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Parks Comm PKT 02-05-2004 • • @ A\1 ' )BECREAT Y` z SW AGENDA I. Public Forum 10 minutes II. Approval of Minutes III. Commission Business 90 minutes A. DeVry Student Presentation B. Commission Nomination Process /Time Frame C. Naming Armstrong/Thompson Properties D. Capital Improvement Projects 1. Public Meetings 2. Web Survey 3. Park Tour • IV. Staff Reports 30 minutes A. Park Impact Fees B. Community Center Update V. PRHSPS Council Committee Meeting Monday, February 9, 2004 at 5:00 p.m., Mt. Baker Conference Room VI. New Business 10 minutes VI. Next Meeting/Agenda Items VII. Adjournment Next Meeting is March 4, 2004 .� te a. \, c .� i k T CT � G �'�`iP � `' e , 1. I 4.. 1 S t K � v MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: C. T. Purdom, Chair, Bill Foulkes, Vice Chair, Ade Bright, Don Dennis, Cindy Dodge, Joe Henry and George Pfeiffer. Staff: Jennifer Schroder, PR.CS Director, Kurt Reuter, Parks Operations Superintendent, Mary Faber, Recreation and Cultural Services Superintendent, Betty Sanders, Parks Planning and Development Manager, Craig Feldman, Recreation Coordinator /Aquatics and Peg Wright, Parks Operations Administrative Assistant. Guests: Mayor Dean McColgan, Deputy Mayor Linda Kochmar. Pfeiffer moved: Dennis seconded a motion to approve the December meeting minutes as written. Motion passed unanimously. PUBLIC FORUM Lynda Jenkins — Ms Jenkins is a representative of the Historical Society of Federal Way and presented articles to the commission on the history of the airport that used to occupy the area on which Celebration Park is located. She requested staff laminate and post the articles in the kiosk at Celebration Park for those interested in the history of the property. • Deputy Mayor Kochmar stated she would like to see a bulletin board type display dedicated to the Historical Society of Federal Way located at the new Community Center. COMMISSION BUSINESS DeVry University Student Presentation — DeVry students were unable to attend the meeting. Their presentation will be added to the February meeting agenda. Work Plan — While discussing and finalizing the work plan, Schroder asked commissioners to take in to consideration that we have only one Park Planner on staff and that there already eleven (11) items listed on the draft Work Plan document. Discussion followed on specific projects listed on the Work Plan. These w ere compared to last year's work plan. Schroder clarified the differences between the two lists. Items 1 & 2 Armstrong and Thompson properties. Pfeiffer suggested that the commission begin the process to name the Armstrong and Thompson properties rather than continuing to refer to them by the name of the previous owner. Activity 3, Park Impact Fee. A suggestion was made that a consultant be hired to work on this project and report periodically to the commission on the findings. Schroder said a consultant is available to work on the impact fee project per her inquiry and there are monies budgeted to cover expenses. Activity 4 & 5, Lako /Sacajawea Parks. Schroder reported that she is waiting for the services proposals and once rece she will report the information to the commission. Activity 6, Community Center. This activity will be ongoing until the completion and opening of the new facility. Staff will continue to provide periodic updates to the commission. Act 7 Playground at Olympic View. B. Sanders reported that the playground components have been ordered and shared the design drawings. Activity 8i, Kenwood Pit Property. The City is now the owner of this property and although there are no budgeted funds, public meetings could be held to acquire information regarding development of this site. Activity 9 Recreation Programs. The commission would like to become more interactive in the recreation side of the depart Activity 10 & I1, Bike Facility and Downtown Park. Due to the number of other major projects in the works, these two items are low priority. The need for amenities in French Lake Park was once again discussed with Henry stating he had walked the park with two concerned citizens. He said it is a nice parcel of property and has potential for better use than an unofficial • dog park. Henry suggested a possible skate or bike park, and a perimeter trail be considered. He also suggested public meetings be held to gather information from the residents in that area. Schroder responded that it is co owned by Lakehaven Utility District and that their input would be needed prior to any action regarding the property. • Parks and Recreation Commission, January 8, 2004 • Page 2 (Work Plan, continued) • Henry moved: Dennis seconded a motion to include French Lake in the 2004 Work Plan. Motion passed unanimously. Pfeiffer requested that park property acquisitions be added to the Work Plan also. Schroder shared with the commisson that she had been in receipt of a letter from a city resident on availability of property for a possible acquisition. Pfeiffer moved: Foulkes seconded motion to continue with park acquisitions on the 2004 Work Plan. Motion passed unanimously. Chair Purdom moved: Foulkes seconded motion to approve the amended 2004 Work Plan for the Parks and Recreation Commission. Motion passed unanimously. Armstrong /Thompson Properties — Armstrong Property: Sanders reported that there is $35,000 in savings by shortening the trail from the original design. The irrigation costs quoted in the planning estimate would be for an irrigation system around the play area. The highest cost affiliated with the irrigation system is for the water meter. Thompson Property: Discussion centered around the play area design. Dennis moved: Foulkes seconded a 3 -part motion: (1) to recommend the Master Plan designs to Council Committee, (2) design the complete, optimum site development at this time and (3) construct Armstrong in two phases and Thompson in one phase. Dodge amended the motion: Foulkes seconded, to move the grinding rail away from the play structure for safety concerns. The original and amended motions were passed unanimously. Grant Information — Schroder reported on the different types of grants available to the city. There are two main sources that have been previously applied for: State Grants (Aquatic Lands Enhancement Grant, Land and Water Conservation Fund and Washington Wildlife and Recreation Program) and King County Grants (Youth Athletic Field and Conservation Futures Funding). The State grants are administered through the Interagency Committee for Outdoor Recreation (IAC). King County Department of Natural Resources administers the YAF and CFF grant processes. These programs are primarily match projects on the parks capital program list and are open to government entities. Schroder stated that she and Sanders would be attending the funding meetings and then update the commission. Kenneth Jones Pool Fee Schedule — Faber introduced Craig Feldman, Recreation Coordinator /Aquatics, to the Parks and Recreation Commission. She then presented data on the current aquatics programs, year to date financials, lesson attendance and fee comparisons on the Kenneth Jones Pool. The pool fees were adopted from the • King County fee schedule. A page on the city website is being developed for the pool to advertise fees and classes. Bright moved: Dennis seconded the motion to carry forward the fee schedule to PRHSPS Council Committee. Motion carried with six votes in favor and one opposed. Chair Purdom asked for information at the February meeting on recreation classes, percentage of classes filled/partial /cancelled, etc. STAFF REPORTS Community Center Update — Schroder and Sanders are reviewing contract designs. Sanders reported that the findings on the property were good from the Geotech firm. Recreation Program Update — Information on the Kenneth Jones Pool was reported and is listed above. Recreation class programming information will be presented at the February Parks and Recreation Commission meeting. PRHSPS Council Committee meeting is on Monday, January 12, 2004 and will be attended by Vice Chair Foulkes in Chair Purdom's absence. NEW BUSINESS After further discussion, commissioners asked that the Hylebos Boardwalk and Hylebos Cabin Park be added to the Work Plan. Foulkes moved: Dodge seconded motion to add these items to the 2004 Work Plan. Motion passed unanimously. Pfeiffer reported that personal safety and vandalism are issues at the Steel Lake Annex parking lot. Schroder will contact Chief Kirkpatrick to get copies of the reports taken by Federal Way Public Safety officers. Reuter will investigate the cost of additional or better lighting in the parking lot. • Reuter reported that the Skate Park suffered a major graffiti attack the first week of January. The park was closed until the graffiti could be removed which was delayed because of ice and snow accumulations. Reuter shared that the trees bordering Steel Lake Park along 28 Avenue South are being removed. The response has been very positive with better exposure to the soccer field and Skate Park areas. • Parks and Recreation Commission, January 8, 2004 Page 3 (New Business continued) • Schroder shared photos of the new Woodinville Skate Park for commissioners to review. AGENDA ITEMS Naming Armstrong /Thompson Properties (include ordinance in packet) Park Impact Fees CIP — Public Meetings/Discussion /Web Survey /Parks Tours Commission Nomination Process /Time Frame DeVry Student Presentation 2003 Recreation Class report Community Center Update ADJOURNMENT Chair Purdom adjourned the meeting at 8:15 p.m. • • • CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT MEMORANDUM DATE: February 5, 2004 TO: Parks and Recreation Commission FROM: Kurt Reuter, Parks Operations Superintendent SUBJECT: Naming of Parks The purpose of this memo is to provide information to the commission that will assist in the process of naming the properties currently referred to as Thompson and Armstrong Parks. As you may recall, Resolution 91 -57 outlines the criteria for naming/renaming city parks and facilities. The resolution stipulates that a public process must be utilized to select a name for recommendation to the City Council. As per the Ordinance, this process includes soliciting suggestions from individuals and organizations through a public meeting held by the City Council or its designee. Citing past practice, Council has designated the Parks and Recreation Commission to perform this task. Staff .believes that this same process will be followed again. The commission will need to establish a timeframe for completion of the naming of these two parks. The • resolution does not specify this timeframe, only how the process should be administered. Staff recommends that the commission set a date for the public meeting that provides sufficient time to advertise its occurrence, but also takes in to consideration the timeliness of this matter. Staff is seeking direction from the commission to assist with scheduling the public meeting. Once the public meeting is completed, the commission will need to select a name for each park to be forwarded on to the City Council for approval. C: Jennifer Schroder, Director • • • • •