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PRHSPSC PKT 04-12-2011 City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee April 12, 2011 City Hall 5:30 p.m. Hylebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Action Council Topic Title /Description Presenter Page or Info Date A. Approval of Minutes: March 8, 2011 3 Action N/A B. 2012 Land & Water Conservation Fund Grant Application Carrell Action Consent 7 4/19/11 C. Landscape Bid Awards Ikerd Action Consent 9 4/19/11 D. Create and Post Coyote Information Signs McAllister Action Consent 13 4/19/11 E. Petco Donation Wilson Information N/A 15 F. Application for Ballistic Vest Partnership (BVP) Grant Hwang Action Consent 17 4/19/11 G. Clearwire site Lease (Lakota Park) Pearsall Action Consent 19 4/19/11 5. PENDING ITEMS • Festivals • Concept of Housing in South King County 6. NEXT MEETING: Tuesday, May 10, 2011 5:30pm — Hylebos Conference Room 7. ADJOURNMENT Committee Members City Staff Jeanne Burbidge, Chair Cary M. Roe, P.E, Director of Parks, Public Works and Emergency Management Roger Freeman Marylaenicke, Administrative Assistant II Mike Park 1 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, March 8, 2011 5:3O p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge, Council member Michael Park, and Council member Roger Freeman Staff Members in Attendance: Cary Roe, Director of Parks, Public Works & Emergency Management, Amy Jo Pearsall, Asst. City Attorney, Brian Wilson, Chiel of Police, Bryant Enge Administrative Services Director, Steve [kerd Parks & Facilities Manager, Rob Ettinger, DBC Conference Coordinator, Lynnette Hynden, Human Services & Community Affairs Manager, and Debbie Lusehrink, Administrative Assistant I. Guest: Rita Cipalla, Cipalla Communications, Susan Honda, Arts Commission Chair, Fred Konkell, Parks Commission Chair Chair Burbidge called the meeting to order at 5:35p.rn. Councilmember Park moved to change Item D to Item B on agenda and add to agenda NSP3 and make it iltem E on Agenda. Chair Burbidge seconded, motion passed. There were two item C's on the agenda, therefore, agenda should be Items A -F, not A -E with addition. Public Comment: None Commission Comments: Mr. Konkell stated that the Parks Commission has an item on the agenda, and the Commission could not act on that agenda item, because they did not have a quorum for the March Parks Commission meeting. He stated that when this item was originally brought up to the Commission there was not any opposition. He also stated that there will be some vacancy's opening up soon on the Commission. Ms. Honda stated that there is a new sculpture down at Dumas Bay Centre. The Arts Commission is sponsoring an event at the Knutzen Family Theatre, Becci Crow is corning back to speak about her Panda trip to China. Her artwork will also be hanging in the Gallery. The tickets are $ l0 and those 18 and under are free. Ms. Honda also stated that the Diversity Commission distributed books on diversity to four elementary schools. APPROVAL OF SUMMARY Council member Park moved to approve the February meeting summary. Council member Burbidge seconded. Motion passed. BUSINESS ITEMS Amend Federal Way Revised Code Title 9 Regarding Animal Services Chief Wilson stated that they have been providing animal control services for six months. While reviewing the code, they came across some opportunities to revise the code so that it will reflect their current operation. They are amending Chapters 9.05, 9.18, and 9.25. These changes are 1) to add a definition of bite, 2) change the definition of a hobby cattery, expand definition of animal cruelty, 3) add "poop /scoop" law, 4) add parks to list of places where aggressive dogs constitute a nuisance, 5) clarify when and how the animal services authority may abate nuisances, and 6) clarify how a dangerous dog would be confiscated. Council member Park moved to forward the proposed ordinance to First Reading on March 15, 2011 City Council meeting. Chair Burbidge seconded. Motion passed. Councilmember Freeman arrived Dumas Bay Centre Marketing and Communications Plan Update Dumas Bay Centre (DBC) Coordinator Rob Ettinger stated that $70,000 was approved by Council to provide marketing updates at DBC. The new website was unveiled in the spring. With the new Marketing Plan they are hoping to achieve the following performance measures: Secure 1 -2 anchor clients, Increase day rental revenues by 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday March 8, 2011 Summary Page 2 10 %, Increase overnight stays by 10% and increase social events by adding 10 -20 events. A public meeting was held in October, with 10 -15 people in attendance. The marketing ideas were presented at that meeting. Mr. Ettinger introduced Rita Cipalla from Cipalla Communications. Ms. Cipalla reviewed the Marketing approaches that were taken. They have renamed the conference rooms, and developed a new logo that brought out the gazebo and water. They want to reach out to the business audience and social audience. They have started to advertise on mywedding.com, and the Bravo Event page. Mailers will be sent out in Spring and Fall. Councilmember Park asked when this would be completed. Ms. Cipalla answered in the end of April or early May. Councilmember Park stated that if it was completed in April, it would provide more opportunities. Mr. Ettinger stated that Fall is a very busy time for them, and it tends to slow down in November and December. Council member Park asked if staff is asking users of the DBC how they learned of the Centre, Mr. Ettinger answered that they are. They will receive monthly reports regarding the web and to track progress. Community Development Block Grant Direct Entitlement Ms. Hynden stated that whether or not the City should become a direct entitlement has been an ongoing question for the past four years. The City of Federal Way's Joint agreement with King County expires at the end of 2011. To help make the decision, consultants were hired, and Ms. Hynden has met with HUD officials, as well as other agreement cities. She also participated in many stated wide discussions about how other jurisdictions operate. Ms. Hynden looked at the size of our city, the projects that we do, and potential projects that could be done with the CDBG dollars. The consultant was unable to find any firm evidence of whether or not the city should go to direct entitlement. Ms. Hynden stated that what it comes down to is relationships, and whether or not they are getting good customer service, and whether or not they can achieve what they need to achieve for the size of our city, and the entitlement that is received. cei ed. Ms. Hynden stated that over the last few years, there has been a P roblem with good customer service. There are startup costs to become a Direct Entitlement. There is a Consolidated Plan range, and it is also a highly public process that must be adhered to. Council member Park asked what the current status is with CDBG. Ms. Hynden answered that we are not funded for 2011; the Federal Government has not passed the appropriations to fund 2011. Right now there is a proposed 60% cut. Council member Park asked if it was cut significantly would you still support Direct Entitlement. Ms. Hynden stated that the significant change for her would be to have a collaborative approach and be able to work the dollars. Michael Park asked if some cities pull out, will the King County Consortium Admin. Dollars be reduced. Ms. Hynden answered that they would lose an FTE, and possibly an FTE and a half. It depends on what Redmond and Kirkland decide to do. Council member Park asked about the startup costs. The consolidated plan would range anywhere from $25,000- $40,000, and she expects that for the City of Federal Way it will be on the higher range. There are also other assessments that will need to be done, and those tend to run from S5,000-$10,000. There is a tracking system that will need to be supported by IT. Council member Park asked if council changes the policy what positions would need to be hired? Ms. Hynden stated her recommendation would be to bring on a consultant before they commit to hiring an FTE. At minimum there will be a need for a part-time staff person. Council member Park asked where the funding would come from for a part-time staff person. Mr. Enge answered that they have not identified a resource to pay for this position. Ms. Hynden stated that the startup costs are reimbursable; the FTE position will need to find a resource for funding. Council member Burbidge would like to move forward with this, to the next Council meeting. Mr. Enge stated that he believed they would have sufficient time before the next Council meeting to sit down with the Mayor and finalize a plan to move forward. Council member Park stated he would like to see a plan on where the funding for the start-up costs will come from, and if any additional FTE's are needed, how would those position(s) be funded. Council member Park moved to forward the Community Development Block Grant Direct Entitlement without a recommendation to the March 15, 2011 business agenda. Council member Freeman seconded. Motion passed. Neighborhood Stabilization Program 3 — Request for Proposals Ms. Hynden reported that this is the third round of the Neighborhood Stabilization recovery program. This is to form a partnership with the Habitat of Humanity to further stabilize neighborhoods that have been damaged by the economic effect on properties that are foreclosed, abandoned or vacant. For the past three years there has been an average of 250 completed foreclosures of housing units per year. There are 400 a month that are coming in and out of that cycle. The Department of Commerce has identified two tracts in Federal Way. The minimum funding available is $500,000. Council member Park asked if there was an action plan for how we will utilize the money. Ms. Hynden answered that a meeting is scheduled with Habitat for Humanity to begin putting together a plan. Council member Freeman moved to forward option 1, as written and recommended by staff that the City of 4 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday March 8, 2011 Summary Page 3 Federal Way will partner with Habitat for Humanity to submit an RFP for the NSP3 funds available to the city based on the identified high needs /risk our two census tracts face within the city limits. This request is moved forward to the March 15, 2011 consent agenda for approval. Council member Park seconded. Motion passed. Naming of the Brooklake Overlook/Spur in Honor of Thais Bock Mr. Ikerd stated that the spur overlooks Brooklake. Mark and Adele Freeland submitted a letter to the Mayor requesting to name the Brooklake Spur of the West Hylebos Wetlands Boardwalk in honor of Thais Bock. Ms. Bock was very well known in the birding world, and was founder of the Rainier Audubon Society. Ms. Bock played an imported role in the preservation of the West Hylebos Wetlands. Council member Park moved approval of the naming of the Brooklake overlook/spur in honor of Thais Bock and authorization given for a memorial plaque to the full Council March 15, 2011 consent agenda for approval. Council member Freeman seconded. Motion passed. Council member Burbidge added that Thais was a very special community member and contributed a great deal. She stated that she was also a photographer and would like to have her photo's displayed in the Art Gallery. NEXT MEETING April 12, 2011 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:52p.m. 5 • 6 COUNCIL MEETING DATE: April 19, 2011 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2012 Land and Water Conservation Fund Grant Application. POLICY QUESTION: Should Council authorize staff to apply for 2012 Land and Water Conservation Fund grant funding in the amount of $438,972 for the Sacajawea Park Soccer Field renovation and drainage improvements? COMMITTEE: Parks, Recreation, Human Services & Public Safety MEETING DATE: April 12, 2011 CATEGORY: ® Consent ❑ Ordinance 1 1 Public Hearing ❑ City Council Business 1 1 Resolution ❑ Other STAFF REPORT BY: Chris Carrel, Communication & Grant Coordinator DEPT: Mayor's Office Attachment: Memorandum to the Parks, Recreation, Human Services & Public Safety Committee dated April 12, 201 1. Options Considered: 1 Authorize staff to apply for 2012 Land and Water Conservation Fund grant funding in the amount of $438,972 for the Sacajawea Park Soccer Field renovation and drainage improvements. 2. Do not authorize staff to apply for 2012 Land and Water Conservation Fund grant funding. MAYOR'S RECOMMENDATION: The Mayor recommends authorizing staff to apply for 2012 Land and Water Conservation Fund grant funding in the amount of $438,972 for the Sacajawea Park Soccer Field renovation and drainage improvements. � � MAYOR APPROVAL: DIRECTOR APPROVAL: �' � Commi tee Council Committee Council COMMITTEE RECOMMENDATION: The Committee recommends authorizing staff to apply for 2012 Land and Water Conservation Fund grant funding in the amount of $438,972 for the Sacajawea Park Soccer Field renovation and drainage improvements. Jeanne Burbidge, Chair Roger Freeman, Member Michael Park, Member 2 PROPOSED COUNCIL MOTION: "I move to authorize staff to apply for 2012 Land and Water Conservation Fund grant funding in the amount of $438,972 for the Sacajawea Park Soccer Field renovation and drainage improvements_ " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # 7 CITY OF FEDERAL WAY MEMORANDUM DATE: April 12, 2011 TO: Parks, Recreation, Human Services & Public Safety Committee VIA: Skip Priest, Mayor ��,/� FROM: Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management/'" Chris Carrel, Communication & Grant Coordinator SUBJECT: 2012 Land and Water Conservation Fund Grant Application BACKGROUND: Land and Water Conservation Fund ( "LWCF ") funds are available for 2012 to preserve and develop outdoor recreation resources in Washington State. LWCF requires a 50 percent non - federal match and commonly funds community park development and renovation. The City has identified replacement of the synthetic turf field, and improvement of drainage facilities at Sacajawea Park as a 2012 project and estimates the project cost at $877,944. The field's synthetic turf has exceeded its functional life and the field regularly floods due to poor drainage. The City has obligated sufficient funds to provide the required 50 percent match non - federal match. Staff is requesting authorization to apply for grant funding in the amount of $438,972 through the Land and Water Conservation Fund in order to support completion of the field renovation and improvement of drainage facilities. The total amount required for matching is $438,972. 8 COUNCIL MEETING DATE: April 19, 2011 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: LANDSCAPE BID AWARDS POLICY QUESTION: Should the City accept Landscape Services bids and authorize the Mayor to enter into 2 year maintenance agreements with the successful bidders? COMMITTEE: PRHSPS MEETING DATE: April 12, 201 1 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing 17 City Council Business n Resolution ❑ Other STAFF REPORT BY: Stephen Ikerd, Parks & Facilities Manager DEPT: PRCS Attachments: April 12 2011 PRHSPS Committee Memo Options Considered: 1. Authorize bid awards for 2 year Landscape Maintenance Agreements in the amount of $19,702.60 to Osaka Gardens and $86,047.46 to NW Landscape Services and authorize the Mayor to execute said agreements. 2. Do not accept bids for Landscape Maintenance Service and provide direction to staff. MAYOR'S RECOMMENDATION: Option 1; Authorize bid awards for 2 year Landscape Maintenance Agreements in the amount of $19,702.60 to Osaka Gardens and $86,047.46 to NW Landscape Services and authorize the Mayor to execute said agreements. �,,,�/ MAYOR APPROVAL: = ' DIRECTOR APPROVAL: ear'" t C ommittee Council Committee Council COMMITTEE RECOMMENDATION: 1 move to forward the bid awards of 2 year Landscape Maintenance Agreements in the amount of $19,702.60 to Osaka Gardens and $86, 047.46 to NW Landscape Services, and authorize the Mayor to execute said agreements to the full Council April 19, 2011 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval to award 2 year Landscape Maintenance Agreements in the amount of $19,702.60 to Osaka Gardens and $86, 047.46 to NW Landscape Services, and authorize the Mayor to execute said agreements" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED I ST reading ❑ TABLED/DEFERRED /NO ACTION Enactment reading _ ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 08/12/2010 RESOLUTION # 9 ` CITY OF Federal Way Parks and Facilities Division Date: April 12, 2011 To: PRHSPS Council Committee From: Stephen Ikerd, Parks & Facilities Manager Via: Mayor Skip Priest Cary M. Roe, P.E., Director of Parks, Public Works & Emergency Mgmt. fl e( Subject: Landscape Maintenance Service Bids Background: Staff solicited basic landscape maintenance services bids for fourteen (14) City sites, which include; City Hall, Dumas Bay Centre and twelve (12) Parks. Three companies responded to a Request for Quotes (RFQ) advertisement. Bid results are as follows: Sites Osaka NW Landscape Omni Adelaide $4,905.60 1787.31 4960.35 Alderbrook $8,584.80 4798.18 8849.08 Alderdale $4,242.40 3315.87 5516.61 Dash Point Highlands $5,326.08 1860.67 2957.59 English Gardens $3,679.20 1933.49 4494.97 Lake Grove $6,132.00 1614.52 3375.89 Lake Kilarney $1,839.60 1983.86 2913.79 Laurelwood $7,358.40 4247.83 6044.4 Lakota $10,652.16 9148.67 9276.84 Madrona $1,379.70 1488.59 3692.34 SW 312th Courts $2,562.30 1662.53 1736.67 Wildwood $8,584.80 3784.48 5630.49 Ci Hall $6,132.00 7821.63 7456.95 Annual totals of low bids $9,351.30 $34,153.55 no award Dumas Bay Centre - Bid results using an as needed crew approach. Omni Landscape - $295.00 -3 person crew @ 2 hrs & $42.50 per hr for extra services. Osaka Gardens - $210.00 -3 person crew @ 2 hrs & $35.00 per hr for extra services. NW Landscape - $183.96 -3 person crew @ 2 hrs & $30.66 per hr for extra services. io Note: Each Contractor was informed prior to bidding that funding had been reduced in the Parks Department and we did not know how many of the sites would fit into the allocated budget until bid results were received. They were also informed that the City reserved the right to split the sites into more then one contract if there was a financial advantage to the City. Dumas Bay Centre would also be bid differently then the other sites with defined routine tasks. DBC was bid on an as needed weekly work order system, based on a 3 person crew rate of 2 hrs minimum per visit. References: Osaka Gardens — Currently performs similar services for FW Parks & Public Works Department. NW Landscape Services — New to the City. References from other municipalities were good. Contract award recommendations: Osaka Gardens; 3 sites = $19,702.60 total two year contract, which includes $1000 contingency. NW Landscape; 10 sites = $69,307.10 total two year contract, which includes $1000 contingency. NW Landscape; Dumas Bay Centre = $16,740.36 total two year contract, based on 91 weeks. Total contract amounts: Osaka Gardens; 3 sites = $19,702.60 total two year contract NW Landscape; 11 sites = $86,047.46 total two year contract Budget: The grand total amount of $105,750.06 for all 14 sites is within the 2011 -2012 Council approved budgets. These basic landscape services will be funded through 3 different accounts: City Hall /Building, Park Operations & Dumas Bay Centre. 11 i I I 12 COUNCIL. MEETING DATE: April 19, 2011 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Create and post coyote infonnation signs. POLICY QUESTION: Should the City Council approve the posting of coyote information signs at City parks that experience frequent coyote sightings'.? COMMITTEE: PRHS&PS MEETING DATE: April 12, 2011 CATEGORY: E] Consent ❑ Ordinance n Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Chief Brian Wilson DEPT: Police Summary: A community meeting was held for residents of the neighborhood at 15 Ave SW and SW 360 Street. The meeting was to discuss the urban coyote situation, neighborhood actions that could be taken to mitigate encounters, and seek input. The citizens suggested an infonnational sign to include some of the infonnation discussed at the meeting and educate park users. The attached sign was developed %vith input from our Parks Department. The cost of the sign is approximately $18.00 per sign. The sign would be posted in multiple locations at the below listed parks. These parks generate the most reports of coyote sightings to the Animal Services Unit. Attachments: Proposed Coyote Sign Options Considered: 1. Approve the proposed coyote information sign for posting at the green space /park on 13` Ave Shy" in the 36000 blk, Celebration Park, and Steele Lake Park. 2. Do not approve the proposed coyote information sign for posting at the green space park on 15 Ave SW in the 36000 blk, Celebration Park, and Steele Lake Park and provide direction to staff. MAYOR'S RECOMMENDATION: The Mayor recommends forwarding Option 1 to the April 19, 2011 City Council consent agenda for approval. / ! /J// - y1 9/a 111 �4* i l l MAYOR APPROVAL: L DIRECTOR APPROVAL: (!�t+M EJ•44 C ommittee Council Committee Council COMMITTEE RECOMMENDATION: I move approval of Option 1 and forward the proposed coyote informational sign and posting at the specified parks to the consent agenda for the City Council Meeting on April 19 2011. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): "I move approval of the proposed coyote informational sign and posting at the specified parks" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED /DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 05/1212010 RESOLUTION # 13 COYOTES LIVE HERE TOO • If you or your children encounter a coyote don't run, be as big and loud as possible. • Never feed coyotes and do not leave food outside for pets or other animals. • Keep your garbage can lids on tight to prevent the garbage from becoming a food source. • Report full garbage cans in the park by calling 253.835.2700. • Coyotes may be a threat to small pets so do not leave your pet unattended or outside at night. • Urban coyotes primarily eat small rodents and assist in controlling rodent populations. • You can see more information on urban coyotes at our website www.cityoffederalway.com 14 COUNCIL MEETING DATE: ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJEC °r: Informational - Petco donation POLICY QUESTION: NA COMM PRUS8LPS MEETING DATE: 0-V12'2011 CATEGORY: n Consent 1 1 Ordinance n Public Hearing 1 City Council Business n Resolution ® Other STAFF REPORT BY Chief Brian Wilson DEPT: Police Summary: Each year during the Christmas holiday season Petco establishes a giving tree and donates the funds local group that supports the welfare of animals. In 2010 Petco selected our new Animal Service Unit to receive these donations. Recently Petco Manager, Michael Jankowski, delivered a check for $3,960.00. The Animals Services Unit intends to use this money to purchase food and supplies for animals temporarily housed at our facility and vet care for domestic animals that we must impound because their owners can not be located. Finally, the funds will assist us in launching several new programs in 2011. ........_... _ .................. MAYOR'S RECOMMENDATION: NA MAYOR APPROVAL: DIRECTOR APPROVAL: 1 3 LA," "omn tee Council Conuniuee Council COMMITTEE RECOMMENDATION: NA Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): NA (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 reading ❑ TABLED /DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # _ • REVISED - 08/12/2010 RESOLUTION # 15 16 COUNCIL MEETING DATE: April 19, 2011 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Application for Ballistic Vest Partnership (BVP) Grant. POLICY QUESTION: Should the City of Federal Vac, Federal Way Police Department apply for the 2011 Ballistic Vest Partnership (BVP) Grant; and, if awarded, accept the Grant with matching city funds? COMMITTEE: Parks. Recreation. and Public Safety Council Committee MEETING DATE: April 12, 2011 CATEGORY: Consent ( 1 Ordinance 1 1 Public Hearin; 11 City Council Business 1 1 Resolution 1 Other STAFF REPORT BY: Assistant Chief Andy Hwang DEPT: Police Department Attachments: 1. PRHS &PS Memo Options Considered: 1. Approve the Federal Way Police Department application for the 2010 BVP Grant, and acceptance of the Grant if awarded. 2. Deny Application STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL: • G °' DIRECTOR APPROVAL: i,J, kw H/ti/ald'/ 1414,1.`f 411 Crnn tee Council Committee Council COMMITTEE RECOMMENDATION: 1 n approval of Option 1 and forwarding the application for the 2011 Ballistic Vest Partnership (BVP), and acceptance of the Grant if awarded to the City Council Meeting on April - 19, 2011. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: 1 move approval of the 2011 Ballistic Vest Partnership (BVP) Grant application, and authorize Police Chief Brian Wilson to sign such Agreement if awarded. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED /DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # 17 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT D.-ATE: .April 12, 2ni 1 TO: Parks, Recreation. Human Services and Public Safety Council Committee VIA: ' J. Wilson, Police hief .r4% .23' 1 FROM: Andy J. Hwang, Assistant Police Chief SUBJECT: 201 1 Ballistic Vest Partnership (BVP) Grant. The total number of Ballistic vests that will need to be replaced by the Federal Way Police Department in the year 2012 equals forty -five (45). The BVP (Ballistic Vest Partnership) grant application period will open for a short period of time in the month of April 2011. if the 201 1 BVP Grant is approved, it would provide $19,034 to the police department to use toward the purchase of ballistic vests and require $19,034.00 to be matched by the police department. In the past, the funds have been taken from the 2009 police department fuel savings and 2010 salary savings. The matching funds for the 2011 B VP Grant should be taken from the police uniform budget. 1 am seeking approval to apply for the 2011 BVP grant at this time. The 2011 BVP grant application will remain open for a period of approximately one month. The results of the grant award will become available in the 3'' quarter of 2011, at which time we would like to have already obtained council approval to match the funds and accept the Grant. 1 18 COUNCIL MEETING DATE: April 19, 2011 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CLEARWIRE SITE LEASE RENEWAL — LAKOTA PARK POLICY QUESTION: SHOULD THE CITY COUNCIL APPROVE THE RENEWAL OF THE WIRELESS SITE LEASE AND AUTHORIZE THE MAYOR TO EXECUTE THE AMENDMENT? COMMITTEE: PRHS &PS MEETING DATE: 4/12/2011 CATEGORY: ® Consent I 1 Ordinance 1 1 Public Hearing 1 1 City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: PA TRICIA RICHARDSON DEPT: Law Clearwire LLC entered into a Lease Agreement with the City on March 2, 2006 for installation and operation of certain equipment on City owned land located in Lakota Park for use in connection with its wireless telephone communications service. The lease was commenced on April 20, 2006 upon completion of the construction of the wireless facilities. The lease will expire on April 19, 2011 and Clearwire has requested to renew the lease for an additional five -year term pursuant to the terms of the lease. The rental rate will begin at $2,177.82 per month with a 4% increase each year plus a 12.84% leasehold tax for a total amount of $2,457.45 per month. Options Considered: 1. Recommend approval of the lease renewal and authorize the Mayor to execute the amendment. 2. Reject the lease renewal. .. _..___..__. STAFF RECOMMENDATION: Recommend approval of the lease renewal and authorize the Mayor to execute the amendment. MAYOR APPROVAL: ' DIRECTOR APPROVAL: p Committee Council Committee Council COMMITTEE RECOMMENDATION: I move to forward the proposed amendment to the Clearwire Site lease to the April 19, 2011 consent agenda for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the First Amendment to the Clearwire Site Lease at Lakota Park, beginning April 20, 2011 and terminating on April 19, 2016, and authorize the Mayor to sign said amendment." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1 ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED- 02/06/2006 RESOLUTION # 19 FIRST AMENDMENT TO SITE LEASE AGREEMENT FOR CLEARWIRE LLC (AG # 06 -025) This First Amendment ( "Amendment ") is dated effective this 20th day of April, 2011, and is entered into by and between the City of Federal Way, a Washington municipal corporation ( "City "). and Clearwire LLC. a Nevada limited liability company ("Tenant"). A. The City and Tenant entered into a Lease Agreement dated March 2, 2006 commencing on April 20, 2006, whereby the City agreed to lease to Tenant a portion of the space on and air -space above the City Property. located at Lakota Park ( "Lease "). B. The Lease provided that Tenant may renew the Lease for three (3) additional five (5) year terms under Section 2. C. Under Section 26_b. of the Lease, any modification of or amendment to the Lease must be in writing and executed by both parties. D. The City and the Tenant agree and desire to amend the Lease to renew the term of the Lease for an additional 5 years from the effective date of this amendment. NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged the parties agree to the following terms and conditions: 1. Term. Pursuant to Section 4 of the Lease Agreement, the Lease shall be renewed for an additional five (5) year term commencing on April 20, 2011, and expiring April 19, 2016, unless renewed pursuant to the terms of the Lease Agreement. 2. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. 1 20 DATED the effective date set forth above. CITY OF FEDERAL WAY By: Skip Priest, Mayor PO Box 9718 Federal Way, WA 98063 -9718 ATTEST: APPROVED AS TO FORM: Carol McNeilly, CMC, City Clerk Patricia A. Richardson, City Attorney TENANT: CLEARWIRE LLC By: Name (printed): Title: STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) On this day personally appeared before me , to me known to be the of that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of , 2011. (typed/printed name of notary) Notary Public in and for the State of My commission expires 221 22