LUTC PKT 03-21-2011City of Federal Way
City Council
Land Use/Transportation Committee
March 21, 2011
6:00 p.m.
City Hall
Council Chambers
1. CALL TO ORDER
MEETING AGENDA
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic Title/Description
A. Approval of Minutes: March 7, 2011
B. Mayer Right of Way Lease Agreement Extension
C.
4. OTHER
S 352" Street Extension Project (SR 161- SR 99);
100% Design Status Report
Presenter Page
LeMaster 2
Salloum 5
Mulkey 8
Action Council
or Info Date Time
Action N/A 5 min.
Action April 5, 2011 5 min.
Consent
Action April 5, 2011 5 min.
Consent
5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting is planned for Monday, April 4, 2011 at
6:00 PM in City Hall Council Chambers.
C• � � �1�1�1
Committee Members City Staff
Linda Kochmar, Chair Cary M. Roe, P.E., Di�ecto� ofPa�ks, Public Wo�ks and Emergency Management
1im Feire/% Member Da�/ene LeMaste�, Administrative Assistant II
lack Dovey, Membe� 253-835-2701
G.�ILUTC�LUTCAgendasand5ummaries2011�3-21-2011 LUTCAgenda.doc
City of Federal Way
City Council
Land Use/Transportation Committee
March 7, 2011 City Hall
6:00 PM City Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Linda Kochmar and Committee Member Jim Ferrell; Committee
Member Jack Dovey was excused.
Council Members in Attendance: Deputy Mayor Duclos
Staff Members in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public
Works Director Marwan Salloum, Deputy Public Works Director Ken Miller, City Traffic Engineer Rick Perez, Surface
Water Manager Will Appleton, Street Systems Project Engineer Brian Roberts, Street Systems Project Engineer John
Mulkey, Street Systems Engineer Jeff Huynh, Community and Economic Development Director Patrick Doheriy, Principal
Planner Margaret Clark, Senior Planner Deb Barker, Assistant Planner Becky Chapin, Assistant City Attorney Peter
Beckwith, and Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Kochmar called the meeting to order at 6:00 PM.
2. PUBLIC COMMENT
There was one public comment:
3. BUSINESS ITEMS
Committee Member Ferrell motioned to move agenda item "I" under 3. Committee Business to the top of the items to
be heard. Chair Kochmar second. Motion carried, 2-0.
Sam Pace — Seattle/King Co. Association of Realtors, 29839 154` Ave SE, Kent — Mr. Pace wanted
to thank the Committee and City staff for all of the effort and hard work that went into the code
amendment regarding agenda item 3(I).
Forward
Topic Title/Description to Council
A.
Approval of the February 7. 2011 LUTC Minutes
N/A
I.
Committee approved February 7, 2011, LUTC minutes as presented.
Moved: Ferrell Seconded: Kochmar Passed: Unanimously, 2-0
Real Estate Signs in the Right of Way Code Amendment
Senior Planner Deb Barker presented information on this item, including a brief history of recent
past direction from both the LUTC and the City Council on this topic, and a proposal to establish
a pilot program that allows real estate signs in the right of way of residential zones, subject to
criteria. There was no additional public comment. Committee Member Ferrell noted the
difference in the sign code for political signs and past practice of all signs in the right of way.
Ms. Barker stated that this particular code amendment being discussed this evening regazds only
real estate signs in the right of way of residential zones.
Committee forwarded Option #1 as presented.
Moved: Ferrell Secanded: Kochmar Passed: Unanimously, 2-0
Mar. 15, 2011
Ordinance
First Reading
Land Use/Transportation Committee Page 2 March 7, 2010
B.
Stormwater Video Inspection System — Bid Award
Mar. 15, 2011
Consent
C.
D.
E.
F.
Surface Water Manager Will Appleton presented information on this item. There was no public
comment or discussion.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Kochmar Passed: Unanimously, 2-0
NPDES Requirements: Anuual Report/LTpdate to the Surface Water Management Plan
(SWMP)
Surface Water Manager Will Appleton presented information on this item. There was no public
comment or discussion.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Kochmar Passed: Unanimously, 2-0
Dept. of Ecology Stormwater Algae Grant — Grant Acceptance
Surface Water Manager Will Appleton presented information on this item. There was no public
comment. Chair Kochmar asked if the City has received this grant in past years. Mr. Appleton
stated the City has not received this particular &esh water grant in the past, but has received a
grant from the Dept. of Ecology for salt water algae.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Kochmar Passed: Unanimously, 2-0
Authorization to Apply for King County Conservations Futures Funding
Surface Water Manager Will Appleton presented information on this item. There was no public
comment. Committee Member Ferrell asked Mr. Appleton to point out a couple of specific
parcels on the map. Mr. Appleton also discussed that the City is interested in purchasing these
properties (Barovic and Castellar) if a purchase price can be negotiated with the current property
owners.. Regarding the Barovic parcels, the second parcel acts as an ingress and egress to
Pacific Highway South. Lakehaven Utility District is also planning some work to be done on
this second parcel as part of the utility. Whether or not the City pursues purchasing this second
parcel depends on Lakehaven's project and if the project meets the requirements for the
Conservation Futures funding. Mr. Appleton added that the Conservation Futures funding must
be utilized in a timely manner or King County has the ability to withdrawal funding. If purchase
of one parcel is not successful, staff has alternative parcels to pursue. Chair Kochmar asked why
all of this money is being spent on the West Hylebos area and for the source of the funding. Mr.
Appleton responded that acquisition of these identified parcels would allow the City to help
preserve the fish and wildlife habitats as well as preserve the land for the future use by our
citizens. The funding source of this grant is King County taxpayers and requires a 50% match
(SWM unallocated funds).
Committee forwarded Option #1 as presented.
Moved: Ferreil Seconded: Kochmar Passed: Unanimously, 2-0
20` Ave S(S 316 St to S 314` St) — 85% Design Status Report
Street Systems Project Engineer John Mulkey presented information on this item. There was no
public comment. Chair Kochmar commented on the grant funding from the Chamber of
Commerce, noting that this project is acknowledged as good for economic development of the
local community.
Committee forwarded Option #i as presented.
Moved: Ferrell Seconded: Kochmar Passed: Unanimously, 2-0
3
Mar. 15, 2011
Consent
Mar. 15, 2011
Consent
Mar. 15, 2011
Consent
Mar. 15, 2011
Consent
G:\LUTC\LUTC Agendas and Summaries 2011�3-7-1 I Minutes.dce
Land Use/Transportation Committee Page 3 March 7, 2010
G.
H.
J.
K.
4. OTHER
None
S 320� St at I-5 Ramp — Local Agency Agreement
Street Systems Project Engineer Brian Roberts presented information on this item. There was
no public comment. Mr. Roberts explained the process for the land lying within WSDOT's
limited access area and why it makes sense for WSOT to manage the construction of the project.
The City will monitor the construction contractor through WSDOT.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Kochmar
2011 Asphalt Overlay Bid Award
Street Systems Engineer Jeff Huynh presented information on this item. There was no public
comment or discussion.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Kochmar
2011 Comprehensive Plan Amendments Selection Process
Principal Planner Margaret Clark presented information on this item. There was no public
comment or discussion.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Kochmar
2011 Planning Commission Work Program
Principal Planner Margaret Clark presented information on this item. Two letters from Roger
Hazzard were received into record regarding his re-zone request. There was no public comment.
Chair Kochmar suggested staff consider moving Mr. Hazzard's request higher up on the priority
list.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Kochmar Passed: Unanimously, 2-0
5. FUTURE MEETING
The next LUTC meeting will be held Monday, March 21, 2011 at 6:00 PM in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 7:01 PM.
Attest:
COMMITTEE APPROVAL:
Linda Kochmar, Chair
Mar. 15, 2011
Consent
Mar. 15, 2011
Consent
Apri15, 2011
Public Hearing
Apri15, 2011
Business
Darlene LeMaster, Administrative Assistant II
Jim Ferrell, Member
4
Passed: Unanimously, 2-0
Passed: Unanimously, 2-0
Passed: Unanimously, 2-0
Jack Dovey, Member
G:\LUTC\LUTC Agendas and Summaries 2011\3-7-11 Minutes.doc
COUNCIL MEETING DATE: April 5, 2011
ITEM #:
SUS.TECT: Mayer Right of Way Lease Agreement Extension
POLICY QUESTION Should Council approve Mr. Mayer's Right of Way Lease Agreement Extension on a portion
of 53` Avenue SW?
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ City Council Business
�
■
Ordinance
Resolution
STAFF REPORT BY: Marwan Salloum, P.E., Deputy Public Works Directc
MEETING DATE March 21 , 2011
❑ Public Hearing
❑ Other
� DEPT Public Works
Attachments: Land Use and Transportation Committee memorandum dated March 21, 2011.
Options Considered:
1. Authorize the Mayor to execute the attached lease agreement extension.
2. Reject the lease agreement extension and have staff instruct Mr. Mayer to remove the existing
improvements from the public right of way.
3. Direct staff to any other option the committee would like staff to evaluate.
MAYOR'S RECOMMENDATION The Mayor recommends forwarding Option 1 to the April 5, 2011 City Council
Consent Agenda for approval.
MAYOR APPROVAL: __tl�j�°L'� DIRECTOR APPROVAL: _�y' `
�mmittee Council Committee Council
COMMITTEE RECOMMENDATION Place Option 1 on the April 5, 2011 Council Consent Agenda for approval.
Linda Kochmar, Chair
Jim Ferrell, Member
Jack Dovey, Member
PROPOSED COUNCIL MOTION "I move to authorize the Mayor to execute the attached lease agreement
extension. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1sT reading
❑ TABLED/DEFERRED/NO ACTION ' Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
5
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 21, 2011
TO: Land Use and Transportation Committee
VIA: Skip Priest, Mayor ��,�(
FROM• Cary M. Roe, P.E., Director of Parks, Public Works an ergency Management (% �'� �
' Marwan Salloum, P.E., Deputy Public Works Director����"'
SUBJECT: Mayer Right of Way Lease Agreement Extension
BACKGROUND:
Mr. Kurt Mayer owns water front properly adjacent to 53r Avenue SW. The only access to the property is
through a dirt path on the unopened portion of 53` Avenue SW and a tram system constructed by Mr. Myer on a
leased portion of the unopened 53r Avenue SW that was approved by the City Council on March 15, 2005. The
total right of way leased by Mr. Mayer was 3426 sq ft. at a cost of annual rent of $1.00 per square foot per year
for a total of $17,130.00 for the first five years plus 12.84% leasehold excise t�. Mr. Mayer wishes to expand
this lease agreement for an additional5 years. See attached lease amendment. The new right of way lease cost
for the next five years is calculated at $20,218.65.
cc: Project File
k:Uutc\2011\03-21-11 Mayer ROW laese Agreement Extension.doc
6
CITY OF
�.�•.�.. Federal
GTY HALL
��� 33325 Sth Avenue South • PO Box 971B
Federal Way. WA 98063-9718
(253) 835-7000
www aryoffederai�vny com
AMENDMENT NO.1
TO
LEASE AGREEMENT
This Amendment ("Amendment No. 1") is between the CITY OF FEDERAL WAY, a non-charter optional
municipal code city organized and existing under the laws of the State of Washington, Lessor ("City"), and Pamela
R. Mayer, a married woman as her separate estate, Joseph E. Mayer, a married man as his separate estate, and
Natalie A. Mayer-Yeager, a married woman as her separate estate ("Lessee"). The City and Lessee (together
"Parties"), for valuable consideration and by mutual consent of the parties, agree to amend the original Lease
Agreement for the Property located at 31042 53` Avenue SW ("Agreement") dated effective March 23, 2005 as
follows:
1. AMENDED TERM. The term of the Agreement, as referenced by Section 3 of the Agreement and any
prior amendments thereto, shall be amended and shall continue for anther second five years commencing
March 23` 2010 ("Amended Term").
IN WITNESS, the Parties execute this Agreement below.
CITY OF FEDERAL WAY
:
Skip Priest, Mayor
DATE:
ATTEST:
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A R.ichardson
LESSEE:
:
Natalie A. Mayer-Yeager
B
Pamela R. Mayer
By:
Joseph E. Mayer
AMENDMENT
-1-
1/2010
COUNCIL MEETING DATE: April 5, 2011
ITEM #:
SUBJECT: S 352" Street Extension Project from Enchanted Parkway South to Pacific Highway South — 100%
Design Status Report
POLICY QUESTION Should Council authorize staff to proceed with right of way acquisition or dedication for the S 352
Street Extension Project?
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
COMMITTEE Land Use and Transportation Committee
CATEGORY:
� Consent
❑ City Council Business
�
�
Ordinance
Resolution
STAFF REPORT BY: Marwan Salloum, P.E., Deputy Public Works Director
MEETING DATE: March 21, 2011
�
■
Public Hearing
Other
DEPT Public Works
Attachments: Land Use and Transportation Committee memorandum dated March 21, 2011.
Options Considered:
1. Direct staff not to proceed with right of way acquisition and or dedication and hold the 100% project
design for future direction from the Council.
2. Authorize staffto proceed with right of way acquisition and or dedication of the S 352 Street Extension
Project and return to the LUTC Committee for authorization to bid the project after securing the needed
right of way.
3. Do not authorize staff to proceed with right of way and provide direction to staff.
MAYOR'S RECOMMENDATTON The Mayor recommends forwarding Option 1 to the April 5, 2011 City Council
Consent Agenda for approval.
MAYOR APPROVAL: �/�I� � DIRECTOR APPROVAL:
TCo ittee Council Co� Council
COMMITTEE RECOMMENDATION Place Option 1 on the Apri15, 2011 Council Consent Agenda for approval.
Linda Kochmar, Chair Jim Ferrell, Member Jack Dovey, Memb
PROPOSED COUNCIL MOTION "I move to direct staff not to proceed with right of way acquisition and or
dedication and hold the 100% project design for future direction from the Council. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROYED COUNCIL BILL #
❑ DENIED i reading
❑ TABLED/DEFERRED/NO ACI'ION Enactment reading
❑ MOVED TO SECOND READING {ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
S
CITY OF FEDERAL WAY
MEMORANDUM
DATE: March 21, 2011
TO:
1/ ��
Land Use and Transportation Committee
Skip Priest, Mayor
FROM• Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management �%'"° �
' John Mulkey, P.E., Street Systems Project Engineer ��(2��-
SUBJECT• S 352 Street Extension Project from Enchanted Parkway South to Pacific Highway
' South —100% Design Status Report
BACKGROUND
This project consists of the extension of S 352 Street from Enchanted Parkway South (State Route 161)
to Pacific Highway South (State Route 99). This extension includes a three-lane cross-section with a
two-way left turn lane and bike lanes. A new traffic signal is planned at the intersection of S 352" Street
and Pacific Highway South. Widening of the west leg of the intersection of S 352 Street and Enchanted
Parkway South is planned to accommodate a new right-turn only lane. Other improvements include curb,
gutter and sidewalk, planter strips between the curb and sidewalk, utility undergrounding and
illumination. Currently, the project design is 100% complete
PROJECT ESTIMATED EXPENDITURES:
Planning and Design
ROW Acquisition
2011 Construction Cost (estimate)
10% Construction Contingency
Construction Management
UtiliTy undergrounding (100% City Cost)
TOTAL PROJECT COSTS
$ 500,000
580,000**
3,750,000
375,000
465,900
250,000
$ 5,920,900
** It is anticipated that three of the five property owners will sign a right of way dedication agreement; the other two pazcels
indicated that they will not dedicate the needed right of way for the project due to the potential project impact to their existing use
of the properiy.
AVAILABLE FUNDING:
Utility Tax (2009 budget)
Utility Tax (2010 budget)
REET (2010 budget)
2010 Transfer from CIP project #159 (Pacific Highway Phase IV)
Mitigation
Interest
$ 1,000,000
1,400,000
200,000
3,000,000
59,572
14,960
Lakehaven Utility Relocation 250,000
TOTAL AVAILABLE BUDGET $ 5, 924,532
This project is within available budget based on the assumption that right of way dedication of three
parcels will be secured.
In 2010 Staff applied and was not successful in obtaining TIB funding under the Urban Arterial Program
for this project. At this time, staff feels that this project will score high enough to get TIB funding under
the Urban Corridor Program if the City was able to secure 10% of the project cost from a private source.
Right of way dedication of approximately 50% of t9e needed right of way for this project will qualify for
the required 10% private source of funding.