LUTC PKT 01-24-2011City of Federal Way
City Council
Land Use/Transportation Committee
January 24, 2011 City Hall
6:OO�.m. Council Chambers
MEETING AGENDA
(Electronic)
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic Title/Description
A. Approval of Minutes: January 10, 2011
B. Proposed Utility Easement within Celebration
Park Access Road
C. Amendment to the Lease Agreement for Ciry
Premises on a Portion of Milton Road South
D. Stormwater Video Inspection System — Request
for Quote
Presenter Page
LeMaster 2
Dower 5
Beckwith 8
Appleton 13
Action Council
or Info Date Time
Action N/A 5 min.
Action Feb. 1, 2011 10 min.
Consent
Action Feb. 1, 2011 5 min.
Consent
Action Feb. 1, 2011 5 min.
Consent
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting will be held Monday, February 7, 2011 at
6:00 PM in City Hall Council Chambers.
6. ADJOURN
Committee Members City Staff
Linda Kochmar, Chai� Cary M. Roe, P.E., Di�ector ofParks, Public Wo�ks and Emergency Management
Jim Fe�re/l, Membe� Da�/ene LeMaste�, Administrative Assistant II
Jack Dovey, Membe� 253-8.?5-2701
G.ILUTCILUTCAgendasandSummarie52011�1-24-2011 LUTCAgenda.doc
City of Federal Way
City Council
Land Use/Transportation Committee
January 10, 2011 City Hall
6:00 PM City Council Chambers
MEETING SUMMARY
Committee Members in Atteudance: Committee Chair Linda Kochmar, Committee Member Jack Dovey and Committee
Member Jim Fenell.
Council Members in Attendance: Deputy Mayor Dini Duclos and Council Member Jeanne Burbidge
Staff Members in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public
Works Director Marwan Salloum, Deputy Public Works Director Ken Miller, City Traffic Engineer Rick Perez, Street
Systems Project Engineer Brian Roberts, City Attorney Pat Richardson, and Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Duclos called the meeting to order at 6:00 PM.
2. PUBLIC COMMENT
There was one public comment:
John Moore, Business Owner, Federal Way — Mr. Moore owns a pet store/pet grooming business near SW
356`" Street and 21 Avenue SW and has been interested in expanding his business to include doggy day
care and boarding services. This location is currently zoned BN and would need to be rezoned to BC to
accommodate this expansion. Director Roe will brief Director of Community and Economic Development
Patrick Doherty and ask Directar Doherty to follow up with Mr. Moore on this issue. Director Roe will
report back to the LUTC at the next meeting. Mr. Moore will hear from staff in the next few days.
3. BUSINESS ITEMS
Forward
Topic Title/Description to Council
A.
Approval of the December 6. 2010 LUTC Minutes
N/A
B.
C.
Committee approved December 6, 2010 LUTC minutes as presented.
Moved: Dovey Seconded: Ferrell Passed: Unanimously, 2-0
Chair Kochmar recused.
Amendment to the Interlocal Cooperation Agreement with King County for Conservatiou
Futures Levy Funding and Change of Spring Valley Project Scope
Deputy Public Works Director Ken Miller presented information on this item. There was no
public comment or discussion.
Committee forrvarded Option #1 as presented.
Moved: Dovey Seconded: Ferrell Passed: Unanimously, 3-0
Acceptance of Grant Funding for Transportation Improvement Projects
City Traffic Engineer Rick Perez presented information on this item. There was no public
comment. Committee Member Ferrell asked when City contributed funds would need to be
Jan. 18, 2011
Consent
Jan. 18, 2011
Consent
2
Land Use/Transportation Committee Page 2 January 10, 2010
available for this project. Deputy Director Salloum responded that selection for the Consultant
is in progress. Staff anticipates design being completed in 2011 with construction beginning in
2012.
Committee Member Ferrell voiced concern over how this project will be received by the
community (businesses and residents). Mr. Perez stated that there are no "Michigan Left" uses
in Washington state. This project will be the first of its kind in the western region and beyond.
Public involvement is a key element and is critical to the success of this project. Staff will be
planning open houses, public presentations, etc. to educate and inform the public. Director Roe
noted that if the City chooses to accept grant funding for this project from TIB, then the City is
committed to this project. Staff will insure that public input, education and outreach aze part of
this projects scope of work.
Committee Member povey asked if this project will improve traffic congestion further west of
21 Avenue SW along the SW 336` Street corridor; and, will this project bring any better access
or development desirability to the southeast corner of the subject intersection. Staff responded
that this project will lay the foundation to begin improving traffic flow along the SW 336�` Street
corridor.
Councilmember Burbidge feels favorable toward the Michigan Left intersection and stated that
public education is imperative.
All committee members, Councilmember Burbidge and Deputy Mayor Duclos were in
agreement in support of a large scale education, open house and outreach campaign for this
project.
Chair Kochmar requested staff to make a presentation at the January 18, 2011 City Council
meeting to explain the Michigan Left concept.
Deputy Director Salloum summarized what will be happening with this project: The Consultant
will be selected and a scope of work will be negotiated. At the 30% Project Design Status
Report, the project will be presented again to Council for approval and will include a review of
alternative designs that include conventional ways to improve the subject intersection and
estimated costs, and the proposed public education and outreach plan.
Committee forwarded Option #1 as presented.
Moved: Dovey Seconded: Ferrell Passed: Unanimously, 3-0
D. S 320 Street at I-5 Southbound Off-Ramp —100°/a Design Status Report and
Authorization to Bid
Street Systems Project Engineer Brian Roberts presented information on this item. There was
no public comment. Mr. Roberts noted that WSDOT will be administering the contract and that
WSDOT's site office for this project will be the same as the Triangle Project. Committee
Member povey asked if there are any foreseen issues in having this project's construction
occurring simultaneously with the Triangle Project at I-5 and S 348"' St. Deputy Director
Salloum stated there will be impacts; however, with coordination between City staff and
WSDOT and coordination between the two major projects, impacts will be minimized as much
as possible.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Dovey Passed: Unanimously, 3-0
Jan. 18, 2011
Consent
G:\LUTC\LUTC Agendas and Summazies 2011U-10-I1 Minutes.doc 3
Land Use/Transportation Committee Page 3 January 10, 2010
4. OTHER
Chair Kochmar noted a letter received regarding the Federal Way School District Transportation Facility being
constnzcted at S 332" and 13` Place S. There is much concern from neighboring businesses on the impact form bus
trips along 13�' Pl S. Businesses are hoping for a balanced distribution for bus trips entering/exiting the facility. There
will be a public meeting to address this issue on Thursday, January 20 at 2:00 PM in City Council Chambers. Chair
Kochmar requested that Director Roe report back to the full Council on this meeting and any pending decisions made.
5. FUTURE MEETING
The next LUTC meeting will be held Monday, January 24, 2011 at 6:00 PM in City Hall Council Chambers.
6. ADJOURN
The meeting adjoumed at 6:45 PM.
Attest:
Darlene LeMaster, Administrative Assistant II
COMMITTEE APPROVAL:
Linda Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member
G:\LUTC\LUTC Agendas and Summaries 2011\I-10-I1 Minutes.dce
COUNCIL MEETING DATE: January 24, 2011
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUB,TECT: Proposed Water Line Easement within Celebration Park Access Road
POLICY QUESTION Should the Federal Way City Council approve the request for a water line easement within
the new Celebration Park access road?
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
MEETING DATE January 24 , 2011
❑ Public Hearing
❑ Other
STAFF REPORT BY: Ann Dower, Senior En ineerin Plans Reviewer DEPT: Public Works
_....._......_........_ ............._.................................................._._....................._�................................$................................................................................ . _.
......._ ...................._..._........................................................._._..._..........._............._...._................__.........__...
Attachments: Memorandum to the Land Use and Transportation Committee dated January 24, 2011.
Options Considered:
1. Approve the proposed water line easement in favor of Lakehaven Utility District within the relocated
Celebration Park access road.
2. Do not approve the proposed water line easement, and provide direction to staff.
MAYOR'S RECOMMENDATION Forward Option 1 to the February l, 2011 City Council consent agenda for
approval.
MAYOR APPROVAL: ____�� DIRECTOR APPROVAL: �° �'" �
C mmittee Council Committee Council
COMMITTEERECOMMENDATION I move to forward the requestfor a water line easement within the new Celebration
Park access road to the February 1, 2011 consent agenda for approval.
Linda Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member
PROPOSED COUNCIL MOTION "1 move approval of the easement within the new Celebration Park access road. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IsT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
5
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 12, 2011
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM• Cary M. Roe, P.E., Director of Parks, Public Works, and Emergency Management� °\
' Ann Dower, Senior Engineering Plans Reviewer
SUBJECT: Proposed Water Line Easement within Celebration Park Access Road
BACKGROUND:
On September 21, 2010, City Council approved a proposal to remove a portion of the Celebration Park access
road, install a detention pond for S 332 Street and relocate the park's south access road entrance to the east,
onto the new S 332° Street to be constnxcted by the Federal Way School District. This will be done as part of
their Service Center project at 1211 S 332 Street. In conjunction with this work, a water line located in the
access road will also be removed and relocated to the new park entrance. The Lakehaven Utility District
(LUD) water easement in that area will be relinquished and a new easement will be put in place at the revised
location.
A map showing the existing easement to be relinquished and the proposed new easement in favor of LUD is
attached. If approved, the School District intends to construct the utilities and driveway in the spring of 20ll .
Attachment: Map of Existing and Proposed Celebration Park Easements
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COiTNCIL MEETING DATE: February 1, 2011
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: ASSIGNMENT OF LEASE
POLICY QUESTION Should the City Council approve the assignment of the lease for City premises on a
portion of Milton Road South?
COMMITTEE LUTC
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
MEETING DATE 1/24/11
❑ Public Hearing
❑ Other
STAFF REPORT BY: Pat Richardson Cit� Attorne DEPT• Law
_........_..._._......._......._ ......................._.._._._........----- -----...._..........__......._._..._.........._�.._._._........ _._ ...._.__....................Y__.._....._........................._...... ........__..._......................._ _...._._..__..._....'.-----._......._..-------..._ _.._...------_-------_ ----
On June 30, 2010 to City leased City premises on a portion of Milton Road South to PARC Enchanted Parks,
LLC. PARC wishes to assign all rights, title and interest in the lease to CNL Income Enchanted Village, LLC.
Attachments: Proposed Amendment No. 1 assigning the lease for a portion of Milton Road South to CNL.
Options Considered: 1. Approve the proposed amendment to assign the lease for City premises on a portion
of Milton Road South to CNL and place it on the February 1, 2011 consent agenda.
2. Reject the proposed amendment to assign the lease for City premises on a portion of
Milton Road South to CNL.
MAYOR'S RECOMMENDATION: Option 1
MAYOR APPROVAL:
COMMITTEE RECOMMENDATION:
DIRECTOR APPROVAL: �
Council Committee Council
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of Option 1"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 02/06/2006 RESOLUTION #
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ClTY HALL
����� 33325 8th Avenue South
�edera{ Way, LNf# 98�03-6325
(2b3} $35-7��0
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AMENDMENT NO. 1
TO
LEASE
FOR
CITY PREMISES ON A PORTION OF MILTON ROAD SOUTH
This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal
corporation ("City"); PARC Enchanted Parks, LLC, a Florida limited liability company ("PARC"); and CNL
Income Enchanted Village, LLC, a Delaware limited liability company ("CNL"). The City, PARC, and CNL
(together "Parties"), for valuable consideration and by mutual consent of the parties, agree to amend the original
Lease Agreement for City premises on a portion of Milton Road South ("Agreement") dated effective June 30, 2010,
as follows:
1. AMENDMENT OF LEASE. Pursuant to Section 8 of the Agreement, any modification must be in writing
and signed by all parties
2. ASSIGNMENT OF LEASE. Subject to City Council approval pursuant to Section 7.17 the Agreement,
PARC hereby assigns to CNL all its right, title, and interest in and to the Agreement from and after the date hereof,
and CNL hereby accepts and assumes from PARC all of PARC's right, title and interest to the Agreement from and
after the date herein.
3. AMENDED NOTICES. Notices shall be given in writing to following respective addresses:
To City: Mayor
City of Federal Way
33325 Eighth Avenue S.
Federal Way, WA 98003-6325
With a Copy to: City Attorney
City of Federal Way
33325 Eighth Avenue S.
Federal Way, WA 98003-6325
To Assignee: c/o CNL Lifestyle Properties, Inc.
CNL Center at City Commons
450 South Orange Avenue, 12 Floor
Orlando, Florida 32801-3739
Att: Tammie A. Quinlan, EVP and CFO
Att: Holly Greer, Esq., VP and Associate General Counsel
Lowndes Drosdick Doster Kantor and Reed, P.A.
215 North Eola Drive
P.O. Box 2809
Orlando, Florida 32802-2802
Att: William T. Dymond Jr. Esq.
AMENDMENT - 1 - 1 /2010
.
■
� ��iw � � a�r
CITY HALL
����� 33325 8th A�enue Sauth
Pedera[ Way, WA 980Q3-6325
(253) �35-7Q�€�
k�'h�3'6�Y CI t`f+`O�iBt}�L.fAtBV'c3� CC7�R7
4. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 7 of the Agreement shall apply to and govern this Amendment. The parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
10
AMENDMENT - 2 - 1 /2010
.
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ATTEST:
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY
By:
Skip Priest, Mayor
DATE:
ASSIGNOR:
B
Printed Name:
Title:
DATE:
STATE OF
COUNTY OF
)
) ss.
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City t�ttorney, Patricia A Richardson
CITY HA�L
333�5 8th f�venue Sc�uth
Federa! Way, V'VA 98003-6325
(253} 835-7S3a�
tv�,nv utyoffederr�t��y corn
On this day personally appeared before me , to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
20
Notary's signature
Notary's printed name
Notary Public in and for the State of
My commission expires
11
AMENDMENT - 3 - 1 /2010
.
.. � *` rr +�r
ASSIGNEE:
B
Printed Name:
Title:
DATE:
STATE OF )
) ss.
COUNTY OF )
CiTY HALL
33325 8th Avenue South
Federal Way, WA 98003-6325
{253) 835-7(3Cf�
�nvw c it�ot€s�ferai�vv�3y corn
On this day personally appeared before me , to me known to be the.
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
20 .
Notary's signature
Notary's printed name
Notary Public in and for the State of
My commission expires
12
AMENDMENT - 4 - 1 /2010
COUNCIL MEETING DATE: February 1, 2011
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #:
SUB.rEC'r: Purchase of Surface Water Video Inspection Equipment.
POLICY QUESTION Should the Council authorize staff to advertise a request for quotes (RFQ) for the purchase of
surface water video inspection equipment and to return to Council for authorization to award.
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ City Council Business
❑ Ordinance
❑ Resolution
MEETING DATE: January 24, 2011
❑ Public Hearing
Other
STAFF REPORT BY: William Annleton. P.E.. Surface Water Mana�er � DEPT Public Works
Attachments:
■ Memorandum to the Land Use�and Transportation Committee dated January 24, 2011.
■ Request for Quotes
Options Considered:
1 Authorize staff to advertise a request for quotes (RFQ) for the purchase of surface water video inspection
equipment and to return to Council for authorization to award.
2. Do not authorize staff to pursue the purchase the surface water video equipment and provide direction to
staff.
MAYOR'S RECOMMENDATION The Mayor recommends forwarding Option 1 to the February 1, 2011 City
Cou co agenda for approval
MAYOR APPROVAL: � DIRECTOR APPROVAL:
Committee Council Comm ee Council
COMMITTEE RECOMMENDATION The Committee recommends forwarding Option 1 to the February 1, 2011
City Council consent agenda for approval.
Linda Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member
PROPOSED COUNCIL MOTION: "I move to authorize staff to advertise a request for quotes (RFQ) for the
purchase of surface water video inspection equipment and to return to Council for authorization to award. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 08/12/2010 RESOLUTION #
13
CITY OF FEDERAL WAY
MEMORANDUM
DATE: January 24, 2011
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor
FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management C�
William Appleton, P.E., Surface Water Manager �—
SUBJECT: Stormwater Video Inspection Equipment – Request for Quotes
BACKGROUND:
Since the inception of the City, there has not been a thorough conditional assessment of the surface
water infrastructure. Much of the existing surface water infrastructure was constructed using 30 - 50
year design life pipe and the majority of it has been in place now for over 40 years. Using funding
made available through the Department of Ecology capacity grant for NPDES related expenses, the
surface water utility intends to purchase video inspection equipment to perform detailed inspections
of the City's surface water infrastructure. This equipment will also be used in support of our existing
Illicit Discharge Detection and Elimination program to help track down sources of surface water
contamination as well as to investigate pipe blockages and operational issues. SWM has budgeted
up to $85,000 for the purchase of this equipment, which is described in more detail within the
attached RFQ.
The conditional assessment program is expected to begin in June of 2011 and will continue until the
City's surface water infrastructure is fully assessed. Throughout this inspection process, SWM will
be prioritizing needed repairs and integrating these projects into both the minor and major CIP
programs, as appropriate. The conditional assessment program is expected to generate a significance
number of new minor and major CIP projects that will need to be constructed by SWM in order to
ensure that our surface water infrastructure continues to function properly.
14
CITY OF FEDERAL WAY
REQUEST FOR QUOTE
Stormwater Video Ins�ection Svstem
I.
II.
PURPOSE OF REQUEST
The City of Federal Way ("City" ) is requesting quotes for the purpose of purchasing a
Stormwater Video Inspection S s�. The City' s needs are outlined in the following
Request for Quotes ("RFQ" ).
TIME SCHEDULE
The City anticipates adherence to the timetable listed below.
Advertisement of RFQ
Deadline for Submittal of Quotes / Opening
Provide "Intent to Award" to Contractor
Provide "Notice of Award" to Contractor
Provide "Notice to Proceed" to Contractor
Anticipated Equipment Delivery date
III. INSTRUCTIONS TO PROPOSERS
A. All quotes shall be sent to:
City of Federal Way
Attn.: Jeri-Lynn Clark
33325 8�' Ave. South
Federal Way, WA 98003-6325
February 5, 2011
February 22, 2011 at 3pm
March 1, 2011
March 16, 2011
March 28, 2011
April 18, 2011
For purchasing questions, please contact Jeri-Lynn Clark at (253) 835-2526 ar via
email at: Jeri-Lynn.Clark(a�Cit�ofFederalWa .�com
For technical questions, please contact Jeff Wolf, P.E., at (253) 835-2753 or via
email at: Jeff.Wolf(a�CityofFederalWav.com
B. All quotes must be placed in a sealed envelope with "RFQ— Stormwater Video
Inspection System" listed in the lower left-hand corner. All quotes must be received
by February 22, 2011 at 3pm at which time they will be opened. Three (3) copies of
the RFQ must be presented. No faxed or telephone quotes will be accepted.
C. Quotes should be prepared simply and economically, providing a straightforward,
concise description of provider capabilities to satisfy the requirements of the request.
Special bindings, colored displays, promotional materials, etc., are not desired.
Emphasis should be on completeness and clarity of content. Use of recycled paper
for requests and any printed or photocopied material created pursuant to a contract
1�
with the City is desirable whenever practicable. Use of both sides of paper sheets for
any submittals to the City is desirable whenever practicable.
D. The City's representative will notify the contractor selected by March 16, 2011.
E. All quotes must include the following information:
The names and contact information of firms and individuals who will be working
on the request and their areas of responsibility.
2. Specific experience of individuals relative to the proposed request.
3. A detailed proposal for equipment and services to be provided under this request,
including costs with applicable sales tax listed on the provided "Proposal Form".
4. References as required by the accompanying specifications.
IV. SELECTION CRITERIA.
Factor
Wei�ht Given
1. Responsiveness of the written 50%
Proposal to the purpose and scope
of goods and services to be provided.
2. Price.
40%
3. History of successfully completing 10%
contracts of this type, including
providing ongoing customer support.
Total Criteria Weight 100%
Each quote will be independently evaluated on factors 1 through 3.
V. TERMS AND CONDITIONS.
A. The City reserves the right to reject any and all quotes, to purchase all or a portion of
the major components at our option, and to waive minor irregularities in any quote.
B. The City reserves the right to request clarification of information submitted, and to
request additional information from the contractor.
C. The City reserves the right to award the contract to the next most qualified contractor,
if the successful contractor does not execute a contract within thirty (30) days after
the award of the quote.
1�_
D. Any quote may be withdrawn up until the date and time set above for opening of the
quotes. Any quote not so timely withdrawn shall constitute an irrevocable offer, for a
period of ninety (90) days to sell to the City the services described in the attached
specifications, or until one or more of the quotes have been approved by the City
administration, whichever occurs first.
VI.
E. The contract resulting from acceptance of a quote by the City shall be in a form
supplied or approved by the City, and shall reflect the specifications in this RFQ. A
copy of the contract is available for review, and shall include requirements to comply
with ADA, Civil Rights Act, and EEO requirements. The City reserves the right to
rej ect any proposed agreement or contract that does not conform to the specifications
contained in this RFQ, and which is not approved by the City Attorney's office.
F. The City shall not be responsible for any costs incurred by the contractor in
preparing, submitting or presenting its response to the RFQ.
SCOPE OF SERVICES
See "Attachment A, Specifications", for a description of scope of goods and services to
be provided.
VII. COMPENSATION
A. Please present detailed information on the contractar's proposed quote for the
specifications proposed and for any variation for non-routine services, inclusive of
Washington state sales t� and any other applicable governmental charges. Please
provide specifics as to definitions of routine versus non-routine tasks, what is fixed
as opposed to variable, and how costs are adjusted according to that classification.
billing statement.
B. Payment by the City for the equipment and training will only be made after
performance is completed and an itemized billing statement has been submitted in the
form specified by the City and approved by the appropriate City representative.
Payment shall be made on a monthly basis, thirty (30) days after receipt of such
VIII. PUBLICATION
Name of Publication
Federal Way Mirror
Journal of Commerce
wv��vv.CityofFederal Wa,y.com
G:Uawforms�Request for Quotes
rev. 02/0
Dates:
February 5 and 12, 2011
February 5 and 12, 2011
February 5 thru 21, 2011
ATTACHMENT A
1S_
SPECIFICATIONS
CITY OF FEDERAL WAY
REQUEST FOR QUOTE
Stormwater Video Inspection System
The City's Public Works Surface Water Management Division provides stormwater related services to
serve its citizens. These services require inspection of enclosed conveyance systems that typically consist of
corrugated metal, concrete and plastic pipe varying from 8 to 48 inches in diameter. Accordingly;the City
has acquired an inspection trailer fitted with a portable power supply and desktop PC to provide areas for
CCTV inspection equipmentto be provided under this contract. The City plans to issue a separate RFQ at a
later date to obtain conditional rating software.
The Ci , requests proposals to obtain the video inspection svstem components listed below in accordance
with the specifications provided. All ins�ection equipment, includin� controls, shall be provided as a
compatible s, st�v a single distributar. The City reserves the ri ng� t to �urchase all or a portion of the
major components, at our option. Quotes must be submitted on the Proposal forms provided within these
documents. T1�e City will not accept deliverv of the item(� unless compliance to the specifications is
confirmed by the Cit,v's desi�nee during; the Delivery Inspection
Proposers wishing to submit substitutions to any specifications, including requests for approved equals,
must complywith the process outlined in the "SUBSTITUTION REQUEST FORM" included on the last
page of these specifications.
SUMMARY OF MAJOR COMPONENTS
Bid Item Description
(1) Pan, Tilt and Zoom Inspection Camera
(2) Steerable CameraTransporter(Wheel-Driven)
(3) Steerable Camera Transporter(Chain-Driven)
(4) Mainline Power Reel
(5) Inspection Equipment Control System
(6) Training and Technical Support
(7) Transporter/Guide Lift Poles
(S) Pole-mounted Camera with Zo�m (Wireless Compatible)
(9) Wireless Transmitting System for Pole Camera
(10) Manhole Guide System
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