FEDRAC MIN 08-24-2010� Fecleral Way
City Council
Finance/Economic
SUMMARY
ional Affairs Committee
1. CALL TO ORDER Chair Mike Park called the meeting to order at 5:45 p.m.
CommiHee Members in Attendance: Committee Chair Park and Committee Members Burbidge and
Dovey.
Councilmembers in Attendance: Deputy Mayor Duclos
Staff Members in Attendance: City Manager/Police Chief Brian Wilson, Financial Services Administrator
Bryant Enge, City Attorney Pat Richardson, Finance Director Tho Kraus, Communications & Governmental
Affairs Manager Linda Farmer, Recreation Supervisor poug Nelson, Community Center Fitness Athletic
Coordinator Kimberly Shelton, Information Technology Interim Supervisor Thomas Fichtner, and Deputy City
Clerk Krystal Roe.
2. PUBLIC COMMENT: None.
3. COMMITTEE BUSINESS
Council
Topic Title/Description Placement
A. Approval of Minutes: July 27, 2010 N/A
Discussion Only
Motion and second to approve as presented.
Discussion: Chair Park questioned whether two motions were made concerning agenda
item "H - Distribution of $58,000 from the Redevelopment Fund". Committee Member
Dovey and City Attorney Richardson stated a motion had been made by Committee
Member povey which was not seconded. The minutes correctly refiect the motions made
during the meeting.
Motion carried to approve the minutes as presented 3- 0.
Ms. Farmer presented a brief overview of her report. She noted the success of the
triangle project ribbon cutting ceremony and stated Doug Levy would soon return from
vacation.
B. July 2010 Report on State Lobbying Activities
C. July 2010 Report on State Lobbying Activities
Ms. Farmer remarked July and August are "quiet" months for congress. She announced a
representative with Strategies 360 would be visiting Federal Way next week to discuss
federal funding, and no action on SAFETEA-LU is expected until 2011.
The Committee asked for an update at the September FEDRAC meeting concerning the
current transportation report being discussed regionally.
Ms. Farmer also stated both the federal and local lobbying contracts are set to expire;
one in August and one in September.
The Committee discussed options for extending the contracts for a single year rather than
two, sending the contracts out to bid given the current economic climate, and a
consensus that the contract dollar amounts not be increased. The Committee also
expressed displeasure with the limited amount of time between now and the contract
expiration dates; they would have preferred advance notice.
Ms. Farmer plans to return to FEDRAC in September (followed by Council in October) with
recommendations for contract extensions which will not include a cost increase for either
contractor.
N/A
Discussion Only
N/A
Disc�ssion Only
FEDRAC SUMMARY
August 24, 2010, Paqe 2 of 3
�
City Website Improvements (Fo11ow Up Topic from 6/22/10 FEDRAC Meetin�
Consent
09/07/2010
E.
Ms. Farmer reviewed the two policy questions presented for Council consideration in
relation to acceptance or denial of the contest award for website redevelopment. The
Committee discussed the requirement by the provider to include two social media outlets
in the web design and the problems associated with such. Ms. Farmer highlighted
optional start-up and add-on costs for the website redevelopment and the on-going
maintenance fees beginning in 2012.
Motion second and carried to accept the CivicPlus grand prize funding award of $32,320
for a website redesign and authorize the expenditure of up to $7,075 from the website
maintenance reserve account for start up costs (options 1 a and 2a�. Carried 3- 0.
Mr. Nelson introduced Ms. Shelton who worked to secure bids for the equipment
purchase. The Committee expressed support for the purchase but noted the equipment
would be used to keep the Community Center current with fitness trends, not to compete
with local businesses.
Functional Fitness Equipment Purchase for the FWCC
The Committee inquired about the reason for bringing this item forward to Council given
the relatively low expenditure cost. Ms. Kraus replied unbudgeted capital reserves funds
are proposed to fund the purchase; thereby, requiring Council approval.
Motion second and carried to approve the purchase of functional fitness equipment from
Fitness Wholesale in the amount of $4,363.96 using capital reserve funds. Carried 3- 0.
_. _ _ .. _
F. Replace Steel Lake Beach Security Camera and Repair WiFi Equipment
Consent
09/07/2010
Consent
09/07/2010
Mr. Fichtner briefed the Committee on the vandalism incident which resulted in the
destruction of equipment at Steel Lake Beach.
Motion second and carried to approve replacement of equipment. Carried 3- 0.
_ . ._ _ .__ ___. _ __
G. RESOLUTION: Amendment Identifying Positions Authorized to Administer Investment Pool Consent
09/07/2010
Motion second and carried to approve the amended resolution and forward to full
Council. Carried 3 - 0.
H. Monthly Financial Report
_ __
I. Vouchers
Ms. Kra�s presented her report and stated not much has changed from the prior month's
report. However, the latest sales tax numbers were just received from the state and the
news is good! With the latest numbers, the sales tax revenue is up more than $37,000 over
projected figures. The Committee inquired about the areas of growth. Ms. Kraus has not
received the details yet but will present the figures at the September FEDRAC meeting.
Ms. Kraus also announced favorable Real Estate Excise Tax (REET) revenue with two major
property sales. The City's targets have been met for the year; any additional REET
revenues will be over and above budget projections.
Regarding year-to-date red light revenue, Ms. Kraus updated the Committee with the
July ATS invoice payment of $42K resulting in year-to-date net revenues of $763,000 when
payment is taken into consideration.
The Committee inquired about the $4,674 budgeted for jail services in the table on page
44. Ms. Kraus replied the number should have been corrected and will revise the table.
She apologized for the oversight.
Motion second and carried to approve the Monthly Financial Report as
presented/amended. Carried 3 - 0.
Ms. Kraus stated several employee recognition/meal petty cash expenditures from the
Municipal Court were inconsistent with Council policy. As of today, the City has been
reimbursed for these expenditures and the issue is resolved.
Motion second and carried to approve the vouchers as presented. Carried 3- 0.
Consent
09/07/2010
Consent
09/07/2010
Chair Park agreed to change the order of the agenda to allow presentation of the Community Weatherization
Program before the budget discussion.
FEDRAC SUMMARY
August 24, 2010, Paae 3 of 3
K.
J.
_ . __ _ _
_ __
Community Weatherization Program for Smali Businesses and Homeowners RFP - Bid
AWqfd
Mr. Enge introduced Steve Gelb, Executive Director of Sustainability Works, the City's
contractor for administering weatherization grant funds for residential customers.
Mr. Gelb announced 230 residences signed up for energy audits, 34 have been
completed, three contracts have been signed and several others are imminent.
Mr. Enge stated he wili return to FEDRAC at a later date concerning administration of the
fund set aside for businesses.
CM/PC Wilson first recognized the efforts of Tho Kraus and Bryant Enge in preparing
information and detailed data for this process. Next, several handouts were distributed
which included a PowerPoint slide show presentation detailing his draft budget, a press
release announcing the process/meeting dates, detailed information on accessing the
information on the website, and a comments/suggestion form.
CM/PC Wilson reviewed his materials in depth including information regarding staff
reductions, program changes, contingent revenue sources, reallocation of established
capital project budgets, effects of active initiatives, lost gambling revenue, increased
medical insurance costs and one-time funding allocations. CM/PC Wilson announced his
goal to provide Council with a finalized budget recommendation by October 19, 2010.
CM/PC Wilson also explained the public outreach process/schedule and his efforts to
solicit input from the public using a comment/suggestion form and by capturing
comments made by citizens during the open house/service club meetings.
The Committee directed CM/PC Wilson to provide a brief input on the public feedback
at the September FEDRAC meeting.
2011-2012 Budget Process
_ __ .
4. OTHER: None.
5. FUTURE AGENDA ITEMS: None.
6. NEXT MEETING: Tuesday, September 28, 2010
Meeting was adjourned at 7:07 p.m.
Attest: �
COMMITTEE APPROV : ` n .,
� D y�
ike P c Jeanne Burbidge
Committ Chair Committee Member
Krystal Roe,
N/A
Discussion Only
N/A
Discussion Only
City Clerk
ck Dovey
ittee Member