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Parks Comm PKT 12-02-2010 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, December 2, 2010 Hylebos Conference Room 6:00 p.m. City Hall AGENDA I. Public Forum Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. II. Approval of Minutes III. Commission Business A. Trail Connections /Consultant B. Trail Map Ikerd C. Review 2010 Work Plan/Preliminary 2011 Work Plan Ikerd IV. Staff Reports V. New Business VI. Pending Business A. Renaming West HylebosBrooklake Overview VII. PRHSPS Council Committee Meeting Tuesday, December 14, 2010 at 5:30 p.m. in Hylebos Conference Room VIII. Next Meeting /Agenda Items IX. Adjournment NEXT MEETING IS JANUARY 6, 2011 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, November 4, 2010 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Chair Konkell called the meeting to order at 6:04 p.m. Present: Chair Fred Konkell, Martin Moore, Carol Otto, George Pfeiffer, Justin Schmitter, Marie Sciacqua and Louise Wessel. Excused: Dwight Otto, Jack Sharlock and Karl Zinner. Unexcused: Vice Chair Brian Ailinger and Julio Diaz. Staff: PRCS/Public Works/Emergency Management Director Cary Roe, Parks and Facilities Manager Steve Ikerd, Police Commander Melanie McAllister, PRCS Administrative Assistant Peggy Wright and Public Works Administrative Assistant Shawna Upton. The September Parks and Recreation Commission meeting minutes were approved after correction. Sciacqua moved to approve the minutes with a second October meeting cancelled due to lack of commissioner attendance. No Public Forum. Chair Konkell introduced Administrative Assistant Shawna Upton from Public Works, who will be the support to the commission beginning December, 2010. COMMISSION BUSINESS Playground Update & Selection — Ikerd had several large scale diagrams of the parks to show detail to the commission. He explained that he was working with four companies on a KCDA (King County Directors Association) which the City has a cooperative procurement authority. Staff solicited conceptual layouts and estimates from the four KCDA vendors. Staff recommends splitting the award with two companies — AllPlay and Sitelines. AllPlay will do Lake Grove Park for $77,818.09 and Sitelines will do Dashpoint Highlands Park for $68,569.55, with an additional cost of $7,500.00 for a cement border. ADA standards were discussed again concerning these two playgrounds with Moore questioning the wheelchair accessibility. Director Roe said the ADA Standards will be brought to the next meeting so everyone can understand the requirements. The new Dashpoint Highlands playground will be moved from original location and the swings were an important component for the neighborhood. Ikerd said Dashpoint Highlands has more ADA ground -level components and additional picnic tables/benches will be added in a two -phase installation. Moore continued to question wheelchair accessibility and changing components to accommodate them — Pfeiffer spoke on his observation of handicapped children using specific toys and said not all parks can support ADA components for the small ADA population — definitely not supporting an entire park for only ADA children as Moore recommended. Chair Konkell asked about the timeframe to install with Ikerd saying parks maintenance staff will remove old playgrounds to save on costs. Information will go to PRHSPS Council Committee next week and to the full City Council on November 16, 2010. Pfeiffer moved: Sciacqua seconded motion to support staff direction to purchase playground equipment and recommend that it go forward to both councils. Vote passed unanimously. Trail Map — Extensive discussion on additional changes to the "draft" trail map. Pfeiffer asked when they can expect to see a finished, professionally printed map for public with Director Roe hoping for a January- February printing. Chair Konkell asked if printing costs could be made available next month to the commission. Konkell also said the reporter that attended the September meeting did a nice article on the proposed map. Donation/Memorial Program — Ikerd began discussion from information in commission packets on this program. He said the packet had already been through the Law Department for review. Roe said it was designed to be used as a vehicle for persons to make donations for amenities in the parks system. There needed to be boundaries set for these donations to keep them in a standard. Pfeiffer asked about donations made before the City acquired the properties and who is to maintain them as they begin to deteriorate. Roe said once the asset has used its life expectancy, the City is not obligated to replace, according to new policy. Ikerd discussed the plaque criteria, saying this needed to be uniform for all donations with explicit sizes, wording, placement. Pfeiffer asked if the form would suffice as a tax - deductable statement for IRS. Roe said he would do a letter stating such if requested from donor. Pfeiffer moved: Carol Otto seconded a motion to recommend staff's Park Donation and Memorial Program be adopted by council, subject to legal approval. Vote passed unanimously. Parks and Recreation Commission, November 4, 2010 Page 2 STAFF REPORTS Animal Services Report — Public Safety Commander Melanie McAllister reported on the city animal services program. She stated that they are a new unit, just starting in July, 2010. Primary goal is to provide better, quicker service to Federal Way citizens with an emphasis on pet licensing. They are receiving a lot of calls on stray and barking dogs. They work closely with Park Pals at French Lake Dog Park. To date, they have sheltered 199 animals with 112 being cats, mostly feral. Commissioners asked about park and trail enforcement for off-leash animals. Commander McAllister said public safety officers are currently writing warning tickets and the animal service officer writes tickets for infractions. She also said they do not have jurisdiction over wild animals — coyotes, possums, raccoons — those calls go to the State Wildlife agency. The State will not do anything on coyotes unless a threat or danger to people. It is unlawful to trap animals without a permit issued by the State agency. Olympic View Public Meeting — Manager Ikerd and Commissioner Moore said there were two persons from the neighborhood at the public meeting on the Olympic View Park issues. Safety seemed to be the main topic. Ikerd said there are more children on the west side of park so removing the playground isn't an issue and the late -night partying seems to have lessened from previous reporting. Clearing out the site lines would be appreciated since the area is hidden. Sandy Pettit echoed the issues via submitted letter. Ikerd said vandalism continues to be a problem at Olympic View. Roe said he thinks the structure needs to be removed and will notify Councilmember Burbidge on the decision. NEW BUSINESS Pfeiffer reported on the Tourism Enhancement Grant Committee, which is a bi- annual meeting to disperse funds to applicants. He thought it might be the last year of the committee due to funding. He said there were 12 applicants and was sorry to see it end since it puts funds back in to the community. Director Roe recognized PRCS Administrative Assistant Peggy Wright, this being her last meeting since her position has been identified to be eliminated due to budget constraints. He introduced Public Works Administrative Assistant Shawna Upton as the new administrative support to the commission. Chair Konkell would like to invite the newly - elected Mayor to the commission meeting for a sense of his vision. Roe suggested waiting a while until the Mayor is settled in office, possibly January or February. Chair Konkell will attend the PRHSPS Council Committee meeting on November 9, 2010. PENDING BUSINESS Rename West Hylebos /Brooklake Overview — keep as pending per Councilmember Burbidge NEXT MEETING /AGENDA ITEMS Trail Map Review Trail Connections /Consultant Report Review 2010 Work Plan/Set Preliminary 2011 Work Plan ADJOURNMENT Chair Konkell adjourned the meeting at 7:50 p.m. NEXT MEETING IS DECEMBER 2, 2010