PRHSPSC MINS 11-09-2010 City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, November 9, 2010
5:30 p.m.
SUMMARY
Committee Members in Attendance: Committee Chair Jeanne Burbidge, Councilmember Michael Park, and
Councilmember Roger Freeman
Staff Members in Attendance: Brian Wilson, City Manager /Police Chief, Amy Jo Pearsall, City Attorney, Steve
Neal Acting Assistant Chief of Police, Lt. Stan McCall, Commander Chris Norman, Steve Ikerd Parks & Facilities,
Doug Nelson Community Center Supervisor, Craig Feldman, Aquatics Supervisor, and Mary Jaenicke,
Administrative Assistant II.
Guest: None
Chair Burbidge called the meeting to order at 5:37p.m.
Public Comment: None
Commission Comments: Parks & Recreation Chair Fred Konkell asked that the Committee approve the new
playground equipment for Lake Grove and Dashpoint Highlands Park, and that they approve the Park Donation
and Memorial program.
APPROVAL OF SUMMARY
Councilmember Park moved to approve the October meeting summary. Councilmember Freeman seconded.
Motion passed.
BUSINESS ITEMS
Community Center Pool Chemical Contract
Community Center Aquatics Coordinator Craig Feldman presented the background information. Bids were sent
out to four companies and three bids were received. The lowest bid was from ORCA Pacific Inc. This is the same
vendor that has provided pool chemicals since the Federal Way Community Center opened. The amount of the
contract is $42,000.00. There is no increase in the cost of the chemicals. If pool usage increases then the amount
of the chemicals needed would increase. Councilmember Park moved to forward the 2011 Community Center
Pool Chemical Goods and Services Agreement with ORCA Pacific, Inc. to the November 16, 2010 City
Council Consent Agenda for approval. Councilmember Freeman seconded. Motion passed.
Playground Replacement for Dash Point Highlands and Lake Grove Park
Parks & Facilities Manager Steve Ikerd stated that they are working through the King County Directors
Association (KCDA). They are a large purchasing group that pre -bids equipment. Four companies were asked to
design play structures for the two parks. Sitelines Park & Playground Products was selected for Dash Point
Highlands Park and Allplay system was selected for Lake Grove Park. The total amount of the contract will not
exceed $153,887.65. The funding will come out of the CIP account for Playground Replacement and Upgrades.
Council member Freeman moved to forward option 1 to recommend approval to purchase a new playground
system from Sitelines Park & Playground Products for Dash Point Highlands Park ($77,818.09) and Allplay
Systems for Lake Grove Park ($68,569.56) and authorize the City Manager to purchase through KCDA for
the supply and installation of these playgrounds. An additional estimated $7,500 will be needed to install a
cement border around the Dash Point Highlands playground so the grand total expenditure for both systems
is not to exceed $153,887.65 to full council on November 16, 2010 City Council Consent Agenda for approval.
Councilmember Park seconded. Motion passed.
Park Donation and Memorial Program
Mr. Ikerd presented the background information. The Parks Department receives many requests from people
wanting to donate items such as trees and park benches. A policy has never been written on how to answer these
requests. Mr. Ikerd reviewed some of the highlights of the policy with the committee. All costs associated with the
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donation will need to be covered by the donator. Councilmember Park asked if the donations were tax deductible,
Mr. Ikerd answered that yes they were. A price list will be created. Councilmember Park moved to forward the
Park Donation & Memorial program to the November 16, 2010 Council meeting and adopt this new program
by Resolution. Councilmember Freeman seconded. Motion passed.
Services Agreement for The Commons at Federal Way Police Services
Lt. McCall stated that this is an ongoing contract with The Commons. The contract is the same as last year, and
the compensation has not changed. No discussion was held. Councilmember Freeman moved to forward the
proposed Agreement to the November 16, 2010 consent agenda for approval. Councilmember Park
seconded. Motion passed.
Accept COPS GRANT that was submitted for application June 16, 2010, in order to fund four police officer
positions for a period of three years
Acting Assistant Police Chief Neal presented the background information. He stated that the City applied for this
grant in 2009 and was not awarded the grant. Because of the economy, the grant was put back out with new
stipulations and was sent to the cities that did not receive the grant in 2009. This grant will fund four (4) police
officers for three (3) years. After those three years, the City must keep the officers for an additional year. The
amount of the grant is $1,036,296.00. This grant will allow us to retain the officers that we currently have.
Councilmember Freeman moved to forward the proposed agreement to the November 16, 2010 Council
Agenda for approval. Councilmember Park seconded. Motion passed.
2010FY Ballistic Vest Partnership Grant
Acting Assistant Police Chief Neal reported that the life expectancy of a ballistic vest is five years, and they must
be replaced after that. This is a yearly grant with matching funds. The grant amount is $15,164.57. The
matching funds will come from the 2010 police salary savings. Councilmember Park moved to forward the
proposed Agreement to the November 16, 2010 Council consent agenda for approval. Councilmember
Freeman seconded. Motion passed.
Amendment to the Interlocal Agreement between the City of Enumclaw, Washington and the City Of
Federal Way, Washington for the Housing of a minimum of Five (5) inmates in the Enumclaw City Jail.
Commander McCall stated that the City Of Federal Way currently has an Interlocal Agreement with the City of
Enumclaw. They would like to amend the contract to increase the minimum of beds from zero to five. The City of
Enumclaw currently charges $55 per inmate per day, and will increase their rate to $65 per day starting in January.
The agreement with the City of Yakima will not be renewed because they are raising their price to $100 per inmate
per day. Councilmember Freeman moved to forward the amended Interlocal Cooperative Agreement
between the City Of Federal Way and the City of Enumclaw for the housing of a minimum of five (5)
inmates in the Enumclaw jail to the November 16 City Council consent agenda for approval.
Councilmember Park seconded. Motion passed.
Secure Our Schools (S)S) Grant Program Award
Commander Chris Norman stated that this was a grass roots effort by a School Resource Officer (SRO) to upgrade
the existing school radio system. This would be a benefit to the Federal Way School District (FWSD), the Greater
Federal Way EOC ( GFWEOC), and the Federal Way Police Department (FWPD). This is a matching funds grant.
The city's portion would be $28,000, which would be divided three ways between the GFWEOC, FWSD and
FWPD. Each organization would pay $9,600. Councilmember Park moved to forward the proposed
acceptance of the grant award to the November 16, 2010 consent agenda for approval.
Washington Traffic Safety Commission (WTSC) Grant for 2010/2011
Information only
Commander Chris Norman stated that this grant funding would be for the Police Department to conduct overtime
emphasis patrol on speeding, DUI and seatbelt enforcement. This will provide for additional patrols during events
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such as Holidays, St. Patricks Day, end of the school year and Labor Day. The total amount of the grant is $9,000.
' There are no matching funds for this grant.
Other
None
NEXT MEETING
December 14, 2010 5:30 p.m. in the Hylebos Conference Room
ADJOURNMENT
Meeting adjourned at 6:18 p.m.