Res 10-598RESOLUTION NO. 10-598
A RESOLUTION of the City Council of the City of Federal Way,
Washington, Adopting a Park Donation and Memorial Program.
WHEREAS, periodically, the City is approached by private citizens, business groups, or
other organizations desiring to contribute monetary and non-monetary donations to the City's park
system; and
WHEREAS, pursuant to RCW 35A.11.040, the City is authorized to accept any gift or grant
for any public purposes; and
WHEREAS, the City Council desires to adopt a Parks Donation and Memorial Program that
will give members of the community the opportunity to make donations within the park system, and
allow for a coordinated and consistent program for recognizing such contributions; and
WHEREAS, the City Council has reviewed the Parks and Recreation Commission's proposed
Donation and Memorial Program and desires to adopt the same;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. The Parks Donation and Memorial Program ("Program") attached hereto as
Exhibit A and incorporated by this reference is hereby adopted.
Section 2. Severabilitv. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Resolution No.10-598 Page 1 of 8
Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
referencesthereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 5. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this 16th day of November, 2010.
CITY OF FEDERAL WAY
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OR, LINDA KOCHMAR
ATTEST:
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CITY CLERK, CAR L MCN Y, CMC
APPROVED AS TO FORM:
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CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK: 11/9/2010
PASSED BY THE CITY COLTNCIL: 11/16/2010
RESOLUTION NO.: 10-598
Resolution No.10-598 Page 2 of 8
EXHIBIT A
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PARK DONATION & MEMORIAL PROGRAM
I. PURPOSE
The City of Federal Way receives numerous inquiries from individuals and organizations about
donations and memorials to the City's park system. The intent of the Donation & Memorial Program
is to create a program that is flexible and responsive to the needs of our community's donors and to
establish policies and procedures for accepting donations made for the benefit of the City's parks
system.
II. DEFINITIONS
l. Department: the Parks, Recreation and Cultural Services Department
2. Director: the Parks, Recreation and Cultural Services Department Director or designee.
3. Donation: gift of funds, plant materials, and physical objects or structures.
4. Memorial Plaques: bronze plaque either installed at ground level or attached to an approved
object in a park or facility. Plaque size will be established by specified use, with a maximum
number of text lines and restricted letter font style and size.
5. Park: any city-owned park, facility, natural area, and open space managed for recreational use
and/or resource protection.
6. Pathway: any on or off-road pathway, sidewalk, or trail located in Park.
III. POLICY
A. The Department shall be responsible for administering the Park Donation & Memorial Program,
including establishing a review process for approving and installing donations. The Department
may coordinate with other City departments where needed, or designate other departments to
oversee certain aspects of the program.
B. The City encourages donations of land, facilities, equipment, landscape material and money to
support the Parks, Recreation and Cultural Services to the community. Donations will be
accepted from public and private sources for the purposes of enhancing all City parks and park
pathways, and will become the property of the City.
Resolution No.10-598 Page 3 of 8
C. Donations will be considered far all Parks and Park Pathways with the exception of those areas
where human activity is discouraged to protect habitat and sensitive lands.
D. All costs associated with the donation request, such as installation and anticipated on-going
maintenance costs, should be covered by the donor. The City may, on a case by case basis,
establish an appropriate administrative fee of no greater than 15% of the value of the donation to
coardinate the project. For projects of large value, a reasonable administrative fee will be
negotiated.
E. Approval Criteria: Proposed donations may be incorporated into the landscape and facilities of
parks and pathways according to the following criteria:
General Criteria:
l. Donations must be compatible with and meet a specific park facility or amenity need
identified in the approved park master plan,
2. In areas not covered by master plans, compatibility with existing facilities and local
conditions shall be considered as long as the donation meets a specific park need.
3. Age and anticipated general condition of the donation.
4. Anticipated maintenance requirements.
Specific Criteria:
1. Cash Donations: Unspecified cash donations may be used to build, to repair or to upgrade
existing or new park facilities at the City's discretion.
2. Structures and Site Furnishings: The City has established general aesthetic standards for
furnishings in parks. Donations of structures or furnishings should maintain this aesthetic
standard. Therefore the Director will offer donors a list of pre-approved furnishings that they
may choose from at the current market values (approx $300 — 3,500 range). The list shall
include the following new items, and may be added to or amended by the Director as
necessary:
New Items:
Tree
Picnic Tables
Metal Benches
Litter receptacles
Planters
Drinking Fountains
Trail Marker Signs
3. Other Furnishings: Other furnishings or structures outside of the pre-approved list such as
fountains, plazas, and landscapes will be reviewed on a case by case basis.
4. Artwork: Donations of art, or cash donations to purchase or commission art must be pre-
approved by the City's Arts Commission with the location approved by the Department.
5. Plant Donations: Donation of plant material is allowed as long as the donation is purchased
from a City approved certified nursery. Acceptance of plant material by the City is based
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upon whether the plant material furthers the design theme established in the park and a need
exists for additional plants. The City's ability to hold quantities of plants until needed is
limited. Therefore, only plant materials that can be planted at the time of acceptance are
allowed. Plant material occasionally must be relocated or conditions may lead to the demise
of some plants. Therefore, donations will only be accepted if donors realize that plants may
be relocated and that the City may not replace plant material that does not survive.
F. Variations: Variation to Standard Memorial Plaques will be allowed only upon approval of the
Director.
G. Damages & Term of Donation: The term of the donation or memorial will be for the life of the
asset. For example, if a donated park bench is destroyed or deteriorates, then the memorial may
be removed. The City will make every practical effort to repair damaged donations and
memorials. However, the City is not responsible for replacing items, including plaques, due to
excessive damage or loss. The City will attempt to contact the donor using the information on the
Donation Memorial Form to inform him/her of the loss. The donor may replace the item andlor
plaque at his/her own expense.
H. Naming of Parks: The City has an approved process for naming parks. Please see Resolution
No. 91-57
IV. PROCEDURE
A. The donor shall meet with Department staff prior to submitting a Park Donation & Memorial
Form. The purpose of this meeting is for the donor to share ideas regarding the proposed
donation and/or memorial. Once this meeting has occurred, the donor may submit a completed
Park Donation & Memorial Form to the Department.
B. Department staff will review and determine the appropriateness of the proposal as measured
by the approval criteria listed above in Section III (E). If a proposal does not meet the
approval criteria, the donor will be notified of the reasons why.
C. Property Donations: All land/property donations will be submitted through Staff and forwarded
to the Parks and Recreation Commission for a recommendation, to the Parks, Recreation, Human
Services and Public Safety Committee for approval, and to City Council for final approval.
D. Other ponations: All other donations meeting the approval criteria will be handled
administratively by the Department unless the value of the donation is greater than $10,000.00,
in which case, the proposal will be submitted to the Parks and Recreation Commission for a
recommendation, to the Parks, Recreation, Human Services and Public Safety Committee for
approval, and to City Council for final approval.
E. Memorial Plaques: Memorial plaques will be permitted pursuant to this policy only in
conjunction with the donation of a new item as described in section III (E) above. Memorial
Plaques and installation components shall be provided by the donor and shall be a bronze marker
either installed at ground level or attached to an approved object in a park or City facility. City
Resolution No.10-598 Page S of 8
staff reserve the right to perform or supervise the installation. Plaque size will be established by
specified use, with a maximum number of text lines and restricted letter font style and size as
follows:
1. Pre-approved plaque sizes:
A. 2"x 10" two (2) inches wide by ten (10) inches long with a limit of three lines of text
and up to 48 characters per line. Typical application is directly upon a park bench,
table, or similar dedication.
B. 5" x 6" five (5) inches by six (6) inches with a limit of four lines of text and a
maximum of 32 point and a minimum of 20 �oint font sizes. Typical application is
placement on a rock or concrete base and placed next to a structure, plant, or tree
dedication.
C. 6" x 9"six (6) inches by nine (9) inches with a limit of four lines of text and a
maximum of 32 point and a minimum of 20 point font sizes. Typical application is
placement on a rock or concrete base and placed next to a structure, plant, or tree
dedication.
To prevent obscene or potentially offensive text from being displayed on city property, the
Department must approve all text for Memorial Plaques.
Pre-approved text may include:
In Honor of ,
In Memory of ,
In Celebration of ,
Dedicated to ,
F. Appropriate approval of the donation or memorial must be obtained before installation of the
donation or memorial may begin.
G. Once installed, the donation or memorial becomes the property of the City of Federal Way.
V. APPEAL PROCESS
A. For real property donations and donations over $10,000.00, the decision of the City Council will
be final.
B. For decisions on proposals made by the Department, such decisions may be appealed by the
proposer in writing to the Director. Such appeals shall be in writing and submitted to the City
Clerk within seven (7) calendar days of the Department's decision. The appeal shall contain the
following: (1) a statement of the action causing concern, (2) the action requested by the applicant
and the reasons supporting it, and (3) any other relevant information and impacts. The appeal
will be considered within thirty (30) days. If practical, the matter may be resolved by telephone
or office visit. The decision of the Director will be final.
Resolution No.10-598 Page 6 of 8
CIiY L1F
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Park Donation & Memorial Program Form
Donor name or organization:
Address: City, State, Zip:
Phone: e-mail
Pre-approved donation list of new items: (please check appropriate boxes)
❑ Tree ❑ Picnic table ❑ Metal Bench
❑ Planter
❑ Litter receptacle
❑ Drinking Fountain
❑ Trail marker signs
Proposed location: _
Description of request:
❑ Other
❑ Memorial plaque
Desired plaque inscription: (see applicable size and font details in full policy document)
Mounting option: ❑ in ground ❑ on approved obj ect or fixture
For City Use Only:
Current market value estimate for donation: $
0 Approved by
Comment:
Date
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