Parks Comm PKT 09-02-2004 • • P7
CJTY OF FEDERAL WAY
PARKS, RECREATION AND CT LTURAL SERVICES
• PARKS AND RECREATION COMMISSION
Thursday, September 2, 2004 Hylebos "Confexeiace.Room
00 p,m C�ty_FIaII
6
AGENDA
I. Public Forum
II. Approval of Minutes
III. Commission Business
A. Naming of Armstrong & Thompson Property Discussion
B. Work Plan Calendar Revisions Discussion
C. Meeting Time Change Discussion
D. King County Parks Proposal Action
IV. Staff Reports
A. Presentation/Lakota Master Plan Information
B. Hylebos Cabin Park Update Information
C. Community Center Update Information
D. C. I. P. Update Information
E. Department Budget Review Information
F. Park Impact Fees Informati
G. Transfer of Hylebos State Park Information
V. New Business
VI. PRHSPS Council Committee Meeting
Monday, September 13, 2004 at 5:00 p.m., Hylebos Conference Room
VII. Next Meeting Agenda Items
VIII. Adjournment
Next Meeting on October 7, 2004
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS. AND: RECREATION COMMISSION
• T- hursday A u g ust 5, 2004 Mt' Baker Conference Raam
6:00 p:m. C
MINUTES
Chair C. T. Purdom called the meeting to order at 6:05 p.m.
Present: Chair C. T. Purdom, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Cindy Dodge, Joe Henry, Joel
Howitt, Fred Konkell, Tom Medhurst and Marie Sciacqua. Unexcused: Dave Talcott. Staff: Kurt Reuter, Parks
Operations Superintendent, B. Sanders, Park Planning and Development Manager and Peg Wright, Administrative
Assistant.
Henry moved: Konkell seconded motion to approve the June meeting minutes as written. Motion passed
unanimously.
No Public Forum.
COMMISSION BUSINESS
Chair Purdom added an additional item for discussion on "Communications" under Commission Business.
Sciacqua and Konkell would like to discuss a trail map under "New Business ".
Park Impact Fees — Discussion was on the cost of the consultant and what costs would be incurred if he did
additional work on the impact fee issue. Pfeiffer said a full study was quoted at $28,000 - $35,000 at the workshop in
May and would we financially be able to pursue using a consultant. Ms. Sanders said she has requested $30,000 in
the 2005/2006 budget for a Park Impact Fee Study and $100,000 for the Comprehensive Parks, Recreation and Open
• Space Plan update. The current Parks Comp Plan expires inl 2006. The State requires comp plans to be updated at
least every six years. We must update our plan to remain eligible for a variety of state and federal grants. Chair
Purdom asked when those monies would be available. Reuter stated we are in the early stages of the budget process
and it will be at least two months before the budget is finalized. Several issues on the park impact fee topic were
discussed amongst commissioners such as; the potential annexation areas (PAA), maintaining current level of
service, source of revenue, investment per capita, etc. Purdom said the issue was first introduced to the commission
four years ago and he would like to see it either go forward or be dropped as an on -going subject. Consensus of the
commissioners was that it should go forward with a technical survey utilizing the consultant. Pfeiffer suggested not
rushing in to this issue because of the impacts of the new Community Center. Dennis made a motion to direct staff
to explore the possibility of contracting for additional consultant time to help the commission determine the issues
that need to move forward to the Council Committee. Pfeiffer suggested forming a sub - committee of
commissioners to work with the consultant. Dennis suggested staff and sub - committee meet with consultant Randy
Young for one to two hours to provide specific information that could answer questions that may arise in order to
prepare a recommendation to the Council Committee. Reuter reiterated that the Council Committee likes a
submitted recommendation to be concise and complete before proceeding with any action. Sanders said she would
contact Mr. Young on his availability and cost to attend a special information- gathering meeting on this issue.
Pfeiffer seconded motion. Motion carried unanimously. Pfeiffer thought the commission had $1000 budgeted
annually for special services and asked if that could be used for this consultant service. Reuter said that staff would
research costs, e-mail commissioners then set up a meeting date.
Communications — Chair Purdom said this item pertains to the role of the commission and how the commission
addresses subjects to send on to the Council Committee. He views the role of the commission as a city council
appointed group that examines issues that impact the parks system and serve as an advisory board to the Council on
all subjects. He feels that step was bypassed when an issue involving the Armstrong and Thompson park properties
was placed on the PRHSRS Council Committee without any notification to the commission. Chair Purdom hoped
Interim PRCS Director Donna Hanson would be in attendance at this meeting to explain why this item was not
reviewed by the commission prior to going to Council Committee. Superintendent Reuter noted that Director
• Hanson was on vacation. As the chair of the commission, Chair Purdom was not notified of the agenda item nor
was Vice Chair Pfeiffer. He feels strongly that the commission is not a "rubber- stamp" committee. Additionally,
Purdom voiced his displeasure on the memorandum in the August commission packet addressing the issue that
dinner would no longer be served at Commission meetings. He also stated that, "he is not going to stand still for
decisions being made for the citizens of Federal Way by our employees when it's not their role or their
• •
Parks and Recreation Commission, August 5, 2004 Page 2
responsibility to do that ". Pfeiffer said the issue was compounded by the fact that there was no July meeting.
Purdom said that in his seven years on the commission, there has never been a meeting held in July because staff is
working on the Red, White and Blues Festival and many staff and commissioners are taking vacations. Purdom said •
that this is the first time that items have gone forward to the Council Committee and Council for action that the
commission has not discussed and approved. Chair Purdom asked that the minutes reflect that he feels Interim
Director of PRCS should be in attendance and her responsibility is to be in attendance with the commission at all
meetings. Reuter once again stated that Director Hanson is on pre- approved vacation for the week. Purdom stated
that he hopes he has made his point clear that the commission is an integral part of the decision making process and
that it is critical that staff and the commission communicate regularly even during the month off in July. Reuter
explained that the meeting could have been postponed to the following week if it was an issue that Interim Director
Hanson be in attendance and all efforts will be made to notify commissioners of that in the future. In addition, he
said there were other circumstances on this time - sensitive agenda item and asked Sanders to elaborate. She said that
it was an oversight on the notifications. Chair Purdom said this is not the first time "communication" has been a
discussion item. He stressed that staff needs to notify the commission when there is a special item for discussion
that pertains to park issues.
STAFF REPORTS
Community Center - Sanders presented the latest drawings of the Community Center. Wetland scientists
determined the wetland to be Class I requiring a 200' buffer rather than a Class II that requires only a 100' buffer.
Modification options are addressed in the city code and may be met by dedicating a large adjacent forested area of
Celebration Park as natural open space. The area is twice the size of the encroachment in the buffer zone and is
acceptable to the wetland scientist. This proposal will be submitted to the Hearing Examiner for review with a
possible late October decision timeline. The request made by a resident to modify the gymnasium area to
accommodate badminton tournaments was turned down by the council. The primary reason is because it would
require major redesign and cost approximately $400,000. Rising construction costs have forced the city to examine
several alternatives related to building design and amenities.
Armstrong /Thompson Properties — This subject will be on the Council Committee agenda for September and will be
related to the bid process. The June parks tour showed commissioners where these new properties are located. The •
Thompson property is of interest to the State Archeological and Historical Preservation department because the
creek has an ethnographical interest from the Puyallup and Muckleshoot Indian tribes. Because of budget concerns,
and the potential delay caused by the archeological concerns, Sanders stated that she was requesting the CDBG
funding be transferred from the Thompson project to the Armstrong project. This project could be started as early as
the Fall.
Chair Purdom addressed Sanders on the naming of the parks again and asked if she was still acquiring data for
possible names. Both Sanders and Reuter said they had not received any new information on additional park names
other than what was presented at the June meeting by the Historical Society. Previous discussions have indicated
that the commission does not recommend naming the parks after an individual.
Hylebos Cabins Park — Sanders said the design proposal on this site is significantly impacted by the wetland buffer
requirements. The current parking area used to access the boardwalk will be abandoned. Staff is exploring some new
ideas to deal with drainage requirements of the new parking area. One option is to use a new pervious concrete
product that allows water to percolate through rather than having an underground drainage system. The new product
is called "perco- crete ". It acts like a big sponge and slowly allows water to percolate down through the surface. The
finished look of the "perco - crete" is rougher that concrete. There are funds available for restrooms and the
consultants are looking at different options since water is available on site. Because this is an environmentally and
ecologically sensitive site, a vaultless system may be considered. Sanders said the range of price on the bathroom
options are $17,000 - $25,000.
PRHSPS Council Committee will meet on Monday, August 9, 2004 at 5:00 p.m. in the Mt. Baker Conference
Room. Chair Purdom will plan on attending this meeting.
NEW BUSINESS
Trails Map — Sciacqua said she would like to see a map made of the trail system in Federal Way because there is
nothing available to residents. Reuter said this has been requested and discussed several times in the past. Sanders •
said there is a map available through the Chamber of Commerce that lists additional information on city trails and
parks but could be listed on the city website as well. Howitt asked that it be printable from the website. Sanders
said they did a trail map in the City of Auburn and the cost ran between $7,000 - $10,000.
Parks and Recreation Commission, August 5, 2004 Pale 3
Purdom asked if the September commission meeting would be held in the New City Hall building. Reuter replied
II/ that it would and a map to the conference room would be included in the September commission packet. In
addition, he would serve as greeter at the front door to direct commissioners to the appropriate area.
Chair Purdom again addressed the memorandum stating that a light snack would be served at commission meetings
in the future rather than a full meal. Reuter suggested that a earlier meeting time of the commission could resolve
this issue. Purdom said there are some commissioners who do not have flexibility in their work schedules to adjust
their hours. A meeting time change will be further discussed at the September commission meeting.
Reuter presented an update on the budget. The original request of a 15% reduction was reduced to 7 -8% per
depaitment. For the Parks department, that amounted to $330,000 on eighteen items that were prioritized for the
reduction.
Reuter stated that King 5 News did a short piece on graffiti and litter in City parks. Reporter Roberta Romero
interviewed three Parks staff and showed video from Steel Lake Park. The story was aired over a two day period.
Purdom asked about the field turf warranty at Sacajawea. Reuter replied that he has been in contact with the
Fieldturf Rep to resolve the warranty issues.
NEXT MEETING /AGENDA ITEMS
Presentation by Consultant on Lakota Master Plan Meeting Time Change
Park Impact Fees Community Center Update
Hylebos Cabins Park Update Work Plan Calendar Revision
Naming of Armstrong /Thompson C.I.P. Update
Department Budget Review
• ADJOURNMENT
Chair Purdom adjourned the meeting at 8:45 p.m.
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