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PRHSPSC MINS 11-09-2010 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, November 9, 2010 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge, Councilmember Michael Park, and Councilmember Roger Freeman Staff Members in Attendance: Brian Wilson, City Manager /Police Chief, Amy Jo Pearsall, City Attorney, Steve Neal Acting Assistant Chief of Police, Lt. Stan McCall, Commander Chris Norman, Steve Ikerd Parks & Facilities, Doug Nelson Community Center Supervisor, Craig Feldman, Aquatics Supervisor, and Mary Jaenicke, Administrative Assistant II. Guest: None Chair Burbidge called the meeting to order at 5:37p.m. Public Comment: None Commission Comments: Parks & Recreation Chair Fred Konkell asked that the Committee approve the new playground equipment for Lake Grove and Dashpoint Highlands Park, and that they approve the Park Donation and Memorial program. APPROVAL OF SUMMARY Councilmember Park moved to approve the October meeting summary. Councilmember Freeman seconded. Motion passed. BUSINESS ITEMS Community Center Pool Chemical Contract Community Center Aquatics Coordinator Craig Feldman presented the background information. Bids were sent out to four companies and three bids were received. The lowest bid was from ORCA Pacific Inc. This is the same vendor that has provided pool chemicals since the Federal Way Community Center opened. The amount of the contract is $42,000.00. There is no increase in the cost of the chemicals. If pool usage increases then the amount of the chemicals needed would increase. Councilmember Park moved to forward the 2011 Community Center Pool Chemical Goods and Services Agreement with ORCA Pacific, Inc. to the November 16, 2010 City Council Consent Agenda for approval. Councilmember Freeman seconded. Motion passed. Playground Replacement for Dash Point Highlands and Lake Grove Park Parks & Facilities Manager Steve Ikerd stated that they are working through the King County Directors Association (KCDA). They are a large purchasing group that pre -bids equipment. Four companies were asked to design play structures for the two parks. Sitelines Park & Playground Products was selected for Dash Point Highlands Park and Allplay system was selected for Lake Grove Park. The total amount of the contract will not exceed $153,887.65. The funding will come out of the CIP account for Playground Replacement and Upgrades. Council member Freeman moved to forward option 1 to recommend approval to purchase a new playground system from Sitelines Park & Playground Products for Dash Point Highlands Park ($77,818.09) and Allplay Systems for Lake Grove Park ($68,569.56) and authorize the City Manager to purchase through KCDA for the supply and installation of these playgrounds. An additional estimated $7,500 will be needed to install a cement border around the Dash Point Highlands playground so the grand total expenditure for both systems is not to exceed $153,887.65 to full council on November 16, 2010 City Council Consent Agenda for approval. Councilmember Park seconded. Motion passed. Park Donation and Memorial Program Mr. Ikerd presented the background information. The Parks Department receives many requests from people wanting to donate items such as trees and park benches. A policy has never been written on how to answer these requests. Mr. Ikerd reviewed some of the highlights of the policy with the committee. All costs associated with the PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday November 9, 2010 Summary Page 2 donation will need to be covered by the donator. Councilmember Park asked if the donations were tax deductible, Mr. Ikerd answered that yes they were. A price list will be created. Councilmember Park moved to forward the Park Donation & Memorial program to the November 16, 2010 Council meeting and adopt this new program by Resolution. Councilmember Freeman seconded. Motion passed. Services Agreement for The Commons at Federal Way Police Services Lt. McCall stated that this is an ongoing contract with The Commons. The contract is the same as last year, and the compensation has not changed. No discussion was held. Councilmember Freeman moved to forward the proposed Agreement to the November 16, 2010 consent agenda for approval. Councilmember Park seconded. Motion passed. Accept COPS GRANT that was submitted for application June 16, 2010, in order to fund four police officer positions for a period of three years Acting Assistant Police Chief Neal presented the background information. He stated that the City applied for this grant in 2009 and was not awarded the grant. Because of the economy, the grant was put back out with new stipulations and was sent to the cities that did not receive the grant in 2009. This grant will fund four (4) police officers for three (3) years. After those three years, the City must keep the officers for an additional year. The amount of the grant is $1,036,296.00. This grant will allow us to retain the officers that we currently have. Councilmember Freeman moved to forward the proposed agreement to the November 16, 2010 Council Agenda for approval. Councilmember Park seconded. Motion passed. 2010FY Ballistic Vest Partnership Grant Acting Assistant Police Chief Neal reported that the life expectancy of a ballistic vest is five years, and they must be replaced after that. This is a yearly grant with matching funds. The grant amount is $15,164.57. The matching funds will come from the 2010 police salary savings. Councilmember Park moved to forward the proposed Agreement to the November 16, 2010 Council consent agenda for approval. Councilmember Freeman seconded. Motion passed. Amendment to the Interlocal Agreement between the City of Enumclaw, Washington and the City Of Federal Way, Washington for the Housing of a minimum of Five (5) inmates in the Enumclaw City Jail. Commander McCall stated that the City Of Federal Way currently has an Interlocal Agreement with the City of Enumclaw. They would like to amend the contract to increase the minimum of beds from zero to five. The City of Enumclaw currently charges $55 per inmate per day, and will increase their rate to $65 per day starting in January. The agreement with the City of Yakima will not be renewed because they are raising their price to $100 per inmate per day. Councilmember Freeman moved to forward the amended Interlocal Cooperative Agreement between the City Of Federal Way and the City of Enumclaw for the housing of a minimum of five (5) inmates in the Enumclaw jail to the November 16 City Council consent agenda for approval. Councilmember Park seconded. Motion passed. Secure Our Schools (S)S) Grant Program Award Commander Chris Norman stated that this was a grass roots effort by a School Resource Officer (SRO) to upgrade the existing school radio system. This would be a benefit to the Federal Way School District (FWSD), the Greater Federal Way EOC ( GFWEOC), and the Federal Way Police Department (FWPD). This is a matching funds grant. The city's portion would be $28,000, which would be divided three ways between the GFWEOC, FWSD and FWPD. Each organization would pay $9,600. Councilmember Park moved to forward the proposed acceptance of the grant award to the November 16, 2010 consent agenda for approval. Washington Traffic Safety Commission (WTSC) Grant for 2010/2011 Information only Commander Chris Norman stated that this grant funding would be for the Police Department to conduct overtime emphasis patrol on speeding, DUI and seatbelt enforcement. This will provide for additional patrols during events PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday November 9, 2010 Summary Page 3 such as Holidays, St. Patricks Day, end of the school year and Labor Day. The total amount of the grant is $9,000. ' There are no matching funds for this grant. Other None NEXT MEETING December 14, 2010 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:18 p.m.