Council MIN 08-03-2010 Regular� CITY OF
;� Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
August 3, 2010 - 7:00 pm
www. cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor Kochmar called the meeting to order at 7:10 pm
Councilmembers present: Mayor Linda Kochmar, Deputy Mayor Dini Duclos,
Councilmembers Jim Ferrell, Mike Park, Jeanne Burbidge, Jack Dovey and Roger Freeman.
Staff present: City Manager/Police Chief Brian Wilson, CityAttorney Pat Richardson and City
Clerk Carol McNeilly.
2. PLEDGE OF ALLEGIANCE
Councilmember Freeman led the pledge of allegiance.
3. PRESENTATIONS
a. Utility Tax Rebate Proqram Summary
Executive Assistant Brook Lindquist stated the Utility Tax Rebate Program was implemented
in 2003 for Senior Citizens and in 2006 expanded the program to include Disabled residents.
This year the application forms were translated into Spanish, Russian as well as Korean.
The City processed a total of 154 total applications, which is an increase of 73 applications
from the previous year. The total rebates were $20,453.
b. Citv Manaqer Emerqinq Issues / Introduction of New Emplovees
City Manager/Police Chief Wilson stated there were no emerging issues or introductions
of new employees.
4. CITIZEN COMMENT
Donald Barovic asked if Federal Way was estimating a population increase of 7,000 families
in the next year. He also asked if there was a recent raccoon attack on a dog in the City.
Norma Blanchard asked if there will be 3,000 jobs created with the development of the Twin
Development project.
City Council Minutes — August 3, 2010 Regular Meeting Page 1 of 5
Doc Reiss provided a report that sponsorship and vendors have increased for the World
Sand Sculpture event.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three members
and brought before ful/ Council for approval; all items are enacted by one motion. Individual items may be
removed by a Councilmember for separate discussion and subsequent motion.
a. Minutes: July 20, 2010 Special and Regular Meeting -APPROVED
b. Monthly Financial Report - APPROVED
c. Vouchers - APPROVED
d. CB545 Establishing Departments, Appointive Positions , and Council
Confirmation — APPROVED Ordinance 10-666
e. CB546 Establishing the Confirmation Process for Appointive Positions —
APPROVED
Ordinance 10-667
MOTION: Deputy Mayor Duclos moved approval of the consent agenda items.
Councilmember povey second.
VOTE: Motion carried 7-0.
6. COUNCIL BUSINESS
a. Commission Appointments: Youth Commission
Councilmember Burbidge stated the Council conducted a special meeting on August 3,
2010 to interview candidates to serve on the Youth Commission.
MOTION: Councilmember Burbidge moved to appoint Sally Son, Edwin Park,
Katharina Longman and Alice Kim as voting members with 2-yearterms. And appoint
Hannah Lee, Sarah Lee, Janet Kang and Clarissa Fraser as alternate members with 2-
year terms. Councilmember Freeman Second.
VOTE: Motion carried 7-0.
b. S 352nd Street Extension Proiect from Enchanted Parkway South to Pacific
Hiqhway South - 85% Desiqn Status Report and ILA with Lakehaven for Desiqn
Deputy Public Works Director Marwan Salloum stated this extension includes a three-lane
cross section with a left turn lane and bike lanes. A new traffic signal will be installed at the
intersection of S 352� Street and Enchanted Parkway South to create a new right-turn only
lane. Additional improvements include curb, gutter and sidewalk, planter strips utility
undergrounding and lighting. To reduce costs, the project will include Lakehaven Utility
Districts Water and Sewer adjustment and utility underground conversion and/or relocation.
Staff has met with property owners regarding Right-of-Way dedication and is waiting to hear
back. The project budget is estimated at $5.6 million. Available funding is $2.6 million. Staff
is requesting the transfer of $3 million dollars from the Pacific Highway South HOV Lanes
Phase IV project to cover costs. The project schedule will go to bid in early 2011 and
completion in October 2011. The Council asked clarifying questions of staff.
MOTION: Deputy Mayor Duclos moved approval of option 1: to authorize staff to
proceed with the design of the S 352" Street Extension Project and return to the
LUTC and Council at the 100% design completion stage for further reports, and
authorize the transfer of $3 million from the Pacific Highway South HOV Lanes Phase
IV project to this project. Also, authorize the City Manager to execute the Interlocal
City Council Minutes — August 3, 2010 Regular Meeting Page 2 of 5
Agreement between the City of Federal Way and Lakehaven Utility District for the
South 352" Extension Project; Councilmember Burbidge Second.
VOTE: Motion carried 4-2. Councilmembers Ferrell and Park dissenting, Mayor
Kochmar recused.
c. Grant Fundinq for Transportation Improvement Proiects
Deputy Public Works Director Marwan Salloum stated staff has identified two transportation
projects that may be eligible for grant funding through the Transportation Improvement
Board (TIB) and is seeking Council authorization to submit grant applications. Mr. Salloum
stated applications are due at the end of the year and funds would be awarded in 2011.
MOTION: Councilmember povey moved to authorize staff to proceed with submitting
grant funding applications under the FY 2010 Transportation Improvement Board
(TIB) Funding Program for the following Transportation Improvement Projects: S
352" Street Extension (SR 161 to SR 99), 21 Avenue SW at SW 336 Street
Intersection Improvements (Median U-turns); Deputy Mayor Duclos Second.
VOTE: Motion carried 7-0.
d. RESOLUTION Deleqating the Authority to Siqn Property Documents Relatinq to
Citv Business to the Mavor or Desiqnee
City Attorney Richardson stated this item is reflecting the change of government to Mayor-
Council by replacing the City Managers authority with the Mayor or designee. The effective
date of this resolution will be November 2010 after the Mayoral election is certified.
MOTION: Deputy Mayor Duclos moved approval of the resolution repealing resolution
number 02-372 and authorizing the Mayor or designee to execute property documents
related to City Business; Councilmember Freeman second.
VOTE: Motion carried 7-0. Resolution No. 10-592
e. RESOLUTION Replacinq Citv Manaqerwith Chief Administrative Officerforthe
Succession of Governance in Times of Emerqencv
City Attorney Richardson stated this item is reflecting the change of government to Mayor-
Council by replacing the City Managerwith Chief Administrative Officerforthe succession of
governance in times of emergency, and updating the title of the Parks, Recreation and
Cultural Services/Public Works Director and Emergency Manager. The effective date of this
resolution will be November 2010, after the Mayoral election is certified.
MOTION: Councilmember povey moved approval of the resolution repealing
resolution number 09-534, replacing City Manager with Chief Administrator Officer
and updating the title of Parks, Recreation, Cultural Services/Public Works Director
and Emergency Manager; Deputy Mayor Duclos Second.
VOTE: Motion carried 7-0. Resolution No. 10-593
f. RESOLUTION Authorizinq the Mavor or Desiqnee to Settle Claims Up to
25 000
City Attorney Richardson stated this item reflects the change of govemment to Mayor-
Council by replacing the City Managers authority with the Mayor or designee to settle claims
up to $25,000. The effective date of this resolution will be November 2010 after the Mayoral
election is certified.
City Council Minutes — August 3, 2010 Regular Meeting Page 3 of 5
MOTION: Councilmember Park moved approval of the resolution repealing resolution
number 08-539 and authorizing the Mayor or designee to settle claims up to $25,000;
Councilmember povey second.
VOTE: Motion carried 7-0. Resolution No. 10-594
g. RESOLUTION Desiqnatinq the Qualified Public Depositorv where Checks can
be Drawn and Desiqnatinq the Mayor and Finance Director to Siqn Checks.
Drafts, or Warrants on Behalf of the Citv.
City Attorney Richardson stated this item reflects the change of government to Mayor-
Council by shifting the authority to sign checks, drafts or warrants on behalf of the city form
the City Manager and Assistant City Manager/Chief Financial Officer to the Mayor and
Finance Director or their designees. The effective date of this resolution will be November
2010, after the Mayoral election is certified.
MOTION: Councilmember povey moved approval of the resolution repealing
resolution 08-525 and authorizing the Mayor and Finance Director or their designees
to sign checks, drafts, or warrants on behalf of the City; Deputy Mayor Duclos
second.
VOTE: Motion carried 7-O.Resolution No. 10-595
h. RESOLUTION: Proposed resolution authorizinq distribution of $58,000 from the
Redevelopment Fund for the sole purpose of contributinq seed monev to the
World Championship of Sand Sculpture in Federal Wav
City Attorney Richardson stated there is no need to take action on this item. She reported
there is only Real Estate Excise Tax (REET) funds in the Redevelopment fund.
i. Second Amendment to the Vallev Communications Center Interlocal Aqreement
City Attorney Richardson stated the City has and interlocal agreement with Valley
Communications Center that allows South King Fire and Rescue to utilize dispatch services.
The agreement was amended to allow Valley Regional Fire Authority services for the City of
Auburn. The proposed amendment before Council would allow the Kent Fire Department
Regional Fire Authority to provide services for the City of Kent.
MOTION: Councilmember Park moved to approve the second amendment to the
Valley Communications Agreement to add Kent Fire and Regional Authority;
Councilmember povey Second.
VOTE: Motion carried 7-0.
7. COUNCIL REPORTS
Councilmember Freeman reported he would like to see a large planter mark the entrance
to the City.
Councilmember povey reported on a recent Valley Communication meeting he attended.
Councilmember Burbidge reported August 10, 2010 was the next PRHSPS meeting. She
thanked Tom Pierson for serving on Metro's Regional Transit Task Force. She also reported
on upcoming concerts and community events.
City Council Minutes — August 3, 2010 Regular Meeting Page 4 of 5
Councilmember Ferrell had no report
Councilmember the next FEDRAC meeting is August 24, 2010.
Deputy Mayor Duclos reported the Council metwith King County Executive Dow Constantine
to discuss regional issues. She also reported the Multi-Service Center expansion is almost
complete.
Mayor Kochmar reported that tonight was the National Night Out Event. The Fusion event
will take place tomorrow. The City is sponsoring a workshop on rain-gardens.
8. CITY MANAGER REPORT
City Manager/ Police Chief Wilson reported the August 17, 2010 City Council meeting has
been cancelled. He stated there was a critical incident today where a police officer
responded to a burglary in progress. No one was injured during that call. Yesterday was the
7-year anniversary of the death of Officer Patrick Maher. Staff is working to address budget
shortFalls and Mr. Wilson plans to establish community feedback to define citizen priorities.
9. EXECUTIVE SESSION
The Council adjourned to executive session at 8:13 pm. To discuss sale of property
pursuant to RCW 42.30.110(c), for approximately 30 minutes. The Council adjourned
from executive session at 8:43 pm.
10. ADJOURNMENT
With no further business before the Council, Mayor Kochmar adjourned the meeting at
8:43 pm.
Attest:
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Car I Neilly, CMC, City Cle
Approved by Council on: v1 ��,��
City Council Minutes — August 3, 2010 Regular Meeting Page 5 of 5