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FEDRAC PKT 05-28-2002 City of Federal Way Finance/Economic Development/Regional Affairs Committee Tuesday, May 28, 2002 City Ha Mt. Baker Conference Roo~ !i AGENDA CALL TO ORDER PUBLIC COMMENT COMMITTEE BUSINESS A. Approval of April 23, 2002 Minutes B. Legislative and Regional Affairs Update (Matheson) C. Replacement of Copier at Public Safety- Records (Sadri) D. City Consent for AT&T/Comcast Merger (Sterbank) E. Chamber Contract Amendment (Doherty) F. Lodging Tax Advisory Committee Membership Code Changes (Doherty) G. Tourism Enhancement Grant Awards (Doherty) H. Designation of Cell Tower Revenues (Wang) I. Monthly Financial Report (Olson) J. Vouchers (Olson) COMMITTEE REPORT FUTURE AGENDA ITEMS A. Olympic Pipeline B. AT & T Rate Review 6. NEXT MEETING: June 25, 2002 5:30 p.m. Ac Informa' Ac' ion ion ion Ac' ion Action Act ion Act ion A( [on A{ ion Ar ion Committee Members: Michael Hellickson, Chair Mary Gates Eric Faison K: [FINANCEIFINCOMMT~2000 BLNKA GND. DOC Iwen Wang, Management Services DireCtor dason Suzaka, Management Analyst (253) 661-4~61 City of Federal Way City Council Finance/Economic Development/~egionalAffairs Committee Tuesday~,April 23, 2002 5:30 p~m. Hall mbers MINUTES Committee Members in Attendance: Chair Michael Hellickson, Member Mary Gates, Member Eric Faison City Council Members in Attendance: Council Member Linda Kochmar Staff Members in Attendance: Iwen Wang, Management Services Director; David Moseley, City Manager Matheson, Assistant City Manager; Bob Sterbank, City Attorney; Michael Olson, Deputy Director of Manag~ Services; Kurt Reuter, PA-RCS Superintendent; Jason Suzaka, Management Analyst. Others in Attendance: Wireless. ;Derek :ment Erica Jahn, Federal Way Mirror; Liz Carrasquero, Cingular Wireless; Mark Nyhus, (~ingular CALL TO ORDER Chair Michael Hellickson called the meeting to order at 5:30 p.n~ 2. PUBLIC COMMENT 3. COMMISSION COMMENT None. 4. COMMITTEE BUSINESS a) Approval of the February 26, 2002 meeting minutes J MOTION TO APPROVE BY ERIC FAISON. SECONDED BY MARY GATES. TION CARRIED. b) c) Approval of the March 26~ 2002 meeting minutes MOTION TO APPROVE BY ERIC FAISON. SECONDED BY MARY GATES. MOTION CARRIED. Legislative and Regional Affairs Update Presented by Derek Matheson Mr. Matheson had a debriefing session with lobbyist Doug Levy, will be revising the legis ative agenda for 2003. Will be working on a memorandum that will go to the Land Use and Committee on May 6z to forward to full council. The memo would sugge~ Transportation principles which would guide the Council concerning the choice of transportation projectst AWC is holding a conference in Yakima on June 19~-21st. Federal Way has 3 delegates f~r voting during those meetings. Any councilmembers who are interested in attending as the third delegate d) please let Derek or Patrick Briggs know. AWC also recently held their first resolutions committee meeting, which is responsible for revising AWC's legislative policies. Federal affairs: Doug Levy (FW lobbyist) drafted a letter signed by the Mayor to the congressional delegation stating the city's positions on various legislative affairs including: opposition to cuts in federal highway funding, support for local law enforcement grants, homeland security community development grants, and funding for parks. Regional affairs: Jenny Schroder and Donna Hanson monitoring the county's parks task force, analyzing funding, and are prepared to state the city's position once the report comes out. Jail negotiations (presented by David Moseley): Gave overview on the nature of the discussions, which has mainly been about rates and jail capacity available to cities for using the King County jail system. The County's rate proposal was $84/day for maintenance plus "penalty payments." The proposal by the County on booking fees is $160. Cities were also told to not expect any capacity past 2003. Cities are trying to keep some jail capacity for special situations, such as housing those who are mentally ill. However, progress has been made and hopefully an agreement will be reached shortly. Mr. Moseley also said that for many cities jail contracting costs are going up and may soon be cost prohibitive. There was a request made by Eric Faison to have a presence at the inner city board meetings and possibly have a staffmember attend the sessions. Mary Gates also suggested the use of caucussing before the meetings. Site Lease Agreement: Cingular Wireless LLC~ at Saehalie Park Presented by Kurt Reuter for Jenny Schroder Mr. Reuter gave an overview of the proposal to committee. Ms. Gates requested that for the next Council meeting that language be added in the utilities section on page D-1 and E-1 to reflect that Cingular will not only meter the charges but also pay for the costs to prevent any misunderstandings. There was a question as to whether the agreed rent ($1,500/month) which was set two years ago should be recalculated to $1,500 + 4% + 4% as written in the lease agreement. Legal will talk to Cingular about adjusting costs. For next FEDRAC agenda, the committee wanted to review whether revenues fi.om cell tower leases should be designated for parks. MOTION TO PLACE THE SITE AS AMENDED IN THE RENTAL AMOUNT OF $1,500/MONTH + 4% IN 2001 & + 4% IN 2002 LEASE AGREEMENT AT SAGHALIE PARK, BETWEEN THE CITY OF FEDERAL WAY AND CINGULAR WIRELESS LLC, TO FULL COUNCIL UNDER CONSENT ON MAY 7TM WITH A "DO PASS"RECOMMENDATION BY ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED. Site Lease Agreement: Cingular Wireless LLC, at Sacaiawea Park Presented by Kurt Renter for Jenny Schroder Mr. Reuter gave an overview of the proposal to committee. MOTION TO PLACE THE SITE AS AMENDED IN THE RENTAL AMOUNT OF $1,500/MONTH + 4% IN 2001 & + 4% IN 2002 LEASE AGREEMENT AT SACAJAWEA PARK, BETWEEN THE CITY OF FEDERAL WAY AND CINGULAR WIRELESS LLC, TO FULL COUNCIL UNDER CONSENT ON MAY 7TM WITH A "DO PASS" H:\FINANCE\FINCOMMT~2002\0423\0423 minu~es doc A-2 g) 1 RECOMMENDATION BY ERIC FAISON, SECONDED BY MARY GATES. MOTION ! CARRIED. Monthly Financial Report Presented by Michael Olson Mr. Olson reviewed the Monthly Financial Report (MFR) with the Committee. The committee requested that staff consider a Utility tax audit (cell phones for example). 'l~hey would like staffto check with major employers to see if they have the correct city on their b~lling address and take a cursory look at the downside and upside potential of an audit and check t~e code to see if audit cost can be recovered from companies that have not been paying utility faxes. It was also suggested that staff check to see what other cities have done. ~ The committee also requested that staffperform an investment return analysis on the possibility of installing and maintaining all-weather turf fields at Celebration Park. MOTION TO APPROVE AND FORWARD TIlE MONTHLY FINANCIAL REPOR[r TO FULL COUNCIL BY ERIC FAISON, SECONDED BY MARY GATES. MOTION] CARRIED. Vouchers Presented by Michael Olson Mr. Olson presented the vouchers for approval. MOTION TO APPROVE AND FORWARD THE VOUCHERS TO FULL COUNCIL BY ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED. / COMMITTEE REPORT The committee requested that staff give an update on the UW research park project status at the nexl meeting. NEXT SCHEDULED MEETING May 28, 2002 at 5:30 p.m. in the Mt. Baker Conference Room. ADJOURN Chair Michael Hellickson adjourned the meeting at 6:30 p.m. Recorded by Jason Suzaka H \FINANCEXFINCOMMTX2002\0423\0423 minute~ doc A-3 CITY OF FEDERAL WAY MEMORANDUM DATE: May 20, 2002 TO: Finance Economic Development Committee/,;-~--) FROM: Mehdi Sadri, Information Systems Manager.~,~.. ~ SUBJECT: Replacement Of Copier at Public Safety (Records) Via: City Manager Offi~ Staff is requesting to use $19,000 of the replacement reserve fund to replace the copier in Records area at the Public Safety department. Background. In 1996 City purchased three copiers for use by Public Safety staff. The copier in records area has been used extensively and is braking down often making it difficult and inefficient for staff to conduct business. The following table provides additional information .... Location Model Purchase Amt. Monthly usage Total usage to date Records C6650 $13,031 24,000 1,854,730 Investigation C665011 $10,615 8,300 608,992 Patrol C665011 $09,300 8,800 932,196 Replacement Copier: Most of the City's copiers are made by Canon and purchased and serviced through Ikon Office Solutions under the state contract. We have evaluated various models available through Canon and recommend the Canon Image Runner 6000 for the replacement of the current copier and use at records area. (attachment 1) Funding: Total cost of Canon Image Runner under the state contract including additional paper deck, stapler, stacker, finisher, network printing capability, installation, deliver, and taxes is $19,045. The current copier has accumulated $19,547 in replacement reserves and-~ can fully fund the recommended copier. Trade in value: The City will try to trade in or sell the oldest or least effective copier in exchange for the newer machine. Ikon Office Solutions has offered up to $350 trade in value for the current copier in Records. Recommendation Staff requests the committee to approve and forward to the full council, the use of replacement reserves for the purchase of a Canon copier for $19,045 to replace the current copier in Public Safety/records area. Council Approval Michael Hellickson Committee Chair Mary Gates Committee Member Eric Faison Committee Member Canon Europa:Copiers:Digital Copiers:iR6000 Page 1 of 1 all Copiers ~ iR6000 Features Digital Copiers~l~ Technical S~oecifications~; · Optimum price/performance ratio · Speed of 60 pages per minute · 5.1 GB image memory offering a variety of time-saving features · Extensive paper capacity of 7,650 sheets as maximum · Full, flexible finishing possibilities (optional) A new era of digital excellence The iR6000, Canon's next generation digital system, takes multifunctional print management to new levels of efficiency and versatility. Featuring a newly developed iR controller that ensures an improved price/performance ratio, it provides department-wide access to productive printing and copying. An enhanced image memory and simplified user interface enable easy document creation and delivery direct fi.om the desktop. A unique Copy Job Reservation function increases 'walk-up' performance, while notable advances in reliability, durability, image quality, printing speed, paper capacity and document f'mishing generate maximum productivity. By optimizing hardware and software resources, the Canon iR6000 system provides a total solution. Ensuring it fully meets the overall information and document management needs required by the most demanding business environments. © Copyright Canon Europa 2000 http://www.canon-europa.com/CEPF_DB/parser.pl, page=products&product=917&prodtype=24&subprod~... 05/20/02 Canon Europa: Copiers: Digital Copiers Copiers Digital Copiers~ ,~;~ Technical Specifications: iR6000 Type Copying system Platen Acceptable Originals Maximum original size Copy sizes Resolution Zoom Copy speed First copy time Warm-up time Multiple copies: Dimensions (WxDxH) Weight Power Consumption Fixing system Paper Paper capacity Automatic Document Feeder Duplex Image memory Features~ Console type Laser dry electrostatic transfer system Fixed Paper sheet, books and three dimensional objects up to 2kg A3 Cassette: A5 to A3 Manual:A6 (Postcard) to A3 Scanning: 600 x 600 dpi Printing: 1200 x 600:dpi (Copy) 2400 x 600 dpi (Print) 25%-400% (l%increments) 60 / A4, 30 / A3 cpm 3.8 sec. approx. 6 min or less 1 -999 643 x 743 x 1136 210 kg 1.SkW or less Heat Roller Fixing Cassette:64 to 90 g/m2 Paper Deck (Drawer): 64 to 200 g/m2 Hand feeding: 64 to 200 g/m2 Cassette:550 sheets x 2 Drawer: 1500 sheets x 2 Mhlti-hand-feeding:50 sheets Paper deck:3,500 sheets (optional) 100 A4 sheets Trayless 128MB RAM +5.1 GB HDD http://www.canon-europa.com/CEPF_DB/parser.pl?page=products&index=2&product=917 Page 1 of 2 05/20/02 Canon Europa: Copiers: Digital Copiers Page 2 of 2 Accessories Finisher-Fl Saddle Finisher-F2 Puncher unit-A 1 ,C 1 ,D 1 Shift Tray-B 1 Side Paper Deck-G 1 Control Card Document tray-C 1 PS/PCL Network Printer kit-A 1 All data measurements are according to Canon testing standard. Product specifications are subject to change and improvement without prior notice. ~Copyfight Canon Europa 2000 http://www.canon-europa.con~CEPF_DB/parser.pl?page=products&index=2&product=917 05/20/02 Date: To' Via: From: Subject: CITY OF FEDERAL WAY MEMORANDUM May 22, 2002 Finance, Economic Development and Regional Affairs Committee David H.~anager Karen Kirkpatn'cld, Assistant City AttomeyL~ Resolution approving the change in Control of the Cable Communications Franchi, from AT&T Corp. to AT&T Comcast Corporation BACKGROUND: res AT&T Corp. is the parent company of TCI Cablevision of Washington, Inc. and Tele-X~ue Systems, Inc., who are Franchisees authorized to operate and maintain a cable communicati,~ns system in Federal Way pursuant to the franchises granted by the City under Ordinance No. 75- 238 and 96-264. / On March 4, 2002, the City received a Federal Communications Commission Form 394, by which AT&T requested approval by the City of a change of control. Under the proposal, AT&T will be merged with Comcast CorporatiOn to form a new parent corporation of the Franchisees, AT&T Comcast Corporation. Federal law and the Franchises authorize the City to review and approve any proposed change of control, including the proposed transaction, in order to determine the legal, technical, and financial qualifications of the transferee. In this context, City staff has had discussions with AT&T regarding certain franchise and n, franchise related issues that the City would like addressed by AT&T. These issues incl' [de customer service issues, facilities maintenance issues, I-NET expansion issues, and expansior} of the broadcast area to include the entire Federal Way School District and/or the Poteqtial Annexation Area. AT&T has stated a national poliCy that it will not agree to condition~ of approval of the change in control. AT&T has agreed, however, to continue discussions withlthe City concerning its issues and attempt a resolution where possible within six (6) months. 1 In addition, the AT&T franchises will be subject to renewal negotiations beginning in AugUst, 2002. These upcoming franchise renewal negotiations will provide another opportunity for the City to address all of its concerns with AT&T, not limited to legal, technical and financial qualifications as is the case in the context of the merger approval. / iSmay 2002~staff rpt.doc ~T~/[~ PROPOSED RESOLUTION: The attached Resolution would consent to and approve the merger transaction, provided that: A) Consent.to the change of control shall not be construed to constitute a waiver or release of any rights under the Franchises or applicable law; B) AT&T and Comcast agree that AT&T and the franchisees will continue to be bound by the terms of the Master Cable Ordinance, the Franchises, and any amendments thereto; c) If, in the future, AT&T offers services other than those currently authorized by the Franchise and any applicable laws, AT&T will obtain any necessary federal, state or local authorization prior to the introduction of such services. Implicit in this statement is the obligation to pay any fees, taxes; or other assessments as may lawfully be levied; and D) The final merger agreement consummated by the parties and approved by the federal government shall not contain any material changes from the facts submitted in Franchisee's request for consent to the change of control submitted to the Franchise Authority.. Additionally, pursuant to the letter agreement attached to the Resolution as Exhibit A, AT&T agrees to meet with the City with 120 days to discuss the following issues: 2. 3. 4. ° Build-out of additional City Institutional Network (1-Net) sites; Franchisee's compliance with customer service standards; Maintenance of Franchisee's facilities located within public fights-of-way; The City's interest in expanding the City PEG channel broadcast area to include the School District and/or PAA; and Commencing joint renewal of the franchises, including combining them into one document. AT&T also agrees to make good faith efforts to resolve the identified issues within six months. RECOMMENDATION: Staff recommends Finance/Economic Development/Regional Affairs Committee approve the Resolution and forward it to full Council for consideration at the June 4, 2002 Council meeting. ~pROVAL By cOMMITTEE: Committee Chair Committee Member Committee Member i:\may 2002kstaff rpt.doc ~L RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY APPROVING THE CHANGE OF CONTROL OF THE CABLE COMMUNICATIONS FRANCHISE. WHEREAS, TCI Cablevision of Washington, Inc. and Tele-Vue Systems, Inc., whose parent company is AT&T Corp. ("AT&T"); are the "Franchisees" duly authorized by the City of Federal Way (the "Franchise Authority") to operate and maintain a cable communications system (the "System") in Federal Way, Washington pursuant to the franchises granted by the Franchise Authority under Ordinance No. 95- 238 and 96-264 (the "Franchises"); and WHEREAS, AT&T intends to merge with Comcast Corporation ("Comcast") to create a new company to be known as AT&T Comcast Corporation ("AT&T Comcast") pursuant to the terms of an Agreement and Plan of Merger dated December 19, 2001 by and among AT&T, AT&T 'Broadband Corp., Comcast Corporation and certain of their respective affiliates, and a Separation and Distribution Agreement dated December 19, 2001 by and between AT&T and AT&T Broadband Corp. (the "Merger"); and WHEREAS, prior to the Merger, pursuant to an internal corporate restructuring, the cable franchise or stock of the Franchisees, or indirect ownership of the Franchisees, may be transferred through one or more internal transfers or mergers to another direct or indirect subsidiary of AT&T, or Franchisees may elect as permitted by Resolution No. , Page 1 law to convert or reorganize legal form to a limited liability company (together with the Merger, the "Transactions"); and WHEREAS, following the Transactions, the resulting entity will be controlled by AT&T Comcast but will continue to operate the System and continue to hold and be responsible for performance of the Franchises; and WHEREAS, FCC Form 394 with respect to the Transactions has been filed with the Franchise Authority; and WHEREAS, the Franchisees have requested consent by the Franchise Authority to the Transactions; and WHEREAS, Federal law and the Franchises authorize the Franchise Authority to review and approve any proposed change of control, including the proposed transaction; and WHEREAS, AT&T Comcast has stated ~that the Franchisees will continue to comply with the lawful terms and provisions of the existing Franchises and agreements following the Merger; and WHEREAS, Franchisees have, in a separate agreement (attached hereto as Exhibit A), documented the existence of certain relevant issues concerning the Franchisees' performance under the Franchises, and the Franchisees have committed to exercise good faith efforts to resolve such issues separate and apart from the consent process; and WHEREAS, the Franchise Authority has reviewed the proposal and has recommended approval of the proposal, provided certain assurances and considerations are obtained from AT&T in the public interest. Resolution No. __, Page 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Franchise Authority hereby consents to and approves the Transactions to the extent that such consent is required by the terms of the Franchise and applicable law, provided that: A) The Franchise Authority's consent to the change of control shall not be construed to constitute a waiver or release of any rights it may have under the Franchises, any separate written agreements with the Franchisees, or applicable law; and B) AT&T and Comcast agree that AT&T and the Franchisees will continue to be bound by the terms of the Master Cable Television Ordinance No. 95-239, the Franchises, and any amendments thereto, and shall provide written acknowledgement of this agreement to the City within thirty (30) days after the adoption of the Resolution; and C) If, in the future, AT&T offers services other than those services currently authorized by the Franchise and any applicable laws, AT&T will obtain any necessary federal, state or local authorization prior to the introduction of such services over Franchisee's System. Implicit in this statement is the obligation to pay to the Franchise Authority any fees, taxes, or other assessments as may lawfully be levied; and D) The final merger agreement consummated by the parties and approved by the federal government shall not contain any material changes from the facts submitted in Franchisee's request for consent to the change ofl Resolution No. __, Page 3 control submitted to the Franchise Authority and, within thirty (30) days af[er the closure of the transaction, Franchisees shall notify the City in writing that the transaction has closed consistent with the terms identified herein. SECTION 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. SECTION 3. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. SECTION4. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of ., 2002. CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. KSAT&T~transfer consent reso Resolution No. __, Page 4 AT&T Broad Washington Ma~ke! 2;~C25 :~h Urive ~olr~ll. WA g['~21-4444 425 May 22, 2002 The Honorable Jeanne Burbidge Mayor City of Federal Way P.O. Box 9718 Federal Way, WA 98063 RE: FCC Form 394 Filed March 4, 2002 - City of Federa. I Way AT&T Corp. Merger Transaction Dear Mayor Burbidge: We understand that the City of Federal Way (the "Franchising Authority") has several concerns relating to certain compliance matters under the franchises (the "Franchises") held by TCI Cablevision of Washington, Inc. and T'ele-Vue Systems, Inc., jointly known as AT&T Broadband ("Franchisees"). The Franchising Authority has j notified Franchisees of its concern that it would not be appropriate to approve a change of control prior to resolution of pending franchise issues with respect to the following / issues. The issues are more specifically set forth below: (1) Build-out of additional City Institutional Network ("l-Net") sites; (2) Franchisees' compliance with FCC customer service standards; (3) Franchisees' maintenance of facilities located in public rights-of-way; (4) Discussion of City's interest in expanding the City PEG channel broadcast ar~a; and (5) City and Franchisees' interest in commencing a joint renewal of the Franchises with the intention of combining them into one document during the upcoming! renewal period. I In order to successfully complete the consent process currently taking place bl the Franchisi,n,g Authority on the change of control of AT&T Broadband and Comcastl Corporation (Merger") by July 4, 2002, as agreed to by the Franchise Authority and :t le companies, the Franchise Authority and the companies agree to discuss the identifie, issues towards reaching mutually satisfactory resolutions, separate and independent from the consent process. The parties agree to meet within 120 days from the effecti, a OSecl .O6#-'~r'J~/.INdOt,:g gO/gg/cjo ~x~..,~an' SI~I¥:I-~Y I,A09/-'I Page 2 of 2 City o! Federal Way May 22, 2005 date of the City's resolution, and make good faith efforts to resolve the identified issues within six (6) months. It is understood that the consent to the change o~f control of the franch!se shall not extinguish the Franchising Authority's right and ability to pursue any remedy against the Franchisees available under the franchises with respect to any compliande issues not mutually resolved. This letter may be referenced in any action taken by the Franchising Authority concerning the proposed change of control or franchisd compliance. ' It is also understood and agreed that the Franchising Authority and th~ Franchisees shall not be deemed or construed to have waived any claims, a~tions, or defenses with respect to identitied issues, or Other possible or alleged franchise violations that remain unresolved. By signing below the parties acknowledge and agree to the matters described herein above. City of Federal Way TCI Cablevision of Washington, Inc.. Tele-Vue Systems, Inc. By: Jeanne Burbidge Title: Mayor By: LeAnn TalbOt Title: Senior Vice-President 2 ~/~ abed [06#'-~r'~/[~d6~:~ 80/D~/gO [8~D9 86~ g~ $~I¥JJ¥ ±,AOD/q~DBq :~q ~uas RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY APPROVING THE CHANGE OF CONTROL OF THE CABLE COMMUNICATIONS FRANCHISE. WHEREAS, TCI Cablevision of Washington, Inc. and Tele-Vue Systems, Inc., whose parent company is AT&T Corp. ("AT&T"); are the "Franchisees" duly authorized by the City of Federal Way (the "Franchise Authority") to operate and maintain a cable communications system (the "System'.') in Federal Way, Washington pursuant to the franchises granted by the Franchise Authority under Ordinance No. 95- 238 and 96-264 (the "Franchises"); and WHEREAS, AT&T intends to merge with Comcast Corporation ("Comcast") to create a new company to be known as AT&T Comcast Corporation ("AT&T Comcast") pursuant to the terms of an Agreement and Plan of Merger dated December 19, 2001 by and among AT&T, AT&T Broadband Corp., Comcast Corporation and certain of their respective affiliates, and a Separation and Distribution Agreement dated December 19, 2001 by and between AT&T and AT&T Broadband Corp. (the "Merger"); and WHEREAS, prior to the Merger, pursuant to an internal corporate restructuring, the cable franchise or stock of the Franchisees, or indirect ownership of the Franchisees, may be transferred through one or more internal transfers or mergers to another direct or indirect subsidiary of AT&T, or Franchisees may elect as permitted by Resolution No. , Page I law to convert or reorganize legal form to a limited.liability company (together with the Merger, the "Transactions"); and WHEREAS, following the Transactions, the resulting entity will be controlled by AT&T Comcast but will continue to operate the System and continue to hold and be responsible for performance of the Franchises; and WHEREAS, FCC Form 394 with respect to the Transactions has been filed with the Franchise Authority; and WHEREAS, the Franchisees have requested consent by the Fran6hise Authority to the Transactions; and WHEREAS, Federal law and the Franchises authorize the Franchise Authority to review and approve any proposed change of control, including the proposed transaction; and WHEREAS, AT&T Comcast has stated-that the Franchisees will continue to comply with the lawful terms and provisions of the existing Franchises and agreements following the Merger; and WHEREAS, Franchisees have, in a separate agreement (attached hereto as Exhibit A), documented the existence of certain relevant issues concerning the Franchisees' performance under the Franchises, and the Franchisees have committed to exercise good faith efforts to resolve such issues separate and apart from the consent process; and WHEREAS, the Franchise Authority has reviewed the proposal and has recommended approval of the proposal, provided certain assurances and considerations are obtained from AT&T in the public interest. Resolution No. , Page 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Thc Franchise Authority hereby consents to and approves the Transactions to the extent that such consent is required by the terms of the Franchise and applicable law, provided that: A) The Franchise Authority's consent to the change of control shall not be construed to constitute a waiver or release of any rights it may have under the Franchises, any separate written agreements with the Franchisees, or applicable law; .and B) AT&T and Comcast agree that AT&T and the Franchisees will continue to be bound by the terms of the Master Cable Television Ordinance No. 95-239, the Franchises, and any amendments thereto, and shall provide written acknowledgement of this agreement to the City within thirty (30) days after the adoption of the Resolution; and C) If, in the future, AT&T offers services other than those services currently authorized by the Franchise and any applicable laws, AT&T will obtain any necessary federal, state or local authorization prior to the introduction of such services over Franchisee's System. Implicit in this statement is the obligation to pay to the Franchise Authority any fees, taxes, or other assessments as may lawfully be levied; and D) The final merger agreement consummated by the parties and approved by the federal government shall 'not contain any material changes from the facts submitted in Franchisee's request for consent to the change of Resolution No. , Page 3 control submitted to the Franchise Authority and, within thirty (30) days after the closure of the transaction, Franchisees shall notify the City in writing that the transaction' has clOsed consistent with the terms identified herein. SECTION 2. Severabili _ty. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. SECTION 3. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affn-med. SECTION4. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this . day of ,2002. CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K:~u~T&TXtransfer consent reso Resolution No. __, Page 4 AT&T Broadb; nd Washing{on Market May 22,2002 2;~2_$ 30th [:)rive ~)utheasl Bolnell. WA 986~-'1-4444 42~ 398-6000 The Honorable Jeanne Burbidge Mayor City of Federal Way P.O. Box 9718 Federal Way, WA 98063 RE: FCC Form 394 Filed March 4, 2002 - City of Federal Way AT&T Corp. Merger Transaction Dear Mayor Burbidge: We understand that the City of Federal Way (the "Franchising Authority") has ,s, everal c°n,c, ems relating to certain compliance matters under the franchises (the Franchises ) held by TCI Cablevisi,o,,n of Washin,g, ton, Inc. and Tele-Vue Systems, Inct jointly known as AT&T Broadband ( Franchisees ). The Franchising Authority has / notified Franchisees of its concern that it would not be appropriate to approve a change of control prior to resolution of pending franchise issues with respect to the following issues. The issues are more specifically Set forth below: / / (1) Build-out of additional 'City Institutional Network ("l-Net") sites; (2) Franchisees' compliance with FCC customer service standards; (3) Franchisees' maintenance of facilities located in public rights-of-way; (4) Discussion of City's interest in expanding the City PEG channel broadcast ar( and (5) City and Franchisees' interest in commencing a joint renewal of the Franchis(,s with the inlention of combining them into one document during the upcoming renewal period. in order to successfully complete the consent process currently taking place by the Franchisi,n,g Authority on the change of control of AT&T Broadband and Comcasl ~ CorporatiOn (' Merger") by JUly 4, 2002, as agreed to by the Franchise Autho.lity and the companies, the Franchise Authority and the companies agree to discuss the identified issues towards reaching mutually satisfactory resolutions, separate and independent from the consent process. The parties agree to meet within 120 days from the effectiv ~ Paper $~1I¥JJ¥ 1, A09/-I¥ ,a; Page 2 of 2 City of Federal Way May 22, 2005 date of the City's resolution, and make good faith efforts to resolve the identified issues within six (6) months. It is understood that the consent to the change of.control of the franCh!se shall not extinguish the Franchising Authority's right and ability to pursue any remedy against the Franchisees available under the franchises with respect to any compliande issues not mutually resolved. This letter may be referenced in any action taken by the Franchising Authority concerning the proposed change of control or franchisd compliance. ' It is also understood and agreed that the Franchising Authority and th~ Franchisees shall not be deemed or construed to have waived any claims, a~lions, or defenses with respect to identified issues, or Other possible or alleged franchise violations that remain unresolved. By signing below the parties 'acknowledge and agree to the matters d~scr~ed. herein above. City of Federal Way TCI Cablevision of Washington, Inc.: Tele-Vue Systems, inc. By: Jeanne Burbidge By: Title: Mayor Title: LeAnn Talbot Senior Vice-President 2 S~IV~V I,AOg/1V931 :~q hues RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY APPROVING THE CHANGE OF CONTROL OF THE CABLE COMMUNICATIONS FRANCHISE. WHEREAS, TCI Cablevision of Washington, Inc. and Tele-Vue Systems, Inc., whose parent company is AT&T Corp. ("AT&T"); are the "Franchisees" duly authorized by the City of Federal Way (the "Franchise Authority") to operate and maintain a cable communications system (the "System") in Federal Way, Washington pursuant to the franchises granted by the Franchise Authority under Ordinance No. 95- 238 and 96-264 (the "Franchises"); and WHEREAS, AT&T intends to merge with Comcast Corporation ("Comcast',) to create a new company to be known as AT&T Comcast Corporation ("AT&T Comcast") pursuant to the terms of an Agreement and Plan of Merger dated December 19, 2001 by and among AT&T, AT&T Broadband Corp., Comcast Corporation and certain of their respective affiliates, and a Separation and Distribution Agreement ·dated December 19, 2001 by and between AT&T and AT&T Broadband Corp. (the "Merger"); and WHEREAS, prior to the Merger, pursuant to an internal corporate restructuring, the cable franchise or stock of the Franchisees, or indirect ownership of the Franchisees, may be transferred through one or more internal transfers or mergers to another direct or indirect subsidiary of AT&T, or Franchisees may elect as permitted by Resolution No. __., Page 1 law to convert or reorganize legal form to a limited liability company (together with the Merger, the "Transactions"); and WHEREAS, following the Transactions, the resulting entity will be controlled by AT&T Comcast but will continue to operate the System and continue to hold and be responsible for performance of the Franchises; and WHEREAS, FCC Form 394 with respect to the Transactions has been filed with the Franchise Authority; and WHEREAS, the Franchisees have requested consent by the Franchise Authority to the Transactions; and WHEREAS, Federal law and the Franchises authorize the Franchise Authority to review and approve any proposed change of control, including the proposed transaction; and WHEREAS, AT&T Comcast has stated-that the Franchisees will continue to comply with the lawful terms and provisions of the existing Franchises and agreements following the Merger; and WHEREAS, Franchisees have, in a separate agreement (attached hereto as Exhibit A), documented the existence of certain relevant issues concerning the Franchisees' performance under the Franchises, and the Franchisees have committed to exercise good faith efforts to resolve such issues separate and apart from the consent process; and WHEREAS, the Franchise Authority has reviewed the proposal and has recommended approval of the proposal, provided certain assurances and considerations are obtained from AT&T in the public interest. Resolution No. __., Page 2 NOW~ THEREFORE~ THE CITY cOuNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Thc Franchise Authority hereby consents to and approves the Transactions to the extent that such consent is required by the terms of the Franchise and applicable law, provided that: A) The Franchise Authority's consent to the Change of control shall not be construed to constitute a waiver or release of any rights it may have under the Franchises, any separate written agreements with the Franchisees, or applicable law; and B) AT&T and Comcast agree that AT&T and the Franchisees will continue to be bound by the terms of the Master Cable Television Ordinance No. 95-239, the Franchises, and any amendments thereto, and shall provide written acknowledgement of this agreement to the City within thirty (30) days after the adoption of the Resolution; and C) If, in the future, AT&T offers services other than those services currently authorized by the Franchise and any applicable laws, AT&T will obtain any necessary federal, state or local authorization prior to the introduction of such services over. Franchisee's System. Implicit in this statement is the obligation to pay to the Franchise Authority any fees, taxes, or other assessments as may lawfully be levied; and D) The final merger agreement consummated by the parties and' approved by the federal government shall not contain any material changes from the facts submitted in Franchisee's request for consent to the change of Resolution No. __., Page 3 control submitted to 'the Franchise Authority and, within thirty (30) days after the closure of the transaction, Franchisees shall notify the City in writing that the transaction has closed consistent with the terms identified herein. SECTION 2. Severabilit¥. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. SECTION 3. Ratification. Any act consistent with the authority and prior to the' effective date of the resolution is hereby ratified and affmned. SECTION4. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COLINCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of ,2002. CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K:bStT&T~transfer consent reso Resolution No. __, Page 4 A'I'&T Broadba W~hington M~rket 2.~C:~5 .'~)th Orive .e, oulheas! Botrlell. WA 98C;~'I-4444 425 398-F~r~O May 22,2002 The Honorable Jeanne Burbidge Mayor City of Federal Way P.O. Box 9718 Federal Way, WA 98063 RE: FCC Form 394 Filed March 4, 2002 - City of Federal Way AT&T Corp. Merger Transaction Dear Mayor Burbidge: We understand.that the City of Federal Way (the "Franchising Authority") has several concerns relating to certain compliance matters under the franchises (the "Franchises") held by TCI Cablevision of Washington, Inc. and Tele-Vue Systems, inc. jointly known as AT&T Broadband ("Franchisees"). The Franchising Authority has notified Franchisees of its concern that it would not be appropriate to approve a chang of control prior to resolution of pending franchise issues with respect to the following issues. The issues are more specifically set forth below: (1) Build-out of additional City Institutional Network ("l-Net") sites; (2) Franchisees' compliance with FCC customer service standards; (3) Franchisees' ma:intenance of facilities located in public rights-of-way; / (4) Discussion of City's interest in expanding the City PEG channel broadcast area; and , {5) City and Franchisees' interest in commencing a joint renewal of the Franchises with the intention of combining them into one document during the upcoming renewal period. In order to successfully complete the consent process currently taking place by the Franchising Authority on the change of control of AT&T Broadband and Comcast Corporation ("Merger") by July 4, 2002, as agreed to by the Franchise Authority and t~ companies, the Franchise Authority and the companies agree to discuss the identified issues towards reaching mutually satisfactory resolutions, separate and independent from the consent process. The parties agree to meet within 120 days from the effectiv a§e,-I.'06#--'i'i~Jl'~/.'~cl6t,: ~ ~0/~/§0 ~.' S8IVcI-IV I,A09/-I~ le Page 2 of 2 City of Federal Way ~ May 22, 2002 date of the City's resolution, and make good faith efforts to resolve the identified issues within six (6) months. It is understood that the consent to the change of.control of the franch!se shall not extinguish the Franchising Authority's right and ability to pursue any remedy against the Franchisees available under the franchises with respect to any complian .de issues not mutually.resolved. This letter may be referenced in any action taken by the Franchising Authority concerning the proposed change of Control or franchisd compliance. ' It is also understood and agreed that the Franchising Authority and th~ Franchisees shall not be deemed or construed to have waived any claims, a~tions, or defenses with respect to identified issues, or Other possible or alleged franchise violations that remain unresolved. ' By signing below the parties acknowledge and agree to the matters described. herein above. City of Federal Way TCI Cablevision of Washington, Inc.. Tele-Vue Systems, Inc. By: Jeanne Burbidge Title: Mayor By: Title: LeAnn Talbot Senior Vice-President 2 D/D eBe~ ~06#'-~1~£[~a6~:~ ~0/88/90 StJI~'_-I-I¥ I,AOD/-1¥gB-I :/Iq ].ue9 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY APPROVING THE CHANGE OF CONTROL OF THE CABLE COMMUNICATIONS FRANCHISE. WHEREAS, TCI Cablevision of Washington, Inc. and Tele-Vue Systems, Inc., whose parent company is AT&T Corp. ("AT&T"); are the "Franchisees" duly authorized by the City of Federal Way (the "Franchise Authority") to operate and maintain a cable communications system (the "System") in Federal Way, Washington pursuant to the franchises granted by the Franchise Authority under Ordinance No. 95- 238 and 96-264 (the "Franchises"); and WHEREAS, AT&T intends to merge with Comcast Corporation ("Comcast") to create a new company to be known as AT&T Comcast Corporation ("AT&T Comcast") pursuant to the terms of an Agreement and Plan of Merger dated December 19, 2001 by and among AT&T, AT&T Broadband Corp., Comcast Corporation and certain of their respective affiliates, and a Separation and Distribution Agreement dated December 19, 2001 by and between AT&T and AT&T Broadband Corp. (the "Merger"); and WHEREAS, prior to the Merger, pursuant to an internal corporate restructuring, the cable franchise or stock of the Franchisees, or indirect ownership of the Franchisees, may be transferred through one or more internal transfers or mergers to another direct or indirect subsidiary' of AT&T, or Franchisees may elect as permitted by Resolution No. __, Page 1 law to convert or reorganize legal form to a limited liability company (together with the Merger, the "Transactions"); and WHEREAS, following the Transactions, the resulting entity will be controlled by AT&T Comcast but will continue to operate the System and continue to hold and be responsible for performance of the Franchises; and WHEREAS, FCC Form 394 with respect to the Transactions has been filed with the Franchise Authority; and WHEREAS, the Franchisees have requested consent by the Franchise Authority to the Transactions; and WHEREAS, Federal law and the Franchises authorize the Franchise Authority to review and approve any proposed change of control, including the proposed transaction; and WHEREAS, AT&T Comcast has stated-that the Franchisees will continue to comply with the lawful terms and provisions of the existing Franchises and agreements following the Merger; and WHEREAS, Franchisees have, in a separate agreement (attached hereto as Exhibit A), documented the existence of certain relevant issues concerning the Franchisees' performance under the Franchises, and the Franchisees have committed to exercise good faith e. fforts to resolve such issues separate and apart from the consent process; and WHEREAS, the Franchise Authority has reviewed the proposal and has recommended approval of the proposal, provided certain assurances and considerations are obtained from AT&T in the public interest. Resolution No. , Page 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Franchise Authority hereby consents to and approves the Transactions to the extent that such consent is required by the terms of the Franchise and applicable law, provided that: A) The Franchise Authority's consent to the Change o£ control shall not be construed to constitute a waiver or release of any rights it may have under the Franchises, any separate written agreements with the Franchisees, or applicable law; and B) AT&T and Comcast agree that AT&T and the Franchisees will continue to be bound by the terms of the Master Cable Television Ordinance No. 95-239, the Franchises, and any amendments thereto, and shall provide written acknowledgement of this agreement to the City within thirty (30) days after the adoption of the Resolution; and C) If, in the future, AT&T offers services other than those services currently authorized by the Franchise and any applicable laws, AT&T will obtain any necessary federal, state or local authorization prior to the introduction of such services over Franchisee's System. Implicit in this statement is the obligation to pay to the Franchise Authority any fees, taxes, or other assessments as may lawfully be levied; and D) The final merger agreement consummated by the parties and approved by the federal government shall not contain any material changes from the facts submitted in Franchisee's request for consent to the change of Resolution No. __, Page 3 control submitted to the FranchiSe Authority and, within thirty (30) days after the closure of the transaction, Franchisees shall notify the City in writing that the transaction has closed consistent with the terms identified herein. SECTION 2. Severability. If any section, sentence, clause or phrase of this resolution should be' held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phi-ase of this resolution. SECTION 3. Ratification. Any act consistent with the authority and prior to the' effective date of the resolution is hereby ratified and afl'u-'med. SECTION4. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of . ,2002. CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: 'CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K:~AT&T~transfer consent reso Resolution No. __, Page 4 AT&T groadbal Weshlnglon Market ?..:~25 30th Urive ~)utheasl gothell. WA ~;K,~ZI-4444 4?.5 398-6000 May 22, 2002 The Honorable Jeanne Burbidge Mayor City of Federal Way P.O. Box 9718 Federal Way, WA 98063 RE: FCC Form 394 Filed March 4, 2002 - City of Federal Way AT&T Corp. Merger Transaction Dear Mayor Burbidge: We understand that the City of Federal Way (the "Franchising Authority") has several concerns relating to certain compliance matters under the franchises (the "Franchises~') held by TCI Cablevision of Washington, Inc. and Tele-Vue Systems, Inc. jointly known as AT&T Broadband ("Franchisees"). The Franchising Authori[y has notified Franchisees of its concern thal it would not be appropriate to approve a change of control prior to resolution of pending franchise issues with respect to the following / issues. The issues are more specifically set forth below: (1) Build-out of additional 'City Institutional Network ("l-Net") sites; (2) Franchisees' compliance With FCC customer service standards; (3) Franchisees' maintenance of facilities located in public rights-of-way; (4) Discussion of City's interest in expanding the City PEG channel broadcast are a; and (5) City and Franchisees' interest in commencing a joint renewal of the Franchise s with the intention of combining them into one document during the upcoming renewal period. in order to successfully complete the consent process currently taking place by the Franchising Authority on the change of control of AT&T Broadband and Comcast CorPoration ("Merger") by July 4, 2002, as agreed to by the Franchise Authority and t~e companies, the Franchise Authority and the companies agree to discuss the identified issues towards reaching mutually satisfactory resolutions, separate and independent ~ from the consent process. The parties agree to meet within 120 days from the effective id C/~ a6ed ~)(~ RP.(:'/cled P~per ! 06#--~rJ~/.~ ~ d6 t,: ~ ~O/CC/§O E~ SHIVH~V 1,A09/~ :iq hues Page 2 of 2 City of Federal Way May 22, 2002 dale of the City's resolution, and make good faith efforts to resolve the identified issues within six (6) months. It is understood that the consent to the change of_control of the franch!se shall not extinguish the Franchising Authority's right and ability to pursue any remedy against the Franchisees available under the franchises with respect to any compliande issues not mutually resolved. This letter may be referenced in any action taken by the Franchising Authority concerning the proposed change of control or franchisd compliance. ' It is also understood and agreed that the Franchising Authority and th~ Franchisees shall not be deemed or construed to have waived any claims, a~ions, or defenses with respect to identified issues, or other possible or alleged franchise violations that remain unresolved. By signing below the parties acknowledge and agree to the matters described. herein above. City of Federal Way TCI Cablevision of Washington, inc.. Tele-Vue Systems, Inc. By: Jeanne Burbidge By: Title: Mayor Title: LeAnn Talbot Senior Vice-President 2 SBI¥~3¥ ±,AOg/gV93q :Xq ~uas CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: May 15, 2002 Finance, Economic Developmen[~nd Regional Affairs Committee David H. Moseley~ity Managet~g'' Patrick Dohert~2gI, y Director, Community Development Services Amendment oJ'Federal Way Chamber Contract for Tourism Enhancement Program, pursuant to Lodging Tax Advisory Committee work program BACKGROUND On April 1, 2000, the City of Federal Way entered into a contract with the Federal Way Chamber to conduct tourism enhancement-related activities, pursuant to the work program of the City of Federal Way Lodging Tax Advisory Committee, financed by lodging tax revenues, collected pursuant to FWCC 14-66 and RCW 67.28.180. This contract was first amended on July 31, 2001 and is scheduled to expire June 30, 2002. The tourism-enhancement activities that the Chamber has been involved in have included: Research Business Improvement Areas/Districts for "best practices" and initiate process for BIA/BID formulation; Administer the Tourism Enhancement Grant process Promote/facilitate tourism through: o Coordination of Washington State Visitor's Guide city ad, as well as solicit business participation/contribution o Publication and distribution of local tourism information (tourism map, restaurant guide, send info to parties responding to website, etc.) o Maintenance of federalway.org website o Research of the type and cost of various tourist-information kiosks o Development of new festivals/events to attract visitors The Lodging Tax Advisory Committee has tentatively set July 12, 2002 as the date for a retreat to conduct strategic planning as to its work program for the remainder of 2002 and 2003, as well as to formulate corresponding recommendations for the use of the lodging tax revenues for the 2002-2003 biennial budget. For this reason, instead of formulating a new contract with the Federal Way Chamber to commence upon the expiration of the existing contract, at its May 10, 2002 meeting the Federal Way Lodging Tax Advisory Committee recommended that the existing contract be amended both to revise the scope of services, as well as to extend the contract's duration throughout the remainder of the year. Revision to the scope of services is limited to narrowing the range of duties, with no new additions proposed. As interest in a potential BIA/BID within the City Center business community and Chamber membership seems to have waned, further work on that item has been removed from the scope of services. In addition, due to the delays in developing the Sound Transit Center, after having completed initial research on the various types and functionalities of informational kiosks, there is little more to be done this year on this project, and this work item has been removed. Lastly, since work on the 2002 Washington State Visitor's Guide has been completed, with work on the 2003 Visitor's Guide not anticipated during the contract extension period, this work item has also been removed. In short, the scope of services during the remainder of 2002, pursuant to the proposed amended contract, is limited to administration of the tourism enhancement grant process, publication and distribution of local tourism information, maintenance of the federalway.org website and initial work on developing new festivals/events, as outlined in the attached Amended Scope of Services (attached Exhibit A- 1). After the LTAC retreat in July negotiations may begin with the Chamber on a new scope of services that may begin in the later part of 2002 and should encompass all of 2003. STAFF RECOMMENDATION Staff concurs with the LTAC recommendation to amend the existing contract to revise the scope of services, as outlined in attached. Exhibit A-1, and to extend the validity of the contract through 12/31/02. COMMITTEE ACTION Approve the amended scope of services with the Federal Way Chamber pursuant to the Contract for the Tourism Enhancement Program and approve extension of the contract through 12/31/02. Authorize staff to execute said contract accordingly APPROVAL BY COMMITTEE: Committee Chair Committee Member Committee Exhibit A-'I: Amended Scope of Services Task '1: Facilitate, promote and process the Tourism Enhancement Grant program, consisting of two application rounds. Compensation will be in the amount of 10% of the amount funded through both 2002 rounds of the grant program, not to exceed $4800. Specific duties include: · Staff and follow up the grant solicitatio'h, review, approval, and reporting process. · Provide economic impact assessment report of grant events. Task 2: Promote Tourism. Compensation for Task 2 shall be a minimum of $4200, and up to $7000, allocated among the following activities, and payable as set forth below. · Federalway.org Website maintenance ($3,000 - $5001month) · Publication and distribution of local tourism information: ($1200 - $2001month) · " Publish and distribute 200~, quarterly events calendar (web and hardcopy); v' Continue the distribution of the 2000 Tourism Map. · Perform services or tasks leading to development of new events/festivals (Up to $2800, depending on actual services rendered and accomplishments achieved at year end) i:\ltac\chamber 01 svs ag-2nd amend.doc FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT FOR Tourism Enhancement Program This First Amendment (#Amendment") is dated effective this .~ dayof~'~l~f,2001, and is entered into by and between the City of Federal Way, a Washington municipal C°¥oration ("City"), and Greater Federal Way Chamber of Commerce a Washington corporation ("Contractor"). A. The City and Contractor entered into a Professional Services Agreement dated effective April 1, 2000, whereby Contractor agreed to provide certain coordination, and marketing services to enhance the tourism industry in Federal Way ("Asreement"). B. Section 15.2 of the Agreement provided that the Agreement may only be amended by written agreement signed by the parties. C. The City and the Contractor desire to amend the Agreement to expand the scope of work to be performed by the Contractor, to increase the compensation paid to the Contractor for the rendering of these additional services, and to extend the term of the Agreement. NOW, THEREFORE, the parties agree to the following terms and conditions: 1. Sc, ope of Work. Section 1 of the Agreement and the Scope of Work attached as Exlfibit "A" to the Agreement shall be amended to include those additional services more particularly described in Exhibit "A- 1" attached hereto and incorporated by this reference ("Additional Services"). 2. Term. Section 2 of the Agreement shall be amended to provide that the Additional Services shall commence on March 1,2001, and shall continue until the completion of the Additional Services by June 30, 2002. 3. Compensation. In consideration of Contractor completing the Additional Services, Section 4.1 of the Agreement shall be amended to increase the total compensation to be paid to the Contractor by an additional Th'w~F-one Thousand and O0/IO0 Dollars ($31. 000) plus ap_vropriate compensation as outlined under Task 4. ORIGINAL 4. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. ~Federal Way, Washington 9¥03 C~ City Clerk, N. Christine C~een~ CMC ~ APPROVED AS TO FORM: B~b C. 'Sterbank, City A~-tomey Dglores Shull, President [ Exhibit A-1: Additional Services Talcs 1: Create a Model Business Improvement Area. Compensation for Task 1 shall be $18,000 allocated according the percentages identified below. Payment to be made only upon delivery of repo~completin of process, as applicable: · Work in conjunction with City staff to idenlffy potential program interests from businesses located in the taq]eted area, collect information about existing BIAs/BIDs in communities with business and community attributes similar to Federal Way, and extract the 'best praclices' from these examples; (5%) · Formulate and obtain City's approval for the purpo~ms/goals for the Model BIA, based on information collected per the above and to include the following elements: Provide seasonal color baskets and banners Coordinate Core marketing Provide linkage be~.'.'ccn downtown and attractions Plan and sponsor special events · Formulate and obtain City's approval for the Model BIA's initial program and operating budget based on the purposes/goals; define the appropriate BIA and potential participating businesses; and the proposed assessment level; (15%) · Introduce BIA goals/purposes to downtown businesses, and communicate to the businesses the following City commitments: (25~) v' BIA assessments will be used solely to enhance the visibility, appearance, sewices, and planning/coordination of the specific BIA.; V The City will continue to provide general municipal services at the same level as it provides on a citywide basis; v' The City will waive any formation and edministmtive fees (legal, billing, accountillg etc) to the flint BIA for its original formation and participants. · Collect pelYdon signatures from downtown businesses for the formation of a BIA (10~) · Assist City in the formation process (10%) · Complete formalion process (adoption of Ordinance to establish the assessment mi0 no later than Mamh 31, 2002. (25%) It is understood that Chamber will be the lead in the first 5 tasks and the City will be the lead for the Taks 2: Facilitate and process the Tourism Enhancement Grant award in the amount of $8,000. Compensation for Task 2 shall be $1,000, payable upon grant award. Specifically: · Staff and follow up the grant solicitation, review, approval, and reporting process. · Provide economic impact assessment report of grant events. Talcs 3: Promote Tourism. Compensation for Task 3 shall be $12,000, allocated among the following activilJes, and payable as set forth below. · Federalway. org Website maintenance ($6,000, S500/month) · Publication and disflJbution of local tourism information: ($200/month plus $2400 upon delivery of the information guide) v' Develop and publish a local tourism information guide, to be distributed as a companion piece oflhe 2000 tourism map; v' Publish and dis~bute 2001 quarterly events calendar (web and hardcopy); v' Conlinue the distn'bution of the 2000 Tourism Map. · Solicit business participation/contribution and to coordinate the design, development, and publication of advertisements in 2002 Washington Slate Visitor's Guide (WAVG) or other regional publication acceptable to the City. The Ad will be fully funded by participants. ($1200, payable upon the publication of 2002 WAVG or other approved publication with a four- color/full I:mge community Ad). Taks 4: ~erve as project manager for design, installation and ma'mtenance of electronic kiosk at the Federal Way Transit Center to be constructed by Sound Transit, Compensation for Task 4 shall be as set forth below. Specifically, the Chamber shall: Research and Project management: Research the type and cost of various kiosks; prepare detmled project budget ('including, without any limitation, planning, design, installation, setup, testing, information/data design, creation, and project management), and lime-line, and obtain City Council approval for same. Prior to City Council approval of the project budget and lime-line and a decision to proceed with lhe project, compensation to be paid the Chamber shall not exceed $1,000.00. Following City Council approval of the project budget and lime-line, the Chamber also shall: Coordinate with Sound Transit for the Iocalion and Construction of the kiosk Manage the purchasing and Installation of the approved kiosk Collect/compile informalion to be posted on the kiosk Solicit business contribution and adverlisement to defray the capital cost and to provide for the kiosk's on-going maintenance. If the City chooses to proceed with the full project, the overall research and project management fee shall not exceed $5,000.00. Chamber shall invoice and the City shall pay, after normal review and approval process, the reasonable and nessary construction/capital costs of the selected kiosk, based on a pre-approved budget amount and the percentage of project completion, less necessary retainage as required by RCW if applicable. On-going maintenance of the equipment and the contents: The Chamber shall commence a kiosk maintenance program on the later of 90 days after substanlial completion of the kiosk installation or expimlion of any wan'anty period. CompansalJon to the Chamber for Task 4 kiosk maintenance services shall be in the amount oflhe Chamber's actual and reasonable costs incurred in providing the maintenance sewtces, subject to City approval of invoices for such costs. It is the intent of both the Chamber and the City that on-going maintenance of the kiosk shall be fully funded by edverlising revenues, which shall be the sole source of compansation for Task 4 kiosk maintenance services unless Ihe City Council in its sole discretion determines to make lodging tax available to supplement maintenance services not to exceed $200 per month. The City, at ils sole discretion, may determine the continued oparation or termination of Ute kiosk. DATE IN,' - - I DATE nUTt ITn', RE C~ ONTRA, I3T PRE PARA,TI O N/D O C U M ENT NO SlIp ~. NAME OIr CONTRACTOR= ~ ~~ ADDREBg~ PHONE= TYPE OF PERBDN OR ENTITY (CHECK ONE); 0 INDIVIDUAL .nJl~OLl£ PRDImRIICTORBNIP ~ITATE** T~ gCOP[ O; WORK= A~ADH EXHIBIT A - A COMPLETE AND DDAIL[D DEBCRIPTION Or THE BERVICE8 OR BCOPE OF WORKI IN~LUDINO COHPLETION DAT(g FOR ~ACH PHAGE OF WORK AND ;CATION or WORK. I REIMBURgABLE ~XPENBESI ~ YES ~NO Ir Y[~ MAXIMUM DOLOR AMOUNT: mm GA~EE TAX OWED? OYEs ~NO IF YES. $ PAID ~; 0 CONTRACTOR 0 CITY 0 REQUEIT FOR FROPOIA~8 0 REQUEBT fOR ~UALIFI~TIONI 0 8MA~ WORKS ROSTER ~l ..~ ' I 1'~, CONTRACT SIGNATURE ROUTING lAW OrlIARTN rNT CITY IVlANAr;ER INITIAL/DATE PROFESSIONAL SERVICES AGREEMENT FOR FEDERAL WAY 2000 TOURISM PROGRAM MANAGEMENT AND COORDINATION This Professional Services Agreement ("Agreement") is dated effective this Is~ day of April 2000. The parties ("Parties") to this Agreement are the City of Federal Way, a Washington municipal corporation ("City"), and Greater Federal Way Chamber of Commerce a Washington corporation ("Contractor"). A. The City seeks the professional services of a skilled independent contractor capable of working without direct supervision, to perform public assembly facility and tourism market and economic analysis; and B. The Contractor has the requisite skill and experience necessary to provide such services. NOW, THEREFORE, the Parties agree as follows: 1. Services. Contractor shall provide the services and products more specifically described in Exhibit "A", attached hereto and incorporated by this reference ("Services"), in a manner consistent with common business practices in the specified fields ~e acceptedv.-~-~o:~' c.v. .... v~.~,~'~- o,..~._':-:' ...... 4, ,,.~o,:~ performed to the City's satisfaction under the direction of the city's Lodging Tax Advisory Committee and Counil Financ~ Economic Development and Regiont Affairs Committee, within the time period ~denhfied~, ........ ct by t~:~.,j ..... -.~a pursuant '~,~ ',.he direction of ',,he Cky ?.{~':ager or his or her designee. 2. Term. The term of this Agreement shall commence upon the effective date of this Agreement and shall continue until the completion of the Services, but in any event no later than March 31,2001 ('~Term"). This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 3. Termination. Prior to the expiration of the Term, this Agreement may be terminated immediately, with or without cause by either parties t.% City..v~.~...~ Contractor ma:,' ~.~.~ '~:~..~. ^.~,~,,.~,.~ ........ only upon thirty (30) days prior written notice to '~c City. 4. Compensation. 4.1 Total Compensation. In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount not to exceed Thirty two thousand five hundred and No/100 Dollars ($32,500). The amount represents full and complete City contribution toward all services, products, and grants identified in the scope of services and any incidental expenses incurred by Contractor in performing the Services. 4.2 Method of Payment. Payment by the City for the Services will only be made after the Services have been performed, on a monthly .basis, and an invoice is submitted and approved by the appropriate City representative. Payment shall be made within thirty (30) days after receipt of such invoice. 4.3 Contractor Responsible for Licenses and Taxes. The Contractor shall be solely responsible for the payment of any licenses and/or taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement including the City's business license. 5. Compliance with Laws. k:',fi n anceq tacL2000xtorism agreement.doc ORIGINAL Contractor shall comply with and perform the Services in accordance with all applicable federal, state, and City laws including, without limitation, all City codes, ordinances, resolutions, standards and policies, as now existing or hereat~er adopted or amended. 6. Warranty. The Contractor ~:~,,~.-:'~ :~pg~se. nts.that it has the r~:--'.':'~:e ~raining, skill and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to being registered to do business in the City of Federal Way by obtaining a City of Federal Way business registration. 7. Independent Contractor/Conflict of Interest. It is the intention and understanding of the Parties that the Contractor shall be an independent contractor and that the City shall be neither liable nor obligated to pay Contractor sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. The Contractor shall pay all income and other taxes as due. Industrial or any other insurance, which is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. It is recognized that Contractor may or will be performing professional services during the Tom for other parties; provided, however, that such performance of other services shall not conflict with or interfere with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. 8. Indemnification. 8.1 Contractor Indemnification. The Contractor agrees to indemnify, defend and hold the City, its elected officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting fi.om, or connected with this Agreement to the extent solely caused by the negligent acts, errors or omissions of the Contractor, its partners, shareholders, agents, employees, or by the Contractor's breach of this Agreement. Contractor waives any immunity that may be granted to it under the Washington State Industrial Insurance Act, Title 5 i RCW. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts or programs. 8.2 City Indemnification. The City agrees to indemnify, defend and bold the Contractor, its officers, directors, shareholders, parmexs, employees, and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and ali persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City, its employees or agents. 8.3 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 9. Equal Opoortunity Employer. In all Contractor services, programs or activities, and all Contractor hiring and employment made possible by or resulting from this Agreement, there shall be no discrimination by Contractor or by Contractor's employees, agents, subcontractors or representatives against any person because of sex, age (except minimura age and retirement provisions), race, color, creed, national origin, marital status or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoffor termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall not violate any of the c:\wtn' dows\temp\torism agreement (2 terms of Chapter 49.60 RCW, Title VII of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973 or any other applicable federal, state or local law or regulation regarding non-discrimination. Any material violation of this provision shall be grounds for termination of this Agreement by the City and, in the case of the Contractor's breach, may result in ineligibility for further City agreements, 10. Confidentiality. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential. Breach of confidentiality by Contractor will be grounds for immediate termination. 11. Insurance. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating, which is satisfactory to the City: 11.1 Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the laws of the State of Washington; 11.2 Commercial general liability insurance with combined single limits of liability not less than $1,000,000 for bodily injury, including personal injury or death, products liability and property damage. The City shall be named as additional insured on all such insurance policies. Contractor shall provide certificates of insurance, concurrent with the execution of this Agreement, evidencing such coverage and, at City's request, l~arnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. All insurance policies shall contain a clause of endorsement providing that they may not be terminated or materially amended during the Term of this Agreement, except after thirty (30) days prior written notice to the City. If Contractor's insurance policies are "claims made" or "claims paid", Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated. Contractor's failure to maintain such insurance policies shall be grounds for the City's immediate termination of this Agreement. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 12. Work Product. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Services shall belong to the City. At the termination or cancellation of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 13. Books and Records. The Contractor agrees to maintain books, records, and documents which sufficiently support all ~.'~. a~ ;.n~:~'~. costs related to the performance of the Services and maintain such accounting procedures and practices ar ~.y ~'~ '~--~ ...... ~., a.~ ........ ~ ,,~ ...... ~ to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. c:\windows\temp\torism agreement (2).doc~ ....................... ..~ .......... 14. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the comple~ion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 15. General Provisions. 15.1 Entire Agreement. This Agreement contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior agreements shall be effective for any purpose. 15.2 Modification. No provision of this Agreement may be amended or modified except by written agreement signed by the Parties. 15.3 Full Force and Effect. Any provision of this Agreement which is declared invalid or illegal shall in no way affects or invalidate any other provision hereof and such other provisions shall remain in full force and effect. i 5.4 Assignment. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. 15.5 Successors in Interest. Subject to the foregoing Subsection, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. 15.6 Attorney Fees. In the event either of the Parties defaults on the performance of any terms of this Agreement or either Party places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, ea~h-Par~d-~e tnevailing mrtv shall ~)- a!l ~e aw'ar&gl its e;:~ attorneys' fee~, e~penses. The venue for any dispute related to this Agreement shall be King County, Washington. 15.7 No Waiver. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the Cites right to declare another breach or default. 15.8 Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. ! 5.9 Authority. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the Contractor or the City. 15.10 Notices. Any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so posted in the United States mail shall be deemed received three (3) days alter the date of mailing. 15.1 l Captions. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modi~ or otherwise affect any of the provisions of this Agreement. 15.12 Performance. Time is ofthe essence ofthis Agreement and each and all ofits provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. 15. ! 3 Remedies Cumulative. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available to the City at law, in equity or by statute. 15.14 Counterparts. This Agreement may be executed in any number of counterparts, which counterparts shall collectively constitute the entire Agreement. 15.15 Compliance with Ethics Code. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation and/or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 15.16 Equal Opportunity to Draft. The parties have participated and had an equal opportunity to participate in the drafting of this Agreement, and the Exhibits, if any, attached. No ambiguity shall be construed against any party upon a claim that that party drafted the ambiguous language. DATED the day and year set forth above. Federal Way, WA 98003 APPROVED AS TO FORM: Greater Federal Way Chamber of Commerce (253) 838-2605 ~ c:\windows[temp\torism agreement CITY OF~ ~'~iil~Fr~' 335301s-i- WAY SOUTH (253) 661-4000 FEDERAL WAY, WA 98003-6210 Apfill7,2000 Ms. Alison M. Corrigan Federal Way Chamber of Commerce PO Box 3440 Federal Way, WA 98003-3440 RE: Professional Services Agreement for Federal Vt'ay 2000 Tourism Program Management and Coordination Dear Ms. Corrigan: Enclosed for your review and approval is the original Professional Services Agreement for the public assembly facility and tourism market and economic analysis. As you review thc contract, please make note of the following items: Your signature is required on Page 5 of the Professional Services Agreement. A Certificate of Insurance is required naming the City of Federal Way as an additional insured (per Section 11 of the original Services Agreement). Once the contract has been fully executed by the City, and the necessary insurance forms received, the City will send you a copy. Should you have any questions or need additional information, please don't hesitate to contract me at (253) 661-4049. Sincerely, Judy Dunker'x& Support Services Coordinator jd k:kl%vchambcr.wpd CERTIFICATE OF LIABILITY INSURANCE 10/30/0t PRODUCER Stanford Insurance, Inc. 32015 Fimt Ave South Federal Way WA 98003-5701 Phone: (253) 874-9200 INSURED: Federal Way Chamber PO Box 3440 34004 16th Ave So - Ste 101 Federal Way WA 98063 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANY ' - '/ A GULF INSURANCE COMP~.ENEO COMPANY e / NO V 0 2. 7/)Of. . _ COMPANY c COMPANY D COVERAGES ~, ,,~,, THIS IS TO CERIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSI~I~E~ FOR THE POucY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT (~I~.~,.D~OCUMENT WITR RESPECT TO WHICH THiS CERTIFICATE MAY BE iSSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC, ES',I~'~I~II~q~ I~-"REtN, ,._. ~. :-~ SI~JI~CT.. "-'~' .-.~TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY ,HAVE BEEN REDUC :D BY~p~e~--.~ r- r-- ~- ' ~ ' ~ ·-' C_~ .. ~O ! POLICY EFFECTIVE POLIC~Y'EJ(P1R~TION ..... "~ : :.: ;~IMITB ~T~ TYPE OF INSURANCE POLICY NUMBER . - DATE (MM/DD/YY} DATE [MM~D/~ j _l ER.~J. LIAI~U.ITY 4 A { COMM~RCL4X. ~ENER/d. LL481L1TY A~-~ CL~MSU~EI X--] occur 0147165 3/6/0~ 3/6/02 :~,~, ~wN~'s & coa~n<T(~S PROT AUTOMOBILE LIABILITY ANY AUTO N.L OWNED AUTOS SCHEDULED AUTOS I HIRED AUTOS NON-OWNED AUTOS; GARN3E LM~ILITY ANY AUTO EXCESS U~BILrTY UMaRELI. A FORM OTHER THAN UMBRELLA FORM WORKERS COMPENSATION Atto EMPLOYERS' LIABILITY THE PROPRIETOR/ ~'~ INCL PARTNERB/E. XECUTIVE ~ EXCL DESCRIPTION OF OPERATION~'~I.OCATON~NEHICLE$1$PECLN. ITEMS "~)DITIONAL INSURED: CITY OF FEDERAL WAY GENERN. AGGREGATE PRODUCTS - COMP/DP AGG PERSONAL & ADV INJURY EACH OCCURENCE _FIRE DAIVlAGE <An)~ o~e f're) ~w~o ~ (;~}, on. p~r~n} COU~INED SINGLE LIMIT BODILY IN,H.JRY BODILY INJURY (P~* acci,:~nt) PROPERTY DAMAGE AUTO ONLY - EA ACCIDENT OTHER THAN AUTO ONLY: EACH ACCIDENT AGGREGATE EACH OCCURRENCE OTH- EL EACH ACCIDENT EL DISEASE - POLICY LIMIT EL DISEASE - EA EMPLOYEE 2,o00,o00 2,000,000 1,000,000 1,000,000 50,000._ 5~000 .$ $ $ CERTIFICATE HOLDER CANCELLATION CITY OF FEDERAL WAY P O BOX 9178 FEDERAL WAY, WA. 98063 ACORD 25-S (1/95) SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 20 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEF'~ BUT FAILURE T/~'~IL SUCH NOTICE SHALL I/MPOSE NO OBLIGATION OR LIABILITY ,OF A. . 0PO THE COUP^.Y. A .T,S R PRESE. A VES. /' - · ACORD CORPORATION 1988 ACQR CERTIFICA OF LIABILITY INSUR, JCE j PROOUCER THIS CERT;~A~ ~ ISSUED ~ A MA~ER ~ INF~MI ~TI~ S~nford Insurance, Inc. ~LY ~D C~FERS ~ ~HTS U~N THE CER~ATI HO~E~ THIS C~FICA~ ~S NOT AME~, EXTE~ ~D OR 32015 Fi~ Ave South ~TER ~E COVE~GE ~F~ED BY ~E ~IES BE L~. Federal Way WA 98003~701 COMP~IES ~FO~I~ COVE~GE ~MPA~ Phone: (263) 87~9200 ~ ~ ~2 ~ ~ X.t ~ D A GULF INSU~NCE COMPANY IN~R~ ~MP~ Federal Way Chamber PO Box ~0 i:.F:'~ L ~M~ ~004 ~6th Ave So - Ste 101 c Federal Way WA 98063 MP. NAG.:MEHT SERVICE i COVE~GES ~ IS TO CE~ ~T TH~ ~IE~OF INSU~ USeD ~L~ ~ ~EN ~UED TO ~D~D, ~HST~ ~ REQUIRE~NT, ~ ~ ~ ~ ~Y ~CT ~R~F~TE ~Y BE ISSUED OR ~Y PERTNN, ~ ~U~CE ~F~ED BY ~E ~IES ~R~ED ~RE~ ~CL~IONS ~D ~N~T~ ( F ~ ~. ~TS SH~N ~Y A~ BEEN RE--ED BY PND ~L~ ~F~E ~Y NEL LIA~ OENE~L*~.EO*m s 2000,000 X ~o~~ ~Om~S-mM~O S 2,000,000 A I ~M~ ~m 01471~ 316100 3/6101 m~.~ ~ov~mu.v * t. 000,000 -- ~ER'S%~S~T ~CU~E $ t 000,000 ~ ~ O~M~; (~von' ~r.) ~ 50,000 M~ ~ (Any ~ ~) S 51000 A~O~a~LE UA~L~ ~ ~N~ ~ A~O ~ ~NED A~ ~ ~Y ~ A~ ~ ~) S ~R~ A~ -- ~LY ~V -- PROPE~ D~AGE S G~ UA~ A~O ~LY - ~ A~IDE~ ~ A~ O~ER ~AN A~O ~LY: ~CH A~I~ A~REGA~ $ ~CE~ U~L~ UM F~M A~REGA~ $ O~ ~AN U~EL~ ~RM T~ L MffS i S ~PLO~E U~ ~ ~CH A~ID~ $ ~F~S ARE: ~CL~ ~ ~ - ~ ~O~E O~ER CER~A~ ~R C~EL~N S~U~ ~ ~ ~E ~ DES~IBED ~IES ~ ~CEL~D ~1 =ORE THE Cl~ OF FEDE~L WAY ~N DA~ THEREOF, ~E ISSUI~ ~ WILL EN~ 20 DAYS WRI~EN NOT~ TO THE CERTIF~TE H~ER ~ 10 ~E LE~ 33530 1ST WAY SOUTH B~ FNLURE T~L S~H ~TICE FEDE~L WAY,WA. 96003 IACO~ 25~ (1~6) / ~ ~ e ACO~ CO~Ti ~ 1988 33530 ls! Way South VENDOR: 000229 P.O. Box 9718 FEDERAL P 0 BOX 3440 FEDERAL WAY, WA 98063 Gl*liP TO: PAGE 1 °1/01~01 I I043064 I FEDERAL WAY CITY HALL 33530 1ST WAY S PO BOX 9718 FEDERAL WAY, WA 98063-9718 FOB Point: Req. No.: Terms: Due Upon Receipt Dam.: HOTEL/MOTEL LODGING TAX Req. DeL Date: Contact: IWEN WANG Speolal Inet: Confirming? N AGO0-102: TOURISM PROGRAH MANAGEMENT/COORDINATION SERVICES MANAGEMENT SRVICES DEPARTMENT AS PER CONTRACT #AGO0-102 TOTAL CONTRACT AHOUNT: $3Z.500.00 1. HARKET]NG COORDINATION: $10.000.00 3. GRANT PROGRAH APPROVER: IWEN WANG ~s ~E~ CONTRACT ~AGO0-~O~ AS PER EXHIBIT A. CITY WILL CONTRIBUTE CALENDAR PREPARATION. PRINTING & DIST (~17.500 L~SS ~s.34~.~2 P~ ,0 f408sT) CH-TOUR[SH PROGRAH/GRANT PROGRAH 5.000.0C TERH: 4-1-Z000 THRU 3-31-2001 $5.000 TONARDS A COHPETITIVE GRANT FUND (NO PAYNENTS NADE O~ PO ~40887) SUBTOTAL 16,657.91 BILLTo:CITY OF FEDERAL WAY TAX .00 33530 1ST WAY SOUTH ~EIOHT .00 PO BOX 9718 TOTAL 16.657.91 FEDERAL WAY. WA 98063-9718 · .: Account Number Amount Aco°Unt Number Amount ! 109-1806-000-559-90-4'16' 16.657.91 A.u.~horized Signature VENDOR COPY Authorized Signature (over $1,000~. 33530 15t Way South VENDOR: 000 229 Federal Way, WA 98003 FEDERAL WAY CHAMBER COMMERCE P 0 BOX 3440 FEDERAL WAYi WA 98063 SHIP TO: PAGE 5/oo I I 0408B7 FEDERAL WAY CITY HALL CD/PW FIRST FLOOR 33530 1ST WAY SOUTH FEDERAL WAY. WA 98003 FOB Point: Req. No.: Terma: Due Upon Receipt Dept.: HOTEL/MOTEL LODGING Req. Del. Date: Contact: IWEN WANG Special Inat: Confirming? N AGO0-102: FW 2000 TOURISM PROGRAM MANAGEMENT & COORDINATION MANAGEMENT SERVICES DEPARTMENT Deacription AS PER CONTRACT #AG00-102 .... 3~:3:i:~:~20oi:~.':~.::::'.::: .... . TOTAL CONTRACT AMOUNT: $32,500 2. MA~'DEV/E'vENT ~ALENDAR:'$iT[500 PO FOR 2000:$ 7,500.00 ($833.33/M0 X 9) ,:$2.5~0:i,.~:0ii..'i'($:833~!i13~/~0:~..3~) {PROFESSIONAl SVCS AGREEMENT} Unit Prlc~ Ext. Ibice 7'500.00i CM-TOURISM PROGRAM MGT/COORDINATION SVC ::::::::::::::::::::::::::: TERM: 4-1-2000 THRU 3-31-2001 ,500 FOR QUARTERLY ACTIVITIES & EVENTS $1b,oo'O'FoR'A CM-TOURISM PROGRAM MGT/COORDINATION SVC 4-1-2000 THRU 3-31-2001 $5.000 TOWARDS A COMPETITIVE GRANT FUND APPROVER: IWEN WANG BILLTO:CITY OF FEDERAL WAY ATTN: ACCOUNTS PAYABLE 33530 1ST WAY SOUTH FEDERAL WAY, WA 98003 .soo. ooo.oO! SUBTOTAL TAX FREI;HT TOTAL ooo. oo! · OOi · 00: ooo. oo! Account Number 109-1800-000-559-90-410 Amount 30.000.00 Account Number I Ammlnt I Authorized Signature VENDOR COPY Authorized Signature (over $1~00) Friday, May 10, 2002 8:00 aim, City o'f Federal Way Lodging Tax Advisory Committee City Hall Mt. Baker Conference=Room SUMMARY Committee Members in Attendance: Chair Dean McColgan, Scott Brown, David DeGroot, and Barbara Reid. Committee Members not in Attendance: Shawn Cummins. Other City of Federal Way Councilmembers in Attendance: Mayor Jeanne Burbidge. Staff in Atten&mce: City Manager David Moseley, Community Development Services Deputy Director Patrick Doherty, and Administrative Assistant E. Tina Piety. Others in Attendance: Federal Way Chamber of Commerce President/ CEO Delores Shull, Joan Tabrum, Joanne Piquette, Mary Ehlis, and David Kaplan. 1. CALL TO ORDER Chair McColgan called the meeting to order at 8:07 a.m. PUBLIC COMMENT Ms. Ehlis commented on the Federal Way Family Fest. They need $10,000 and she is here to get information on where and how they might obtain the funds. Family Fest will take place August 23 to 25. There will be a Dance in the Park Friday night; vendors of food, arts, and crafts; two stages; a carnival; and a parade on Saturday. They do not have a method of determining where they draw people from, but are willing to develop a process. Some 16,000 people attended last year, while normally about 20,000 attend. Chair McColgan added item G (Discussion of Chamber Contract) to the agenda. 3. COMMISSION COMMENT None. 4. COMMITTEE BUSINESS A. Approval of Minutes It was m/s/c to approve the minutes of April 12, 2002. Update on Sports/Multipurpose Fieldhouse The consultant is in the midst of preparing the final report. The City has received responses from the School District and Boys & Girls Club in order to be able to characterize them correctly in the report. The finally will probably go to FEDRAC in June. Update on Postcard Project The press release for the contest went out 10 days ago. The City and Chamber will accept entries to the end of May (they have received a couple of inquires and a couple of photographs). There have been articles in the Puget Sound Business Journal, Federal Way Mirror, and Federal Way News about the contest. We will be using Envirographics, they will involve us in the process. They have a seven to ten day turnaround. The photographs will be brought to LTAC's June meeting for selection. A press release announcing the selections, and that the Chamber will distribute the postcards along with a rack for a minimal price, will go out after this meeting. It was suggested that the City or Chamber produce a product sheet showing the postcards and rack. Mr. Doherty will be responsible for producing the product sheet. Update on Tourism Signage Project It was suggested we "shop" around for participating partners (i.e., Parks Department, Wild Waves, etc.). Concern was expressed that doing so could complicate the process and increase the timeline. It was suggested that we LTAC Summary May 10, 2002 Page I move the project forward as we look for partners. The Committee had expected Mr. Perez to attend with information on the cost of making the signs, but he did not attend. At the last meeting he had said that it wot cost about $10,000 for standard signs and not much more for a border. A logo would be more costly. It was that we could have vinyl logos made that could be added to the signs once they are erected. This way we w( not have to wait on the logo selection by the Branding process to erect the signs. Tourism Enhancement Grants As part of the agenda packet, Ms. Shull provided the Committee with the Tourism Enhancement Grant Revi Committee's grant selections. They voted to recommend approval of the following grants: 1. NW Allstars/Fastbreak Basketball Assn, NW Shootout at $6000 (requested $8000) 2. FW Track Club/Hersheys Track Meet at $3500 (requested $3500) 3. Pacific NW Swimming, USA Swimming Disability Championships at $5000 (requested $5000) 4. Pacific NW Assn Synchronized Swimming USA Age Championships at $4000 (requested $6000) The recommended grant funding totals $18,500, which leaves $32,000 in the 2002 Grant budget. Discussio~ held on how these events are promoted and it was suggested that a reader board be placed at Celebration Pa~ The event holders are required to let the City place a banner at the event and give space to the City and Cha~ in the event program. It was suggested the Chamber issue a press release announcing the rewarding of the g to whom, for what, and when the event will be held. Last year the total grant amount was $8000. It was m/s/ approve the grant requests as recommended by the Tourism Enhancement Grant Review Committee. Discm was held on the possibility of placing banners on the new light poles on 320~. City Manager Moseley said t can be done, but the City needs to work out the details (dimensions, how many can be placed, how long the be up, approval process, etc.). The Committee would like this placed on the next agenda. Discuss/Plan LTAC Retreat As a new chair, Chair McColgan would like to hold a retreat to get a better feel of the Committee's prioritk Also, there have been changes in the budget. He would like to hold a brainstorming session (what things w~ the Committee like to do) and then discuss the Committee's direction. Discussion was held on when to hok retreat. It was decided to hold the retreat on July 12, from 8:00 to 12:00 (location to be announced) and if necessary, hold a short regular meeting at 8:00. Breakfast will be provided. Mr. Doherty will research havi outside facilitator. Id :ated uld ew l was nber 'ants, C to sion tat it can ~uld the ~g an G. Discussion of Chamber Contract The Chamber contract expires in June. The Committee was presented with a proposed Exhibit A- 1: Amend :d Scope of Services. It was suggested that the contract be extended to the end of the year and that the scope o [ work be amended as presented. It is possible that the retreat will raise issues that may lead to an additional amen¢ ment to the contract. Discussion was held that for proposed Task 1, the compensation should be ten percent of th. total con,tract. It was suggested that the t, hird bullet under proposed Task 2 be left out because the Chamber has a ad in the 2002 Washington State Visitor s guide (an ad for the 2003 publication should be part of a 2003 contrac~ . For the retreat, the Committee would like to discuss what it costs to administer a grant and an events coordinat~ r. It was m/s/c to approve extending the contract to December 2002 and change the Scope of Work to the propcsed Exhibit A-1: Amended Scope of Services, amending Task 1 to state the compensation shall be ten percent ,>f amount funded for two grant cycles in 2002, up to $4,800, amending Task 2 by changing 2001 to 2002 in l he first checkmark under the second bullet, and amending Task 2 by deleting the third bullet. It was discussed add ng back Task 4 (informational kiosk), but it was decided to leave it out and discuss the issue at the retreat, i NEXT MEETING DATE AND FUTURE AGENDA ITEMS The next meeting will be June 14, 2002, at 8:00 a.m. in the Mt. Baker Conference room. The committee would I e to discuss what existing attractions does Federal Way have and what do they contribute. The meeting was adjourned at 9:40 a.m. K:~Lodging Tax Advisory Committe~2002 Agendas & Summaries~3-084)2 Summary.doc LTAC Summary May 10, 2002 Page 2 CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: May 15, 2002 Finance, Economic Developmen~ ~nd Regional Affairs Committee David H. Mosele/y~.By Manage~le~, Patrick Doherty/l~J.!.E~irector, Community Development Services Lodging Tax AdVisory Committee membership changes BACKGROUND On November 17, 1998 the Federal Way City Council passed Ordinance 98-322 establishing the City of Federal Way Lodging Tax Advisory Committee (LTAC), pursuant to the provisions of Chapter 67.28 of the Revised Code of Washington (RCW). The purpose of the LTAC is to provide recommendations to the City Council regarding any changes in the rate of lodging taxation, as well as on the use of the lodging tax revenues to promote tourism. In accord with the above-cited RCW provisions, since the inception of the Lodging Tax Advisory Committee Federal Way City Code (FWCC) Section 2-95.1 has prescribed its membership as consisting of five members, as follows: one member as an elected official of the city, two members as representatives of businesses required to collect the tax, and two members involved in activities authorized to be funded by revenue received from the tax. To date members of the first group have been representatives of lodging establishments within the City, while members of the second group have been associated with tourist attractions and/or arts/cultural groups. Although FWCC Section 2-95.5 purports to allow the council to review and make changes to the membership of the committee annually, the above-cited Sec. 2-95.1 holds the committee's membership constant. In short, these two FWCC sections are currently in conflict. At its March 8, 2002 meeting, the City of Federal Way LTAC discussed the committee's membership and voted unanimously to recommend that FWCC be amended to allow additional LTAC members and that the Committee's membership be expanded to seven members, with one more member each for the representatives of businesses collecting the tax and the members involved in activities that may utilize the tax revenues. The committee's rationale for the membership expansion was to encourage greater participation within the community, engender greater knowledge of the LTAC and its promotional functions, and to allow for the committee to take on and accomplish more projects. STAFF RECOMMENDATION Pros As the LTAC members stated in their 3/8/02 meeting, the proposed addition of two members would result in more individuals who could be called upon to work on LTAC projects and would allow for the creation of more working subcommittees, etc. It would also result in greater participation from within the community, possibly including a broader range of interests than have been represented on the committee to date. Cons The only disadvantage staff sees with the proposal is the potential for a larger membership to exhaust more readily the local pool of community members that are represented on the LTAC. This would mean that LTAC members would need to serve much longer on the committee, reducing the mm-over of members, which can bring with it new perspectives and ideas. Fortunately, Sec. 2-95.5, FWCC, allows for the City Council to review changes to the committee's membership, including increasing or decreasing the number of members. Therefore, as long as the Council exercises sufficient vigilance of the committee's make-up on a year-to-year basis, these potentially negative effects should be minimized. Summary In summary, staff recommends approval of the LTAC recommendation to increase the committee's membership by two members, one representing businesses required to collect the lodging tax and one representing groups involved in activities authorized to be funded by the tax revenue. COMMITTEE ACTION Approve LTAC and staff recommendation to change FWCC Sec. 25-9.2 to allow for more than five members and forward to full Council for approval. And recommend that full Council approve by motion an increase in the LTAC membership to seven members, with one additional member representing businesses authorized to collect the lodging tax and one additional member involved in activities authorized to be funded by revenues from the tax. APPROVAL .BY COMMITTEE: ~ommittee Chair Committee Member Committee Mem6er ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING CHAPTER 2 OF THE FEDERAL WAY CITY CODE BY AMENDING SECTION 2-95.2 TO ALLOW MORE THAN FIVE MEMBERS ON THE LODGING TAX ADVISORY COMMITTEE. WHEREAS, Section 67.28.180 RCW, authorizes local jurisdictions to levy and collect a special excise tax not to exceed two percent on the sale of or charge made for the furnishing of lodging by a hotel, rooming house, tourist court, motel, trailer camp, and the granting of any similar license to use real property for the purposes of tourism promotion, and/or acquisition or operation of tourism-related facilities; and WHEREAS, Section 67.28.1817 RCW requires that a municipality with a population of five thousand or more that imposes a lodging tax must establish a lodging tax advisory committee comprised of at least five members appointed by the legislative body of the municipality; and WHEREAS, Section 67.28.1817 RCW requires that a lodging tax advisory committee include one member who is an elected official of the municipality, at least two members who are representatives of businesses authorized to collect the lodging tax, and at least two members who are persons involved in activities authorized to be funded by lodging tax revenues; and WHEREAS, Section 2-95.1 FWCC creates the City of Federal Way Lodging Tax Advisory Committee, in accord with Chapter 67.28, RCW; and WHEREAS, Section 2-95.2 FWCC limits the lodging tax advisory committee to five members only; and WHEREAS, the City of Federal Way Lodging Tax Advisory Committee at its March 8, 2002 meeting voted unanimously to expand the committee's membership to seven members, by adding one member who is a representative of businesses authorized to collect the lodging tax and one member who is a person involved in activities authorized to be funded by the lodging tax revenues; and WHEREAS, the City Council wishes to expand the membership of the lodging tax advisory committee to encourage greater community participation in committee activities and increase the number of committee members able to work on committee projects and programs; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Article III, Division 7, Section 2-95.2 of the City of Federal Way Administration Code Chapter is amended, as follows: 2-95.2 Membership The membership of the lodging tax advisory committee shall be appointed by the city council and shall consist of at least five members: one member shall be an elected official of the city who shall serve as the chair; at least two members shall be representatives of businesses required to collect the tax, and at least two members shall be persons involved in activities authorized to be funded by revenue received from the tax. The number of members who are representatives of businesses required to collect tax under this chapter shall equal the number of members who are involved in activities authorized to be funded by revenue received under this chapter. Section 2. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from the time of its final passage, as provided by law. PASSED by the City Council of the City of Federal Way this ., 2002. day of CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, BOB C. STERBANK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. K:\ordinance\lodgingtaxordchanges.doc City of Federal Way Lodging Tax Advisory Co m mittee Friday, March 8,-2002 ~:~'' . 8:00 a:m~ , ~' "'::': City ilall M t. Baker Conference Room SUMMARY Committee Members in Attendance: Chair Dean McColgan, Shawn Cummins, Scott Brown, David DeGroot, and Reid. Committee Members not in Attendance: Joan Tabrum. Other City of Federal Way Councilmembers in Atten. None. Staffin Attendance: City Manager David Moseley, Community Development Services Deputy Director Pat Doherty, Management Services Director Iwen Wang, City Attorney Pat Richardson, Recreation Coordinator John Parks Superintendent Mary Faber, and Administrative Assistant E. Tina Piety. Others in Attendance: Federal Wa, of Commerce President/CEO Delores Shull, and Aquatic Center Coordinator Mike Dunwiddie. 1. CALL TO ORDER Chair McColgan called the meeting to order at 8:04 a.m. 2. PUBLIC COMMENT None. 3. COMMISSION COMMENT None. 4. COMMITTEE BUSINESS A. Approval of Minutes It was m/s/c to approve the minutes of February 21, 2002. Committee Membership Changes The Law Department has decided it would not be appropriate for the Committee to have an alternate Joan Tabrum may no longer be an official alternate, but the Committee would like, and encourages he continue attending meetings and voice her opinions. If the Committee wishes to expand, the next step go through the City Council process to change the ordinance. When asked why should the Committee was responded that more work can be done with more people. It was m/s/c to expand the LTAC to se~ members; one more to represent a business required to collect the tax and one more to be a person activities authorized to be funded by revenue received from the tax. Discussion with Mike Dunwiddie re Aquatic Center Mr. Dunwiddie informed the Committee that each year the Sports & Events Council of Seattle-King awards for events. He was please to announce that the Aquatic Center won for Best Sports Event, Bu, $25,000-125,000 and Best Volunteer Managed Event, for the VII FINA Junior World Synchronized Championships. King County is in a budget crisis, but they recognize the importance of the Aquatic ~arbara 'ick Hutton, Chamber tember. r, to would be to expand, it 'eh olved in 2ounty gives lget ;wimming ~enter and are committed to keeping the fees at an accessible level, even if that means it runs at a deficit. Swimnling events are hosted by volunteers/parents. The Aquatic Center has events every weekend. Hotels and restaurar~ts are given a calendar of events so they can provide promotional opportunities if they wish (he provided the Committee with a copy of the restaurant calendar of events). Mr. Dunwiddie stated he would like to hold one special ~vent per year. One event he is considering is to drain the pool and host an extreme sports event. LTAC Summary March 8, 2002 i Page I Public Stadium, Convention, Arts, and Tourism Facilities 67.28.180 Special excise tax imposed in King county fi~r state convention and trade center: RCW 67.40.090. 67.28.1801 Credit against sales tax due on same lodging. Tax collected under RCW 67.28.180 on a sale of lodging shall be credited against the amount of sales tax due to the state under chapter 82.08 RCW on the same sale of lodging. [1998 c 35 § 2.] Validation of taxes imposed and collected and actions taken-- Effective date~1998 c 35: See notes following RCW 67.28.181. 67.28.181 Special excise taxes authorized--Rates-- Credits for city or town tax by county--Limits. (I) The legislative body of any municipality may impose an excise tax on the sale of or charge, made for the furnishing of lodging that is subject to tax under chapter 82.08 RCW. The rate of tax shall not exceed the lesser of two percent or a rate that, when combined with all other taxes imposed upon sales of lodging within the municipality under this chapter and chapters 36.100, 67.40, 82.08, and 82.14 RCW, equals twelve percent. A tax under this chapter shall not be imposed in increments smaller than tenths of a percent. (2) Notwithstanding subsection (I) of this section: (a) If a municipality was authorized to impose taxes under this chapter or RCW 67.40.100 or both with a total rate exceeding four percent before July 27, 1997, such total authorization shall continue through January 1, 1999, and thereafter the municipality may impose a tax under this section at a rate not exceeding the rate actually imposed by the municipality on January 1, 1999. (b) If a city or town, other than a municipality imposing a tax under (a) of this subsection, is located in a county that imposed taxes under this chapter with a total rate of four percent or more on January 1, 1997, the city or town may not impose a tax under this section. (c) If a city has a population of four hundred thousand or more and is located in a county with a population of one million or more, the rate of tax imposed under this chapter by the city shall not exceed the lesser of four percent or a rate that, when combi'hed with all other taxes imposed upon sales of lodging in the municipality under this chapter and chapters 36.100, 67.40, 82.08, and 82.14 RCW, equals fifteen and two-tenths percent. (d) If a municipality was authorized to impose taxes under this chapter or RCW 67.40.100, or both, at a rate equal to.six percent before January !, 1998, thc municipality may impose a tax under this section at a rate not 'exceeding the rate actually imposed by the municipality on January I, 1998. (3) Any county ordinance or resolution adopted under this section shall contain a provision allowing a credit against the county tax for the full amount of any city or town tax imposed under this section upon the same taxable event. [1998c35§ !; 1997c452§3.] Validation of I.axes imputed and collected and actions taken---1998 c 35: 'If a municipality was authorized to impose taxes under chapter 67.28 RCW or RCW 67.40.100 or both with a total rate exceeding four percent before July 27. 1997, any taxes imposed and collected by' the municipality on or a~er July 27. 1997. a~ validated by this act to the extent thc taxes we~ imposed al rates thai would be permitted under chapter 67.28 RCW a~ amended by this act. All actions taken in connection with the collection and administration of taxes validated under this seCliou, including crediting thc taxes agaim~t the amount of sales taxes due to the slate under 0998 Ed.) chapter 82.08 RCW, are al~ validated by this act Io thc extent thc actions taken would be permitted under chapter 67.28 RC~/as amended by this act.' 11998 c 35 § 4.1 Effective dat~1998 e 35: 'This act is necessary for the immediate pre,ovation of the public peace, health, or safety, m' support of the state government and its existing public institutions, and takes effect immediately [March 12, 19981.' [1998 c 35 § 5.] Savings--1997 c 452: 'This acl does no{ affect any existing right acquired or liability or obligation incun'ed under thc sections amended or repealed in this act or under any role or order adopted under those sections. nor does il affect any proceeding instituted under those sections. As provided in RCW 1.12.020, Ihc sections amended or repealed in this act are continued by .~:ction :3 of this act for purposes such as redemption paymenL~ on bonds issued in reliance on taxes imposed under tho~ sections. Any moneys held in a fund created under a section repealed in this act shall be deposited in a fund created under section 4 of this act.' [1997 c 452 § 23.} Intent--Severability--1997 c 452: See notes following RCW 67.28.080. 67.28.1815 Revenue--Special fund--Uses for tourism promotion and tourism facility acquisition and operation. All revenue from taxes imposed under this chapter shall be credited to a special fund in the treasury of the municipality imposing such tax and used solel~, for the purpose of pay. lng ~all or any_part of the cos~t"-0-f ~ouristn' ~ rp~_~m o~to~ a~h u~'l~'r i ~ rn- r~l a t~d~ ope~l-O~t t~aX-ed taciijties. Munic~palities"'ma~y, '~.'~[~C~/, agr~--~S-'~ utilization of revenue from taxes imposed under this chapter for the purposes of funding a multijurisdictional tourism-related facility. [1997 c 452 § 4.] Intent-~Severability--1997 e 452: See notes following RCW 67.28.080. Savlngs---1997 c 452: See note following RCW 67.28.181. 67.28.1817 Lodging tax advisory committee in large municipalities--Submission of proposal for imposition of or change in tax or use~Comments. (1) Before proposing imposition of a new tax under this chapter, an increase in the rate of a tax imposed under this chapter, 'repeal of an exemption from a tax imposed under this chapter, or a change in the use of revenue received under this chapter, a municipality with a population of five thousand or more shall establish a lodging tax advisory committee under this section. A lodging tax advisory committee shall consist of at least five members, appointed by the legislative body of the municipal'try, unless thc municipality has a charter providing for a different appointment authority. The committee membership shall include: (a) At least two members who are representatives of businesses required to collect tax under this chapter; and (b) at least two members who are persons involved in activities authorized to be funded by revenue received under this chapter. Persons who are eligible for appointment under (a) of this subsection are not eligible for appointment under (b) of this subsection. Persons who are eligible for appointment under (b) of this subsection are not eligible for appointment under (a) of this subsection. Organizations representing businesses required to collect tax under this chapter, organizations involved in activities authorized to be funded by revenue received under this chapter, and local agencies involved in tourism promo- tion may submit recommendations for membership on the committee. The number of members who are representatives of businesses required to collect tax under this chapter shall [Title 67 RCW--page 27] 67.28.1817 Title 67 RCW: Sports and Recreation Convention Facilities equal the number of members who are involved in activities authorized to be funded by revenue received under this chapter. One member shall be an elected official of the municipality who shall serve as chair of the committee. An advisory committee for a county may include one nonvoting member who is an elected official of a city or town in the county. An advisory committee for a city or town may include one nonvoting member who is an elected official of the county in which the city or town is located. The appointing authority shall review the membership of the advisory committee annually and make changes as appropri- ate. (2) Any municipality that proposes imposition of a tax under this chapter, an increase in the rate of a mx imposed under this chapter, repeal of an exemption from a tax imposed under this chapter, or a change in the use of revenue received under this chapter shall submit the proposal to the lodging tax advisory committee for review and comment. The submission shall occur at least forty-five days before final action on or passage cf the proposal by the municipality. The advisory committee shall submit com- ments on the proposal in a timely manner through generally applicable public comment procedures. The comments shall include an analysis of the extent to which the proposal will accommodate activities for tourists or increase tourism, and the extent to which the proposal will affect the long-term stability of the fu.nd created under RCW 67.28.1815. Failure of the advisory committee to submit comments before final action on or passage of the proposal shall not prevent the municipality from acting on the proposal. A municipality is not required to submit an amended proposal to an advisory committee under this section. [1998 c 35 § 3; 1997 c 452 § 5.] Validation of taxes imposed and collected and actions taken-- Effective date~1998 c 35: See notes following RCW 67.28.181. Intent----Severability--1997 c 452: See notes following RCW 67.28.080. Savlngs~1997 c 452..'_' See note following RCW 67.28.181. operate, or maintain a facility used by a professional franchise. [1997 c 452 § 13; 1987 1st ex.s. c 8 § 7. Intent-~Severability--1997 c 452: See notes followil 67.28.080. Savings~1997 c 452: See note following RCW 67.28.181. Scverability--1987 lstex.s, c8: See note followin 67.40.020. 67.28.200 Special excise tax authoria Exemptions may be established--Collection. The 14 tire body of any municipality may establish reas¢ exemPtions for taxes authorized under this chapter department of revenue shall perform the collection o taxes on behalf of such municipality at no cost tc municipality. [1997 c 452 § 14; 1993 c 389 § 2; 1991 § 2; 1988 ex.s. c I § 23; 1987 c 483 § 3; 1970 ex.s. 2; 1967 c 236 § 13.] Intent---Severability--1997 c 452: Sec notes followin 67.28.080. Savings--1997 c 452: See note following RCW 67.28.181 67.28.183 Exemption from tax--Emergency lodging for homeless persons---Conditions. (1) The taxes levied under this chapter shall not apply to emergency lodging provided for homeless persons for a period of less than thirty consecutive days under a shelter voucher program adminis- tered by an eligible organization. (2) For the purposes of this exemption, an eligible organization includes only cities, towns, and counties, or their respective agencies, and groups providing emergency food and shelter services. [1992 c 206 § 5; 1988 c 61 § 2.] Effective dat~--1992 c 206: See note following RCW 82.04.170. Effective dat~1988 ¢ 61: See note following RCW 82.08.0299. 67.28.184 Use of hotel-motel tax revenues by cities for professional sports franchise facilities limited. No city imposing the tax authorized under this chapter may use the tax proceeds directly or indirectly to acquire, construct, operate, or maintain facilities or land intended to be used by a professional sports franchise if the county within which the city is located uses the proceeds of its tax imposed under this chapter to directly or indirectly acquire, construct, 67.28.220 Powers additional and suppleme~ other laws. The powers and authority conferred municipalities under the provisions of this chapter si construed as in addition and supplemental to pow authority conferred by any other law, and nothing cot herein shall be construed as limiting any other po~ authority of such municipalities. [1967 c 236 § 15.] 67.28.350 Real property beneath air space dt ed to public body for stadium facilities~Exemptior property taxes. See RCW 84.36.270 through 84.36 67.28.8001 Reports by municipaliti~un and analysis by department of community, trad~ economic development. (1) Each municipality impo tax under chapter 67.28 RCW shall submit a report department of community, trade, and economic devel¢ on October I, 1998, and October 1, 2000. Each repo~ include the following information: (a) The rate of tax imposed undei' chapter 67.28 (b) The total revenue received under chapter RCW for each of the preceding six years; (c) A list of projects and activities funded with n received under chapter 67.28 RCW; and (d) The amount of revenue under chapter 67.28 expended for each project and activity. (2) The department of community, trade, and eec development shall summarize and analyze the data re under subsection (i) of this section in a report submi the legislature on January i, 1999, and January i, 200 report shall include, but not be limited to, analysis of contributing to growth in revenue received under c 67.28 RCW and the effects of projects and activities with revenue received under chapter 67.28 RCW on sports RCW :gisla- nable The such such c 331 89 § RCW tal to upon ~all be ers or mined ers OF dicat- from 290. tmary :, and sing a to the >ment shall RCW; 67.28 :venue RCW nomic :eived Red to . The [actors hapter 'unded >urism growth. [1997 c 452 § 6.] ~ lntent--Severability--1997 c 452: See notes followin~g RCW 6?.28.080. Savlngs-~1997 ¢ 452: See hole following RCW 67.28.181 [Title 67 RCW-~page 28] § 2-95 ber without authority to vote. The ex officio mem- ber shall serve at the will of the city manager. (5) The board shall elect from its membership a chair who shall serve a one-year term. (b) Compensation. The board members shall receive no compensation for their service, but shall be reimbursed for all reasonable expenses inciden- tal to such service in the manner and amount pro- vided for employees of the city. (Ord. No. 95-253, § 1, 12-5-95) 2-95 Term - Vacancies. All members of the board shall serve for a two- year term with the exception of the law enforce- ment member who, on the first term, shall serve for one year only. Vacancies shall be filled for the unexpired terms of a member whose death, resig- nation, or removal creates a vacancy. Each member shall hold office until a successor is appointed or elected. (Ord. No. 95-253, § 1, 12-5-95) Division 7. Lodging Tax Advisory Committee 2-95.1 Creation. There is hereby created a city lodging tax advi- sory committee, to serve the functions prescribed in Chapter 67.28 RCW. (Ord. No. 98-322, § 1, 11- 17-98) 2-95.2 Membership. The membership of the lodging tax advisory committee shall be appointed by the city council, and shall consist of five members: one member shall be an elected official of the city who shall serve as the chair, two members shall be represen- tatives of businesses required to collect the tax, and two members shall be persons involved in activi- ties authorized to be funded by revenue received from the tax. (Ord. No. 98-322, § 2, 11-17-98) 2-95.3 Term of office. All members of the committee shall serve a two- year term, except that the initial committee shall have one member representing the lodging indus- try and one member representing organizations receiving the funds serve a one-year term in order to establish a staggered term of the office. (Ord. No. 98-322, § 3, 11-17-98) 2-95.4 Voting - Dissenting and concurring comments. Each member of the committee, including the chair, shall be entitled to one vote on committee joint comments and recommendations to the coun- cil. Individual dissenting or concurring comments may also be forwarded to the council. (Ord. No. 98-322, § 4, 11-17-98) 2-95.5 Changes to membership. The council may review the membership of the committee annually, and make such changes as the council may deem appropriate. The total number of members may be increased or decreased at the time of the annual review, by motion of the council duly adopted, but the number of members shall not be less than five. (Ord. No. 98-322, § 5, 11-17-98) 2-95.6 Submissions to the committee. The city council shall submit to the lodging tax advisory committee, for its review and comment proposals on: (1) The imposition of a tax pursuant to Chap- ter 67.28 RCW; (2) Any increase in the rate of such a tax; (3) Repeal of an exemption from such a tax; or (4) A change in the use of the revenue received from such a tax. The city council shall submit such proposals to the committee at least 45 days before taking f'mal action on any such proposal. Comments by the committee should include an analysis of the extent to which the proposal will accommodate for tour- ists or increase tourism, and the extent to which the proposal will affect the long-range stability of the special fund created for the lodging tax revenues. The recommendation by the committee to the city council shall be a nonbinding recommendation. (Ord. No. 98-322, § 6, 11-17-98) 2-95.7 Comments - Members entitled to one vote - Dissenting or concurring comments forwarded to council. The committee may establish administrative procedures for the conduct of meetings, voting, review, analysis, and preparation of comments. Each member of the committee, including the chair, shall be entitled to one vote on the committee joint comments and recommendations to the coun- cil. Individual dissenting or concurring comments may also be forwarded to the council. (Ord. No. 98-322, § 7, 11-17-98) 2-10 CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: May 15, 2002 Finance, Economic Development ~n~ Regional Affairs Committee David H. Mos?t~City Manager ~)~ 4 o~ Patrick Dohe~uty Director, Community Development Services Tourism Enh~'cement Grant awards BACKGROUND Two rounds of the Tourism Enhancement Grant are included in the Lodging Tax Advisory Committee's work program and budget for 2002. The total amount budgeted for grant awards if $48,000. These grants are intended for not-for-profit organizations engaged in sports or cultural events in Federal Way that will bring out-of-town visitors to the City. During this first round of grant applications for 2002, four applications were received, as detailed below: NW Allstars/Fastbreak Basketball Assn "NW Shootout"- 11/6-8/2003: $8000 FW Track Club/Hersheys Track Meet- 6/29/2002 $3500 Pac. NW Swimming USA Swimming Disability Championships - 6/3-15/2002 $5000 Pac. NW Assn Synchronized Swimming USA Age Championships - 6/28-7/7/02 $6000 A copy of each application submittal is attached to this memo. The Federal Way Tourism Enhancement Grant Review Committee reviewed each of these applications in April. The Committee recommendations are. as follows: NW Allstars/Fastbreak Basketball Assn "NW Shootout" - 11/6-8/2003: FW Track Club/Hersheys Track Meet - 6/29/2002 Pac. NW Swimming USA Swimming Disability Championships - 6/3-15/2002 Pac. NW Assn Synchronized Swimming USA Age Championships - 6/28-7/7/02 $6000 $35OO $5000 $4000 The Committee recommended less than the amount requested for the "NW Shootout" ($6000 of $8000 requested) since the requested $6000 represented the entire amount to be raised by the local hosting organization and the event is still 18 months away. The Committee believed that the $6000 award would put the group well on its way towards hosting the event, but still leave room for additional local support from other sources. Similarly, the Committee recommended granting less than the amount requested for the Synchronized Swimming event ($4000 of $6000 requested) since the event sponsors anticipate an approximate $4000 "profit" from the event. The Committee appreciated the need for such organizations to build an endowment for future events, but felt that fully funding the request would be excessive in light of this "profit." The re'commended grant funding for this first 2002 round totals $18,500, leaving $32,000 available for the second 2002 grant round. At its 5/10/02 meeting the Federal Way Lodging Tax Advisory Committee reviewed the Tourism Enhancement Grant Review Committee's recommendations, concurred unanimously and recommended approval to FEDRAC. STAFF RECOMMENDATION Staff concurs with the LTAC recommendation to approve the Tourism Enhancement Grant awards as recommended by LTAC. COMMITTEE ACTION Approve the award of the following Tourism Enhancement Grants: $6000 to NW Allstars/Fastbreak Basketball Assn "NW Shootout" $3500 to FW Track Club/Hersheys Track Meet $5000 to Pacific NW Swimming USA Swimming Disability Championships $4000 to Pacific NW Synchronized Swimming USA Age Championships · APPROVAL BY i~.5,...i." .'Committee Chair Committee :Memberl, Committee Member GRANT APPLICATION GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. Please type or print. Answer each question to the best of your ability. The BOARD does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. If a question is not completed application to the address listed below. Atto: TEG Application Greater Federal Way Chamber of Commerce 34004 16a' Ave S Suite 101 Federal Way, WA 98063 APPLICANT'S NAME: John A. Hines & Travis Decuire ORGANIZATION: Northwest Allstars & Fastbreak Basketball Association FEDERAL TAX ID: 91-1861007 IS A QUALIFIED 501 © ORGANIZATION_YES_ STREET ADDRESS: 22901 SE 281 ~ Place, Maple Valley, WA 98038 DAYTIME Telephone:(206)295-6278 Fax: (425)455-5099 Official Event Name: Northwest Shootout/Best in the West NAIA Division Men's Classic Briefly describe the event (type of activity, male, female, co-ed, etc): This is an invitational event _ located in Federal Way, Washington consisting of~gight NAIA men's college basketball teams with a pre- determined game SChedule to avoid same $onferenee conflicts. The teams will be consisting mostly from the Reeky Mountain COnferenee and the Golden State Athletic Conference. These teams will include Westminster College (UT), Lev~is Clark State College (ID), Carroll College, (MT), Westmont College (CA), and Biola (CA). This event is important to the SChools because it allows a neutral site in which they can be assured of playing a competitive game against a school they would not normally be able to schedule. The Northwest is relatively inexpensive and close for most of the colleges that would be invited. There will be no Washington College involved. All participants and most fans will travel from the schools home area to attend. Scope of Event (check 1):Local State Regional National XXX International Previous Hosts: YEAR CITY/STATE Venue 2001&2002 South Padre Island, TX Civic Center (05 2001 & 2002 Bahamas Sunshine Shootout 2001 & 2002 Tomco Cancun De Basquetbol Has this event ever been held in Federal Way?. This will be the f'wst annual Has this event ever been held in King County? NO Pierce County? .No If yes, when: Month: Year: Venue: City: EVENT FINANCIAL INFORMATION Is a host fee required? Yes If so, what amount? $ 6000 or %ofproceeds What is the projected number of tickets that will be sold? 100-200 Average ticket price: $ 2.00 Event's total estimated expenses: .$14,000 Amount of expenses local host is responsible for? $ 8,000 Events total estimated revenues?$ 6000 What portion of the event's proceeds will be kept by the local host? $ 0.00 This event helps the local host in many ways. Staff'mg will be ~Jr6vided by Green RiVer Community College Student Athletes, and some of the venue fees will benefit the college as well. The event will also give an opportunity for some of the student athlete at the Washington junior colleges to be seen by larger four-year colleges_. who would not normally have the chance to see these players. VENUE INFORMATION .... Proposed localvenue: Ali games to take place within the city limits of Federal Way, WA Location: Games at local Federal Way High School Gyms, Practices at Green River CC Proposed dates: November 6,7,84 2003 Have you confirmed the availability of the proposed dates at the primary venue? YES Wi!! you have a need for secondary or practice venues? YES XXX NO TOTAL VENUE RENTAL (both competition and practice sites) $ 1~500.00 ECONOMIC IMPACT How many participants will the event aiWact? 96 Players & 24 Coaching Staff How many teams/groups will the event attract? Eight (May be expanded for Women's Competition) How far away will the (athlete/participants) travel (local, regional, national, international)? They will Travel from the entire West Coast. None will be from the state of Washington. All will need four nights of accommodations. All teams will be required to stay in a Federal Way Hotel/Motel for the duration of their stay. How many spectators will the event attract? Approximately 12 from each team for a total of 96 How far away will spectators travel from? Same distance as teams How many support (staff, vendor, etc) people will the event attract? 50 Of the numbers listed above, what percentage will require ovem!ght lodging? Partipants 100 % Te~s/Groups. '- i00 % Spectators 100 % Event Staff GRANT AMOUNT REQUESTED: ·: $ 8,000 How will these grant funds be utilized? All of grant funds will go directly back into the local economy. It will be used for site fees, transportation and van rentals, and local event staffmg. Grant money will not be used for entry fees, team travel, uniforms, equipment, coach's salaries, or facility upgrades or capital campaigns. Based on the local economy and similar events conducted around the country, It is estimated that this event will generate a minimum of $19,000 in lodging, $12,000 in local restaurant revenue, and another $5,000 in incidentals. This does not include the $8,000 requested that will go back into the local economy. We welcome Acknowledgment by thc city of Federal Way and the Federal Way Chamber of Commerce. Any promotional materials provided by the chamber or local business will be welcomed. A program will be designed that gives credit through thc phrase "funded in part by the Hotel/Motel Tax". This phrase will also be used in any marketing material used to generate more teams and more fans to the event. Northwest Allstars and Fastbreak Basketball Association will provide a Pre and a Post Event Report as stated in the grant requirements. It will include all information outlined in the grant request form. All documentation will be available for at least three years aRer completion of event. Please list the other sources of financial support (sponsorship, etc.) which you have pursued: Committed: YES NO Amount: $ Committed: YES NO Amount: $ Committed: YES NO., , ,Amount: $ The undersigned certify the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. ~ - Applicant's Signa~.~ Applicant's Title: ~'~\~e-.~x_ ~-, Date;: Federal Way Chamber Enhancing Community Prosperity GRANT APPLICATION GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. Please type or print. Answer each question to the best of your ability~ The BOARD does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. Ifa question is not applicable to your event, simply write in the space provided. You may mail or deliver your completed application to the address listed below. Attn.: TEG Application Greater Federal Way Chamber of Commerce 34004 16t~ Ave S Suite 101 Federal Way, WA 98063 APPLICANT'S NAME: BARB TIGHT ORGANIZATION: FEDERAL WAY TRACK CLUB FEDERAL TAX ID: 91-1921830 IS A QUALIFIED 501 ORGANIZATION YES STREET ADDRESS: 33554 36th Ave SW DAYTIME Telephone: (253) 874-32~6 Fax: Official Event Name:HERSHEY YOUTH WASHINGTON STATE TRACK & FIELD CHAMPIONSHIPS Briefly describe the event (type of activityvmale, female, co-ed, etc): HERSHEY YOUTH TRACK & FIELD CHAMPIONSHIPS FOR THE STATE OF WASHINGTON FOR BOYS AND GIRLS~.AGES 9 TO 14 Scope of Event (check l):Local State X Regional National International Previous Hosts: YEAR 2001 CITY/STATE FEDERAL WAY Venue Federal Way Chamber Enhancing Community Prosperity FEDERAL WAY MEMORIAL STADIUM Has this event ever been held in Federal Way? YES Has this event ever been held in King County? YES Pierce County?. YES If yes, when: Month: JULy 7 Year: 2001 Venue: MEMORIAL STADIUM City: FEDERAL WAY EVENT FINANCIAL INFORMATION Is a host fcc required? NO If so, what amount? $ ~ or % of proceeds What is the projected number of tickets that will be sold? 9OO Average ticket price: $ 2.00 Event's total estimated extSenses: $ .. . $.10,250 Amount of expenses local host is respOnsible for? $ $10,250 Events total estimated revenues? $ $3'200 What portion of the event's procee~ls will be kepi' by the local host? $ VENUE INFORMATION $3,200 Proposed local venue: FEDERAL WAY MEMORIAL STADIUM Location: FEDERAL WAY HIGH SCHOOL Federal Way Chamber Enhancing Community Prosperity Proposed dates: JUNE 29 Have you confirmed the availability of the proposed dates at the primary venue? YES X NO Will you have a need for secondary or practice venues? YES NO X TOTAL VENUE RENTAL (both competition and practice sites) $ 900.00 ECONOMIC IMPACT How many participants will the event attract? 600 How many teams/groups will the event attract? How far away will the (athlete/participants) travel (local, regional, national, international)?. STATE- VfIDE How many spectators will the event attract? 1200 How far away will spectators travel from? FROM ACROSS TI:Hr. STATE How many support (staff, vendor, etc) people will the event attract? 100 VOLUNTEERS Of the numbers listed above, what percentage will r_equire, ovemight lodging? Participants 50 % Spectators 50 -~ o/%_ GRANT AMOUNT REQUESTED: Teams/Groups Event Staff O% $3,500 How will these grant funds be utilized? SEE ENCLOSED BUDGET &q Federal Way Chamber Enhancing Community Prosperity Please list the other sources of financial support (sponsorship, etc.) which you have pursued: Source: BLIMPIES Committed: YES NO X Amount: $ 350 TOP FOOD Committed: YEs NO X Amount: $ 250 BON MARCHE Committed: YES NO X Amount: $ 2000 The undersigned certify the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature Applieant'sTitle: .~ _x!e.~x'k C e~e~f'~%_~.o?Date: B!~t.%[ 13a, mm mm~ mm m mm mm mm mm --. ',mm FEDER,~ W~' 3P..AC, K CLUB March 15, 2002 TEG Application Greater Federal Way Chamber of Commerce 34004 16a Ave So. Suite 101 Federal Way, WA 98063 The Federal Way Track & Field Club is asking for your support in the amount of $3,500 to help fund the Her ~hey Youth Track & Field State Meet to be held on June 29 at Federal Way Memorial Stadium. This grant meet., the guidelines for the City of Federal Way Lodging Tax. ORGANIZATION The Federal Way Track Club is a non-profit organization that provides a grass roots l~rogram for the youth o:, our community and surrounding areas. This program, designed for all ages and abilities, follows the guidelines and bylaws of the United States Track and Field Association. Our mission is to provide training, education and opportunity for young athletes, of all backgrounds, in a safe and supportive environment while keeping the co st to the athlete at a minimum. FWTC has a twenty-four year history of providing an outstanding Track & Field summer program for youth at es 8 to 18. There are currently 80 to 100 athletes that participate in this program. We also have an outstandin fall Cross Country program currently in its sixth year in which 60 to 80 athletes participate. Club members are yen the opportunity to compete with the best athletes in the Southern Puget Sound area as well as the best in the ct atry during the Jr. Olympics competition series. I Our volunteer coaching staff (12 coaches in Track and 6 in Cross CoUntry) provides the training and educatior that enables our athletes to achieve their goals. Our pi'ogram includes.~athletes of all abilities, from athletes that con tpete in Junior Olympics National meets to the recreational runner-who enjoys running and training with a grot~p of his/her peers .... i The Hershey Corporation's commitment to being a good neighbor and improving the quality of communit,, life also reaches the broader community where its employees work. One of the most significant exampFes iif its commitment to the youth of North America is Hersheqt's Track & Field Youth Program with major fufiding by Hershey Chocolate North America. ~ ~- This program introduces children between the ages of 9 and 14 to physical fitness through basic Track & i?ield-- events, encouraging them to be the best they possibly can be. Implemented in 1975 as a playground track and field' meet, the Hershey's Youth Program has become the largest youth sports program of its kind in North Amc xica. Over 400,000 children participate in the program yearly, representing over 3,000 communities across the cot ntry. The Hershey's Youth Program is sponsored by the President's Council on Physical Fitness and Sports, the Nat ional Recreation and Park Association, and the National Association for Sports & Physical Educatitn. EVENT The Hershey's Track & Field Youth Program for the State of Washington will be held at Federal Way Men~orial Stadium on June 29*. There are 15 local and district meets, held throughout the state, where athletes quallfy in order to compete at the State Meet. The top two athletes from every event, at each district meet, qualify to compete in Federal Way. The State Meet is a one day competition that include 9 events involving 600 athletes and 1200 spectators. These athletes and spectators come fi.om across the state to attend this meet. The day before registration, packet pick-up and the meet headquarters is at a local hotel, which donates the space. Over 80 volunteers, including the Federal Way Kiwanis Club, are involved in the implementation and officiating of the event. Local merchants have the opportunity to advertise in programs that are provided to each competitor. This gives merchants the opportunity to advertise their business or wish the athletes good luck. Local sponsors are also able to display company banners at the event. In keeping with the spirit of giving back to the community, we are proposing to donate all gate receipts and program advertising sales to the Federal Way Track Club Scholarship Fund, the Federal Way School District Elementary Track Program, and The Boeing Fire Deparlrnent Benevolence Fund (They volunteered last year and will this year.) The funds from the lodging tax and in-kind donations will pay all event expenses. We hope to make this a yearly event by providing a first class competition. Your support is needed to make this possible. Thank you, Barb Tight Event Coordinator Ktlrt Miller Board President, FWTC BUDGET FOR PROJECTED INCOME AND EXPENSES HERSHEY YOUTH STATE TRACK FIELD CHAMPIONSHIPS Ticket Sales Program Sales (Advertising) Lodging Tax Grant In-Kind Donations, Food Opening Cermony Equipment Rental Total 2002 Prolected Income INCOME EXPENSES $ 2,200 "~ I,ooo / l '°1 [ 2,ooo \,.ooo/ $ ! 0,~50 Stadium Rental Printing Costs Software Program · Volunteer Shirts Director's Shirts Opening Ceremonies United State Flags (For Athletes) Identification Badges Food for Volunteers (lunches, etc.) Misc. Supplies Ticket Receipts Donated Program Receipts Donated Equipment Rental Total 2002 Projected Expenses $ 900 600- 400 7OO 150 2,000 150 100 7OO 400 2,200 9OO 1,050 10,250 I. Ust of In-Kind Donations: Blimples S320, Top Food $250, Bon Marche 2,000. See Grant Application for more informatior 2. One time expense. This software will also be used for the Federal Way School District Elementary Track Program. GRANT APPLICATION GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. Please type or print. Answer each question to the best of your ability. The BOARD does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. If a question is not applicable to your event, simply write "N/A" in the space provided. You may mail or deliver your completed application to the address listed below. Attn: TEG Application Greater Federal .Way Chamber of Commerce 34004 16th Ave S Suite 101 Federal Way, WA 98063 FEDERAL TAX ID: IS A QUALIFIED 501© ORGANIZATION DAYTIMETelephone:( ggl' 77qg Fax:(;2.~ g l'77v , Official Event Name: Briefly describe the event (type of activity, male, female, co-ed, etc): Scope of Event (check l):Local State Previous Hosts: YEAR Regional National CITY/STATE Venue 2.0o0 Has this event ever been held in Federal Way?... Has this event ever been held in King County?. If yes, when:. ~,)~ ~ Pierce County?_~x~) Month: Year:. Venue: City: EVENT FINANCIAL INFORMATION Is a host fee required? If so, what amount?: $ What is the projected number of tickets that will be sold? or % of proceeds Average ticket price: $ ,.,,~ Event's total estimated expenses: Amount of expenses local host is responsible for? $ ,,~ ~ ..~0, Events total estimated revenues~ t/~. 6 00 What portion of the event's proceeds wili'be kept by the local host? $ V~NU~ INFOI~ATION Loeafiom~~~~l~ Proposed dates: _(~, tS~ t5 I ~02~' Have you confirmed the availability of the proposed dates at the primary venue? ~) NO Will you have a need for secondary or practice venues? YES TOTAL VENUE RENTAL (both competition and practice sites) $ ECONOMIC IMPACT How many participants will the event attract? Q ~.._~"O ' How many teams/groups will the event attract? ~A~ How far away will the (athlete/participants) travel (local, regional, national, international)? How many spectators will the event attract? ~ 400Q How far away will spectators travel from? '~ ~'~ q/0~!/..~,f How many support (staff, vendor, etc) people will the event attract? Of the numbers listed above, what pementage will require oven~ight lodging? Vartipants Teams/Groups .-'.' q~ Spectators % ~Event Staff % IGRANT AMOUNT REQUESTE : How will the~e grant funds be utilized? Please list the other~sources of f'mancial support (sponsorship, etc.) wMch you have pursued: Committed: YES NO Amount: $ Committed: YES NO Amount: $ Committed: YES NO Amount: $ The undersigned certify the information provided above is true and accUrate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature~ Applicant's Title: ~'- ~t~.~t_Cld~O IR Date: 0 2'~ 2 0 national champsonshsps Pacific Northwest S'wimm~ 402 South 33o~ Street, Suite 1~ federal Way, WA 9806 1-888-300-51~V.~ Fax: 928-222-89 5 Annual National Disability Championships Weyerhaeuser King County Aquatic Center - Federal Way, Washington ~7 3 g AUSA Swimming Event We look lo.yard to the ~operation of local agencies and corporations to provide financial, manpower and emotional support to ensure the event is a roaring success, which shows Seattle, King County, Washington State, and the Pacific Northwest in our best light 13-16':'2002, J June Pacific Northwest Swilnmirtg wiU host the National Championships and US~k. selection meet for the World Championships for swimmers with a disab}lity at the World Cla~s facility in Federal. Way, WA. This meet will draw the ve~ best swimmers with a disability in the country along with several foreign delegations to .the Pacific Northwest. Previous sites wete Minneapolis, Indianapolis, and Phoenix. Last year 184 swimmers representing 57 t~m-q including swimmers from Argentina, AustraliL Italy, Mexico and Peru participated in thc Championships held in Phoenix. W~ho is coming to Federal Way? · 200-250 athletes . . representing 10 countfie~ with various disabilities US and World Record Holders Paralympians · 50,70 coaches · 150-170 Volunteers and Official~ ~- · International classifiers and swimming VIP's'* ' *; The swimmers are stage~ into r5 classes. 10 classes are based on level of functional ability, 2 classes'for the vision impaired, 2 classes for the hearing impaired and a class for swimmers with a. mental disability. The 10 classes 'based., ~n functional ability include swimmers;'~'it!!., ce~b~ifl_ palsy, spinal cord injury, spinal, bifida,.Tamputations, arthrogryposis and some neuromuscular disorders. All swimm _e~..~. __ar. ¢ required to make a q ..'.ua~fing standard ensuring meet quality. ~ . The volunteers of Pacific Northwest Swimming will.be coordinating the overall competition w~th _:: '. the support of USA Swimming), the hospitality, the Awards celebrations, the Opening Ceremopy ' and meet administration....We acknowledge the support of King -County, and the Weyerhae~er King County Aquatic Center staff in the successful, planning and execution of t~..important showcase event. GRANT APPLICATION GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. PleaSe type or print. Answer each question to the best of your ability. The BOARD does not provide funding for tournament entry fees~, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. If a question is not applicable to your event, simply write "N/A" in the space provided. You may mail or deliver your completed application to the address listed below. Attn: TEG Application Greater Federal Way Chamber of Commerce 34004 16t~ Ave S Suite 101 Federal Way, WA 98063 APPLICANT'S NAME: Peggy McKasy ORGANIZATION: Pacific Northwest Association of US Synchronized S~vimming, Inc FEDERAL TAX ID: Will for~vard IS A QUALIFIED 501© ORGANIZATION Yes STREET ADDRESS: 31002 39th AVE SW, Federal Way, WA 98023 DAYTIME Telephone: 253-952-5608 Fax: 253-952-5877 Official Event Name: 2002 US Age Group Synchronized Swimming Championship Briefly describe the event (type of activity, male, female, co-ed, etc): Nine-day, national championship for the women's Olympic sport of Synchronized Swimming. More than 1,000 athletes from around the country will compete in age categories. Scope of Event (check 1): National Previous Hosts: YEAR CITY/STATE Venue 2000 Oakland, CA Mills College 2001 Syracuse, ~ Nottingham Has this event ever been held in Federal Way? Has this event ever been held in King County? Ifyes, when: June.20~ ~.~C~{~)- Yes Yes Pierce County? No Venue: King County Aquatic Center, Federal Way EVENT FINANCIAL INFORMATION Is a host fee required? No If so, what amount?. $ Or % of proceeds What is the projected number of tickets that will be sold? 2,400 Average ticket price: $8.00 Event's total estimated expenses: $s ,oOo Amount of e~/penses local host is responsible for? 100% Events total estimated revenues? $60,000 What portion of the event's proceeds will be kept by the local host? 100% VENUE INFO~TION Proposed local venue: Ix)cation: Proposed dates: Weyerhaeuser King County Aquatic Center Federal Way June 28-July 7, 2002 Have you confirmed the availability of the proposed dates at the.primary venue? Yes Will you have a need for secondary or practice venues? No TOTAL VENUE RENTAL (both competition and practice sites)? $15,000 ECONOMIC IMPACT How many participants will the event attract? 1,000+ How many teams/groups will the event attract? 250 How far away will the (athlete/participants) travel? Nation-wide How many spectators will the event attract? 400/day How far away will spectators travel from? Nation-wide How many support (staff, vendor, etc) people will the event attract? 150 Of the numbers listed above, what percentage will require overnight lodging? Partipants 95% Teams/Groups 95% Spectators 80% Event Staff 50% GRANT AMOUNT REQUESTED: $6,000 How will these grant funds be utilized? Marketing and conducting event Please list the other sources of fmancial support (sponsorship, etc.) which you have pursued: Source: Seattle King County Sports Commission Tacoma-Pierce County Sports Commission Committed: No Committed: Declined The undersigned certify the information provided above is tree and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature Applicant's Title: Peggy McKasy Date: Friday, May 10, 2002 8:00 a.m. City:of Federal Way ~dging Ta~ Advisory Committee City Mt. Baker Conference Ro .all ~m SUMMARY Committee Members in Attendance: Chair Dean McColgan, Scott Brown, David DeGroot, and Barbara Reid. Commit Members not in Attendance: Shawn Cummins. Other City of Federal Way Councilmembers in Attendance: Mayor Je~ Burbidge. Staff in Attendance: City Manager David Moseley, Community Development Services Deputy Director Pa Doherty, and Administrative Assistant E. Tina Piety. Others in Attendance: Federal Way Chamber of Commerce Pre CEO Delores Shu[l, Joan Tabrum, Joanne Piquette, Mary Ehlis, and David Kaplan. 1. CALL TO ORDER Chair McColgan called the meeting to order at 8:07 a.m. tee .nne :rick idenff PUBLIC COMMENT 1 Ms. Ehlis commented on the Federal Way Family Fest. They need $ I0,000 and she is here to get information oO'where and how they might obtain the funds. Family Fest will take place August 23 to 25. There will be a Dance in thelPark Friday night; vendors of food, arts, and crafts; two stages; a carnival; and a parade on Saturday. They do not haye a method of determining where they draw people from, but are willing to develop a process. Some 16,000 peopl~ attended last year, while normally about 20,000 attend. Chair McColgan added item G (Discussion of Chamber Contract) to the agenda. 3. COMMISSION COMMENT None.. COMMITTEE BUSINESS A. Approval of Minutes It was m/s/c to approve the minutes of April 12, 2002. Update on Sports/Multipurpose Fieldhouse The consultant is in the midst of preparing the final report. The City has received responses from the Sch6ol District and Boys & Girls Club in order to be able to characterize them correctly in the report. The f'mallylwill probably go to FEDRAC in June. Update on Postcard Project The press release for the contest went out 10 days ago. The City and Chamber will accept entries to the er May (they have'received a couple of inquires and a couple of photographs). There have been articles in ~ Sound Business Journal, Federal Way Mirror, and Federal Way News about the contest. We will be using Envirographics, they will involve us in the process. They have a seven to ten day turnaround. The photog will be brought to LTAC's June meeting for selection. A press release announcing the selections, and that Chamber will distribute the postcards along with a rack for a minimal price, will go out after this meeting suggested that the City or Chamber produce a product sheet showing the postcards and rack. Mr. Doherty responsible for producing the product sheet. D. Update on Tourism Signage Project It was suggested we "shop" around for participating partners (i.e., Parks Department, Wild Waves, etc.)., was expressed that doing so could complicate the process and increase the timeline. It was suggested that .d of Puget ~hs the It was will be 2oncem we LTAC Summary /~ 'O. O May 10, 2002 ~ PX ~ Page ! Fo move the project forward as we look for partners. The Committee had expected Mr. Perez to attend with information on the cost of making the signs, but he did not attend. At the last meeting he had said that it would cost about $10,000 for standard signs and not much more for a border. A logo would be more costly. It was stated that we could have vinyl logos made that could be added to the signs once they are erected. This way we would not have to wait on the logo selection by the Branding process to erect the signs. Tourism Enhancement Grants As part of the agenda packet, Ms. Shull provided the Committee with the Tourism Enhancement Grant Review Committee's grant selections. They voted to recommend approval of the following grants: 1. NW Allstars/Fastbreak Basketball Assn, NW Shootout at $6000 (requested $8000) 2. FW Track Club/Hersheys Track Meet at $3500 (requested $3500) 3. Pacific NW Swimming, USA Swimming Disability Championships at $5000 (requested $5000) 4. Pacific NW Assn Synchronized Swimming USA Age Championships at $4000 (requested $6000) The recommended grant funding totals $18,500, which leaves $32,000 in the 2002 Grant budget. Discussion was held on how these events are promoted and it was suggested that a reader board be placed at Celebration Park. The event holders are required to let the City place a banner at the event and give space to the City and Chamber in the event program. It was suggested the Chamber issue a press release announcing the rewarding of the grants, to whom, for what, and when the event will be held. Last year the total grant amount was $8000. It was m/s/c to approve the grant requests as recommended by the Tourism Enhancement Grant Review Committee. Discussion was held on the possibility of placing banners on-the new light poles on 320t~. City Manager Moseley said that it can be done, but the City needs to work out the details (dimensions, how many can be placed, how long they can be up, approval process, etc.). The Commitiee would like this placed on the next agenda. Discuss/Plan LTAC Retreat As a new chair, Chair McColgan would like to hold a retreat to get a better feel of the Committee's priorities. Also, there have been changes in the budget. He would like to hold a brainstorming session (what things would the Committee like to do) and then discuss the Committee's direction. Discussion was held on when to hold the retreat. It was decided to hold the retreat on. July 12, from 8:00 to 12:00 (location to be announced) and if necessary, hold a short regular meeting at 8:00. Breakfast will be provided. Mr. Doherty will research having an outside facilitator. Discussion of Chamber Contract The Chamber contract expires in June. The Committee was presented with a proposed Exhibit A-1: Amended Scope of Services. It was suggested that the contract be extended to the end of the year and that the scope of work be amended as presented. It is possible that the retreat will raise issues that may lead to an additional ame. ndment to the contract. Discussion was held that for proposed Task 1, the compensation should be ten percent of the total contract. It was suggested that the third bullet under proposed Task 2 be lef~ out because the Chamber has an ad in the ~002 Washington State Visitor's guide (an ad for the 2003 publication should be part of a 2003 contract). For the retreat, the Committee would like to discuss what it costs to administer a grant and an events coordinator. It was m/s/c to approve extending the contract to December 2002 and change the Scope of Work to the proposed Exhibit A-1: Amended Scope of Services, mending Task 1 to state the compensation shall be ten percent of amount funded for two grant cycles in 2002, up to $4,800, amending Task 2 by changing 2001 to 2002 in the first checkmark under the second bullet, and amending Task 2 by deleting the third bullet. It was discussed adding back Task 4 (informational kiosk), but it was decided to leave it out and discuss the issue at the retreat. NEXT MEETING DATE AIqD FIYrURE AGENDA ITEMS The next meeting will be June 14, 2002, at 8:00 a.m. in the Mt. Baker Conference room. The committee would like to discuss what existing attractions does Federal Way have and what do they contribute. The meeting was adjourned at 9:40 a.m. K:~lglng Tax Advi~o/Committ~2002 Ag~da~ & S~mma.-i~03-08-02 Summary.doc LTAC Summary ~May 10, 2~2 Page 2 CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: May 24, 2002 Finance, Economic Development_ ~ar~ Regional Affairs Committee David H. Moseley, City Man~"~'q ~ Iwen Wang, Management Servide~ Director Designation of Cell Tower Revenues BACKGROUND: At the FEDRAC meeting on Apr/1 23, 2002, the Committee requested that staff examine the[ mount of revenue derived from the lease of cellular towers on city park property, and to make a recommendatioq on whether the revenue should be designated for parks. Currently the city leases space for seven towers, including the two approved by the Committee last month with Cingnlar Wireless. All leases have an initial five-year term, with three additional five-year renewals upon city approval. The rent on all contracts increase at 4% each year, except for Western Wireless, which remains fiXed at[ least until the expiration of its initial five-year term in November 2003. The annualized lease rate for all these lea~es is currently $I 12,478. Tenant Location Started ~ Annual Rent Western Wireless (now Voicestream): BPA ~ Panther Lake 1998 $10,800 Nextel: Sacajawea Park 1999 $12,655 Voicestream: Lakota Park 2000 $12,655 XT & T Wireless: BPA ~ Aquatic Cntr 2001 $18,720 Sprint: BPA ~ Panther Lake i 2001 $18,720 Cingular Wireless: Saghalie 2002 $19,464 Cingular Wireless (2 sites): Sacajawea 2002 $19,464 Anticipated 2002 Revenue: ' $112,478 Currently the 2eneral Fund accounts for most of the City's operations that are primarily funded, with or substantiall~ supported by 'general taxes." Any direct program revenues assOciated with these operations are therefore receiptec[ in the General Fund as well. In 2002, the budget for parks.maintenance and operations totals around $1.5 millioni ~f which $300,000 is funded by athletic programs and facility rental revenues', a $205,000 utility tax transfer for ' Celebration Park operations, and $1 million in General Fund support. In 1999, staff implemented a new structure for accounting General Fund revenues. The new structure allows us to better correlate revenues with program and operational costs. This capability will enable us to account for revenues for certain operations without setting legal or policy constraints on these revenues. Council will have more flexibility in overall resource allocation without having to create a separate fund for this revenue. RECOMMENDATION: Staff recommends that the City accounts for the revenues derived from cell tower leases as part of the Parks Department revenue in General Fund without establishing a legal or policy designation. Committee Action: Motion to accept staffrecommendation to account the lease revenue as department revenue without other special designation. APPROVAL BY COMMITTEE: Committee Chair.' ' ..: .' Committee M~mber "' '. Committee Member k:Xfinance'uqncommt~2002\0528Xdesignation cell tower revenues I .doc CiTY eF MEMORANDUM Date: To: From: Via: Subject: May 22, 2002 Finance, Economic Development & Regional Affairs Committee Michael Olson, Deputy Management Services Director David Moseley, City Manager April 2002 Monthly Financial Report Action Requested: Accept the year-to-date April 2002 Monthly Financial Report and forward to the June 4th Council meeting for full Council approval. Committee Chair : ::: Comntittee Member Comlnittee Mentber K:~FIN~4FR\O 1 mfrXlVlFRFEDRACCVR. DOC MEETING DATE: June 4, 2002 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: April 2002 Monthly Financial Report , CATEGORY: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC ItEARING [] CITY COUNCIL BUSINESS [] OTItER BUDGET IMPACT: Amount Budgeted: $ Expenditure Amt.: $ Contingency Req'd: $ ATTACHMENTS: April 2002 Monthly Financial Report SUMMARY/BACKGROUND: ! CITY COUNCIL COMMITTEE RECOMMENDATION: Was reviewed and approved by the Finance ~om~ittee during their May 28th meeting. I ?ROPOSED MOTION: "I move for the approval of the April 2002 Monthly Financial Report." CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED B Y CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DENIED [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # REVISED - 05/10/2001 CITYOF CityforA: of Us' Questions'?? Cont~i Tho Kraus Andrew Adekoya Dwight Shiotani ct: i61-4170 ;61-4062 ,61-4096 $0.00 45.00 40.00 · . 35.00 ."~'~0o 2002 Projected Revenues & Expenditures. ... April 2002 Monthly Financial Report Overview Significant Events General Government Revenues Expenditures Attachment A 2 ~13 14-18 19 The Monthly Financial Report is intended to provide an overview of £mancial activity that has taken place in the reporting ~eriod. This report focuses mainly on activity incurred in the following operating funds: General, Street, Arterial Street, Utility Tax Projects, Solid Waste & Recycling, Hotel/Motel Lodging Tax, Paths & Trails, Surface Water Management, Strategic Reserve, Airport Strategic Reserve, Debt Service, and Dumas Bay Center. The Summary of Sources and Uses (Attachment A) cgptures financial activity through April for the years 1997 through 2002. ~ Citizens Invited To Budget "Open Houses" Citizens were invited to two budget open houses held by the City of Federal Way during the month of Way. Information was provided on the City's operation, fmances and other services. Citizens were given the opportunity to provide inputs on such as budgeting priorities and other programs. The meeting s focus was on funding predictable and sustainable funding sources Community's capital improvement needs. ssues Or the City of Federal H~av April 2002 Monthly Financial Report General governmental operating revenue collections through April 2002 total $13,749,076, which is $ I, 124,727 or 8.9% above the year-to-date budget of $12,624,351. Of this amount, $254,444 is related to Utility taxes and REET that are reserved for the payment of debt services. Attachment A provides a comparison of year-to-date revenues by major sources for 2002 with comparative figures for the past 5 years. REVENUE SUMMARY BY MAJOR REVENUE SOURCES Period Ending April 30, 2002 i:i:i:i:i:i:i:i:!:i:i:i:i:!:i:i:i:!:i:i:i:i:i:i:i:i:i:i:!:i:i:i:i:i:i:!: ::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::: !:!:i:i:i;AC~tu~l~i:i:i:i:i :i:i:i:i:i:i:i:i:i:i:i:i:i:!:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:!:!:! i:i:!:i:i:i:2~:1.:i:i:i:i:i:i !:!:i:i:i:i:i:i:i:i:i:i:i:i:i:i: i:i:i:i:~l~e:U~h:i:!:i:i: :i:i:i:i:.T:.h~r~u~hi:i:i:i: :::::::::Ea:~/b~able::(u,fa~6r'abfe):::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::: :::::::::::::::::::::::: :::::::::::::::::::::::::::: :::::::::::::::::::::::::::: i:!:!:D..b:l!a~s:($)::::: :::P;e:~c:en:t:p~):: Property Taxes 1,071,040 7,724,021 1,738,926 1,738,926 0.0% Sales Tax 3,510,801 9,931,765 3,290,790 3,575,060 284,270 8.6% Hotel/Motel Lodging Tax 43,586 90,000 28,258 29,574 1,316 4.7% Criminal Justice Sales Tax 552,322 1,644,455 521,329 522,711 1,383 0.3% Intergovernmental 1,087,129 3,200,322 1,019,697 1,095,301 75,605 7.4% Real Estate Excise Tax 470,939 1,400,000 347,960 627,399 279,439 80.3% Gambling Taxes 794,830 1,700,000 560,509 745,837 185,328 33.1% Utility Taxes 2,352,533 6,226,974 2,339,122 2,314,126 (24,995) -1.1 % Court Revenue 351,389 1,036,164 355,695 336,894 (18,802) -5,3% Building Permits/Fees-CD 371,417 1,216,734 402,449 541,241 138,793 34.5% Expedited Review Fees-CD 29,325 15,506 15,506 n/a ROW Permits/Fees-PW 110,517 263,477 92,324 88,021 (4,302) -4.7% Expedited Review Fees-PW 843 17,725 1,633 20,770 19,137 1172.2% Licenses 38,409 177,432 39,035 64,792 25,757 66.0% Franchise Fees 280,647 575,935 279,955 324,770 44,816 16.0% Recreation Fees 188,255 625,264 206,604 216,075 9,471 4.6% Dumas Bay Centre 167,652 530,800 154,169 170,320 16,151 10.5% Knutzen Family Theatre 30,433 68,860 19,730 28,079 8,349 42.3% Interest Earnings 372,838 767,232 155,534 155,534 0.0% Admin ! Cash Management Fees 158,769 474,027 135,367 135,367 0.0% SWM Fees 503,404 3,187,834 656,809 656,809 0.0% Refuse Collection Fees 36,858 155,308 66,016 66,225 208 0.3% Police Services 245,942 557,357 177,232 244,530 67,298 38.0% Other 26,233 58,599 35,210 35,210 0.0% subt~t~l:Q~efatli~9:~e~n~:::::::::::: ::::::::::.~:::89~::~1o::: :::::::::::::::::2::: ::::::::::::8188888888888 :::::::::::::~;::t~:::::: :::::::::::::::::::::::: :::::::::::::::::::8888.~, Interfund Transfers - In - 0.0% Other Financing Sources 5,739,885 5,832,746 4,484,064 4,484,064 0.0% 1'd.ial:R~¥e:ni~e~:~:~th~:~u~.e.e.$::::: ':$::::::81~53~;99.~q:: '~:$:::::~;a;63;038188 :::::::::::::::08::::::: ::$::::::81~8;82338~1.4.0.: :::::::::::::2:::::::: :::::::::::::::::::::::: 1500000 6500000 1500000 6500000 1500000 6500000 1500000 6500000 1500000 6500000 1500000 COMPARISON OF 2002 OPERATING REVENUES - BUDGET TO ACTUAL Total 2002 Budgeted Revenues $41,630,285 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec City of Federal Wa;~ April 2002 Monthly Financial Report Real Estate Excise Tax Year-to-date Real Estate Excise tax revenue total $627,399, which is $279,439 or 80.3% above the budgeted amount of $3 ~7,960. The current month's receipt of $152,735 is also above the monthly estimate of $103,414 by $49,322 or 47.7%. There wer~ a total of 238 real estate transactions of which 88 were tax exempt and of the remaining 150, 10 were mobile home sales. Thel largest transactions in April consist of sale of the Worlds Gym building for $2.6 million; the sale of an empty lot for $1.35 millio~t that is to be used for 300 residential homes; and sale of the Tokyo restaurant building for $1 million. I $ 146,326 $ 163,211 $ 289,269 $ 103,320 $ ~2,006 $ 1(12,C80 $ 114,439 $ 12,350 94,719 119,717 65,939 103,388 80,019 61,537 112,868 $ 51,332 101,5C6 82,116 80,862 166,189 174,165 80,9~0 247,357 $ 166,427 132,678 165,282 200,522 166,725 124,749 103,414 152,735 $ 49,322 186,187 189,860 169,610 183,110 13~,014 114,666 231,911 324,962 194,853 203,678 168,149i lzl8,165 181,490 137,949 326,168 163,636 361,664 154,0~8 151,333 204,439 279,424 299,621 148,307 140,338 95,O46,30O $ 106,365,2~ $ ~2Z,918,420 $ 107,9a),4~0 $ 94d87,742 $ 60,Sm,9'/O $ ~25,479,794 $ .%887,824 $2,000,000 $1,000,000 3 City of Federal Way ~4pri12002 Monthly Financial Report Sales Tax Sales tax received through April of $3,575,060 is $284,270 or 8.6% above the year-to-date budget of $3,290,790. On a year-to- date basis, April 2002 revenue of $3,575,060 is also higher than April 2001 revenue of $3,510,801 by $64,259 or 1.8%. Sales tax received in the month of April total $730,253, which is $42,332 or 6.2% above the adopted budget estimate of $687,921. $ 711,432 764,071 794,061 $ 74O238 $ 860,153 $ 1,234,151 $ 119,914 9(12,478 949,276 1,013,425 1,201,983 1,1512,601 1,0~G,C~D 141,131 640,98'/' 714,640 717,005 759,673 834,652 769,611 $ 750,5(B $ 582,547 5'75,507 633,460 764,524 729,487 687,921 $ 730,253$ 42,332 660,733 655,3~6 783,051 859,218 a27,767 811,805 669,058 769,461 772,812 7~,8~ 694,540 780,619 678,567 645,475 657,100 761,561 Retail sales continue to remain the largest source of sales tax revenue, accounting for 66.3% of all sales tax collections. Year-to- date April 2002 retail sales tax collections are $26,896 or 1.1% higher than April 2001. Retail Trade $ 1,830,841 Q~nstrudicm/Conlrad 175,866 ~ndes~ing RrYlns/Real Estate 139,000 121,280 134,417 27,613 $ 1,898,1g0 $ 178,446 $ 117,302 $ 106,154 $ 42,277 $ 33,981 $ 31,374 $ 2,008.820 $ 2,277,162 $ 2,343,732 $ 2,370,628 $ 26,856 $ 279,132 $ 309,190 $ 333,2~1 $ 388,358. $ 55,095 $ 251,350 $ 397,082 $ 312,672 $ 181,000 $ 228,752 $ 229,104 $ 118,340 118,334 $ 135,301 $ 136,379 44,084 $ 49,870 $ 35,699 52,960 $ 4,~597 $ 38,048 35,5O6 1 $ 35,490 $ 354,712 $ $ 178,111 $ $ 125,265 $ $ 47,480 $ 47,571 $ 35,877 $ 26,06O (50,9941 $ (2,391) $ 3,973 Construction and contracting activity, which accounts for 9.9% of sales tax collections is $42,040 or 13.4% above year 2001 activity. We anticipate tax from construction to increase in the second quarter of 2002, as indicated by the rising number of building permit applications received for new construction. Service industries account for 10.9% of the total sales tax collections through April. Service sales tax is down from the prior month by $24,535 or 23.7%. On a year-to-date basis, service sales tax is up $55,095 or 16.5% from the year 2001. Business services, personal services, amusement/recreation and hotels/motels accounts for most of the increase. Wholesale tax which accounts for about 5.0% of total sales tax collection, is $50,994 or 22.3% below year 2001 activity. The decrease from last year is due to low consumer confidence in the economic recovery in earlier part of 2002. We however, expect to City of Federal Wa}, see a change as the year progresses. April 2002 Monthly Financial Report SALES TAX ACTIVITY BY SiC CODE YTD Through April 2002 ManufaCtUring G~Vemrn~i 1.3% [' 1.3% Transp/Comm/Util Finl!ns/.Re.al ~ 9.9% Services Retail Trade 10:9% 66.3% Sales Tax Activity by Area Total Kales ¥ax .$2,74913ig' }'.~,878,375 { $3,075,~22 $3,490,221 ..'$3'i"510,801 $3,5~5,060 I $64,260 .. ! 1".8% S 348th 'Retail Block "~422,731 $446,202 I $499,879 $531,033. $471,149 $467,856 ! ($3,293), -0.6% % change frompreviousyr ~ -65.4% 5.6% 12.0% 6.2% -11.3% -0.7%' na na ~>ercenta~le of tara/ { 15.4%1 15.5%1 16 3%I 15.2%1 13.4%I 13.1%I -0.3% I -2.2% SeaXac Mall. ,.: I 375,991 ! 377,473i 386,735 [ 395,746I · 397,939! 355,270! (42,669); [-10.8% Percentage% change fromof totalPrevi°us yr I 345.0%13.7% i13.1%,0'4% [ 12.6%2'5% 11.3%,2'3%1 11.3%0'6%; -10.7%9.9%[ -I.4%na I -12.3%na Major'Auto Sales , I 117,726 I 128,384 [ 117,211 156,755I 128,478 148,275 [ · 19,797 ' 12.6% I O. 5% na %changefrornpreviousyr I -69'4%1 9.1%l -8.7%I 33.7%I -18.0% 15.4% na 110.9% ~ercenta~e of total 4.3% 4.5% 3.8%, 4.5% 3.7%. 4.1% S'312th'tO'S.316th'Block ' '. 29,085,. 29,076, .52,464, .. 160,601, 17.7,504, 179,699, '2,195, .... 1.4% % change from previous yr -69.9%I 0.0%[ 80.4% 206. I% 10.5% 1.2% { na ' na ~ercenta~e of total i 1.1% 1.0% 1.7% ] 4.6% 5.1% 5.0%; 0.0% I -0.6% Pavilion'Center ,, 1. 45,643I 44,72t 57,464I 77,t82 76,t53! 75,098i '.(1,054){ ' ~1.40/0' % change, from previous yr no = -2.0% 28 5% 34.3% -1.3% ' -1.4% ~ na ne Percenta,qe of total 1.7% 1.6% 1.9% 2.2%~ 2.2% 2.1% -0.1% I -3.1% iHotel~?&'Mote,"i~5:~.;~; '' .:.:i:'.i';i '..13,076~;~:i. ::.~1~,919 .:?:i;~;:14,403 :.:: :: :24~8!91=,?,'~?,;~:41,722' ., '..."~:!.,27,926 .,'.:,,:(13,796)'~:"i ~.;~55.6,,°,~ % change from previous yr -67.1% -8.9% 20.8% 72.3% 68.1% -33.1% na i na iPercentage of total 0.5% 0.4% 0.5% 0.7% 1.2% 0.8% -0.4% I -57.3% The City's largest retail center, South 348th, which generates over 13.1% of the City's sales tax experienced a decline of $i 0.6% when compared to the year 2001. The decline is a result of continuous competition from Wal-Mart, which b operation in March of 2000. In addition, there were decreases m such areas as retail building materials, retail furnitn wholesale durable goods. However, there was an increase in retail general merchandise and retail eating & drinking from month. SeaTac Mall is showing a decrease of $42,669 or 10.8% when compared to year 2001 activity. However, sales tax increa: the prior month by $6,856 or 12.6% with the most significant increases in such areas as retail general merchandise and retai ~,293 or ~gan its tre, and he prior ed from trade. City of Federal Way .4pri12002 Monthly Financial Report Major Auto Sales have through April collected $148,275, which is $19,797 or 12.6% above the same period in 2001. This is due to incentive car rebates given by most car dealerships in the later part of 2001, and that has carried forward to year 2002. However, sales tax decreased from the prior month by $443 or 1.4%. South 312th to South 316th Block sales tax activity is $2,195 or 1.4% above the same period in 2001. April sales tax collection is also above March collections by $2,256 or 6.3%. Increases can be seen in such areas as retail/general merchandise and wholesale durable goods. Hotels & Motels sales tax collected through April total $27,926, which is $13,796 or 55.6% below the same period in 2001. However, April's collection of $6,987 is $514 or 8.0% above the prior month. SALES TAX BY AREA YTD through April, 2002 SeaTac Mall Other 9.9% Pavilion Center 2.1% S 312th/S316th 5.0% S 348th 13.1% Major Autos 4.1% Gambling Tax Gambling tax collection of $745,837 is $185,328 or 46.6% above the year-to-date budget of $560,509. However, year-to-date April 2002 tax collection is below the same period in 2001 by $48,993 or 6.2%. April's collection of $181,444 is $18,798 or 11.6% above the monthly budget estimate of $162,646. The year-to-date increase is due to collection of some year 2001 delinquent taxes in the month of January 2002. January $31,616 $28,182 $90,611 $127,344 $2O9,637 $73,151 February 34,403 21,305 98,117 116,227 197,088 65,381 March 30,346 23,182 104,183 106,912 157,668 27,997 21.6% Apdl 36,041 29,498 130,536 142,792 181,444 18,798 11.6% May 31,106 19,025 150,818 ~ 133,715 0.0% June 29,421 20,121 145,174 134,100 0.0% July 26,096 34,691 137,222 141,075 0.0% August 17,016 36,336 110,081 103,991 0.0% September 18,454 36,915 111,146 143,483 0.0% October 23,907 50,005 115,324 156,436 0.0% November 20,591 51,544 $193,344 $136,485 178,617 131,707 183,941 129,671 238,928 162,646 168,101 144,130 185,526 144,600 188,828 140,869 150,734 117,133 168,991 128,366 174,363 156,634 December 19,766 48,147 118,762 118,390 :~.,,~.~,'~ 143,530 188,405 ] 154,983 152,094 164,508 ~ 152,777 o.0%I 0.0%I City of Federal Way April 2002 Monthly Financial Repon '; ~.'.~-; '.', ' ~;;,.; k; ~ ~': '~ ? ~,? ~'' . ~ ~. 7' " ,' ~:.':"~ , '.~' {"' .... .-~ ~,~..~.~.~ :<. ,.~:-~. ?:~¢~: ~ ...... ~., .',::~C,Vl~ :~ ~.~' .~ ,~g:~.,.~-,,,~ .~ ....... $ .... ~;~%~~ ~]'$¥aHah~'~V~i~ Games/Bingo 0.4% $ 3,401 0.5% $ 3,714 $312 9.2% Pulltabs/Punchboards 16.9% 134,050 15.1% $ 112,443 ($21,608) -16.1% Cardrooms 82.7% 657,378 ~.4% $ 629,681 ($27,697) 4.2% Hotel/Motel Lodging Tax Hotel/motel lodging tax collected through April total $29,574, which is $1,316 or 4.7% above the year-to-date budget of: The amount collected represents activity from December 2001 to February 2002. The month-to-month budget is our best based on two full years of history. January February 5,885 4,578 10,145 10,977 6,577 7,117 7,374 8,359 797 1,242 12.1%I 17.5% March - 9,165 11.239 7.286 6.072 (1.214) April - 7,553 11,226 7,278 7,769 491 6.7% May 10.383 13,693 8,878 June 3,751 7.351 10,978 7,117 July 6.190 8,584 10.663 6,913 August 5.689 12,106 9,933 6.440 September 8.538 15,569 16,071 10,420 October 7,613 15,967 12,644 8.197 November 8,971 13,463 9,607 6,228 December 5,691 16.163 8.871 7.549 43,586 28,258 29,574 1,316 27,181 -16.7% 4.7% ;28,258. :stimate Utility Tax Utility tax received through April total $2,314,126 which is $24,995 or 1.1% below the year-to-date budget total of $2,~39,122. The year-to-date April 2002 utility tax receipt is also below the same period in 2001 by $38,407 or 1.6%. Gas taxes exceed the year-to-date budget of $397,062 by $115,309 or 29%. Cellular taxes also exceed the budget total of $255,925 by $101,233 or 39.6%, a growth trend consistent with'prior years. Cable taxes also exceed the budget total of $185,567 by $27,769 pr 15%. Electrical utility tax collection is $122,330 or 13.5% below budget, but is however $1,953 or .02% above the same period ~ 2001. 7 CitF of Federal Wag April 2002 MonthlF Financial Report :~,,.. · ,: : ...... , :,~,r..,.::.f,,,,: .-. :.-;., . ,~. . - - . ~n~ ~1,~7 479,~ ~,~ ~,~ ~,2~ ~,2~ ~,~ 6,7~ 1.~ F~ ~,~ ~,~ 51~ ~,7~ ~,~ ~,~ ~,7~i 1,724 0.3°~ ~ ~1,~1 470,~ ~,215 ~,1~ 5~,1~ ~,1~ ~0,~ (6,~) -1.1°A ~1 ~,~1 491,~ ~,~1 617,~ 616,~ 616,~ ~,414 (~,~) ~.4°~ ~y ~,~ ~1,3~ ~,~ ~,~ ~,275 ~,275 - O.¢A ~ 3~,~ 415,~1 ~,~ ~,013 ~,~ ~,~ - O.¢A ~ly ~,~1 ~,4~ 419,~ 4~,~5 ~,~1 ~,~1 - O.¢A ~t 318,~ 370,7~ ~,~ 416,374 ~,876 ~,876 - O.~A ~ 3~,~1 ~2,~ 4~,707 4~,~ ~,1~ ~,1~ - O.¢A ~ ~9,2~ 4~,070 ~,614 ~,~3 4~,~ 4~,~ - O.¢A ~ 328,~1 412,~ ~,~ 4~,~ ~,~ ~,~ - O.¢A Flectric $ 742,986 $ 789,468 $ 795,165 $ 782,495 $ 2,231,382 $ (122,3,30) Gas 286,958 307,447 350,638 501,452 771,995 397,062 512,371 115,309 Gart:~ 97,968 101,216 118,846 118,983 401,860 (67,2591 Cable 146,632 162,978 155,939 187,310 581,640 185,567 213,336 27,760 Pf'a~ 324,546 335,656 345,510 379,806 1,249,363 410,650 126,591 190,385 3,672 Cellular 238,378 3,763 3,274 Table rdlects repolJng ac~vity through March 2032 150,000 814,296 41,544 255,925 9,893 332,0171 (78,632) 45,669 1 4,125 357,158 1 101,233 -19.1°/~ 9.9~ 39.6°1,{ ·., ,... Utility Tax Revenues : · : - ' 'Th~;ou{~h"'~.,P.[-J'i 2002 "·-,: .... ::'.' .: . ,... ',,.,;~':-':.: '.....,:.~ Cable Phone Garbage 9.2% 14.3% 2.8% Storm 2.0% Gas 22.1% Electric./ Pagers 0.2% 34.0% Cellular ....... -'" 15.4% City of Federal Wa}, April 2002 Monthly Financial Report State Shared Revenue State shared revenue collected through April total $1,618,013, and exceeds the budget total of $1,541,025 by $76,987 or 5°, Large variances are seen in Liquor Excise Tax, Fuel tax and Vehicle/License Fees. I':'~..[~~~'~,,~',~.~.'.'~[, ~,~.--'~'. ~ ' '-,..':.:.: · :': ; ~ ~,~;~F,~'~,'~;~.~ ..:'.. ',j~,. ~.~.~? - U~-~.~, ~ ,~.~, v~/.-~_-~..~ t,[~..~'~.;-;- '~ '.: t.'i~'. ~-' · ; . , - . , ' ~ ~-'~..., ~'~ "'r .~,j ~o'~-~{~ · ~' " , '~' .,T~ ~' ' ~ ~ :: ~':, ~ .~' ~ .~: .~. ~,~. ~ ~: .. ......... ,~ ~,~; ~. ~.~ .... .. ....~:.,. ~..~., · :~t. .~ ,--.. ,.,. .; ~ '~.' ~..~,e. ,;' ..., ·: :. - . ~ :l ~ ,'~ ,...~ ~.~.- ~,~ , -~." , ~,'...., .,,-.,..~ ~,~..., IMotorVohmle k~cise Tax $ 224,98~ $ 238.09~ $ 253,056 $ 207,4~ $ - ~ $ - I $ - $ - ' na Camper Excise Tax 3,754 3,827 3,981 Liquor Profits Tax 102,169 116,124 108,338 Liquor Excise Tax 114,776 119,070 38,887 Cdm Just Low-Pop/DCD 116,039 63,737 31,866 Cdm Just Hgh Crime 61,637 67,343 86,490 Equalization 93,244 92,159 98,493 Local Cdm Just Sales Tax 396,533 457,224 415,080 Fuel Tax 528,569 526,270 524,620 Veh Lic/I Fees 191,703 198,205 198,935 DUI - Cities 10,908 Local Govt Fin Asst. - - · Represents monthly historical patterns (1997 - 2001) for the 2002 Adopted Budget. 3,837 110,704 110,553 110,779 104,080 126,126 138,806 119,332 149,264 52,982 36,876 36,765 38,292 24,058 512,507 552,322 521,329 522,711 543,594 559,597 538,617 554,050 241,263 235,746 214,203 242,416 5,456 5,560 7,200 (6,69;) nn~ 1'3831 i 0.3°/. .~:;..' ,4 --. -,tr,~,,~,-.- ? $2,600,000 $2,100,000 $1,600,000 $1,100,000 $600,000 $100,000 STATE-SHARED REVENUES 1997-2002 ~Veh Lic Fees IFuel Tax ~Crimina! Justice P1Equalization I aLiquot '1 ~MVET City of Federal Way ~4prH 2002 Monthlv Financial Report Building Permits and Plan Check Fees Building permit revenues collected through April total $541,241, which is above the year-to-date budget by $138,792 or 34.5%. This does not include year-to-date pass through revenue of $15,506 for expedited and environmental review. Revenue collected for expedited review is not budgeted nor are the offsetting expenses. Building permits, which include mechanical, plumbing and clear/grade permits currently total $497,882 through the end of April, which is above the adopted budget of $353,878 by $144,004 or 40.7%. Electrical permits total $43,359, which is below the adopted budget by $5,212 or 10.7%. Plan check fees collected through April total $133,692, which is $32,674 or 32% above the adopted budget of $101,018. Significant building permits during the month of April include 53 commercial alterations with a total valuation of $3,553,220; 2 new commercial constructions with a $3,985,000 combined valuation, and 2 new residential constructions with a total valuation of $456,307. January $ 59,933 54,814 77,562 $ 68,683 $ 114,042 91,263 $ 235,902 $ 144,639 81,164 33,057 95,739 64,619 67,205 82,951 $ 76,781 $ March 95,791 45,879 144,848 104,586 95,724 $ 117,849 $ 108,756 $ April 93,260 62,566 88,404 103,334 $ 91,446 $ 110,386 $ 119,802 $ 9,416 May 62,379 60,598 161,106 86,274 69,055 98,810 $ June 57,030 105,774 165,674 107,297 $ 100,012 $ 122,344 $ July 50,009 143,030 115,236 101,765 $ 76,038 $ 112,195 $ August 56,711 129,553 134,764 63,482 $ 99,766 $ 114,482 $ September 61,053 62,001 96,214 112,409 162,977 124,599 $ October 47,776 107,654 52,306 119,502 51,303 ~9,357 $ November 32,185 08,188 87,017 72,901 53,826 76,016 $ December 47,978 52,976 69,149 72,125 $ 67,050 76,482 $ Exp thru April~ 668,171 646,699 791,489 766,525 800,204 1,179,164 759,328 1 na Recovery Ratio 49.4% 30.4% 51.4% 44.5% 46.4% 34.1% ~ Expencitures indude Community Development Administration (001-5200-071), Planning (001-5200-073 and Bull(~ng (001-5200-074). 71.3% Cit~ of Federal Way April 2002 Monthly Financial Rep+rt 1 The table below presents a synopsis of building permit activity as of April 30, 2002 for new construction between 2000 and !2002: Building Division - Permit Activity I YTD Through April, 2002 2000 2001 2002 TYl)e of Permit No. Value ($) No. Value ($) Value ($) New Residential (Platted) 27 $ 4,627,591 13 $ 1,651,694 34 $ 6,110,~77 New Commercial 4 4,292,681 4 15,393,080 7 28,218,~4 l New Multi-Family Units 0 0 3 873,919 I i 0 New Public 0 0 0 0 0 ~' 0 !:!Si~13i~i~:~N~:.C: ~ri~t.~i~;ii~r~:!:!:!:!:i:i:i:i:i:!:i:i:i:i:!:!:i3i~i:i:!:!:i$:i:i:i:i8~2~:;izi?2i:i:i:i:i~.~..:i:i:i:iSi:i:~i7;~.1~;~3:!:i:i:i:i~2i:!:i:i:i$i:i:~C3i:2~i~:~:i~ii: Manufactured Homes 0 0 0 0 0 [ 0 Residential Alterations 39 941,407 38 1,154,696 46 1,053,~46 Commercial Alterations 65 6,499,779 94 9,921,980 181 10,163,1139 Plumbing Only 17 0 31 0 33 0 Mechanical Only 121 665,380 114 495,982 110 554,666 Misc. Buildin~ Permits 0 0 0 0 0 i 0 / Electrical Permits 436 0 388 0 389 / N° n-Bu'iid~ng Pertnits~ Sign Permits 144 547,928 80 144,264 84 196 * Includes all new, alternation ROW Permits and Fees Overall Public Works permits and fees collected through April total $88,021, which is $4,302 or 4.7% below the yeax budget of $92,324. Plan review fees collected total $39,495, which is $17,044 or 30.1% below the budget total of $56,53~( year-to-date period. s20 [ -to-date for the January $ 7,041 $ 16,188 $ 10,203 $ 23,522 $ 44,253 $ 23,821 $ 39,039 $ 15,217 I 63.9% February 8,583 8,437 16,802 17,836 $ 29,361 $ 19,293 $ 13,302 $ (5,991) -31.1% March 26,504 12,347 38,782 22,290 $ 12,940 $ 26,907 $ 11,707 $ (15,200) I -56.5% April 9,079 19,977 16,286 22,313 $ 23,964 $ 22,303 $ 23,975 $ 1,672I 7.5% May 9,551 26,621 12,147 45,771 $ 32,040 $ 22,818 $ 0.0% June 9,977 26,339 17,944 24,811 $ 37,544 $ 23,159 $ 0.0% July 12,353 21,002 10,644 13,887 $ 29,732 $ 20,320 $ 0.0% August 27,438 26,631 23,777 21,405 $ 49,974 $ 27,910 $ 0.0% September 26,180 25,233 10,346 22,846 $ 22,312 $ 23,573 $ 0.0% October 15,049 21,878 14,652 19,103 $ 17,687 $ 17,039 $ 0.0% November 18,019 28,332 18,508 17,101 $ 25,232 $ 21,865 $ 0.0% December 19,049 19,968 38,690 9,513 $ 39,532 $ 14,469 $ 0.0% '~? ;:.Arih~'a~.':1'~!· { $ '.!:88~)23 $~'2~2,953. { $ "237,'871 $ 260,398 'i $ .364,569 I $ '.263,477. $ :i' ;88;021 $ =.;'::(4;302).,.:t-n~. :~:~:4.7'~ '~½ Cit~ of Federal Way April 2002 MonthlF Financial Report 350,000 325,000 .:i':.,.:.PermitsIPlan Review/Inspection Fees ':~':'"--~ ]'brough April 2002 Police Services Revenue Police Services Revenue collected through April total $244,530. Police Security services of $157,714 include payments from the Federal Way School District billing for school resources officers at Decatur, Federal Way and Truman High Schools. Also included is $6,318 of state seizure revenue, which is designated for that specific program. The remaining balance is made up of miscellaneous revenue such as weapon permits, police report copies, photographs, £mgerprinting, and false alarms. No grant revenues have been received year to date. Traffic School and the Explorer program are currently not budgeted revenues. The table below represents police operating revenue collected through April 2002. & Protective Licenses $ $ $ $ 1,431 Pistol License 4,670 4,489 2,931 1,627 2,875 Firearm License 75 15 15 30 Report Copies 2,378 3,584 3,440 3,996 3,413 11 121 14 17 200 1,405 1,169 1,035 1,128 1,477 12,625 13,458 53,571 60,363 150,860 Seizures 17,903 16,270 33,529 54,086 15,241 Seizures School & Traffic Safety Grant - 22,700 18,325 41,265 nterest Earnings 21 1,411 8,772 6,316 9,354 s - 5,531 (75) 38 29 6,172 2,716 Moines Contract - 11,550 &Contdbutions 1,839 500 Transfer In-Grants 981 - & LLEBG Grants 21,162 41,636 156,606 142,025 Cit~ of Federal Way Court Revenue Court revenue is $56,149 or 18.4% below the year-to-date budget total of $304,766 from fines and forfeitures. Total court collected through April amounts to $336,894, which is $18,802 or 5.3% below the year-to-date budget of $355,695, an( below last year's collections of $351,389 by $14,495 or 4.1%. The base line court revenue is $52,238 or 17.4% belt collections, primarily due to the reduction in traffic and non-parking citations, parking infractions, and criminal costs. I other misdemeanors collected through April total $52,868, which is $13,166 or 33.2% above the year,to-date budget of 5 April 2002 Monthly Financial Report revenue tis also w 2001 }UI and 39,702. Criminal costs collected for the year total $23,340, which is $3,321 or 16.6% above the year-to-date budget of $20,019..Parking Infractions revenue of $10,926 is below the year-to-date budget of $ I 1,828 by $902 or 7.6%. Traffic and Non-Parking are below year-to-date budget of $200,280 by $61,154 or 30.5% - ~: '-~ -;..~' 5 '~'.. '~,~,'. :'~[.~;:'~. g'~ '" M ~4'~.,~i.' r:. ':~bl "" Janua~ ~,405 ~,6~ ~2,~ ~1,~ $78.5~ ~.1~ ~,~ ($19.178) -28.1 :~ 37,783 ~,7~ ~,~2 ~,491 70,573 ~,481 57,2~ (16,~5) -~.I°A ~rch 46,373 ~,~2 ~,~3] 83,707 74,074 ~,~ 69,769 (15,~1) -17.8% ~dl 49,917 57,~1 82,673 ~ 74,273 77,~1 78,295 7~9 (5,~) -7.3% May 52,~3 73,420 61,1~ 75,~1 82,169 78,~8 0 0.0% Ju~ ~, 1~ ~,2~ 72,121 73,~6 73,812 76,~ 0 0.0% July 52,491 ~,~6 61,~ 71,957 59,~8 75,052 0 0.0% ~u~ 65,123 61,751 71,255 i 97,179 71,7~ ~,~ 0 0.0% S~t~ ~,626 72,313 62,059 71,311 67,015 75,~2 0 0.0% 0~ ~,176 74,~ ~,1~ ~,~ 62,~ 72,~1 0 0.0% N~e~er 45,710 ~,~1 ~,~6 71,7~ 62,918 ~,955 0 0.~ D~ember 67,5~ 55,893 ~,~3 ~,1~ 46,015 68,952 0 0.0% Prob~ion Se~i~s 0 0 0 0 ~,~5 37,~0 83,537 46,037 Tra~c Sch~l ~ min F~ 0 0 0 0 15,180 13,430 4, 741 (8,~9 ~, 7% $~711 $1,~6 174,1901 185,9121 169,750 25~9~2 [ 13,C611 2~511 29,C67 ] 226411 19,1~ t . ~,~[. , Z~I] (315) i 84.4'~ (6L154) i -,30.5~ (9C12)1 I -7.6°, Ci~l Penadties Tralfic & NamOa~ng DU &C~er tasd C~ninal TraTx: IV~sd ~157~ 11,8gB 11&~o 39,~ 50,566 17,012 59,504 39,019 41,350 13,911 1,668 83,537 4~,037 I .. 4,741 (&689) i ~o4-7~/ City of Federal }FaF FebruarF 2002 Monthly Financial Report General governmental expenditures through April total $10,207,715 or 23.9% of the annual operating budget of $42,557,122. Operating expenditures are below the year-to-date budget of $11,259,393 by $1,051,678 or 9.3%. When compared to the year 2001, expenditures are up by $132,301 or 1.3%. EXPENDITURE SUMMARY BY DEPARTMENT Period Ending April 30, 2002 :: :::::::::::::: ::::::::::: ::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :: :::::A~ti~afS::::::: ::::::::::::::::::::::::::::: :5:::::::::::: i:i:i:i:i:i:i:i:i:i:!:!:!:i:i:i:i:i:i:i:!:!:i:!:!:!:!:i:i:i:i:!:!:!:i:i:!:i, ::i:i:!:!:i20~:i:!:!:!:!; !:i:i:i:i:i:!:!:i:i:i:i:i:i:!:i: :i:i:i::T:h~0~4~l!~:!:i:! i:i:i:i.T...hf.' ~Ug!~:i:!:! !:i:!:!F.:a'v~a.b'l~:(tl.hf.a~0~.' .~.'l~)!:i:i 3ity Council 124,311 235,603 124,637 171,929 (47,291 ) -37.9% City Manager 209,186 766,163 276,901 233,036 43,864 15.8% Municipal Court-Operations 361,127 1,160,682 371,079 399,528 (28,450) -7.7% Vlanagement Services 555,634 1,787,056 559,616 568,238 (8,622) -1.5% .~ivil/Criminal Legal Services 374,630 1,334,691 443,895 399,540 44,355 10.0% Comm. Development Services 948,756 3,634,332 1,188,037 916,551 271,486 22.9% 3olice Services 4,403,408 14,738,026 4,791,838 4,463,437 328,401 6.9% Jail Services 449,811 1,610,844 346,492 279,967 66,525 19.2% 3arks and Recreation 888,000 3,259,885 974,758 865,318 109,440 11.2% ~ublic Works 870,553 3,869,227 1,079,692 978,823 100,869 9.3% 3ity Overlay Program 52,781 2,299,478 67,147 34,245 32,902 49.0% .~now & Ice Removal - - n/a Solid Waste 120,033 373,888 94,602 79,061 15,541 16.4% Hotel/Motel Lodging Tax 10,763 211,187 70,396 38,988 31,408 n/a Surface Water Management 461,519 2,089,846 655,679 565,994 89,685 13.7% Debt Service 14,412 4,520,792 16,664 366 16,298 n/a 3u mas Bay Centre 171,591 494,630 148,216 167,157 (18,941 ) - 12.8% <nutzen Famil)~ Theatre ................. ~8,899 ....... !?0~79~I ......... 49,7~4 45,536 4,208 8.5% s~l~¢al:Op~rattn~i:Exp~r~cl~t~tms:::::: :::::::i10;075~4~,:: :::::::.42;~55-/;.1~2:: ::::::::~:$;259;393:::::::::I1.0;2.o7.;~.15:: :::::::::::::::::::::: ::::::::::::::::::::::::::: Other Financing Uses* 9,831,358 10,254,582 7,850,111 7,850,111 - n/a IT~f:~iE~:~hditU~e~ ~:~)~h~t~:U~i:i:i: i$i:i~9i906~,77i2:ii$i:!$2~9~1!?;.:7~:i: !:$:i:~19~;~1.0.'9i504i :i$i:i~8i05.7~82~: :i$i:i:i:~l~0~i;~7~8:i i:i:i:!:i:i:i:i:i:i:i$i~A 'Other Financing Uses are those activities considered one time in nature. COMPARISON OF 2002 OPERATING EXPENDITURES - BUDGET TO ACTUAL Total 2002 Budgeted Expenditures $42,557,122 $40,600,000 $35,600,000 $30,600,000 $25,600,000 $20,600,000 $15,600,000 $10,600,000 $5,600,000 $600,000 Jan Feb Mar Apr' May Jun Jul Aug Sep Oct Nov Dec City of Federal Way April 2002 Monthly Financial Report City Council City Council expenditures total $171,929, which is above the year-to-date budget total of $124,637 by $47,291 or 37.9' 3. The variance is due mainly to annual SCA assessment, AWC services and NLC member,ship dues that were paid in Januar of this year. Municipal Court I Municipal Court Operations expenditures total $399,528, which is above the year-to-date budget of $371,079 by $28,450 ~r 7.7%. The variance is due mainly to an increase in BI contract expenses when compared to the same period in 2001. However, BI contract revenue offsets the expenditure increase. / City Manager: Activity through April total $233,036, and is below the year-to-date budget of $276,901 by $43,864 or 15.8%. Saving~ can be found in one-time programs such as Contract lobbyist, City Image and City Newsletter. , Civil/Criminal Legal Activity through April total $399,540, which is below the year-to-date budget of $443,895 by $44,355 or 10%. Saving,~ can be found in outside legal counsel/litigation specialist cost where only $21K or 23.8% of its $88K annual budget have been e: )ended year-to-date. The public defense attorney services have also only expended $59K or 23% of its $256K annual budget. Parks and Recreation Parks Operations expenditures through April total $865,318, which is $109,440 or 11.2% below the year-to-date budget of $974,758. Savings can be found in temporary and seasonal help. The table below summarizes recreation and cultural services and Dumas Bay Centre operating activity, and their related recovery rates: RECREATION & CULTURAL SERVICE PROGRAMS Community Center 23,500 6,954 29.6% 60,440 22,216 36.8% 38.9% 31.3' Senior Services 7,200 3,460 48.1% 53,036 20,465 38.6% 13.6% 16.9~ Special Populations 16,850 8,601 51.0% 56,490 18,044 31.9% 29.8% 47.7' Youth Commission 500 289 57.8% 1,800 485 27.0% 27.8% 59.6' Adult Athletics 179,500 94,190 52.5% 96,823 29,980 31.0% 185.4% 314.2' Youth Athletics 60,500 8,430 13.9% 85,398 18,916 22.2% 70.8% 44.6' Aquatics 2,000 0.0% 20,360 0.0% 9.8% n~ Celebration Park 57,000 247 0.4% 273,709 73,108 26.7% 20.8% 0.3' Arts & Special Events 39,800 10,815 27.2% 77,035 29,085 37.8% 51.7% 37.2' Community Recreation 213,714 76,089 35.6% 198,282 53,015 26.7% 107.8% 143.5~ Red, White & Blue 24,700 7,000 28.3% 41,200 500 1.2% 60.0% nj I Administration - 0.0% 341,964 101,950 29.8% n/a n/ TOTAL RECREATION $ 625,264 $ 216,075 ! 34.6%1 $ 1,306;537 $ 367,765 I 28.1%[ 47.9%i 58.8°/, DUMAS BAY CENTRE Dumas Bay Centre 530,800 I 170,320 32.1% 494,630 167,157 33.8% Knutzen Family Theatre 68,860[ 28,079 40.8% 170,791 45,536 26.7% 40.3%1 61.7°~ TOTAL DUMAS BAY CENTRI~ $ 599,660 I$ 198,398 I 33.1%i $ 665,421 [$ 212,693 I 32-0%1 90.1%; 93.3~4 L..,.¢_s Comm!ssion -I - n/a [ . 45,200 12,5~5~7.8%l n/aI n~aI -','~', :?, $. li224,924'.'1~ $ !~ ;~.t'4,473'~i ':.¢.:33;8 ~I i GRAND TOTAL ,¢.:........................ L mm m j m Revenues do not include grants or operating transfers. Expenditures do not include residual equity transfers or other interfund contributions, CitF of Federal WaF April 2002 MonthlF Financial Report Recreation and Cultural Services: Recreation fees revenue of $ 216,075 is $9,471 or 4.6% above the year-to-date budget of $206,604. Year-to-date recreation and cultural services revenue of $216,075 is 34.6% of the total annual budget of $625,264. Direct program expenditure total of $265,815 is 27.6% of the total annual budget of $964,573. Recreation services have recovered 81.3% of its total year-to-date direct program costs. When total administrative expenditure of $101,950 is included, recreation service recovery ratio is 58.8% of its year-to-date direct costs. Dumas Bay Centre: Operating revenue total of $170,320 is $16,151 or 10.5% above the year-to-date budget of $154,169. However, operating expenditures of $167,157 exceeds the year-to-date budget of $148,216 by $18,941 or 12.8%. The Dumas Bay Centre has however recovered 101.9% of its' total operating costs. Knutzen Family Theatre: Operating revenue total $28,079 which is $8,349 or 42.3% above the year-to-date budget of $19,730. Total operating expenditure of $45,536 is $4,208 or 8.5% below the year-to-date budget estimate of $49,744. The Knutzen Family Theatre has also recovered 61.7% of its total operating costs. Celebration Park: The following table is a breakdown of Celebration Parks M&O. Year-to-date revenue of $206,127 consists of a $205,880 subsidy from the Utility Tax Fund, and $247 in fees. Maintenance and operations expenditures total $73,108. Operating Revenue - Concession Fees $ 247 Tournament Revenue Other Sources of Funding - Transfer in From Utility Tax 205,880 Salaries & Benefits 61,201 Supplies: Agricultural Supplies 1,098 Food & Beverage 13 Repairs & Maintenance 325 Repairs Parts 357 Small Tools - Shop 261 Subtotal Supplies 2,053 Other Services & Charges: Professional Services 360 Equipment Rental 3,373 Electricity 4,916 Sewer Billings 298 Water Billings 46 Repairs & Maintenance 685 Subtotal Other Services & Charges 9,679 Internal Services Charges-Fleet M&O and Reserves 175 175 Public Works Public Works Operations: Expenditures are below April year-to-date budget of $1,079,692 by $100,869 or 9.3%. Savings are due to some contract payments timing. Solid Waste and Recycling Operations: Expenditures are below the year-to-date budget of $94,602 by $15,541 or 16.4%. Savings are seen in one-time funding. CitF of Federal Way April 2002 MonthlF Financial Repo. ~ Surface Water Management Operations: Expenditures are below April year-to-date budget of $655,679 by $89,685 or Savings can be found in other services and charges. Public Safety & Jail Services Police Services have expended $4,463,437 through April, which is below year-to-date estimate budget of $4,791,838 by $i or 6.9%. Savings can be found in One-time funding programs. Jail Services: Jail services are below April year-to-date budget of $346,492 by $66,525 or 19.2%. Chelan, Okanogan, Yakima and Cit~ invoices are yet to be paid. $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $- Jail Costs vs Maintenance Days Through April 2002 6,000 5,500 5,000 4,500 4,000 3,500 3,000 2,5oo 2,000 1,500 1,000 50O 1997 1998 1999 2000 2001 2002 - .... ' ~ Costs --~- Cases --¢+-- Days .... :': .:'. 13.7%. ~28,401 of Fife Cily of Federal Way April 2002 Monthlv Financial Report :i:!:!:i:!:;:i:!:!:i:i:i:i:i:i:i:!:!:!:i:i:i:i:i:!:i:!:i:!:!:!:;:i:i:i:!:!:i !:!:~eg!~"~:£~.i:l!:! '::i:i:i:i:i:;:!:!:!:i:i:i:i:!:i:i:i i:i:i:!:i:!:!:i:!:i:!:i:i:!:;:i:i:i: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: :::~:a.!a~¢e:.~t::'l:l:l~2:: ::::::::::::::::::::::::: ::::Ex:Pei~C:RlCfe:S::::: i~ei~e?al/$ir~t:Fu~t:4::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::: ::::::::::::::::::::::::: ::::::::::::::::::::::: ::::::::::::::::::::::::: :::::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::::::::: :::::::::::::::::::::::::: :::::::::::::::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::::::: Special Revenue: Arterial Street 390,920 1,193,849 34,245 1,159,604 1,550,525 Utility Tax (1) 4,407,260 1,937,418 4,452,511 (2,515,092) 1,892,167 Solid Waste & Recycling 246,261 173,106 79,061 94,046 340,307 Special Study (Gov. TV) 111,048 816 816 111,864 Hotel/Motel Lodging Tax 19,699 30,618 38,988 (8,370) 11,329 2% for the Arts 19,274 - 19,274 CDBG 6,439 16,955 19,248 (2,293) 4,146 Paths & Trails 32,414 2,347 2,347 34,761 Strategic/Airport Reserve - - s,~t~,~.~, ,~.~f:~:~.~i~,~f~;:i:i::,::,:i:i !:i:i::,::,:i:i:i:i:iS,!~*~-~i :i:i:i:i:i:i:i:i~;~;~!~i~:i i$i:!:i:i:i:i.4.;~;~Zi: Capital Project: Public Safety Facility 6,552,634 797,622 797,622 7,350,256 Downtown Revitalization 1,303,986 1,938 7,852 (5,915) 1,298,072 Unallocated 1997 Bond Proceeds 19,959 6,360 6,360 26,319 Celebration Park 126,466 610 610 127,077 Park Improvements 577,860 488,196 97,940 390,256 968,115 Surface Water Management 6,669,057 499,218 41,839 457,379 7,126,436 Transportation 8,214,484 3,826,643 1,996,541 1,830,102 10,044,586 $~Z~tO't~'~.api~afP~b~S::::::::::::::::::::::::::: :::::::::::::::::2::::4:::: ::::::::::::::;~:::::::::: 2,~44,172 :::::::::::::::::::::1:: :::::::::::::::::::::::::~1: Enterprise Funds: Surface Water Management 520,068 659,014 862,957 (203,943) 316,125 Dumas Bay Centre Operations 170,675 167,157 3,518 3,518 Dumas Bay Centre Capital 300,808 36,779 (36,779) 264,029 Knutzen Family Theatre Capital 45,967 346 346 46,313 Knutzen Family Theatre Operations 128,906 45,536 83,369 83,369 :::::::::'l.:::::::'r::: :::::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::: ::::::::::::::::::::::~::::: ::::::::::::::::~::::::::::::::::::::::::::::::::::9::::::::::::::::::::::::::.~::::::: Internal Service Funds: (2) Risk Management 3,948,338 332,984 85,618 247,366 4,195,704 Information Systems 1,391,151 477,946 452,985 24,961 1,416,112 Mail & Duplication 153,571 66,234 18,407 47,828 201,399 Fleet & Equipment 1,823,996 289,433 424,889 (135,456) 1,688,540 Buildings & Furnishings 954,556 134,399 76,085 58,314 1,012,871 ::$ub.~ot~l:lccefn~liSef~(~:Euf~::::::::::::: :::::::::::::::::::8::2::::::::: ::::::::::::::::::0::::::: :::::::::::::::::::::::8:: :::::::::::::::::::2::::::::: :::::::::::::::::::::::::2:: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::::::::: ::::::::::::::::::::: ::::::::::::::::::::::::: ::::::::::::::::::::::: :::::::::::::::::::::::: (1) Utility Tax and Debt Service fund balance is reserved for the payment of debt service. (2) Internal Service fund balance is comprised of accumulated replacement reserves for the purpose of fixed asset replacement, with the exception of Risk Management, which is comprised of accumulated reserves for self-insurance and strategic reserve. ...% 20 ATTACHMENT A CITY OF FEDERAL WAY SUMMARY OF SOURCES AND USES OPERATING FUNDS Through April 2002 1997 - 2002 ............................... i ...... i.' ........ ' ....Through Through Favorable (Unfavorable) · 2001 Annual April ' · · April Dollars ($) · ercent (%) d Balance $10 188 $15 342 $17 962 $15 065 $20,831,348 $17,673,304 $17,673,304 $17,673,304 $ i 0.0% ~)perating Revenues :)reperty Taxes 1,548,061 1.465,766 2,459,736 1,409,342 1,071,040 7,724,021 1,738,926 1.738.926 - i 0.0% Sales Tax 2,749,378 2.878,375 3,075,322 3,490,221 3,510,801 9.931,765 3.290,790 3,575.060 284,270 ! 8.6% Hotel/Motel Lodging Tax 27.180 43.586 90,000 26.258 29.574 1,316 i 4.7% 3riminal Justice Sales Tax 396,533 457,358 457,945 512,507 552.322 1,644,455 521.329 522,711 1,383 i 0.3% Intergovernmental 1,196,408 1,349,715 1,918,447 1.310,436 1,087.129 3,200,322 1.019,697 1.095.301 75.605 i 7.4% Real Estate Excise Tax 475,230 531,326 639,592 539.602 470,939 1,400,000 347,960 627,399 279,439 I 80.3% Sambling Taxes 132,405 102,167 423,447 493,275 794,830 1,700,000 560,509 745,837 185,328 33.1% LJtility Taxes 852,347 1,754,509 1,907,386 2,062,505 2,352.533 6,226,974 2,339.122 2.314.126 (24,995) -1.1% Court Revenue 170.479 269,459 296,443 303,280 351,389 1,036,164 355,695 336,894 (18,802) , -5.3% 3uilding Permits/Fees-CD 330,148 196,317 406,553 341.222 371,417 1,216,734 402,449 541,241 138,793 I 34.5% Expedited Review Fees-CD 25,124 24,915 29.325 15.506 15,506I n/a ROW Permits/Fees-PW 51,207 56,949 91,163 85.961 110,517 263,477 92,324 88,021 (4.302) I -4.7% Expedited Review Fees-PW 7,558 11,788 843 17,725 1.633 20.770 19,137 1172.2~/< Licenses 33,045 24,356 71,341 40,496 38,409 177,432 39,035 64,792 25,757 66.0°/< ;ranchise Fees 222,980 227.465 236,988 237,613 280,647 575,935 279,955 324,770 44,816 i 16.0°/< Recreation Fees 132,298 152,899 186.636 179.329 188,255 625,264 206.604 216,075 9,471I 4.6°/< Dumas Bay Centre 74,782 99,977 150,254 174,736 167,652 530,800 154,169 170,320 16,151 10.5%I Knutzen Family Theatre 9,069 26,235 30,433 68,860 19,730 28,079 8,349 42.3%~ Interest Earnings 109,046 174,709 374,332 308,367 372,838 767,232 155,534 155,534 i 0.0% Adrnin/Cash Management Fees 54.245 55,330 58,581 57,004 158.769 474,027 135,367 135.367 ! 0.0°/< SWM Fees 407.999 485.544 389,255 1,166,746 503,404 3,187,834 656,809 656,809 I 0.0o/< Refuse Collection Fees 48,350 49,109 37.320 35,890 36,858 155,308 66,016 66,225 208 0.3°/< ~olice Services 38,939 40,540 144,625 152,544 245,942 557,357 177.232 244,530 67,298 38.0°/, ~ther 138,192 219,110 33,570 37.649 26,233 58,599 35, 210 35,210 - 0.0 °/~ Dperating Expenditures I 2ity Council 96,550 99,062 113,179 96,049 124,311 235,603 124.637 171.929 (47.291 ) -37.9% City Manager 208,600 205,560 214.282 145,094 209,186 766,163 276,901 233.036 43,864 15.8% ~lunicipal Court-Operations 232,754 361,127 1,160,682 371,079 399,528 (28,450) -7.7% ~Vlanagement Services 472,137 446,484 519,703 497,527 555,634 1,787,056 559,616 568,238 (8,622) -1.5% Civil/Criminal Legal Services 353,611 522,028 542.321 379,467 374,630 1,334,691 443,895 399,540 44,355 10.0% Comm. Development Services 927,043 736,212 985,844 939,046 948,756 3,634,332 1,188,037 916,551 271,486 22.9% ~olice Services 3,204,186 3.727,873 4,032,615 4,092,632 4,403,408 14,738,026 4,791,838 4,463,437 328,401 I 6.9% Jail Services 330,899 263.890 277,962 242,719 449,811 1.610,844 346.492 279,967 66,525J' 19.2% ~arks and Recreation 822,111 879,509 859,293 885,222 888,000 3,259,885 974,758 865,318 109,440 J 11.2% =ublicWorks 917,209 973,431 896,502 845,950 870,553 3,869,227 1,079,692 978,823 100,869 I 9.3% 2ity Overlay Program 38,877 88,155 18,554 34,256 52,781 2,299,478 67,147 34,245 32,902 49.0% ~olid Waste 85,746 74,505 61,019 67,594 120,033 373,888 94,602 79,061 15,541 16.4% -totel/Motel Lodging Tax 587 10,763 211,187 70,396 38,988 31,408 44.6% .~urface Water Management 526,715 472,180 482,535 466,286 461,519 2,089,846 655,679 565,994 89,685 13.7% Debt Service 2,183 2,184 102 102 14,412 4,520,792 16,664 366 16,298 0.0% ::)ureas Bay Centre 124,761 125,559 152,091 161,216 171,591 494,630 148,216: 167,157 (18,941) -12.8% .~nutzen Family Theatre 32,652 51,786 58,899 170,791 49,744 45,536 4,208 8.5% total Operating Expenditures 8,110,628 8,616,633 9,t88,656 9,t38,290 10,075,414 42,557,122 11,259,393 10,207,715 1,05t,678 9.3% 3perating Revenues overl(under) Operating Expenditures 1,05t,443 t,974,346 4A12,032 3,890,553 2,720,695 (926,837) 1,364,958 3,541,362 2,176,404 159.4% ::)ther Financing Sources 3,524,944 2,822,839 5,381,058 7,230,373 5,739,885 5,832.746 4,484,064 ! 4,484,064 0.0% 3ther Financing Uses 3,106.818 2,034,372 9,253,813 11,425,326 9.831,358 10,254,582 7,850,111 7,850,111 0.0% :.nding Fund Balance Solid Waste 296,991 294,316 299.842 196,303 192,137 114,764 340,307 n/a n/a Snow & Ice 73,358 103,530 100,000 95,575 - I Wa n/a Artedal Street 470,902 477,375 349,431 456,790 715,382 -I 1,550,525 n/a n/a Utility Tax 2,120,030 2,830,148 4,944,684 6,168,921 8,160,052 1,892,167 n/a Wa SWM 1,566,522 2,276,459 1,643,113 812,213 500,230 411,901 (203,943) n/a n/a Path & Trails 6,153 12,555 22,353 31,474 41,848 50,848 34,761 n/a n/a Strategic Reserve 2.022,389 2,025,496 2,028.204 2.033,832 n/a n/a Debt Service 2.986.805 5,283,482 5.748,508 4,561,433 6,505.879 4.613,267 7,588,508 Wa Wa Dumas Bay Centre 83.742 13,286 47,775 35,745 63,775 (168,171) 152,929 n/a n/a Poi ice 1,082,207 786,441 748,150 800,229 604,131 669,334 400,424 n/a n/a P3 300,000 300.000 300,000 300.000 300,000 300,000 ! 300,000 n/a n/a Interfund Loans 10,000 10,000 10,000 10,000 10,000 10,000 I - 10,000 n/a n/a Unreserved 2,966,688 3,532,267 4,009,345 7,343,942 7,542.211 3,347,792 / - 5,782,940 n/a n/a 0 z 0 ~TY ~F MEMORANDUM Date: To: From: Subject: May 23, 2002 Finance, Economic Development & Regional Affairs Committee Tho Kraus, Financial Management Supervisor Vouchers Action Requested: Accept the vouchers and forward to the Next Council meeting for approval. APPROVAL OF COMMITTEE ACTION: Committee Chair Committee Member Committee Member k:\fin\acctspay\checkrun~nfr cover.doc MEETING DATE: May 23, 2002 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: VOUCHERS CATEGORY: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS [] OTHER BUDGET IMPACT: Amount Budgeted: Expenditure Amt.: Contingency Req'd: $2,41 6,693.28 $2,41 6,693.28 $ ATTACHMENTS: VOUCHER LIST SUMMARY/BACKGROUND: I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services' rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of FedeX, ~s~ and that I am authorized to authenticate and certify said claims. Ma~e~~es Dir CITY COUNCIL COMMITTEE RECOMMENDATION: Approve attached vouchers pursuant to RCW 42.24 PROPOSED MOTION: I move approval of Vouchers. 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