop park impact fees for the City of Federal Way (the City). 1. Research. Data will be assembled to supply the facts that will be the basis of the impact fee calculations. The following are the primary data that will be needed: A. Inventory of parks and recreational facilities, by type. B. Current population by housing type. C. Forecasts of future population (6 years). D. Cost of park land and recreational facilities. E. Adopted capital facility plan from the comprehensive plan. F. Park and recreation comprehensive plan. City staff will locate and assemble the raw data and reports from existing City • records. 2. Analysis and Study. The Consultant will finalize the methodology to be consistent with available data. The Consultant will apply the research to the calculation of the park and recreational facility impact fee. Specifically, the data will be evaluated, analyzed, and used to calculate the impact fee rates. Finally, the results will be documented in a rate study report. 3. Ordinance. The Consultant will prepare a draft ordinance that implements the park and recreational facility impact fee. The City's attorney will be responsible for the final formatting and language of the impact fee ordinance. Henderson, • Young & September 13, 2004 Page 1 of 3 Company • • 4. Review and Adoption of Updated Impact Fee. The Consultant will attend and participate in one meeting with each of the following in order to present the • park and recreational facility impact fee and to respond to questions, comments, and suggestions, and assist in the review and adoption of park and recreational facility impact fees for Federal Way: A. City Staff B. Parks Commission C. Planning Commission D. City Council Schedule Activity # Weeks after Project Initiation 1. City provides research to Consultant. 3 2. Consultant completes analysis and study. 7 3. Consultant prepares draft ordinance. 9 4.A City staff review of study and ordinance. 11 4.B Consultant presents impact fee to Parks 13 Commission meeting. • 4.0 Consultant presents impact fee to Planning 15 Commission meeting. 4.D Consultant presents impact fee to City 17 Council. Cost The cost of the consulting services will not exceed $15,000.00. Hourly Rates and Expenses The Consultant charges for services on the basis of time plus reimbursable expenses. Time is charged at hourly rates, billed in tenths of hours using the same rates as the Consultant uses for other public sector clients for similar projects Henderson, Young & September 13, 2004 Page 2 of 3 Company • • (currently $170 per hour for Senior Partners and $120 for Associates). Reimbursable expenses are charged at actual cost. Expenses are limited to the maximum rates prescribed by the City. Monthly Invoices Invoices are submitted once per month, and specify for each consultant who worked on the contract during the month: name, position title, number of hours, hourly rate, and total cost (hours times rate). Payment to the Consultant The City payments to the Consultant should be by first class mail no later than thirty days after the City receives each invoice from the Consultant. Henderson, i Young & September 13, 2004 Page 3 of 3 Company • • • •