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LUTC PKT 04-18-2011City of Federal Way City Council Land Use/Transportation Committee April 18, 2011 6:00 p.m. MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: April 4, 2011 B. Federal Way Revised Code (FWRC) — Unfit Structures Code Amendment C. D. E. F. 4. OTHER Presenter Page LeMaster 2 Doherty 6 S 320 St at I-5 Southbound Off-Ramp Channelization Project — Bid Award 20 Ave S Sidewalk Improvement Project (S 316"' St to S 314 St) — Bid Award WSDOT Traffic Busters — Fiber Optic Cable Connection — Authorization to Bid WA State Traffic Safety Committee — School Zone Flasher Grants City Hall Council Chambers Action or Info Action Action Roberts 13 Action Mulkey 18 Action Hannahs 21 Action Hannahs 23 Action Council Date Time N/A 5 min. May 3, 2011 15 min. Ordinance 1� Reading May 3, 2011 5 min Consent May 3, 2011 5 min Consent May 3, 2011 5 min. Consent May 3, 2011 5 min. Consent 5. FUTURE MEETINGS/AGENDA ITEMS: The next LUTC meeting is planned for Monday, May 2, 2011 at 6:00 PM in City Hall Council Chambers. 6. ADJOURN Committee Members City Staff Linda Kochmar, Chair Cary M. Roe, P.E., Director of Pa�ks, Public Works and Emergency Management Jim Ferre/% Member Darlene LeMaste�, Adminisbative Assistant II Jack Dovey, Member 153-835-2701 G: I LUTCI LUTCAgendas and Summanes Z011 �4-18-1011 LUTCAgenda.doc City of Federal Way City Council Land Use/Transportation Committee Apri14, 2011 City Hall 6:00 PM City Council Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Linda Kochmar and Committee Member Jim Ferrell. Committee Member Jack Dovey was excused. Council Members in Attendance: Deputy Mayar Dini Duclos, Council Member Roger Freeman, and Council Member Jeanne Burbidge Staff Members in Attendance: Director of Parks, Public Works and Emergency Management Cary Roe, Deputy Public Works Director Marwan Salloum, City Traffic Engineer Rick Perez, Assistant City Attomey Peter Beckwith, and Administrative Assistant II Tina Piety. 1. CALL TO ORDER Committee Chair Kochmar called the meeting to order at 6:01 PM. 2. PUBLIC COMMENT There was one public comment: Steve Kindell — He has concerns regarding the proposed speed humps for South 308"' Street. He has communicated his concerns to the Mayor and heard back from the Mayor today and now has further questions/concerns. The proposed placement for one of the speed humps would place it right next to a curb. Has the city considered that this could be dangerous with snow and ice? These roads are only 38 feet wide, in the snow, a speed hump next to the curb could cause someone to slide into the curb. One reason for the speed humps is to divert traffic, but where can traffic go? There is only one other east/west street in the area. The area meets the criteria for speed humps because of one speeding vehicle that skewed the results. Since we've had burglaries in the area, could this one car have been a police vehicle going to a crime scene? I believe the speed humps will be a waste of money. Each is on a hill, which can be a problem for drivers. Mr. Perez responded that staff is in process of drafting a response to Mr. Kindell. Staff followed city process on this issue. The city received a petition, a ballot was held, and the majority supported speed humps. Staff took into consideration that the roads are hilly. In addition, diversion to other streets is not the primary goal; the primary goal is to slow down the traffic. 3. BUSINESS ITEM Forward Topic Title/Description to Council A. Approval of the March 21. 2011 LUTC Minutes Committee approved March 21, 2011, LUTC minutes as presented. Moved: Ferrell Seconded: Kochmar Passed: Unanimously, 2-0 N/A B. NTS Program Policy Review and 21 Ave SW at SW 304� NTS Chronology April 19, 2011 Consent City Traffic Engineer Rick Perez presented information on this item. Council Member Freeman commented that he has been informed that speeding tickets have been written for drivers in that area. Does staff have information on these tic�cets? Is the number of speeding tickets taken into consideration when making a decision? Also, does staff know what day the Police radar count Land Use/Transportation Committee was done? Mr. Perez replied that the staff does not know the number of tickets or when the radar count was done, but he will find that information. The staff does not take speeding tickets into consideration because they are done irregularly. The staff relies on tube counts because the tubes can be in place all week. Council Member Freeman commented that if the city has proof of speeding (speeding tickets), that should be taken into account when making a decision. There were 18 public comments. Andrea Shelley — She lives on 20` SW and drives the road a number of times each day. She does not see any speeders. She feels it would be a waste of city funds to add stop signs. She does not see a need from them. Florence Hanson — She drives through the area every day. It is a north facing slope and she is concerned about placing a stop sign at the bottom with snow and ice. People already have problems with sliding, and having to stop will only make it worse. Pamela Sommervile — She lives on 23` Avenue SW and has never seen an issue at that intersection. She does not like the current speed humps because they are too high. She is also concerned that the water from 304`" runs to 23` There needs to be a drainage culvert. Opal Gage — She also lives on 23` Avenue and agrees that a drainage culvert is needed. She has never seen any congestion in this area. Jean Koenigs — She lives on the corner of 2�` She is concerned that speed humps slow down emergency vehicles and additional unneeded stop signs will slow them even more. Robert Jones — He lives on 21 in the school zone. He has driven in the area over 46 years and has seen only one accident (when a car ran the stop sign). Additional stop signs would be a waste of money. Allen Boice — He lives on the intersection for 20 years. The current speed "mountains" have slowed traffic in the area. He feels that a sidewalk would make it safer for kids. Additional stop signs are not needed. Nancy Combs — She lives on 21 Avenue SW. T'his has been an issue for many years. She has tried a number of times to get the city to do something about the issue. She notes that when the citizens in the area voted for two speed humps and two speed tables, the City Council changed the vote. The area is very noisy with the school bus at 6:40 and lots of cars. It gets so noisy she can not leave her windows open. She has witnessed two side-by- side car races on the street. There is a four-way stop on the other side of the school, why not on this side? Steve Tolle — He lives across from Ms. Combs. Recently, his daughter was almost hit by a car that blew through the stop sign. He does see a lot of speeders. If the city does not use four-way stop signs to control speed, what are they used for? Don Bunger — He has lived on 306` for 26 years. He supports the city's professional opinion. He is concerned that ice does create a hazard and feels the road should be sanded more often. Maggie King — She lives on 24` Avenue SW. She would be impacted by congestion at a four-way stop sign intersection. She does not want additional stop signs. T'hey already have to deal with speed humps. The city can spend the money better elsewhere. John Elting — He is surprised this issue has risen again. People are courteous at that intersection. It is not a problem. The speed humps slow drivers down. Adding sidewalks would increase safety in the area. 4, 2010 Rich Lesly — He has lived on 25` Avenue3SW for 15 years. He agrees with the majority of the comments. This is a non-issue. He has not seen any problems at the intersection. G:\LUTC\LUTC Agendas and Summaries 2011\4-4-11 Minutes.doc Land Use/Transportation Committee Page 3 April 4, 2010 Paul Levy — He complimented Mr. Perez on his work. There was a major speeding problem in the area years ago, but the city has responded appropriately with the speed humps. It is a delight to walk along 21 Avenue SW. From what he has heard, this seems to be more of a noise issue as opposed to a speed issue. Lance Maitland — He lives on 305` The problem revolves around one person. This is a waste of time, effort, and money. Nancy McEleny — She has lived in the area for 45 years. Where she lives she is not directly impacted by the issue, but she is empathetic. Those who rarely travel the area may miss the stop signs. She suggests painting a white line on the road where people should stop. Brian Walker — He has lived on 17` Avenue for ten years and travels through the intersection twice a day. He has not seen any problems. He walks along the street without worrying about speeders. Gary Gr ffn — He has traveled through the intersection thousands of times. It is only a problem if people do not stop at the stop sign. Mr. Perez explained that the city uses all-way stops as per the federal manual, which states that an intersection should have a significant volume of vehicles and preventable accidents in order to put in an all-way stop (the intersection in question does not meet this standard). These numbers should be roughly even for all the streets. If there is a small volume of vehicles, people will get used to not seeing traffic and will tend to "roll-through" the stop signs. People will comply if they see the value. The city can put in rumble strips before the intersection, but they are very noisy. Another thing that may help (as suggested earlier) is to paint a white line on the street before the intersection. Mr. Perez will talk to the Surface Water Management staff about the water runoff on 304`�' and 23` and the need for a drainage culvert. Mr. Perez said that a number of years ago city staff researched the issue of installing sidewalks and concluded it would cost about a million dollars a mile to install new sidewalks. Staffreceived eight emails, paraphrased below: MGB559@comcast.net — Would like to know the number of complaints in regards to this intersection. Is a resident of the neighborhood and does not find an issue with the intersection. Is supportive if there are a number of residents who have a problem with the intersection. Frank Greer — A resident of the neighborhood who uses the intersection regularly. Does not have an issue with the intersection, but would like to raise another issue. He would like the city to install a flashing left turn light at the intersection of Dash Point Road and 312 There are numerous times when people desiring to turn left on 312` from the northbound and southbound lanes have to wait unnecessarily for the green arrow. Wohlwendl@aol.com — Reside at the bottom of 21 and pass the intersection several times a day. They do not want a four-way stop at the intersection. Putting a stop sign on 21 will not solve the problem of people not stopping at the stop sign on 304`". A solution may be to put speed humps on 304` J048@aol.com — Why is it necessary to make this an all-way stop? SLBLucy@aol.com — Lives in View Cliff and drives through the intersection daily. The area of the city is calm, friendly, and safe. There is very little traffic in the area with the exception of school times. We have speed humps and the one at this intersection makes it difficult to make a turn into my neighborhood. A four-way stop would give people a false sense of security and give drivers an increa�ed likelihood of accidents. Please concentrate on more heavily trafficked areas. G:\LUTC\LUTC Agendas and Summaries 2011\4-4-1 I Minutes.doc Land Use/Transportation Committee Page 4 April 4, 2010 MGB559@comcast.net — Suggests a traffic circle at the intersection of 21 Avenue SW and 305` Street in order to deal with issues raised by one individual. Julie Gillespie — A resident of View Cliff. Turns at the intersection in question are awkward because of the unnecessary speed bumps, and more stop signs would make it worse. There is little pedestrian traffic and we have never seen problems with vehicles there. Listentothemusic@comcast.net — Have lived in the area 26+ years. Are confident that the area is safe and secure. Would like the city to focus on more concerning issues with respect to Federal Way priorities. Mr. Perez commented that speed humps on 304`�' may help the issue of cars ruruiing the stop signs. The city has not received a received a request for speed humps on 304"'. Committee Member Ferrell thanked the audience for attending and expressing their concerns. He thanked the staff for their work. Chair Kochmar commented that we want to be as responsive as possible to our citizens. Committee forwarded Option #1 for both issues as presented. Moved: Ferrell Seconded: Kochmar Passed: Unanimously, 2-0 4. OTHER None. 5. FUTURE MEETING The next LUTC meeting will be held Monday, April 18, 2011, at 6:00 PM in City Hall Council Chambers. 6. ADJOURN The meeting adjourned at 7:30 PM. Attest: COMMITTEE APPROVAL: Tina Piety, Administrative Assistant II Linda Kochmaz, Chair Jim Ferrell, Member Jack Dovey, Member 5 G:\LUTC\LUTC Agendas and Summaries 2011\4-4-1 I Minutes.doc COiTNCIL MEETING DATE: May 3, 2011 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUB.TEC'r: Unfit Premises Code Amendments POLICY QUESTION Should the Federal Way Revised Code (FWRC) Chapter 1.15, "Civil Enforcement of Code," be amended to add a section to clarify what constitutes a dangerous or unfit premise and change who is designated as the City's improvement officer? COMMITTEE Land Use/Transportation Committee CATEGORY: ❑ Consent � Ordinance ❑ City Council Business ❑ Resolution STAFF REPORT BY: Patrick Doheriy Director Attachment: Draft Ordinance MEETING DATE April 18 , 2011 ❑ Public Hearing ❑ Other DEPT: Community and Economic Development Background: T'he City adopted Ordinance 07-556 on November 6, 2007, which authorized the City to adopt the process for eliminating unfit structures as authorized by Chapter 35.80 RCW. The City is proposing amendments to add a section to clarify what constitutes a dangerous or unfit premise, and change who is designated as the City's improvement officer and appeals commission. Options Considered: 1) Approve the Mayor's recommendation; 2) Modify the Mayor's recommendation. MAYOR'S RECOMMENDATION The Mayor recommends adoption of the proposed amendments, as written in the Draft Ordinance. MAYOR APPROVAL: Committee DIRECTOR APPROVAL: �� 7Comm�ttee Council COMMITTEE RECOMMENDATION I move to forward the proposed ordinance to First Reading on May 3 2011. Lind Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNCIL MOTION(S): 1 READING OF ORDINANCE (MAY 3, 2011): I move to forward approval of the ordinance to the May 17, 2011, Council Meeting for adoption. 2 READING OF ORDINANCE (MAY 17, 2011): `7 move approval of the proposed ordinance. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED lsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12l2010 6 RESOLUTION # ORDINANCE NO. AN ORDINANCE of the City of Federal Way, Washington, relating to Unfit Premises; amending FWRC 1.15.140;1.15.160;1.15.180;1.15.190; 1.15.250; and adding new section to FWRC Chapter 1.15. (Amending Ordinance No. 07-566) WHEREAS, the City recognizes the need to periodically modify Title 1, General Provisions of the Federal Way Revised Code (FWRC), in order to clarify and update regulations as deemed necessary, and improve the efficiency of the regulations; and WHEREAS, there exists within the City premises that are unfit for human habitation, or other uses, due to conditions increasing the hazards of fire, accidents, or other calamities, inadequate drainage, rodent harborage or other conditions harmful to the health and welfare of the residents of Federal Way; and WHEREAS, the City recognizes the detrimental effects on public health, safety, and welfare stemming from unfit premises at various locations throughout the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 1.15 of the Federal Way Revised Code is hereby amended to add a new section to read as follows: 1.15.175 Dangerous or unfit uremises. Premises which have any of the following conditions shall be deemed dan�erous or unfit: (l) Premises that contain trash ��ba�e junk old wood, buildin� materials, ��liances brush tree limbs or other items that mav attract rats or other vermin due to a food source Ordinance No. 11- Page 1 of 6 � Rev 1/10 or rodent harbora�e; (2) Premises that have any number of unsecured vehicles cars, trucks, bikes, farm eQUipment construction eguipment boats trailers snowmobiles jet skis or other machinerv or implements that are unused and apparently ino�erable that are an attractive nuisance and dan�erous; (3) Premises that are unsecured and unsafe due to conditions that pose a hazard or attractive nuisance such as but not limited to sink holes• exposed under�round vaults, pipes or wires; trenches; unstable slopes; or hazardous materials. (4) Premises that have dilapidated fences sheds carports or other such structures that pose a hazard or attractive nuisance; or �51 Developed Qremises that have over 50 percent of the area covered in blackberries or other noxious weeds. Section 2. FWRC 1.15.140 is hereby amended to read as follows: 1.15.140 Findings. It is found that there exist, in the city of Federal Way, dwellings and other buildings, structures, and premises which are unfit for human habitation and which are unfit for other uses due to dilapidation, disrepair, structural defects, defects increasing the hazards of fire, accidents, or other ca.lamities, inadequate drainage, overcrowding, or due to other conditions which are detrimental to the health and welfare of the residents of the city. Dangerous or unfit buildings or structures as defined by FWRC 1.15.170 and dangerous or unfit premises as defined bv FWRC 1.15.175 are declared to be public nuisances. Section 3. FWRC 1.15.160 is hereby amended to read as follows: 1.15.160 Improvement officer and appeals commission designated. Ordinance No. 11- Page 2 of 6 Rev 1/10 (1) The city of Federal Way � building official, or his or her desi�nee, is designated as the city's improvement officer, and shall have the full scope of authority granted to that official under Chapter 35.80 RCW ° � * *'� * +'� �'� ^��^' ' �''':� ""''°" `'°"'""°° , �- , > > . . (2) The city of Federal Way �hearing; examiner, �� a°�:� ; is designated as the city's appeals commission, and shall have the full scope of authority granted to that commission under Chapter 35.80 RCW. Section 4. FWRC 1.15.180 is hereby amended to read as follows: 1.15.180 Standards for repair, vacation, or demolition. The following standards shall be followed in substance by the improvement officer and the appeals commission in ordering repair, remediation, vacation or demolition of buildings e� structures or premises: (1) If the dangerous or unfit building, e�-structure or premises can reasonably be repaired or remedied so that it will no longer exist in violation of the terms of this chapter, it sha11 be ordered repaired or remedied by the improvement officer or by the appeals commission, on appeal. (2) If the dangerous or unfit building, e�-structure or premises is 50 percent or more damaged or decayed or deteriorated in value, it shall be demolished. "Value " as used herein shall be the valuation placed upon the building or structure for purposes of general t�ation. (3) If the dangerous or unfit building e�-structure or premises cannot be repaired or Ordinance No. I1- , Page 3 of 6 Rev i/10 9 remedied so that it will no longer exist in violation of the terms of this chapter, it shall be demolished. (4) If the dangerous or unfit building e�-structure or premises is a fire hazard, e�sting or erected in violation of the terms of this chapter or any other ordinance of the city of Federal Way or the laws of the state of Washington, it shall be demolished or abated, provided the fire hazard is not eliminated by the owner within a reasonable time. Section 5. FWRC 1.15.190 is hereby amended to read as follows: 1.15.190 Issuance of complaint. If, after a preliminary investigation of any dwelling, building, structure or premises, the ^��'^��'a�~�- ��^�°' improvement officer, or his or her designee, finds that it is unfit for human habitation or other use, the'�•��'a�r�- ��^;�,, �r'�;� ^°'�°r a°" improvement officer, may issue a complaint conforming to the provisions of RCW 35.80.030, stating in what respects such dwelling, building, structure or premises is unfit for human habitation or other use. In determining whether a dwelling, building, stxucture or premises should be repaired or demolished, the building official sha11 be guided by the Federal Way Revised Code, specifically FWRC 1.15.170 and .175 and such other codes adopted pursuant to the Federal Way Revised Code as the improvement officer �•��a� ��^' deems applicable, in particular the most recent edition ofthe International Property Maintenance Code. Section 6. FWRC 1.15.250 is hereby amended to read as follows: 1.15.250 Remediation — Penalties. If a party, following exhaustion of the party's rights to appeal, fails to comply with the determination, findings of fact, and order, the '. improvement officer, ��'�:� ��'�°� Ordinance No. 11- Page 4 of 6 R�v 1/10 10 �es�ee may direct or cause the subject dwelling, building, structure or premises to be repaired, remedied, altered, improved, vacated and/or closed, removed, or demolished pursuant to Chapter 35.80 RCW. Section 7. Severabilitv. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. Section 8. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any refezences thereto. Section 9. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 10. Effective Date This ordinance sha11 take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this day of 20 Ordinance No. 11- Page S of 6 Rev 1/10 11 CITY OF FEDERAL WAY MAYOR, SKIP PRIEST ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: Ordinance No. 11- 12 Page 6 of 6 Rev 1/10 COUNCIL MEETING DATE: May 3, 2011 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT South 320 Street at I-5 Southbound Off-Ramp Channelization Project — Bid Award POLICY QUESTION Should the Council award the South 320` Street at I-5 Southbound Off-Ramp Channelization Project to the lowest responsive, responsible bidder? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution MEETING DATE April 18 , 2011 � � Public Hearing Other 4 � � STAFF REPORT BY: Bnan Robert�; Y. E., Street Systems Project Engineer DEPT: Public Works _ ........................ _ _..... _........ Attachments: Land Use and Transportation Committee memorandum dated April 18, 2011. Options Considered: 1. Award the South 320 Street at I-5 Southbound Off-Ramp Channelization Project to ICON Materials, the lowest responsive, responsible bidder, in the amount of $2,639,427.42 and approve a 10% contingency of $263,943 for a total of $2,903,370.42, and authorize the Mayor to execute the contract. Award of the contract is subject to funding agency approval 2. Reject all bids for the South 320`�' Street at I-5 Southbound Off-Ramp Channelization Project and direct staff to rebid the project and return to Committee for further action. 3. Do not award the South 320' Street at I-5 Southbound Off-Ramp Channelization Project to the lowest responsive, responsible bidder and provide direction to staff. MAYOR'S RECOMMENDATION The Mayor recommends forwarding Option 1 to the May 3, 2011 City Council consent agenda for approval. MAYOR APPROVAL: / //(�`jf DIRECTOR APPROVAL: � �— omm�� Council Committee Council COMMITTEE RECOMMENDATION Forward Option 1 to the May 3, 2011 City Council consent agenda for approval. Linda Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNCIL MOTION "I move to award the South 320`" Street at I-S Southbound O, ff-Ramp Channelization Project to ICON Materials, the lowest responsive, responsible bidder, in the amount of $2, 639, 427. 42 and approve a 10% contingency of $263, 943 for a total of $2, 903, 370. 42, and authorize the Mayor to execute the contract. Award of the contract is subject to funding agency approval. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNC[L ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #! REVISED — 08i12/2010 RESOLUTION # 13 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: April 18, 2011 Land Use and Transportation Committee Skip Priest, Mayar Cary M. Roe E., Director of Parks, Public Works and Emergency Management �' Brian Rober�E., Street Systems Project Engineer South 320` Street at I-5 Southbound Off-Ramp Channelization Project — Bid Award BACKGROUND Six (6) bids were received and opened on April 12, 2011, for the South 320 Street at I-5 Southbound Off-Ramp Channelization Project. See attached Bid Tabulation Summary. The lowest responsive, responsible bidder is ICON Materials with a total bid of $2,639,427.42. The low bid received was (11%) below the engineer's estimate. Reference checks on ICON Materials by City and WSDOT staff indicate that the contractor has performed similar work. As a result, City staff believes Icon Materials can successfully complete this project to the City's and WSDOT's satisfaction. Therefore, the lowest responsive, responsible bidder is ICON Materials in the amount of $2,639,427.42. PROJECT ESTIMATED EXPENDITURES: Planning and Design (WSDOT) ROW Acquisition Construction (Low Bid) 10% Construction Contingency Construction Management TOTAL PROJECT COSTS AVAILABLE FUNDING: Federal Grant (STPUL) Budgeted City Funds Mitigation TOTAL AVAILABLE BUDGET BALANCE $ 646,000 0 2,639,427 263,943 600,000 $ 4,149,370 $ 3,200,000 1,840,000 (Transfer in 2009 from Project #150 - City Center Access Study Project) 165,000 $ 5,205,000 $1,055,630 14 RFB# 11-102 Bid Opening Date: Tuesday, April 12, 2011 Vendor Name -> Locatlon ___"_____'� ICON Materials I Tucci & Sons, IM. � Tri-SWte Construction, Inc. � CA. Carey Corporation I Ceaanti, Inc. Tukwila, WA Tacoma, WA Bellevue, WA Issaquah, WA Tacoma, WA Aubum, WA C �' I ENGINEER'S ESTIMATE TCH I-5 50UTMBOUND 5 320TN OFF RAMP CHANNELIZATION RFB# 11-102 Bid Opening Date: Tuesday, April 12, 2011 Vendor Name --> Locatlon _'_______'� TER ORAIN 68 71 C.Y. I 4 0 95 I�.'�il 1 Bid No.1 Bid No. 2 Bid No. 3 Bid No. 4 Bid No.S Bid No. 6 ICON Materials Tucd & Sons, Inc. 7ri-SWte Construction, inu CA Carey Corporation Ceccanti, Inc. Westwater Construction Co. ENGINEER'S ESiIMAiE Tukwila, WA Tacoma, WA Bellevue, WA Issaquah, WA Tamma, WA Aubum, WA :OFFICER EST 7 )R L.S. 1 A S.F. 71 iU::l RFB# 11-102 Bid Opening Date: Tuesday, Aprii 12, 2011 Vendor Name --------> Location -------------> SALES TAX 9.5% TOTAL SCHEDULE A 1'AEH S-F. Tukwila, WA Tacoma, WA Bellevue, WA Inc. Contractor Bid Form Amount Carey Corporation Issaquah, WA Tacoma, WA � Auburn, WA ENGINEER'S ESTIMATE COUNCIL MEETING DATE: May 3, 2011 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUB,TECT: 20'�' Ave S Sidewalk Improvements Project — S 316` St to S 314�' St — Bid Award POLICY QUESTION Should the Council award the 20 Ave S Sidewalk Improvements Project — S 316`�' St to S 314"' St to the lowest responsive, responsible bidder? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ��' � Ordinance Resolution MEETING DATE April 18 , 2011 ❑ Public Hearing ❑ Other STAFF REPORT BY: Marwan Salloum, P.E., Deputy Public Works Direc�ISEPT Public Works _ .........................................................._._................................._................._ ___..._._.._................. _....................._.._..................................._................_....._....._..._......__........_._.__......_.._.__................. _..._........................_......_...._....._.........._.... Attachments: Land Use and Transportation Committee memorandum dated April 18, 2011. Options Considered: 1. Award the 20` Ave S Sidewalk Improvements Project — S 316`�' St to S 314`�' St. to T. Miller Construction, the lowest responsive, responsible bidder, in the amount of $149,882.00 and approve a 10% contingency of $14,988.00, for a total of $164,870.00, and authorize the Mayor to execute the contract. 2. Reject all bids for the 20` Ave S Sidewalk Improvements Project — S 316`�' St to S 314`�' S and direct staff to rebid the project and return to Committee for further action. 2. Do not award the 20`" Ave S Sidewalk Improvements Project — S 316`� St to S 314`�' S to the lowest res onsive, res onsible bidder and provide direction to staff. _ ........................._......................................._..............._. _ ................_ ....P...................._. __............................_.. . ..........................._ ..__.._.............._._........_................. .........._.._.............._...... . .._....._. MAYOR'S RECOMMENDATION The Mayar recommends forwarding Option 1 to the May 3, 2011 City Council consent agenda for approval. MAYOR APPROVAL: � � DIRECTOR APPROVAL: � Comm�ttee Council Committee Council COMMITTEE RECOMMENDATION Forward Option 1 to the May 3, 20ll City Council consent agenda for approval. L Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNCIL MOTION "I move to award the 20`" Ave S Sidewalk Improvements Project — S 316`" St to S 314` St to T. Miller Construction, the lowest responsive, responsible bidder, in the amount of $149,882.00 and approve a 10% contingency of $14,988.00, for a total of $164,870.00, and authorize the Mayor to execute the contract. " (BELOW TO BE COMPLETED BYCITYCLEItKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED lsr reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 18 RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: April 18, 2011 Land Use and Transportation Committee Skip Priest, Mayor �,../� Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management /%'� ' John Mulkey, P. E., Street Systems Project Engineer ��"" 20` Ave S Sidewalk Improvements Project — S 316 St to S 314 S— Bid Award BACKGROUND Four (4) bids were received and opened on April 7, 2011, for the 20` Ave S Sidewalk Improvements Project — S 316`�' St to S 314` St. See attached Bid Tabulation Summary. The lowest responsive, responsible bidder is T. Miller Construction with a total bid of $149,882.00. Reference checks on T. Miller Construction by City staff indicate that the contractor has performed similar work. As a result, City staff believes T. Miller Construction can successfully complete this project to the City's satisfaction. Therefore, the lowest responsive, responsible bidder is T. Miller Construction in the amount of $149,882.00. PROJECT ESTIMATED EXPENDITURES: Street Lighting Material Cost Law Bid 10% Construction Contingency Project Bidding TOTAL PROJECT COSTS AVAILABLE FUNDING: Total Grant Funding Budgeted City Fund (Civic Center) TOTAL AVAILABLE BUDGET PROJECT BUDGET BALANCE $37,000 (Due to late delivery schedule of the street light pole and fixtures the materials were pre ordered for delivery in mid June) $149,882 $14,988 3,500 $205,370 $100,000 (Grant from Department of Commerce) 114,000 $214,000 $8,630 19 20th Avenue S. Sidewalk Improvments Project (S374 to 3378 St.) Bid Tabulation RFB No. 17-103 Entered Total of $208,465.60 Should Be $183,516.60 COUNCIL MEETING DATE: May 3, 2011 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUB,TEC'r: WSDOT Traffic Busters — Fiber Optic Cable Connection — Authorization to Bid ITEM #: POLICY QUESTION Should the Council authorize staff to advertise the WSDOT Traffic Busters — Fiber Optic Cable Connection Project and return to the LUTC and Council for bid award, further reports and authorization? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent � ❑ City Council Business MEETING DATE April 18, 2011 �I � Public Hearing Other ❑ Ordinance ❑ Resolution ' DEP'r: Public Works STAFF REPOx'r BY: Jesse Hannahs, P.E., Senior Traffic Engineer ,' � _. .. . ...... _..... _.... _ . . _. .__ . ........ ......... Attachments: Land Use and Transportation Committee memorandum dated April 18` 2011. Options Considered: 1. Authorize staff to bid the WSDOT Traffic Busters - Fiber Optic Cable Connection Project and return to the LUTC Committee to award the project to the lowest responsive, responsible bidder. 2. Do not authorize staff to bid this project and provide direction to staff. MAYOR'S RECOMMENDATION The Mayor recommends forwarding Option 1 to the May 3, 2011 City Council Conse Agenda for approval. -- MAYOR APPROVAL: ,�/� i� DIRECTOR APPROVAL: �� Committee Council Committee Council COMMITTEE RECOMMENDATION Forward Option 1 to the May 3, 2011 consent agenda for approval. Linda Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNCIL MOTION "I move to authorize staff to bid the WSDOT Tra�c Buster — Fiber Optic Cable Connection Project and return to the LUTC Committee to award the project to the lowest responsive, responsible bidder. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 21 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: April 18, 2011 Land Use and Transportation Committee Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works and Eme�rgency Management � Jesse Hannahs, P. E., Senior Traffic Engineer �� WSDOT Traffic Busters — Fiber Optic Cable Connection — Authorization to Bid BACKGROUND: Washington State I�epartment of Transportation has initiated a project to share traffic condition data between the State and local agencies, called "Traffic Busters". As currently scoped, the project connects with 22 cities and counties in the region, including Federal Way. The scope of the project within Federal Way capitalizes on existing fiber optic cable installed by both the City for traffic signal interconnect and citywide Wi-Fi and King County Metro in support of Transit Signal Priority for the RapidRide Line A Bus Rapid Transit project. The Traffic Busters project would eliminate a gap in our otherwise continuous run of 24 strands of fiber between City Hall and I-5, where it connects WSDOT's fiber trunk on I-5 to their Traffic Systems Management Center in Shoreline. The gap is on S 320` Street between 8`" Avenue S and SR 99. WSDOT proposes to complete this gap with 24 strands, of which 2 would be reserved for the purpose of sharing traffic data under the Traffic Busters program. The City would be free to use the remaining 22 strands however we choose. Preliminarily, these would be used for traffic signal interconnect, Safe City, and citywide Wi-Fi. For construction of the project, WSDOT and the City entered into an Interlocal Agreement authorized at the October 5, 2010 City Council meeting. Under the agreement, WSDOT will compensate the City for actual costs up to $80,000. WSDOT will also provide additional hardware and software in City Hall to provide functionality with these project components to be defined in the future under a separate agreement for consideration by City Council. PROJECT EXPENDITURES: The followinQ is a breakdown orthe estimated total vroiect construction costs based on the 85% desiQn estimate: Year 2011 Construction 10% Construction Contingency Project Bidding TOTAL PROJECT COSTS $70,707 $7,071 2,000 $79,778 (In house design and construction management cost is not included in the project budget estimate) AVAILABLE FUNDING: Total WSDOT Funding TOTAL AVAILABLE BUDGET PROJECT BUDGET BALANCE $80,000 (Interlocal Agreement) $80,000 $222 cc: Project File Day File 22 COUNCIL MEETING DATE: May 3, 2011 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUB.TEC'r: WA State Traffic Safety Committee — School Zone Flasher Grants POLICY QUESTION Should the City apply for grants through the Washington Traffic Safety Commission (WTSC) to install school zone flashing beacons and retrofits for Federal Way Public Schools? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ Ordinance ❑ City Council Business ❑ Resolution STAFF REPORT BY: Jesse Hannahs, P.E., Senior Traffic MEETING DATE April 18 , 2011 ❑ Public Hearing ❑ Other DEPT Public Works Attachments: Land Use and Transportation Committee memorandum dated April 18`", 2011. Options Considered: 1. Authorize staff to submit the WTSC grant applications to fund hardware component costs of up to $7,500 per school zone for installation of School Zone Flashing Beacons Systems and retrofits at Federal Way Public Schools. 2. Do not authorize staff to submit the WTSC grant application to fund hardware component costs of up to $7,500 per school zone for installation of School Zone Flashing Beacons Systems and retrofits for Federal Way Public Schools and provide direction to staff. MAYOR'S RECOMMENDATION The Mayor recommends forwarding Option 1 to the May 3, 2011 City Council Consent Agenda for approval. MAYORAPPROVAL: /,�J� DIRECTORAPPROVAL: Committee Council Co Council COMMITTEE RECOMMENDATION Forward Option 1 to the May 3, 2011 consent agenda for approval. Linda Kochmar, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNCIL MOTION "I move to authorize staff to submit the WTSC grant applications to fund hardware component costs of up to $7,500 per school zone for installation of School Zone Flashing Beacons and retrofits for Federal Way Public Schools. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICB) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # , ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 08/12/2010 RESOLUTION # 23 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SiJBJECT: April 18, 2011 Land Use and Transportation Committee Skip Priest, Mayor Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management �� Jesse Hannahs, P. E., Senior Traffic Engineer ��a WA State Traffic Safety Committee — School Zone Flasher Grants BACKGROUND: The Washington Traffic Safety Commission (WTSC) has concluded from their own studies, that collision rates and driver compliance with the 20 mile per hour school speed limit are improved when drivers are given clear direction of when a school speed limit is in effect. The most effective way to accomplish this consistent notification is with the installation of school zone flashing beacons ("Speed Limit 20 When Flashing") assemblies rather than the subjective "Speed Limit 20 When Children Are Present". To help road agencies adopt this change, the Commission created a grant program that provides up to $7,500 per school zone for flashing beacon hardware components that are installed at elementary schools. The grants also require that the City provide education materials and targeted enforcement at the added locations. City staff has had a similar goal, and currently all but three elementary schools have school zone flashing beacons installed. Silver Lake Elementary School was awarded a WTSC grant in December of 2010 with installation forthcoming soon. With funds from the same WTSC grant program in 2009, school zone flashing beacons were installed at Sherwood Forest Elementary School and the completed follow-up study shows a significant speed reduction at all hours but especially during the flashing beacon operation. The remaining four schools are all located on low volume residential streets: Adelaide (SW 304' St & 16` Ave SW) Nautilus (S 289 St & 11�' Ave S) Wildwood (S 300` St & 26` Ave S) Staff is currently evaluating the highest priority and most feasible school zones based upon traffic conditions and power source availability for each location. Staff proposes to only submit one grant application for the highest scoring, cost feasible location. Total installation per school zone consisting of two beacons would cost between $15,000 and $20,000 with up to $7,500 reimbursable for flashing beacon hardware components. The adopted budget allocates $20,000 for school safety improvements in the Neighborhood Traffic Safety Program of which the WTSC Silver Lake Grant will also be funded, thus limiting the number of installations for which the City could provide the matching funds. In addition, at this time all School Zone Flashing Beacons installed within the City of Federal Way are operating on a pager system. The Silver Lake SZ Flashing Beacons to be installed soon will be a system utilizing cell phone internet technology. As technology advances, eventually older technology is replaced by the new. This appears to be the case with pagers as cell phone and wireless technology are rendering pager services obsolete. With the declining use of pagers, the continued operation and maintenance of the existing City owned units is becoming more difficult and service seems to be more problematic. Thus, a need exists to analyze the available funding options to continue school zone flashing beacon operation in 24 WA State Traffic Safety Committee — School Zone Flasher Grants 4/ 13/2011 Page 2 a reliable and cost effective manner. Traffic staff has inquired of the WTSC, whether retrofit of existing school zone flashing beacons is eligible for the school zone flashing beacon grant funding. WTSC's grant program manager has confirmed that such retrofits are eligible for funding. Ten existing elementary schools have school zone flashing beacons currently operating on pager systems with one to four pagers per school. Estimated cost to retrofit school zone flashing beacon pager systems is $1,600 per pager for the hardware components plus an estimated $150 in labor costs. Labor could be performed during typical summer preventative maintenance/school zone schedule updates with an insignificant one time cost increase and future savings. Retrofit Hardware costs would be 100% reimbursable. The table below summarizes estimated reimbursabl� retrofit costs for eligible elementary schools: Elementary # of Pagers Cost of Retrofit Hardware Enterprise 2 $3,200 Lake Grove 2 $3,200 Mark Twain 2 $3,200 Olympic View 3 $4,800 Panther Lake 1 $1,600 Mirror Lake 2 $3,200 Brigadoon 2 $3,200 Green Gables 3 $4,800 Twin Lakes 1 $1,600 Sherwood Forest 2 $3,200 Totals 20 $32,000 Staff is proposing to submit grant proposals for each elementary school with the goal of obtaining funds to retrofit as many pager systems as the WTSC will grant. In preliminary conversations, WTSC has stated that while school zones yet to have flashing beacons will have priority, in past years adequate grant funding has been available to award more projects than grant requests. The deadline for submittal of the grant applications is May 20, 2011 with successful applicants being notified on June 17, 2011. Installations must be completed within 120 calendar days of grant approval. cc: Project File Day File K:\LUTC\2011\04-18-11 WA State Traffic Safety Committee - SchooF�ne Flasher Grants.doc