Council PKT 03-01-2011 SpecialCITY OF
, '��... Federal Way
AGENDA
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING/ OPEN HOUSE
Council Chambers - City Hall
MARCH 1, 2011
5:30 p.m.
www. cityoffederalwa y, com
1. CALL MEETING TO ORDER
2. FORMER AMC THEATRE SITE REDEVELOPMENT VISION
3. EXECUTIVE SESSION
• Potential Litigation pursuant to RCW 42.30.110(1)(i)
4. ADJOURNMENT
COUNCIL MEETING DATE: March 1, 2011
CITY COUNCIL
AGENDA BILL
ITEM #:
SUBJECT: REDEVELOPMENT VISION AND RFQ/RFP TIMELINE
POLICY QUESTION Approval of the "Project Vision and Principles" section of the upcoming Request far
Qualifications (RFQ) and Request for Proposals (RFP), as well as the accompanying process timeline, for
redevelopment of the former AMC Theaters site.
COMMITTEE: N/A
CATEGORY:
❑ Consent
� City Council Business
STAFF REPORT BY: Patrick
❑ Ordinance
❑ Resolution
Attachments: DRAFT "Project Vision and Principles" section
Draft RFQ/RFP "Timeline A" and "Timeline B"
MEETING DATE N/A
❑ Public Hearing
❑ Other
DEPT Community & Eco. Dev.
Background: Since the former contract far purchase and development of the former AMC Theaters site has
expired due to lack of payment of the required $100,000 earnest money deposit by the required date of 1/31/11,
that site is again available for redevelopment through an RFQ/RFP process, similar to what was undertaken in
2007.
Attached is a draft of the "Project Vision and Principles" section of the draft RFQ. This section will constitute
the City's redevelopment vision for the site, forming a key component of the RFQ to which development teams
will be sought to respond.
At the 3/1/11 Open House members of the public will be encouraged to provide comment on the redevelopment
vision.
Also attached are two potential RFQ/RFP process timelines for Council's consideration. One represents a more
aggressive timeline, ending with development team selection in mid-August, while the other allows for some
more time, ending in mid-October.
Council action on these matters is tentatively scheduled for 3/15/11.
Options:
1. Approve RFQ/RFP Timeline A and incorparate Council comments and direction on the "Project Vision
and Principles" verbiage;
2. Approve RFQ/RFP Timeline B and incorporate Council comments and direction on the "Project Vision
and Principles" verbiage;
3. Approve an RFQ/RFP Timeline as revised by Council and incorporate Council comments and direction
on the "Project Vision and Principles" verbiage
MAYOR'S RECOMMENDATION: Option 1.
CITY OF FEDERAL WAY
MAYOR APPROVAL: __ 1 �9,{,(yQ DIRECTOR APPROVAL:
CommiUee �anciT Co�
COMMITTEE RECOMMENDATION: N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: `7 move approval of
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1 ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED— 08/12/2010 RESOLUTION #
The City is seeking to select a development
team who shares the enthusiasm and vision
for a vibrant downtown Federal Way as a
place to live, work, shop, and play. The
Project envisions a dense mix of uses,
featuring urban housing, commercial uses
and significant open spaces. A central
approach for the renaissance of City Center
consists of encouraging strategic investment
in a compact environment that contains an
appropriate mix of land uses, gives greater
emphasis to multiple forms of access, and
creates a unique sense of place.
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A zaell-crnftec� vision shoi�ld He renlistic r��ic�
recognize econor�iic, optical and erivironrnefital
cofistrairits. Si�ecessful visions rnust have its roots
in tlte corrtmunity and rnust accurately reflect the
viezus and aspirntions of those u�ho live and work
tliere. It slioi�ld be regiilnrly evaluatec� aiic� if
necessari� modified. Iniplementation of tlie visiori
reqi�ires eonsistent and r�isciplined public policy.
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The Federal Way City Center will be highly urbanized, mixed-use urban center with a
concentration of housing units, commercial uses, jobs and public spaces supporting public
transportation, pedestrian activity and a unique sense of place. Predominant land uses will be
residential, commercial and civic uses. The Project should serve as a catalyst within this urban
center, designed to bring an active and vital mix of uses to the area in a pedestrian-friendly,
transit-supportive format. Different land uses will be found side by side or within the same
structures. The mix of uses will Ue located in a development with minimal setbacks, reduced
parking requirements, and taller structures, all in an effort to achieve higher densities necessary
to support "the place." It will serve as a catalyst for public and private investment and economic
activity, effectively building off the strengths of the surrounding area and connecting to the
adjacent neighborhoods.
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The desired components of this catalyst Project include the following:
■ Highest and best use of the site
■ Mid- to high-rise buildings as well as low-rise components, achieving the sense of an
"organic" village of structures, not a single "project."
■ Mix of uses -- residential (both lease / own), office, retail, service, entertainment, or
institutional, etc.
■ A significant public open space in a"town square" format that is seamlessly integrated with
surrounding development for activation, programming, passive vigilance, etc., and including
art work and/or artistic expression.
■ Superior urban design, site planning and building design
■ Adherence to the Development Goals and Principles enunciated below.
Development Go�is and Principles
As a development catalyst in a significant location in the Federal Way City Center, the Project
should embody the best of Smart Growth principles and should be an urban design showcase.
The final development plan to be prepared
by the selected developer should
incorporate these goals and principles as a � .�� ,__
fundamental part of the plan:
Goals:
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■ Address underserved market niche i � ''" i I =' �'�"��'R
■ Support stabilization and diversification � --�_--- .,.�
■ Provide direction for targeting and _ -
leveraging public investment �- -- � –
■ Advance a market-tested stakeholder R���_ '�� _
vision over the near- and long-term (as �. � �
expressed herein) — - � _:�� �k-`� �- y
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■ Advance a physically and economically --�" �� `� "
sustainable plan _ �Z " '�
Principles:
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■ Smart Growth Principles, as defined by the American Planning Association (APA), 1998,
including:
■ Efficient use of land resources;
■ Full use of urban services;
■ Mix of uses;
■ Transportation options; and
■ Detailed, human-scale design.
■ "Greeri' or Leadership in Energy and Environmental Design (LEED) development principles
to the extent feasible (LEED rating not required)
■ Provide maximum opportunities for viable mixed-use commercial development.
■ Contribute to the creation of a unique sense of place in the Federal Way City Center.
■ Provide a variety of urban housing opportunities.
■ Provide interesting and active fa�ades at the street level.
■ Respect and interact with surrounding property values and land uses.
Proqosed Timeline for RFQ/RFP Processes for Former AMC Theaters Site
"Timeline A"
February
Staff prepare draft redevelopment vision principles and examples for consideration by
Council
March 1
Public Open House and special Council work session to discuss redevelopment vision
March 1 S
Present Draft RFQ, including redevelopment vision, to Council for approval. Can be
billed as "public hearing" with specific citizen comment at that time.
March 21
Publish/Mail out RFQ
May 2
RFQ responses due
May 6
Review panel meet to review responses (including presentations by respondents if
desired). Panel offers recommended top 3 respondents.
May 17
Recommendations presented to Council. Top 3 respondents chosen.
RFP presented to Council for approval.
May 23
RFP issued to top three respondents.
July 8
RFP responses submitted.
July 11-25
Staff review of proposals, background/reference checks, site visits to past projects, etc.
July 26
Public Open House with live presentations by RFP respondents, followed by Special
Council meeting.
Public comment
Initial discussions at Council meeting
Aug 2
Continued Council discussion.
Public comment
Potential Council selection of winning development team
Aug 16 (if needed)
Council selection of winning development team
Prouosed Timeline for RFQ/RFP Processes for Former AMC Theaters Site
"Timeline B"
February
Staff prepare draft redevelopment vision principles and examples for consideration by
Council
March 1
Public Open House and special Council work session to discuss redevelopment vision
March I S
Present Draft RFQ, including redevelopment vision, to Council for approval. Can be
billed as "public hearing" with specific citizen comment at that time.
April S
Council final review of RFQ and approval.
April 11
Publish/Mail out RFQ
May 23
RFQ responses due
June 1
Review panel meet to review responses (including presentations by respondents if
desired). Panel offers recommended top 3 respondents.
June 7
Recommendations presented to Council. Top 3 respondents chosen.
RFP presented to Council for approval.
June 13
RFP issued to top three respondents.
August 8
RFP responses submitted.
August 9-19
Staff review of proposals, backgroundlreference checks, site visits to past projects, etc.
September 13
Public Open House with live presentations by RFP respondents, followed by Special
Council meeting.
Public comment
Initial discussions at Council meeting
September 20
Continued Council discussion.
Public comment
Potential Council selection of winning development team
October 4
Council selection of winning development team