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FEDRAC PKT 10-28-2003
City. of Federal Way City .Council Finance/Economic DeveloPment/Regional Affairs COmmittee Tuesday, October 28, 2003 : City Hall Mt. Baker conference Rbom AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT 3. COMMITTEE BUSINESS A. Approval of the September 30, 2003 Minutes B. Legislative and Regional Affairs Update (Matheson) C. Official Newspaper (Fewins) D. Update on Cable Franchise Negotiations (Sadri) E. 2003 Local Law Enforcement Block Grant Acceptance (Bird) F. Tourism Grant Awards (Doherty) G. September 2003 Quarterly Financial Report (Kraus) H. Vouchers (Kraus) OTHER Action Information Action Information Action Action Action Action FUTURE AGENDA ITEMS NEXT MEETING: November 25, 2003 - A City Council Study Session on economic development to take place October 28, 2003 at 6pm in the Mt. Baker Conference Room. Committee Members: Michael Park, Chair Eric Faison Mary Gates H:kFINANCEIFINCOMMI120031102811028 Agenda.doc City Staff' lwen Wang, Management Services Director dason Suzaka, Management Analyst (253) 661-4061 ":" .... deral WaY "~ City CoUnCil. .... . MINUTES Committee Members in Attendance: Chair Michael Park, Member Mary Gates, and Member Eric Faison. City Council Members in Attendance: Mayor Jeanne Burbidge and Council Member Linda Kochrnar. Staff Members in Attendance: Iwen Wang, Management Services Director; David Moseley, City Manager; Pat Richardson, City Attorney; Michael Olson, Deputy Director of Management Services; Patrick Doherty, Deputy Director of Community Development; Jason Suzaka, Management Analyst. Others in Attendance: CALL TO ORDER Chair Michael Park called the meeting to order at 4:00 p.m. 2. PUBLIC COMMENT None. COMMITTEE BUSINESS a) Approval of the August 26, 2003 meeting minutes Motion to approve the August 26, 2003 meeting minutes. Motion seconded and carried. b) Economic Development Report Presented by Patrick Doherty Currently, there are three events/items of interest: The International Trade Workshop @ Twin Lakes Country Club (10/1/03 at 9am) · Second Economic Opportunity Response Team meeting ~ Twin Lakes Country Club (10/8/03 at 7:30am) · Website for Economic Development (Target date for launch is sometime next month) Some other notable highlights: The Reebok Corporation also recently announced on that Federal Way has been chosen as a site for the Reebok Women's Triathlon Series! In August we received considerable interest via the EDC (Economic Development Council) from businesses that are interested in locating some or all of their ol~erations in Federal Way. In September, the State Office of Tourism notified us that the Today Show has inquired about doing a segment on fall-foliage related events in Washington State. A-1 c) EDC also notified us that the Kubota Corporation of Japan is interested in possibly leasing some industrial space for a light manufacturing plant here in Federal Way. The latest word about the Metropolitan Market is that they are in the process of closing the transaction, and still need to pick up their permit. Councilmember Kochmar suggested that Mr. Doherty could give a quarterly economic development report at future Council meetings. Councilmember Gates reminded the committee that we need to be aware of public disclosure rules and the wishes of potential businesses/developers about not revealing their potential plans. Redevelopment Strategies: Beginning with page B5, Mr. Doherty reviewed some brief descriptions about what other cities are doing in terms of economic development; using the Cities of Kent, Burien, Tukwila, Lynnwood, and University Place. Correction: The 4th line on page B6 should read $1 million, not $1. Potential Funding Options: Ia addition to the 3 options listed on page B8, there was a suggestion that a fourth option might he using the sales tax revenues derived from the construction on any publicly built facility. Mr. Doherty then gave 5 options on potential redevelopment funding sources and mechanisms (labeled "next steps") for the committee to comment on (see packet for the five named options). · Chair Park suggested discussing the topic at the Council retreat in January. · Councilmember Faison expressed his support for options 1, 2, and 3; he felt that the Council shouldn't wait until January, but rather to keep pressing forward with the discussion and take action. · Councilmember Gates suggested pressing ahead with the discussion in order to take advantage of the current bidding and interest rate climate (if appropriate). The bids Sound Transit received on some of their projects were very low; something that Federal Way could potentially also enjoy on theirs if acted upon in a timely manner. · After looking at what the other five cities have done, Mr. Moseley suggested that the Council keep the option open on purchasing land. We should talk to the other cities and ask what the advantages/disadvantages are in purchasing land; it may be too early in the discussion not to consider this option. The committee and staff decided that a Council study session might be appropriate for this discussion. Staff will coordinate a date and time (mostly likely October 28th after FEDRAC) and make the necessary notifications. In the meantime, staff will flesh out the options listed for the Council to help their discussion at the study session. City Code Amendment - Massage Practitioners Presented by Pat Richardson Ms. Richardson reviewed the proposed amendments to Chapter 9, Article IX in the code to reflect the changes in state law. Motion to recommend a do-pass to the proposed amendments and forward to full Council for approval Motion seconded and carried. H \FIN ANCE\FINCOMM'IX2003\0923\0923 Minutes.doc A-2 d) Update of City Council's Purchasing Policies Presented by Pat Richardson Ms. Richardson reviewed the proposed amendment to the purchasing policies to reflect the changes in state law. She passed out a copy of the resolution to the committee. Motion to recommend a do-pass to the proposed amendments to the purchasing policies and forward to full Council for approval. Motion seconded and carried. e) Early Retirement of Bonds Presented by Iwen Wang Ms. Wang reviewed the strategy for early retirement of the 1993 Celebration Park Acquisition Bonds. Because the bond call and utility tax transfer are both in the adopted budget, no action from Council is required to be taken. August 2003 Monthly Financial Report Presented by Michael Olson Michael Olson reviewed the August 2003 Monthly Financial Report (MFR) with the committee. YTD operating revenues overall are slightly under budget ($162,000 or -0.4% below YTD). Real Estate Excise Tax revenues continue to remain well above budget (57.7% above YTD); however sales tax revenues are 3.8% below budget due to the slow economy. Hotel/Motel Taxes and Gambling Tax Revenues are both favorably above YTD budget, but utility tax revenues continue to be below YTD budget. YTD operating expenditures continue to be favorably below budget ($1.68 million, or 6.0%); much of the saving is due to one-time funding. Correction: On page BIO, M&O expenditures for Celebration Park should read $206K (not $183K), as reflected on the table. Motion to approve the August 2003 Monthly Financial Report and forward to full Council for approval. Motion seconded and carried. g) Vouchers Presented by Michael Olson Mr. Olson presented the vouchers for approval. Motion to accept the vouchers and forward to full Council for approval Motion seconded and carried. 4. OTHER None. 5. FUTURE AGENDA ITEMS o NEXT SCHEDULED MEETING October 28, 2003 at 4:00 p.m. in the Mt. Baker Conference Room. ° ADJOURN Chair Michael Park adjourned the meeting at 5:20p.m. Recorded by Jason Suzaka H \FINANCE\FINCOMMT\2003\0923\0923 Minutes doc A-3 CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: October 23, 2003 Finance, Economic Development and Regional Affairs Committee David H. Moseley, City Manager Kathy McClung, Director of Community Development Services Official Newspaper BACKGROUND: Last February, staff presented to FEDRAC a recommendation from the Permit Stakeholders Group to look at changing the official newspaper to a daily paper in order to help facilitate permit applications that require public notice. The Committee directed staff to keep a record of the permit applications for six months and come back with a report. This memorandum is a report of the record within the last 6-9 months. Shortly after the Council Committee's direction, Debbie Kaufman, publisher of the Federal Way Mirror met with the City Manager and I to discuss outstanding issues and possible solutions or improvements that could assist the city improve permit timelines. Ms. Kaufman suggested listing our public notices in a different section of the classified ads, saving at least a day every time an application requires a public notice. ANALYSIS: We have used Ms. Kaufman's suggestion, which has helped us get public notices published earlier and have less lag time between the time it is prepared, and the time it is published. The only other problem that has occurred over the last six months was caused by a computer error. City staffhave worked with the Mirror staff to resolve this issue so that it does not prevent publication. I have attached the list of projects and publication dates for the last six months. Please note that the T-Mobile, Singh Short Plat and Rainier Pacific Bank projects all were ready to issue well before the date sent to the paper. However, the lapse in time has nothing to do with the paper's publication deadlines. The greatest impact of using a daily paper is on applications that require a number of public notices. The Quadrant South Plat was published on April 4, June 18, and August 2nd. A daily paper would have saved 4 days in the process. Plats are one of the few applications that require three public notices. These applications are the most complex and usually have the largest public following. In the scheme of how long these applications take to process, 4 days is not significant enough to justify changing from a local to regional paper. RECOMMENDATION: Since the change in procedure has improved the timelines for publication, resulting in some time savings for permits, staff recommends no change in the official newspaper at this time. COMMITTEE ACTION: I move that FEDRAC recommend to the full council that there be no change to the official newspaper. APPROVAL BY coMMITTEE: Committee Chair Committee Member Committee Member H:LFINANCELF1NCOMMqi~2003\1028\I02803 Official newspaper memo.doc Federal Way Mirror Legal Notices () ~ Project NameIFile No Ready to Sent to Published Paper Error Publish Paper Griffin 3-Lot Short PlatJ02-105322-SU 12/25/02 12/27/02 01/01/03 AT&T Metrosite 230/02-105247-UP 01/10/03 Federal Way Transit Center/02-105346-UP 1/2/03 1/2/03 01/04/03 FW Youth Development Center/02-105603-UP 1/6/03 1/8/03 01/1 il03 Chevron Extra Mile Facility/02-104047-SE 1/14/03 1/17/03 01/22/03 Federal Way Public Academy/03 -1 00296-UP 02/15/03 Design Guidelines Code AmendmentJ03-100842-UP 2/17/03 2/17/03 02/19/03 Church of Blessings/02-1 0 1543-SE 02/22/03 Tacoma SSP/02-105298-UP 02/25/03 02/26/03 03/01/03 Christ Church/02-1 0 160 I-UP 2/24/03 02/26/03 03/01/03 Twin Shin Building/03-1 00455-UP 03/08/03 Jack-in-the-Box/File No:03-100795-UP 3/17/03 03/19/03 03/22/03 Weyerhaeuser Way RoundaboutJ03-100927-SE 03/21/03 03/26/03 RFP/Events Planning Consultant 03/27/03 03/29/03 Brooklake Parking LotJ03-1 00684-UP 03/27/03 03/29/03 Walgreen's Drug Store/03-100859-UP 03/27/03 03/29/03 Residential South Cluster Pre-PlatJ98-1 04304-SE 03/31/03 04/02/03 RFP/City Center SEP A Planned Action 04/02/03 04/05/03 . T-Mobile on PSE Pole on Ist/03-100980-UP 3/18/03 04/03/03 04/05/03 Singh Three-Lot Short Plat/03-1 0 1142-SE 3/26/03 04/03/03 04/05/03 RFP/City Center SEP A Planned Action 04/1 0/03 04/12/03 Mayer Residential Tram Extensionl03-1 0 1072-SE 04/1 0/03 04/1 0/03 04/12/03 04/19/03 West Hylebos Creek Restorationl03-1 0 1 023-SE 04/1 0/03 04/12/03 Office Development in BP Zone/03-1 0 1398-SE 04/24/03 04/26/03 Crosspointe Preliminary PlatJ03-1 0 1214-SU 04/25/03 04/28/03 04/30/03 Holmquist 3-Lot Short Plat/03-1 0 1325-SU 4/24/03 04/28/03 04/30/03 Environmental Restoration Intrep/03-101606-UP 04/30/03 05/03/03 Chalsea Court Transitional/03-101347-UP 04/30/03 05/03/03 () \JJ Project Name/File No Ready to Sent to Published Paper Error Publish PaDer Pena Preliminary Plat/O 1-1 044l5-SU 04/30/03 05/03/03 Jack-in-the-Box/03-l 00796-SE 5/1/03 05/05/03 05/07/03 Changes to Business Parkl03-l0l758-UP 05/05/03 05/07/03 Moore Retail Center/03-101317-UP 05/12/03 05/14/03 Colella Preliminary Plat MDNS/99-1 0 1321-SE OS/22/03 OS/22/03 OS/24/03 Neighborhood Business Zoning Charts/03-102022 OS/26/03 OS/28/03 FW Transportation Improvement Plan/03-1 0 1942 OS/29/03 05/31/03 Lakota Creek Restoration Project/03-1 0 1348 05/30/03 06/02/03 06/04/03 Federal Way Transit Center/02-105346 06/05/03 06/05/03 06/07/03 Rainier Pacific Bankl03-102089-UP 05/06/03 06/09/03 06/11/03 Residential South/98-l04304-SE 06/16/03 06/18/03 Oversized Vehicle Code Amend/03-102457-UP 06/16/03 06/18/03 Changes to BN Use Zone Charts/01-103824-UP 06/16/03 06/18/03 Rescheduled Oversized Vehicles Code Amend/03-102457 06/26/03 06/28/03 Rescheduled BNUse Zone Charts/01-103824-UP 06/26/03 06/28/03 Walgreens Drug Store/03-l00860-SE 06/17/03 06/17/03 07/19/03 Public Notice/Comp Plan & Dev Regs Amend Process 07/25/03 07/30/03 Residential South Public Hearing/98-l04313-SU 07/29/03 07/30/03 08/02/03 Res SouthINorth Lake Sewer Trunk Line/98-104304-SE 07/30/03 07/30/03 08/02/03 Lakota Crest Preliminary Plat/98-1 03452-SU 08/14/03 08/15/03 08/20/03 Edwards Residential Remodel/00-1 04434-00-SE 08/20/03 08/21/03 08/23/03 Sound Transit Wetland Mitigation Project NOA 08/27/03 08/28/03 08/30/03 City Center Planned Action SEP A 09/03/03 Rissho Kosei-Kai of Seattle/03-1 03282-00-UP 09/06/03 Brighton Park Pre-Plat/03-1 03182-00-SE 09/11/03 Because of a problem with our Groupwise, this notice was not received by the paper in time for the Sat paper Wynstone Pre-Plat/03-1 02631-00-SE 09/11/03 Because of a problem with our Groupwise, this notice was not received by the paper in time for the Sat paper AT&T Collocation on Qwest/03-1 04025-00-UP 09/15/03 09/17/03 Chi Kim Short Plat/02-105814-00-SU 09/15/03 09/17/03 Brighton Park Pre-Plat/03-1 03182-00-SE 09/15/03 09/17/03 () -Ç Project Name/File No Ready to Sent to Published Paper Error Publish Paper Wynstone Pre-Plat/03-1 02631-00-SE 09/15/03 09/17/03 FUSION Unit at Hearthstone/03-1 0 1347-00-UP 09/18/03 09/20/03 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: October 23, 2003 Finance, Economic Developmer?t\and Regional Affairs Committee David Moseley, City Manager~~q~/ Anne E. Kirkpatrick, Chief of Police (4~ Acceptance of 2003 LLEBG grant award Background: Since our commencement in October 1996, the Department of Public Safety has had the good fortune to benefit from several LLEBG awards administered by the Bureau of Justice Assistance (BJA). Once again, I am pleased to announce that we have been granted the 2003 LLEBG award in the amount of $60,620. The award break down is as follows: Federal Award $54,558 Local Match $ 6,062 2003 LLEBG Award Total $60,620 The 2003 LLEBG process, application period opened on Monday August 4, 2003 and closed Thursday August 28, 2003. According to BJA, this shortened application period was due to an unusual appropriations year where all steps in the LLEBG process were delayed. As is evident by the dates of the application period, this was a time of unusual circumstances for our agency. With the death of Officer Patrick Maher on August 2, 2003, and the opening of the application period on August 4, 2003, our completion of the on-line submission was delayed until August 28, 2003. The Department of Public Safety's objective is to provide additional community safety by continuing to incorporate technology in an effort to gain the greatest advantages for law enforcement. This award will provide the means needed to equip the Federal Way Police Officers with an innovative resource to accomplish this goal. The department met with the Citizen Advisory Committee on October 23, 2003 (to include the committee chair of the PARKS Committee) which yielded a recommendation by the Advisory Committee to purchase digital cameras and the associated equipment for each Commissioned Officer as well as enough tasers to complete assignment of the full compliment to all Officer's in the field. The 2003 LLEBG will provide $54,558. The Asset Forfeiture account will provide the required local match in the amount of $6,062. Committee Recommendation: Motion to accept the 2003 LLEBG award in the federal amount of $54,558, a local match in the amount of $6,062, for a total award amount of $60,620 and approval for purchasing authority regarding the equipment referenced above, and forward to full Council for consideration and approval at its November 4, 2003 meeting. APPROVAL OF COMMITTEE REPORT: c0~mittee Chair ': "*' :Committee Member Committee Member RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF CTHE CITY OF FEDERAL WAY, WASHINGTON, APPROVING ACCEPTANCE OF THE 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT. WHEREAS, the Bureau of Justice Assistance grants Local Law Enforcement Block Grants to local law enforcement jurisdictions for the purpose of enhancing law enforcement in the community; and WHEREAS, the City of Federal Way, Department of Public Safety has received a Local Law Enforcement Block Grant (LLEBG) grant each year since 1996; and WHEREAS, the City of Federal Way, Department of Public Safety, applied for a LLEBG grant in 2003 for the purpose of providing digital cameras and Tasers to commissioned officers; and WHEREAS, the Bureau of Justice Assistance notified the City on September 25, 2003; that it has been awarded a LLEBG grant in the amount of Fifty-Four Thousand Four Hundred Forty-Eight and 00/100 Dollars ($54,448.00); and WHEREAS, in order to receive the monies in the LLEBG grant the City must provide matching funds of Six Thousand Six Hundred Sixty-Two and 00/100 Dollars ($6,062.00), and the City Council must authorize acceptance of the grant; and WHEREAS, the City, Department of Public Safety, must notify the Bureau of Justice Assistance of its acceptance of the LLEBG grant by November 9, 2003. Res. # Page 1 ¢3 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Notification of Acceptance of the 2003 Local Law Enforcement Block Grant. The City Manager or his designee is hereby authorized to notify the Bureau of Justice Assistance that the City of Federal Way accepts the 2003 LLEBG for the purpose of providing digital cameras and Tasers to commissioned officers and/or for the purpose of purchasing other associated equipment related to the digital cameras and Tasers. Section 2. Receipt of LLEBG Funds. The City Manger or his designee is hereby authorized to receive the LLEBG funds of Fifty-Four Thousand Four Hundred Forty-Eight and 00/100 Dollars ($54,448.00). Section 3. Matching Funds Authorized. Pursuant to. the terms of the LLEBG grant, the City commits approximately Six Thousand and Sixty-Two and 00/100 Dollars ($6,062.00), in matching funds for the purpose of providing digital cameras and Tasers to commissioned officers. Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. Res. # Page 2 RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, THIS __ DAY OF ., 2003. CITY OF FEDERAL WAY MAYOR, JEANNE BURBIDGE ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: PATRICIA A. RICHARDSON CITY ATTORNEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Res. # Page 3 CITY OF FEDERAL WAY MEMORANDUM Date: To: Via: From: Subject: October 13, 2003 Finance, Economic Development and Regional Affairs Committee David H. Mop, City Manager Patrick Do¥~D~puty Director, Community Development Services Tourism Entrancement Grant awards BACKGROUND Two rounds of the Tourism Enhancement Grant are included in the Lodging Tax Advisory Committee's work program and budget for 2003. The total amount budgeted for grant awards is $34,000. The first round of the 2003 grants awarded $25,200 to six events, leaving $8,800 in potential grant monies for this second 2003 round. In addition to the $8,800 available for this round, there is a total of $15,000 in LTAC funds in the Council-approved budget available to augment the Tourism Enhancement Grant funding during this biennium. This additional amount may be applied in whole or in part to any of the four grant rounds of the biennium. These grants are intended for not-for-profit organizations hosting sports or cultural events in Federal Way that will bring out-of-town visitors to the City. During this second round of grant applications for 2003, seven applications were received, as detailed below: Federal Way Chamber of Commerce, Shop, Play and Stay--11/26-12/6/03 University of Puget Sound, NW Conference Swimming Champ.--2/13-15/04 R&K Events, Federal Way Farmers Market--May-Oct/04 Federal Way Symphony Orchestra, Symphony Garden Tours--Mid July/04 Rhododendron Species Foundation, Federal Way Does Broadway--7/27/04 Federal Way Community CoUncil, Federal Way's Festival Days--8/27-29/04 $5,000 $5,000 $25,OO0 $5,500 $3,315 $10,000 Federal Way Chamber of Commerce, Explore Federal Way Booklet--Summer/04 $14,000-$16,000 A copy of each application submittal is attached to this memo. The Federal Way Tourism Enhancement Grant Review Subcommittee reviewed each of these applications on October 8, 2003. The Committee recommendations are as follows: Federal way Chamber of Commerce, Shop, Play and Stay--11/26-12/6 University of Puget Sound, NW Conference Swimming Champ.--2/13-15 R&K Events, Federal Way Farmers Market--May-Oct Federal Way Symphony Orchestra, Symphony Garden Tours--Mid July $0 $5,000 $0 $2,750 Rhododendron Species Foundation, Federal Way Does Broadway--7/27 Federal Way Community Council, Federal Way's Festival Days--8/27-29 Federal Way Chamber of Commerce, Explore Federal Way Booklet $2,815 $8,OO0 $0 The TEG subcommittee recommends to award all $8,800 allocated for this round plus $9,765 of the $15,000 of the supplemental grant funding available this biennium. This leaves $5,235 unspent. LTAC RECOMMENDATION At its 10/10/03 meeting the Federal Way Lodging Tax Advisory Committee reviewed the Tourism Enhancement Grant Review Subcommittee's recommendations, concurred unanimously, and recommended approval to FEDRAC. COMMITTEE ACTION Approve the following Tourism Enhancement Grant awards: $5,000 to University of Puget Sound, NW Conference Swimming Championship $2,750 to Federal Way Symphony Orchestra, Symphony Garden Tours $2,815 to Rhododendron Species Foundation, Federal Way Does Broadway $8,000 to Federal Way Community Council, Federal Way's Festival Days APPROVAL BY COMMITTEE: ":Committee.Chair "'":"' :'::' C0mmittee:'Memb .:.:. Committee Member City of Federal Way Tourism Enhancement Grant Subcommittee Recommendations October 8th, 2003 -&- ,Jk_- --" -- Federal Way Chamber of Commerce / Shop, Play and Stay in Federal Way -n ~ R & K Events / Federal Way Farmers Market Federal Way Symphony Orchestra / 5th Annual Symphony Garden Tour Rhododendron Species Foundation / Federal Way Does Broadway at the Rhododondron Garden University of Puget Sound / Northwest Conference Swimming Championships Federal Way Community Council / Federal Way's Festival Days Federal Way Chamber of Commerce / Explore Federal Way Booklet Nov 26-Dec 6,2003 May-Oct, 2004 Mid July, 2004 $5,000 $0 $25,000 $0 $5,500 $2,750 July 27 2004 Feb 13-15, 2004 Aug 27-29, 2004 $3,315 $2,815 $5,000 $5,000 $10,000 $16,000 (A) $14,000 (B) $8,000 N/A $0* (see below) ITotal: 7 Applications »> $67,815--$'69']'15 $18,5651 The Lodging Tax Advisory Committee has allocated $34,000 in total to be applied towards the Tourism Enhancement Grant for the two rounds in 2003. The first round of 2003, the City Council awarded six TEG grants totaling $25,200. This leaves $8,800 in potential grant monies for the second TEG round for 2003. In addition, there is a total of $15,000 in the Council-approved budget available to augment the Tourism Enhancement Grant funding during this biennium. This additional amount may be applied in whole or in part to any of the four grant rounds of the biennium. If the amount is applied in whole, the funds available for this round will be $23,800. The TEG Subcommittee recomends to award all $8,800 allocated for this round plus $9,765 of the $15,000. This leaves $5,235 unspent. * The subcommittee concluded that the Explore Federal Way Booklet does not meet the TEG's criteria to receive money. The TEG Subcommittee unanimously recomends that L TAC should consider funding the Explore Federal Way Booklet using another source of L TAC funds. . GRANT APPLICATION GRANT APPLICATION GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. Please type or print. Answer each question to the best of your ability. The BOARD does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. If a question is not applicable to your event, simply write "N/A" in the space provided. You may mail or deliver your completed application to Ire address listed below. Atto: Patrick Doherty, TEG Application City of Federal Way P.O. Box 9718 Federal Way, WA 98063-9718 APPLICANT'S NAME: Debbie Kaufman, Board Member of the Federal Way Chamber of Commerce ORGANIZATION: FEDERAL TAX ID: IS A QUALIFIED 501C ORGANIZATiON: STREET ADDRESS: DAYTIME PHONE: FAX: OFFICIAL EVENT NAME: Federal Way Chamber of Commerce 91-6052468 Yes 1230 S. 336~ St. * Federal Way, WA 98003 253-925-5565 253-925-5750 Shop, Play and Stay in Federal Way Briefly describe the event (type of activity, male, female, co-ed, etc): Market the Value is a committee of Federal Way Chamber Members that put together ideas to help promote business and tourism to Federal Way. Together we put together a program that will increase heads in beds and bring customers to Federal Way to shop and gPend monies during the holiday season. The program is called, "Shop, Play and Stay" in Federal Way. It is to reach potential shoppers outside of our market plus promote locally. (See attached) This is a critical time for many businesses in the downtown core Scope of Event: Local Previous Hosts: N/A Has this event ever been held in Federal Way? Yes Has this event ever been held in King County? Yes If yes, when: November 29a-December 8, 2002. Venue: The Federal Way Downtown Core EVENT FINANCIAL INFORMATION N/A VENUE INFORMATION Proposed local venue: Location: Proposed Dates: Downtown Federal Way November 26-December 6a, 2003 Have you confirmed the availability of the proposed dates at the primary venue: Will you have a need for secondary or practice venues? No TOTAL VENUE RENTAL: (both competition and practice sites) N/A Yes ECONOMIC IMPACT How many participants will the event attract: 2,000-5,000 How many teams/groups will the event attract: N/A How far away will the (athlete/participants) travel (local) How many spectators will the event attract: How far away will spectators travel from? 2,000-5,000 35 mile radius 35 mile radius How many support (staff, vendor, etc) people will the event attract? N/A Of the numbers listed above, what percentage will require overnight lodging? Grant Amount Requested: $5,000 How will these grant funds be utilized? These funds will help defray costs for the single sheet insert that Will be in the Seattle Times, ' Tacoma News Tribune and the Federal Way Mirror during the critical shopping times. The total project costs: $31,000 Hease list the other sources of financial support (sponsorship, etc) which you have pursued: Gateway Center Committed: No Amount: $2,500 SeaTac Mall Committed: No Amount: $10,000 SeaTac Village Committed: No Amount: $2,500 The undersigned certify the information provided above is tree and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Title: Downtown Federal Way Holiday Promotion This year we are all working together to promote Holiday Shopping in Downtown Federal Way. This special promotion includes the areas of: SeaTac Mall, Sea Tac Village, Gateway Center, Ross Plaza, Best Buy Plaza up to Wal-Mart, Target, Toys R Us, etc. With the on going construction on Pacific Highway, many of our residents and outside communities are not shopping in Federal Way and with the upcoming Holiday Season, we feel that we need to band together and bring back the consumers to Federal Way: The Theme is: Shop, Play and Stay in Federal Way The Concept is: Time Frame: Spend $300 during this promotion, and bring your receipts from the participating merchants and receive a package gift. The gift will include: $20 gift certificate to Applebee's, or Red Robin, Free Appetizer at Billy McHales, 2 movie tickets to Galaxy Theatre, or the Federal Way Symphony and a 1 night stay or discounted stay at Federal Way Executel. The campaign will officially begin the day after Thanksgiving. (November 28t~), and will end on Sunday, December 7tn. Advertising: Marketing Proposal: 225,000 full color, single sheet inserts, double sided, on 60 lb gloss paper will be printed and distributed via the Federal Way Mirror, Seattle Times and The Tacoma News Tribune (zoned). Distribution Dates: Distribution Amounts: Federal Way Mirror: Nov. 26m, Nov. 29t~, Dec, 3~, Dec. 6~ Seattle Times and Tacoma News Tribune: Nov. 26t~, & Dec. 3rd Federal Way Mirror: Seattle Times: Tacoma News Tribune: 30, 516 each x 4 editions = 122,064 34,000 each x 2 editions = 68,000 16,000 each x 2 editions = 32,000 Combined Total: 222,064 3,000 will be overprinted and available for businesses to have. Radio: The buy will be approximately $6,000 on 96.5 the point radio station. The campaign will start on November 24~ and will continue through the promotion Television: The buy will be approximately $6,000 on the WB TV station. The campaign will start approximately November 24t~ and will be for one week targeting a. specific show. Shuttles: Window Decals: Newspaper Ads: Total Cost Of Campaign: Foundation HouSe is donating their vans for the shuttle service. The hours will be: Fridays 6:00 pm to 10 pm, Saturdays 10:00 am- 10:00 pm, and Sundays 10:00 am 6 pm. This is an important piece of the success of this promotion. The ease of shopping in Federal Way. Once the car is parked, the consumer can take the shuttle to other centers, plazas and shopping centers. This will ease the shopping experience for the consumer. For all participating merchants, you will receive a window decal to place in your store to let consumers know that you are participating in this special promotion. During this campaign, all participating merchants will receive a 5% discount off of their display advertising in the Federal Way Mirror if they include the Shop, Play and Stay logo in their ads. $30,000 ~,'::",tr,;,'~'l\T'~.':' ;h?~~~:i~\ t~ ~& J.~ 11~~Ni l~~()~øœ.~: . ..;,',t';;' " ,."",;.'~}:;j~. . ., . , throut'lil,unday- , " ,-,. ", '"~ , ::'P~:.(~~S~~$I'" and receíve a .spe c ial.gift wí thp~has~~*:Æ~>' free Hotel stay for one night at either the~?n:fort Inn ,or B,e,st vYest~F~\;~:~ E3:xecll"beL . '. . . \ 'r:p~.;?;,:: free' '. To redeem your gift with purchase, please bring your receipts to: Sea Tac Mall- Customer Service Center **Limited supply; '/)a,lued a,t $70.00 free free free . . '. . " ., .., Sj/mpfwliÿ 1- '. . 'i..... . ',::èC:i. GRANT APPLICATION 2 O 2005 GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection ci-iteria' before completing this application. Please type or print. Answer each question to the best of your ability. The BOARD does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. Ifa question is not applicable to your event, simply write "N/A" in the space provided. You may mail or deliver your completed application to the address listed below. Atto: Patrick Doherty, TEG Application City of Federal Way P.O. Box 9718 Federal Way, WA 98063-9718 APPLICANT'S NAME: ORGANIZATION: FEDERAL TAX. ID: STREET ADDRESS: IS A QUALIFIED 501© OROANIZATION~-7/,~::'~/~,/~/.~ Briefly describe the event (type ofactivity, male, female, co-ed, etc): ~ /~,,¢z_~C ///'~7~"/~-~ Scope of Event (check 1): ~t Local State Regional National International VENUE INFORMATION ' Have you confirmed the availability of the proposed dates at the primary venue? ~. NO Will you have a need for secondary or practice venues? YES TOTAL' VENUE RENTAL (both competition and practice sites) $ / ECONOMIC IMPACT How many ~will the event attract? How many teams/groUps will the event attract?., How far away will the ~ travel (local, regional, national, international)? c>7~ ..~-/~--r How many spectators will the event attract? How far away will spectators travel bom.'? How many support (staff, v~ado,~) people wi.Il the event attract?.. Of Se numbers listed.above, what percentage will require overnight lodging? Partipants Spectators Teams/Groups % Event Staff ~r'/? ~"'~' ~'~---~ % GRANT AMOUNT REQUESTED: Previous Hosts: YEAR CITY/STATE verlue Has this event ever been held in Federal Way? Has this event ever been held in King County? Pierce Couhty?_/3{~ . If yes, when: Month: Year: EVENT FINANCIAL INFORMATION Is a host tee required? //3//--) If so, what amount? $ or % of proceed~ .What is the projected number of tickets that will be sold? 7~'-- ~"~/~.~'7~ .... Amount of expenses local host is responsible for? .$. Events total estimated revenues? Wl~,t port,on' of,~e events' proceeds will' be kept by the local host.? $ Please list the other sources of financial support (sponsorship, etc.) wtfich you have pursued: Source: Committed: YES NO Amotmt: $ Committed: YES NO Amount: $ Committed: YES NO Amount: $ The undersigned certify the information provided above is tree and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Sig~.at6~ Applicant's Title: September 22, 2003 City of Federal Way Lodging Tax Advisory Committee P.O.Box 9718 Federal Way, WA 98063-9718 Dear committee members, P.O. Box 4513 Federal Way, WA 98063 Phone (253) 529-9857 Fax (253) 529-0495 e-mail fwsorch@mindspring.com · RECEIVED BY ~,OIIII~UNF~' DEVELOPMENT DEPARTMENT SEP II 9 2003 On behalf of the Board of Directors of the Federal Way Symphony, I would like to thank you again for awarding our organization a grant for this year's 4th Annual Garden ToUr. Our tour was a great success and we have received many compliments on our selection of gardens as well as the addition of Ciscoe Morris as our guest speaker. We are well into the planning of the next garden tour that will take place in mid July 2004. At our debriefing following this year's tour there were many ideas of how to improve this event even more. Among ideas under consideration at this time are another appearance by one of several local gardening celebrities including Marianna Binetti, Ed Hume and of course, perhaps a repeat appearance of Ciscoe; continuation of a water colorist in one of the gardens; mini seminars in another garden; refreshments being expanded as well as a garden book sale. We will continue to offer live music in another of the gardens on the tour. To this end we have engaged a local marketing expert to help us in targeting a broader audience and develop a marketing plan. Your support for our tour next July would be greatly appreciated. Cost of advertising and design of the tickets and posters remains one of our greatest expenses. All of us on the Board of Directors are working hard to improve this delightful event and it has become one of our most successful and enjoyable fundraisers. Please help us to keep beautiful music in the Federal Way area by helping support our organization. ou for your consideration. Kathy Fra~li~J~ Co-President GRANT APPLICATION GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. Please type or print. Answer each question to the best of your ability. The BOARD does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. If a question is not applicable to your event, simply write "N/A" in the space provided. You may mail or deliver your completed application to the address listed below. Attn: Patrick Doherty, TEG Application City of Federal Way P.O. Box 9718 Federal Way, WA 98063-9718 APPLICANT' S NAME: Katherine Franklin, Co-President ORGANIZATION:- Federal Way Symphony Orchestra FEDERAL TAX ID: 23-7310860 ORGANIZATION__yes__ IS A QUALIFIED 501© STREET ADDRESS: 30819 14th South Federal Way 98003 (P.O.Box 4513 Federal Way 98063-4513) DAYTIME Telephone..'.( 253 ) 529-9857 Fax:(253 ) 529-0495 Official Event Name: 5th Annual Symphony Garden Tour Briefly describe the event (type of activity, male, female, co-ed, etc): Our 5th Annual Garden tour will be held in mid July 2004 showcasing 5-6 local gardens, and featuring an appearance this year by one of two Seattle gardening celebrities. Talks are underway at this time. The garden committee is made up of Symphony Board members as well as representatives of several local garden clubs. The tour will be enhanced this year by offering different garden activities in each garden, including painting by a local watercolorist, live music, gardening .seminars and special .ty talks bv our celebri _ty gardener as well as refreshments. Scope of Event (check 1): International Local x State Regional National Previous Hosts: YEAR CITY/STATE Venue NA Has this event ever been held in Federal Way? yes Has this event ever been held in King County? no Pierce County?_ If yes, when: July/August Month: 2000~2003 Year;__ Venue: Local Federal Way gardens City:Federal Way EVENT FINANCIAL INFORMATION Is a host fee required? no If so, what amount? $ or % of proceeds What is the projected number of tickets that will be sold? 600-900 Average ticket price: $ $15.00 Event's total estimated expenses: $6500.00 Amount of expenses local host is responsible for? $ Total Events total estimated revenues?$ $ l 3,000-$15,000 What portion of the event's proceeds will be kept by the local host? $ Total VENUE INFORMATION Proposed local venue: Federal Way Location: 5-6 local Federal Way gardens Proposed dates: Mid July, 2004 Have you confirmed the availability of the proposed dates at the primary venue? YES NOx Will you have a need for secondary or practice venues? YES NO x TOTAL VENUE RENTAL (both competition and practice sites) $ NA ECONOMIC IMPACT How many participants will the event attract? 600-900 How many teams/groups will the event attract? NA How far away will the (athlete/participants) travel (local, regional, national, international)? Local. How many spectators will the event attract? 600-900 How far away will spectators travel from? Regional How many support (staff, vendor, etc) people will the event attract? 65-70 Of the numbers listed above, what percentage will require overnight lodging? Partipants _NA Teams/Groups__ Spectators Unknown NA % % Event Staff NA % GRANT AMOUNT REQUESTED: $5,500.O0 How will these grant' funds be utilized? The funds will be used to offset the increasing costs of bringing an event of this size into the city. This year we hope to feature either local Seattle gardening celebrity Marianne Binetti or Ed Hume in one of the larger gardens as well as live music and several vendors. Anticipated costs include publicity, guest celebrity fee, traffic regulation fees, and rental equipment fees. Please list the other sources of financial support (sponsorshiP, etc.) which you have pursued: Source: Will be soliciting sponsors in early spring, 2004. Committed: YES NO Amount: $ Committed: YES NO Amount: Committed: YES NO Amount: $ Each spring preceding the event, local sponsors are solicited. These companies may elect to sponsor an entire garden at $500 or co-sp.or~sor a garden at $250. In the past these companies have been supporters of our garden tour: Furney's Nursery, Village Green Retirement Campus, Pacific Coast Ford, Saloman Smith Barney, Coldwell Banker All-American Associates, Eagle Mortgage, New Lumber & Hardware, Windemere Real Estate, Jan's Plants, McConkey Company, Arborscan Tree Conservation Company, Washington State Bank, Countrywide Home Loans, Edgewood Flowers, Kelly Gardens, and Weyerhaeuser Bonsai Gardens. We have recently engaged the help of a marketing member of the community to help us in developing a broader marketing strategy. Vzo The undersigned certify the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature /'~~ ~ _j~-~. J:~_/~ ../~ :/¥~_//]/1/~ Applicant's Title: 26 03 05:22p P.R. Bonsai Colleo~ion 253-82~-3837 p.l GRANT APPLICATION GRANT APPLICATION INSTRUCTIONS: Rc~d the entire packet, including thc attached sdcctloa criteria before completing this application. Please type or priut. Answer c~ach qUeSt/OR tO thc best of your ability. The BOARD docs not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salarieS, facility upgrades or capital campaigns. Ifa quc.',~tion is uot applicable to your event, simply write "N/A" in the space provide& You may nkail oc ddiver your complded application to the addr~g listed below. Attn: Pa~ck Dohcrty. TEG Application City of Federal Way P.O. Box 9718 Fcdcr,xl Way, WA 98063-9718 APPLICANT'S ORGAN I ZATION:._~..'~ Briefly describe me event (type oractivity, ma~e. female, ct~ed, etc): '~---~ Scope of Event (check ! ):__Local State ~x__Regional_ National [nlkrn, ational Sep ~6 03 05: 22p P, R, Bonsai Colleo~ion- ~53-~4-383~ Pr~vious ._H. psts: YEAR CITY/?,q. TATE Vonu(3 Has this event ever been held in Federal Way'/ I-I~ this eveat evcr bccn held in King County.'?._ Pierce Cou nt~? ./~' If yt~'~, when:__ Month:.. __Year; Venue: City: EVENT FINANCIAl, INFORMATION Is a host fcc required?.~t?..~lfso, what amount? What is thc prqi¢¢ted number of tickctq that will be sold? Average ticket price: $ Ix.!,/& __Event's total estimated expense.',;: Amount ot'expens~:~ local host is rcs,'pons~le for? ,8 ~"~i Events total c.'stimated revenut.~?$ or % o_t' proceect~ ...~_~_~, ,~. ~ What portion ortho cvent's proceeds will be kept by the local host? $ ~./~ Sep ~G fl3 05:~p P.R. Bonsai Colleo~ion 253-824-3837 p.3 VENUE INFORMATION Proposed dates: , ~ ~3, ;~q Bare you confirmed the availability or'the prop~ &at~ at the primary vcnuo?~ ,.NO Will you have a n~ t3r s~oa~ ~ practice vcmu~? ~ES ~ TOTAL ~NUE RENT~ ~ comp~kion and practice sit~) $ ...~ ECONOMIC IMPACT How many pm-tlcipants will the eveat attract'? Ilow n~my teams/groups will the cwcnt attcact?._ How many spectators will the event attract'.: ~) uow i~ aw~y wi,, .~to~, ~,~ve, ,~o,,,? .... How many support (staff, vendor, elc) pc'opic will thc event am'act..°.. ;:,9(3 ... Of thc numbers listed above, what percentage will require overnight lodging? Vartipan~ ~_~ % Tc4ur~/Groups ti/iiX Spectators [.I~'~Y.~_I'_..xL,.~,-~ % Event ~.t. aff ~ % GRANT AMOUNT ILEQUESTED: Sep ~ 03 05:~3p P,R, Bonsai ColleoSion ~53-8~4-3837 _, Please Iisi thc other sotu'¢t~-s oi: tinancial support (sponsorship, etc.) which you have pursued: Comniitted: YES NO Amoun.t.:_$ Committtxl: YES NO Amount: $ .... Committed: YES NO Amount: $ The undersigned certit~t the information provided above is tree and accurate and any projectioaa am based on I~istory of.~imilar events and activ/ties that arc available to thc industry and adjusted to local conditions. GRANT APPLICATION RECEIVED BY ~r~MM~ 1NITY ~EVELOPMENT BEpART~EN'T SEP .~ 6 2.003 GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. Please type or print. Answer each question to the best of your ability. The BOARD does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. If a question is not applicable to your event, simply write "lq/A" ia the space provided. You may mail or deliver your completed application to the address listed below. Attn: Patrick Doherty, TEG Application City of Federal Way P.O. Box 9718 Federal Way, WA 98063-9718 APPLICANT'S NAME: ORGANIZATION: FEPE}LXL ZAX m: ~1-0~76cl~1 STREET ADDRESS: DAYTIME Telephone:(2-~ 3 ) IS A QUALIFmD 501© ORGANIZATION Fax: (Z'~b) B"I o~. ~(o"z~t~ Official Event Name: Briefly describe the event (type of activity, male, female, co-ed, etc): Scope of Event (check 1): Local State ~ Regional National International Previous Hosts: YEAR CITY/STATE Venue ~-~.,-~ Co\\e~ 2.007_ Has this event ever been held in Federal Way? ~'~ o Has this event ever been held in King County? l'x~.r, on,h: Pierce County?_ Year: EVENT FINANCIAL INFORMATION Is a host fee required? tx~o If so, what amount? $ t{I Pr or % of proceeds '~ I t~ What is the projected number of tickets that will be sold? Average ticket price: $ ~t/ {~ Event's total estimated expenses: $ \'~ Amount of expenses local host is responsible for? $ [o Events total estimated revenues?$ I%~o tv'xo~x~-~ ~. ~ What portion of the event's proceeds will be kept by the local host? VENUE INFORMATION Proposed local venue: Location: Proposed dates: Have you confirmed the availability of the proposed dates at the primary venue? YES X NO Will you have a need for secondary or practice venues? YEs so TOTAL VENUE RENTAL (both competition and practice sites) $ ECONOMIC IMPACT How many participants will the event attract? ~- 0 0 How many teams/groups will the event attract? How far away will the (athlete/participants) travel (local, regional, national, international)? 2[ 00 -"3 oo ~x,\ ¢ 5 How many spectators will the event attract? / 5-00 How far away will spectators travel from? ~2.¢~,,~.~ ~ ~t,.\ th'-v~,q How many support (staff, vendor, etc) people will the event attract? Of the numbers listed above, what percentage will require overnight lodging? Partipants r~ ~ % Teams/Groups r-]~ % Spectators 50 % Event Staff 6-0 % GRANT AMOUNT REQUESTED: $ ~'-17 oo*° [ How will these grant funds be utilized? Go ~.o..~ ~-o¢..-C,o.x'~\.~.~ 9-e.'x~.~ Please list the other sources of financial support (sponsorship, etc.) which you have pursued: Source: Committed: YES x~ NO Amount: Committed: YES NO Amount: $ Committed: YES NO Amoum: $ The undersigned certify the information provided above is tree and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's SignatureZ~---- Applicant's Title: ~,qtr~x~ ~,~-'~,.~,3~.~- ~o.,,~Date: GRANT APPLICATION GRANT APPLICATION RECEIVED BY CO~ft~t]~Fr'Y DEVELOPMENT DEPA RTMf:lcr' SEP £ 9 ZOO3 GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. Please type or print. Answer each question to the best of your ability. The BOARD does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches salaries, facility upgrades or capital campaigns. If a question is not applicable to your event, simply write "N/A" in the space provided. You may mail or deliver your completed application to the address listed below, Attn: Patrick Doherty, TEG Application City of Federal Way P.O. Box 9718 Federal Way, WA 98063-9"/18 APPLICANT' S NAME: ORGANIZATION: FEDERAL TAX ID: IS A QUALIFIED 501C ORGANIZATION: STREET ADDRESS: DAYTIME PHONE: FAX: OFFICIAL EVENT NAME: Bob Hitchcock Federal Way Community Council, dba: Federal Way's Festival Days. 91-0976982 Yes 32290 1~t Ave. S. * Federal Way, WA 98003 253 -838-8823 2534?,38-8355 Federal Way's Festival Days Briefly describe the event (type of activity, male, female, co-ed, etc): Federal Way's Festival Days has been a local community event for 15 years. Last year, we broaded our scope to bring people and athletes from all over Washington State to attend and be a part of our festival. In 2003, we held the festival in 4 different areas--Steel Lake Park, SeaTac Mall, Pacific Highway and the Aquatic Center. Steel Lake Park: 2 stages with live local entertainment, commercial vendors, food vendors, Wenatchee Youth Circus, ethnic performers, stories from many cultures, demonstrations, bingo, sand castle building and hands-on interactive events. SeaTac Mail: Pacific Highway: Aquatic Center: Live Headliner Entertainment, 3 on 3 Basketball Tournament, Food Vendors, Commercial Sponsors, 50 Juried Art~/and Crafts Vendors and Carnival. Saturday morning parade. We had over 70 parade units this year. This included more floats from outside of the area, plus the Korean delegation. 5K Run. This was held on Saturday morning prior to the parade. We included a 5K Run which had over 130 participants in its first year. We had athletes from our neighboring cities and Federal Way. In addition, we had participants from as far as Everett and Portland, Oregon. We have laid the foundation for this event and are expecting over 200+ athletes for the 2004 event. 3 on 3 Basketball Tournament. We had a very late start this past year, and not as many teams participated as we would have liked. Presently, we have a strong coordinator who will be traveling around to different cities promoting this tournament. We anticipate 100+ teams for 2004. Scope of Event: Regional Previous Hosts: N/A Has this event ever been held in Federal Way? Yes Has this event ever been held in King County? Yes If yes, when: August 22~d, 23a and 24t~ of August 2003. This was our 15~ anniversary of Federal Way's Festival Days, dba: Family Fest. The first Festival was held in 1989 and every fourth weekend of August since that year. Venue: Steel Lake Park, SeaTac Mall and King County Aquatic Center. EVENT blNANCIAL INFORMATION 5K Run Is a host fee required? Yes If so, what amount? $20 per person What is the projected number of tickets that will be sold? Average Ticket Price: $20 Event's Total Estimated Expenses: $3,000 Amount of expenses local host is responsible for? $3,000 Events Total Estimated Revenues? What portion of the event's proceeds will be kept by the local host? $1,000 or 25% The $1,000 ~11 help cover the upcoming expenses of the 2005 5K run. :3 on :3 Basketball Tournament Is a host fee required? Yes ff so, what amount? $80-$100 per 4 person team. What is the projected number of tickets that will be solff? Average Ticket Price: $90 Event's Total Estimated Expenses: $7,000 Amount of expenses local host is responsible for? Events Total Estimated Revenues? What portion of the event's ~eds will be. kept by the local host? 100+ StO,OOO $3,000 or 30% The $3,000 will help cover the upeoming expenses of the 2005 3 on 3 basketball tournament. VENUE. INFORMATION Proposed local venue: Location: Proposed Dates: Steel Lake Park, SeaTac Mall and Aquatic Center Downtown Federal Way August 27, 28, 29, 21304 Have you confirmed the availability of the proposed dates at the primary venue: Yes Will you have a need for secondary or practice venues? No TOTAL VENUE RENTAL: (both competition and practice sites) Miscellenous equiptnent, electrical, golf carts, barricades. Estimate: $4,000. ($2,905.0l was 200l figure) ECONOMIC IMPAClP How many participants will the event attract: 200+ for the 5K run, 50 food vendors, 75 juried arts and crafts vendors, 75 commercial vendors. How many teams/groups will the event attract: 100+ teams for the 3 on 3 basketball tournament How far away will the (athlete/participants) travel {.local, regional,em) 75 mile radius How many spectators will the event attract: How far away will spectators travel from? How tnany support (staff, vendor, etc.) people will the event attract? 20,000 to 30,000 for the entire 3 day festival. 75 mile radius 75-200 Of the numbers listed above, What percentage will require overnight lodging? Participants: 10% Spectators: 5% Teams/Groups: 5% Event Staff: 1% Grant Amount Requested: $10,000 How will these grant funds be utilized? Promotion outside of the Federal Way market area. Examples: Advertising in 77 Community newspapers in Washington State highlighting this year's event. Over 1.3 million readers. Advertising the Festival's Events and Activities in Gail's Guide. Advertising the Festival and Activities in the Kitsap Entertainment Guide. Having several on-site radio promotions during the festival to encourage attendance and activities. Advertising the Festival and Activities on Kong and King T.V. Promoting the Festival and Activities on the local Northwest Afternoon Program. Promoting the Festival and Activities on the Federal Way Mirror website. Advertising the Festival on South King and Pierce County And other multi-media venues. Please list the other sources of financial support (sponsorship, etc.) which YOu have pursued: Eagle Tire Committed: No Coldwell Banker AA Committed: No Top Foods Commiued: No Amount: $1,500 Amount: $1,500 Amount: $1~500 The undersigned certify the information provided above is true. and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Description: Location: Attendance: Dates: Times: Location: A fun annual, City-wide event in Federal Way. Steel Lake Park, SeaTac Mall and Celebration Park 20,000:30,000 people August 27th, 28th and 29th, 2004 Friday, August 27t~-Opening Day 11 am-10:00 pm Booth's and Carnival rides until 10:00 pm each day Saturday Parade: Starts at 1 ! am Saturday & Sunday: 11:00 am-10:00 pm Music and Booths Steel Lake Park There will be a festival at the Steel Lake Park that is targeted towards families and children. There will be booths for interactive fun for children, face painting, pony rides, large nylon zoo, fire tracks, police cars, schools, kids carnival, kids stage music, youth circus, bingo, floating hole in one, sand castle contest, food vendors, etc. This event can also tie in with the Dedication of the new and improved soccer fields at Steel Lake Park Shuttle: SeaTac Mall There will be commercial booths-sponsors, food vendors (Feast of Federal Way), juried arts and crafts vendors, face painting, full' size carnival, main live music stage and a beer garden. The music will be at least two name bands--example: Muckleshoot Casino's band and Tuxedo Junction. Other music groups throughout the days will be from the local area. Also, there will be a 3-3 basketball tournament on the grounds plus Kids are People Too inside the mall. Celebration Park There is a baseball tournament scheduled for the entire weekend. We will be tying in with the tournament to irfform the players to bring their families because of the huge events that will be happening at SeaTac Mall and Steel Lake Park. 5K-Run On Saturday morning, St. Francis Hospital will be sponsoring the 5K run. This will bring runners from all over the area to Federal Way and an opportunity to capture their attendance. FREE, from Mervyn's end of SeaTac Mall-Foundation House Buses and Life Care Center. Publicity: Metro Buses-S4,000 during the month of August. They will be in King and Pierce counties. Prior to the event we will be advertising the festival in 77 community newspapers in Washington State--over 1.5 million readers. Prior to the event we will be advertising a larger display ad promoting Festival Days in the following newspapers: Vashon Island and Kitsap County. Federal Way's Festival Days banners will be hung underneath the City of Federal Way's banners along 320th Street. KIXI and KMPS radio--0n-site on Saturday, August 23~d and 24t~, plus over 100 radio spots promoting this event. Gail's Guide and other festival and crafter directories Seattle Times/P.I., Tacoma News Tribune and the Federal Way Mirror Summer Guides LOcal Newspapers--press releases + Radio and TV (PSA) Signs and Banners throughout the community--Month of August 32,000 flyers/brochures in Lakehaven Utility District billing (Ready by June 1~t for insertion into the July/August mailing) Flyer in Money Mailer by mid4une for July/August mailing Booths at events prior to festival (4th of July, SeaTac Mall) GRANT APPLICATION RECEIVED BY OOMt~UIkIITy DEVELOPMENT BEPARTi~EI~I' GRANT APPLICATION SEP g 9 2003 G~ APPLICATION INSTRU~IONS: Rind the entire packet, including the a~ch~ selection criteria ~fore ~mpleting ~is applicatiom E~se ty~ or pdm. Answer each qucstio~ ~o the ~st of your ability. The BOARD d~ not provide funding for tournamem cnt~ fees, t~v~l, l~ging, m~ls, umfo~s, ~uipmcnt, ~aches s~ades, [acility upg~des or ~piul ~m~ig"s. ff a question is not applicable to your cvcm, simply write "N/A" in thc s~ provide. You may mail or deliver.your ~mplc[~ application to ~e ~dress list~ ~low. Attn: Patrick Doherty, TEG Application City of Federal Way P.O. Box 9718 Federal Way, WA 98063-9718 APPLICANT'S NAME: Debbie Kaufman/Board Member of the Federal Way Chamber of Commerce. ORGANIZATION: FEDERAL TAX ID: IS A QUALIFIED 501C ORGANIZATION: STREET ADDRESS: DAYTIME PHONE: FAX: OFFICIAL EVENT NAME: Federal Way Chamber of Commerce 91-6052468 Yes 1230 S. 336~ St. * Federal Way, WA 98003 253 -925-5565 253 -925 -5750 Explore Federal Way Briefly describe the event (type of activity, male, female, co-ed, etc): Most of the Visitors Centers and chambers in the State of Washington have a visitor's type of booklet to promote tourism and to give them a reason to come and enjoy our beautiful city. In May 2004, the Federal Way Mirror produces a once a year booklet called Explore Federal Way. (See Attached C) This booklet includes community listings, clubs and organizations, parks, maps, activities, City Festivals, theatre, schools and churches. Everything you need to know about Federal Way and what it has to offer. This is a piece that this community uses to connect and be involved. This proposal is to print 25,000 to 30,000 additional copies and have them available in Portland Oregon, Eastern Washington and up to the border of Canada (Whatcom, Skagit and Island CoUnties). (See Attached D) Scope of Event: Regional Previous Hosts: N/A Has this event ever been held in Federal Way? N/A Has this event ever been held in King County? N/A Venue: N/A EVENT FINANCIAL INFORMATION N/A VENUE INFORMATION N/A ECONOMIC IMPACT N/A Grant Amount Requested: $16,000 For Version "A" $14,000 For Version "B" How will these grant funds be utilized? The grant will pay part of the costs of printing an additional 25,000-30,000 copies of the Explore Edition plus the cost of having the booklet available at Visitors Centers, Chambers, Hotels, Motels, etc via Certified Folder (based on Version A or Version B). This propoSal is for three months--June, July and August. This is the height of the tourism season. With this grant, three pages of the booklet will be devoted to the City of Federal Way and upcoming 2004 events and welcomes that you would like to promote. The Grant request is for $16,000, which includes the following areas for distribution: OREGON Portland, Beaverton, Tigard, Hillsbo~o, McMinnville, Wiisonville, Clackamas EASTERN WASHINGTON Wenatchee, Chelan, Leavenworth, Cashmere, Omak Moses Lake, Ellensburg, Cie Elum Yakima, Walla Walla, Toppenish, Sunnyside, Richland Pasco, Kennewick Spokane, Cheney, Pullman NORTHERN WASHINGTON Bellingham, Mount Vernon, La Conner, Anacortes, Lynden Coupeville, Blaine, Sumas, Oak Harbor and the Military Bases (See Attached D for all cities and distribution) The Grant request is for $14,000, which includes the following areas for distribution: EASTERN WASHINGTON Wenatchee, Chelan, Leavenworth, Cashmere, Omak Moses Lake, Ellensburg, Cie Eium Yakima, Walla Walla, Toppenish, Sunnyside, Richland Pasco, Kennewick Spokane, Cheney, Pullman NORTHERN WASHINGTON Bellingham, Mount Vernon, La Conner, Anacortes, Lynden Coupeville, Blaine, Sumas, Oak Harbor and the Military Bases (See Attached E for all cities and distribution) The undersigned certify the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. Applicant's Signature: ~)b~ Applicant's Title: 2003 EXPLORE EDITION (Attachment C) DISTRIBUTION "D" [~URLEY, ID. ~u B.W. rley Inn O~ Budg~tMotel \ Ca ground/RV Pk CI ~ Tr Stop216 C \Cr~st Motel C ~3ts Inn PRESTO~ I0. C ~zaMotel Centers C Chamber Cl SODA ID. D Jr. Inn D Park Mote C Super 8 Visitor Cent Oregon Trail PORTLAND AREA (1-VM-2-NW/P) (SUper Cities) TROUTDALE, OR. C Holiday Inn Express C Motel 6 C Phoenix Inn C Travelodge Visitor Centers CI Troutdale Chamber. Campground/RV Pk CI Columbia Gorge RV Park Cl Portland Fairview CI Rolling Hills RV Pk. GRESHAM, OR. C Best Inn & Suites C B.W. Pony Soldier Inn C Coachman Inn C Comfort Suites C Days Inn & Suites C Hampton Inn C Hawthorne Inn & Suites C Sheraton Four Points (2 rack location) C Shilo Inn C Sleep Inn Visitor Centers CI Gresham Area Chamber PORTLAND, OR. C 5th Avenue Suites C Aladdin Motor Inn C Alderwood Inn C Benson Hotel C Best Inn & Suites / The Fortiner C B.W. Inn at the Meadows C B.W. Pony Soldier C Cabana Motel C Cameo Motel C Carriage Inn C C C C C c C c C c C c C c c c c C C c c C C C c c C C C C C C C C C C C C C C C C C Chestnut Tree lan C Clyde Hotel C Comfort Inn - NE Wasco C Comfort Suites - Airport C Comfort Suites - SW 60m Ave. C Courtesy Inn Motel Courtyard by C Marriott - Airport Courtyard by C Marriott- N. Harbour C Courtyard by C Marriott - Lloyd Ctr. Days Inn - Airport C Days Inn - North C Days Inn - City Cir. C Del Rancho Motel C Doubletree - C Columbia C River C Doubletree- C Downtown C Doubletree-Janzten C Beach Doubletree - Lloyd C Center C Downtown Value Inn C Econo Lodge - Convention Center C Econo Lodge - 82nd C Econo Lodge - Airport Inn Econo Lodge - C NE Columbia Econo Lodge- N.E. C Sandy C Econo Lodge - Stark Embassy Suites C -SW Pine Street C Executive Lodge Fairfield Inn -Airport C Four Points Sheraton Fourth Avenue Motel C Governor Hotel Hampton Inn-Airport C Heathman Hotel C Hilton Executive Tower C Hilton Garden Inn - C Airport Hilton Hotel - C Downtown C Holiday Inn-Grand C Holiday Inn Express - Jantzen Beach C Holiday Inn Express C - NW Vaughn C Holiday Inn Express - Stark C Holiday Inn -Airport C Holiday Motel Hollywood Express C Hospitality Inn C Hotel Vintage Plaza Howard Johnson 82.d Inn at the Convention Center La Quinta Inn - Holman La Quinta Inn - Sandy Blvd. La Quinta Inn - Lloyd Center Mallory Motor Hotel Mark Spencer Hotel Marriott Hotel - Naito Parkway Marriott City Center Mel's Motor Inn Montavilla Motel Motel 6 -Stark Motel 6 - Powell Motel 6 - Schmeer Oxford Suites Prestige Inn Quality Inn - Sandy Radisson Hotel -Portland Airport Radisson - 2nd Ave Ramada Inn - 82nd Ramada Inn Rose Quarter Red Lion Inn - 102 Residence Inn by Marriott - Lloyd Center Residence Inn by Marriott - SW River River Place Hotel Roadway Inn & Suites - Airport Rose Manor Inn Sheraton Inn - Airport Shilo Inn - Canyon Road Shilo Inn - Convention Ctr. Silver Cloud - Airport Silver Cloud Inn - NW Vaughn States Motel Staybridge Suites - Glenn Widin9 Road Super 8 - Airport Thrifdodge Travel Inn - Burnside Travelodge - Powell Travelodge - City Ctr Travelodge - Sandy Blvd. Travelodge - Barber Thri[t Lodge - Burnside Travelodge-NE 2nd Unicorn Inn Motel Page 18 C CI CI Cl CI CI CI CI CI DI CI CI CI CI CI CI CI CI CI CI CI CI CI CI CI CI CI United Corporate CI Housing Viking Motel Westin CI Visitor Centers CI AAA Auto Club - Market Children's Musuem 2"d Generation Greyhound Bus C Depot Lloyd Center C Memorial Coliseum Oregon Zoo Oregon Zoo Info Center CI Portland Clean & Safe Visitor Ctr. Portland/Oregon Visitors Assoc. - (members only) C Rose Garden - Ticket Office C Rose Garden - 3rd Floor Into. Cir. C Rose Garden - 2nd Floor N. Info.. Ctr. C Rose Garden - 2nd C Floor S. Info. Ctr. C World Forestry Ctr C C Car Rental Offices Avis Rent-A-Car Budget RAC-SW 4th Enterprise Rent-A- Car - Downtown Enterprise Rent-A- Car - Airport Hertz Rent-A-Car Thdfty Car Rental - Holman Thrifty Car Rental- Pine Street C..ampground/RV Pk Columbia River RV Park Jantzen Beach RV Restaurants Waddle's Military Bases Portland ANG - 939m Air Rescue Portland ANG - Cascade Rec. #491 Portland ANG - C Columbia Pointe C Club C Portland ANG - C Family Support Ctr. C Portland Navy C Shipyard -Assn. For Sea Service C FOREST GROVE, OR. B.W. Rama Inn & Suites Travelodge Suites Embassy Suites Homestead Village Howard Johnsons Motel 6 Phoenix Inn Red Roof Inn - McEwan Shilo Inn - Wa. Sq. Visitor Centers CI Tigard Chamber CANBY, OR. Visitor Centers C Forest Grove Chamber CI BEAVERTON, OR. Econo Lodge CampgroundffRV Pk Riverside RV Park Visitor Centers C C C DAYTON, OR. B.W. Greenwood Inn Budget Inn Beaverton CI Courtyard by Marriott Fairfield Inn Hilton Garden Inn Homewood Suites C Lamplighter Inn C Peppertree Motor Inn C Phoenix Inn C Ramada Inn VaI-U Inn C C C C CI AAA Beaverton C DI Beaverton Chamber CI CVB of Washington County .GLADSTONE, OR. C Budget Inn C Oxford Suites KING CITY, OR. B.W. Northwind Inn & Suites C ALOHA, OR. C Best Inn & Suites T!GARD, OR.. C Courtyard by Marriott C Days Inn - SW Pacific -Camp_ground/RV Pk Portland-Dayton RV Park HILLSBORO, OR Candlewood Suites Courtyard by Marriott Dunes Motel Residence Inn By Marriott Town House Motel Towne Place Suites Travelodge Wesley Inn Wingate Inn Visitor Centers Cl Endless Travel CI Hillsboro Chamber Car Rental Offices CI Avis R-A-C NORTH PLAINS, OR. Visitor Centers CI North Plains Chamber MILWAUKIE, OR. C Econo Lodge C Milwaukie Inn LAKE OSWEGO, OR. C Crowne Plaza C Fairfield Inn C Hilton Garden Inn C Lakeshore Motor Hotel C Phoenix Inn C Residence Inn by Marriott C Travelodge Visitor Centers Cl AAA Oregon NEWBERG, OR. C B.W. Newberg Inn C Shilo Inn C Towne & Country C Travelodge Suites Visitor Centers CI Newberg Chamber MC MINNVILLE, OR C B.W. Vineyard Inn C Paragon Motel C Red Lion Hotel C Safari Motor Inn SANDY, OR. C B.W. Sandy Inn TUALATIN., OR. C La Quinta Inn & Suites C Ramada Limited C Shilo Inn - Exit 290 C Sweetbrier Inn Restaurants . CI Village Inn Campground/RV Pk CI Trailer Park of Portland CI Roamers Rest RV WOOD VILLAGE, OR._:. C B.W. Rama Inn Service Stations CI Arco AM/pM Page 19 WILSONVILLE, OR. C C C B.W. Willamette Inn C C Comfort Inn C C Days Inn.& Suites C Holiday Inn Select C C Phoenix Inn C C Snooz Inn C C Super 8 C Campground/RV Pk C CI Pheasant Ridge RV C C AURORA, OR. C C Campground/RV Pk C C CI Isberg RV Park C C OREGON CITY, OR. C C The Rivershore Visitor Centers CI CI CI End of the Oregon Trail CI CI Oregon Tri-City Chamber CI CLACKAMAS, OR. HI C ) B.W. Sunnyside Inn C Clackamas Inn C Comfort Suites CI C Courtyard by CI Marriott CI C Days Inn C Hampton Inn C Monarch Motor Hotel Cl Visitor Centers CI AAA Oregon CI North Clackamas Chamber (2 rack location) SA'LEM AREA I I SALEM, 0R.~ C B.W. ~Creek Inn C B.W./Net~Kings Inn C B.W,,/. PacifY; Hwy In9/ ~ C City Center ~otel t_ Comfort Suites Cozzy Inn:x, Days Inn x Economy Inn'~., \ Holiday Inn Expre.ss Holiday Lodge '~,.. Motel 6 ~\ Phoenix Inn - S. Salem Phoenix Inn - N. Salem Red Lion Inn Residence Inn Rodeway Inn Salem Inn Shilo Inn Suites Super 8 Motel Tiki Lodge Traveler's Inn Motel Travelodge Visitor Centers AAA Tour Office B.W. New Kings Inn - Convention Ctr. Oregon State Legislature Salem Riverfront Carousel Salem Visitor Center Campground/RV Pk Phoenix RV Park Salem Campground Salem RV Park Car Rental Offices Avi~- R-A-C Restaurants CI Chalet Restaurant & Bakery CI Village Inn Restaurant . / / ALBANY, OR. / cC ~3~jL~/OePtC~Yn Sl/dier C Comfort Suits C Days Inn / C Holiday Inr)' Express C La Quinta~lnn & Suites C Motel 6 i C Phoenix Inn C Relax Inn & Suites C Valu Inn/Nendel's CI Campground/RV Pk Blue Ox RV Park Car Rental Offices EUGENE AREA/ (1-VM-1-NW/E)/ CI American Motorcycle C Gala> Motel Visitor Centers NI Albany Visitors C 'x Center \ C KEIZER OR. C ~ C C x Wittenburg Inn C '\~esta urants C 0~, alet Restaurant C \ c TURNER, OR. Cam C, Forest ~!Ne?V Pk. WOODBURN, OR/xV C B.W. W,~od~urn C Fairwa~ Inn xk C La O~inta Inn ~ Suite'S k C Su/er 8 Motel~ ~ampground/RV p~kk~ ~/ CI /Woodburn RV Park ~ // Restaurants '!NN CI / Patterson's Family Restaurant Plush Pippen / / Visitor Centers CI Woodbum Chamber SILVERTON, OR Visitor Centers Cl Oregon Garden SUBLIMITY, OR. C B.W. Sunrise Inn CORVALLI'. OR. Grand Inn Corvallis Budget Inn Econolodge Holiday Inn Express Jason Inn Motel Orleans Ramada Inn Shanico Inn Super 8 Townhouse Motor Inn Visitor Centers CI AAA Tour Office HALSEY, OR. C B.W. Pioneer Lodge EUGENE, OR. B.W, Greentree Motel B.W. New Oregon Motel Days Inn Best Value Inn Budget Host Motor Inn Country Squire Inn Courtesy Inn Eugene Motor ~Lodge Etxecutive House H'~mpton Inn Hilton Inn La O~uinta Inn 8, Suite'~ ManorNNMotel Motel 6'~ Parkway'~nn Phoenix li~n Quality Inn'& Suites ~ Ramada Inn ~ Red Lion N Motor Inn Residence Inn by Marriott Cam CI I KOA Campgr AUBURN WA. C Auburn C B.W. C Comfort C Days Inn C Microtel Ir C Nendels C Valu Inn md ,rtree CI Rers :hamber of CI of the ocation) ltal Offices CI PACIFIC ent-A-Car - Harvey Rd. C Kin Motel FEDERAL WA. C C C C C C C C BA Inn - P~ Iwy C, by Gateway F Motel in Express L Inn C C l'ravelodg~ 328th Visitor Cen~ CI Dumas Bay CI Federal Way Chamber _ .~BELLINGHAM/I-5 (1-VM-2-NW/BE) (Super Cities) MT. VERNON, WA. C B.W. Cottontree Inn C B.W. College Inn C Comfort Inn C Days Inn C Kwik-N-Kleen C Tulip Valley Inn C West Winds Motel Visitor Centers Cl Mt. Vernon Chamber CI Skagit Valley Tulip Festival CI Skagit Valley College CI Snow Goose Produce Restaurant CI Farmhouselnn Campground/RV Pk CI Riverbend Park GREENBANK, WA. Visitor Centers Cl Greenbank Farms I~A CONNER, WA. Visitor Centers Cl La Conner Chamber CI Shirt Works Info Center SEDRO WOOLLEY, WA. C Skagit Motel C Three Rivers Inn & Restaurant Visitor Centers CI Sedro Woolley Chamber BIRCH BAY, WA. CI CI CI CI Campground/RV Pk Ball Bay View RV Park Beachside RV Park Birch Bay Resort Park World Mark Visitor Centers " CI Benchwood State Park Store Cl Birch BaY Reservations Gl Zany Photo & Birch Bay Chamber FREELAND, WA. Visitor Centers CI Freeland Chamber BURLINGTON, WA. C Cocusa Hotel C Holiday Inn Express C Mark II Motel C Sterling Motor Inn Visitor Centers Cl Cascade Mall Cl Prime Outlet Center CI Prime Outlet Center - Annex CI Skagit Valley Con/Vis Bureau Service Station CI Cook. Road Tessoro CI Cook Road Texaco Campground/RV Pk CI Burlington KOA ANACORTES, WA. CI CI CI CI Visitor Centers Lynden Chamber Lynden Station .Restaurants Starving Sam's Campground/RV Pk Hidden Valley RV Park BOW, WA. C Skagit Valley Casino Resort CI C Anacortes Inn C C Country Corner Inn C C Fidalgo Country Inn C C Gateway Motel C C Paul's Motel C C The Majestic Inn C C The Marina Inn C C CI Visitor Centers Anacortes Visitor Information Center CI San Juan Lanes CI Swinomish Northern Lights Casino CI CI Campground/RV Pk CI Fidalgo Bay Resort CI Pioneer Trails Campground CI CI LYNOEN, WA. C Windmill Inn Motel Campground/RV Pk Thousand Trails BELLINGHAM, WA. Aloha Motel Bay City Motor Inn Bellingham Inn B.W. Heritage Inn B.W. Lakeway Inn Chrysalis Inn 8, Spa Coachman Motel Comfort Inn Days Inn Hampton Inn Holiday Inn Express Motel 6-Byron St. Quality Inn Baron Suites Hotel Ramada Inn Rodeway Inn Shamrock Motel Shangri-La Motel Travel House Inn Travelodge Valu Inn Motel Villa Inn Visitor centers CI AAA Bellingham Amtrak Fairhaven Station Bellingham Airport Bellingham Con/Vis Bellingham Cruise Terminal Bellingham/ Whatcom Chamber Campgr°und/RV Pk Bellingham RV Park Page 6 CONWAY, WA. C Skagit Barn Service Stations CI 76 Unocal Service Station COUPEVILLE, WA. C Coupeville Inn Restaurants CI Casey's Cove Restaurant CI Penn Cove Rest. Visitor Centers Ct Central Whidbey Chamber CUSTER, WA. Visitor Centers gl' Custer VIC (summer) Peace Arch Factory Outlet Mall BLAINE, WA. C C C C C C C Anchor Inn Motel Bayside Motor Inn Beachwood Resort Cabana Club Condos Caf(~ and International Motel .Naco West Resorts Semiahmoo Resort Visitor Centers CI CI CI Cl Pay & Run Store Cl Sumas Chamber Campground/RV Pk Cl Bellingham RV Resort Cl CI gl EVERSON, WA. CI Visitor Centers C EversOn Chamber CI FERNDALE WA. Cl C Executive Inn Express 'CI C Scottish Lodge C Super 8 Motel CI Campground/RV Pk CI CI AA RV Park CI The Cedar's RV gl Resort Cl Nor'West RV Park Visitor Centers CI EZ Mart CI Ferndale Visitor Center Car Rental Offices CI El Monte RV Rental (2 rack location) NOOKSACK, Restaurants Visitor Centers C Starving Sams Ammex Duty Free - OAK HARBOR, WA. 12th Ammex Duty Free - C Acorn Motor Inn C Street C B.W. Harbor Plaza Blaine Visitor C Navy Lodge Information Center C Queen Ann Motel Service Stations CampgroundlRV Pk Cl Crazy Dazy CI North Whidbey R.V. CI Toad's Mobile Park Express Mart CI Sunrise Resort CI Westgate Homes & SUMAS, WA. RV Center C B&B Border Inn Visitor Centers CI Dugualla Bay Farm CI CI Cl Cl CI Cl CI Cl CI Cl CI Oak Harbor LANGLEY, WA. ChamberNIC Oak Harbor Travel Visitor Center Service Stations CI Langley Visitor Center OK Market Restaurants. Pizza Factory Military Bases Whidbey Island NAS - Main Gate Whidbey Island NAS BEQ #379 Barracks #1 Whidbey Island NAS BEQ #373 Barracks #7 Whidbey Island BOQ/fl 1 Bldg. 381 Whidbey Island BOQ #2527 Whidbey Island MWR Bldg. 2556 No~'wester Club Whidbey Island NAS Terminal Whidbey Island Naval Air Stn BOQ Bldg. #973 Whidbey Island Naval Air Sin BOQ #2 Bldg. 378 Whidbey Island NAS BOQ/f5 - Bldg. 375 Whidbey Island Naval Air Stn Barracks #6 - Bldg. 374 Naval Air Stn Barracks #8 - Bldg. 360 Whidbey Island Naval Air Stn Barracks #12 Bldg. 2551 Whidbey Island Naval Air Stn Barracks #3 Bldg. #377 Whidbey Island Naval Air Stn Barracks//4 Bldg, 376 Whidbey Island Naval Air Station BEQ #2701 Whidbey Island Family Housing #130 / TACOMA/ ~:~ OLYMPIA AR . (1-VM-I-NW/~) AKEWOOD C C C C C C C B.W. La] ]wood Inn Biltmore/M Budget/Inn Coloni¢l Motel Golde~ Lion Motor/Inn H owa,/'d Johnson Express Ramada Inn TravIlodge Visitbr Centers Cl CI CI GIG HAF G's Casino Chamber -Lite Swap 'n' Ip WA. C C 13 Wesley Inn of G Harbor Ir at Gig Harbor )r Centers CI arbor/ ula Chamber [ound/RV Pk Cl RV C -C C C C .C C C C B.W. a Inn Hosmer Days Inn - T~ :oma Mall Econo Lodge S. Hosmer Holiday Inn Express-Hosm{ King Oscar La Quinta Motel 6 Plum Drifthouse Page 7 Ca~ground(RV Pk ABEROEEN, WA, Active~nterprise C Aberdeer Mansion Inc. ~ Inn 8 & 13 Ma & Pa'~Pacific C Guest HO JSe Inn RV Park '~, & Suites Sandcastle I~ Park C Nordic Inl~ ~ Conventit n Center YLANO, WA. ~ C Olympic Ijm Motel . ~ C Red LionJ'nn Visitor Centers ~ C Thunderl~rd Motel ~ ~ C Trave-Lu~[ ~ Cranberry Coast ~ Motel J . v,c \ / . ~ Visitor C~Jnters Campground/RV Pk '~ J CI ~ Aberdee~I Senior Kenanna RV Park ~ CenterllV~seum ELAND, WA. Tr~dewinds on the Bay .TH BEND, WA. Restaurants Boondocks Restaurant ~,CO, WA. Harbor Lights Motel Visitor Centers Ilwaco Market, Inc. Campground/RV Pk Eagle Nest Re'sort Oban Vista RV Park ~iEW, WA. Seaview Coho Motel Cam Thousand AN PARK Sunset Resort Surf: Cam round/RV Pk Park, Retreat Center ELMA CI £1ma CI Image CI Elma Center CI Grays Cam Pk CI Park al Offices CI HO( Hoc 's Castle ~e Motel Timberli, e Inn Westwm Inn MOCLIPS, WA. C C Hi-Tide ( :ean Beach R, sort Ocean Cr .'st Resort OCEAN CITY Cam Pk CI CI Leisure Ti, Oceana ~sortl Ocean SI~ )res Resort Cl Wa'. Char, .0..CEAN SIll C C C C C C C C C CI CI Coast WA. Lighthouse 'Inn Inn Express Mr. Sandman Inn Ocean Shores MU. Quality Inn Sands Resort Shilo Inn Windjammer Resort Worldmark the Club Visitor Centers Ocean Shores VIC Silver King Resort PACIFIC BEACH, WA. Military Bases CI MWR Pacific Beach Resort & Conf. Cir. COPALIS BEACH, ~'A. C Beachwood Resort Restaurants CI Green Lantern Tavern ',T, WA. \ Chalet Westport ' C ~, Shipwreck Motel Visitor Centers Gl ~.?.oho Charters of ~Nestport CI V~estportJGrayland Cl~mber .Car~cjround/RV Pk Gl Amer~an Sunset · .R.~. R eY~ rt Military Bases CI U.S. Coa~ Guard Sra. - Gray, Harbor MONTESt, NO, WA.~ C Monte Square Visitor Centers C Montesano VCB NORTH CENTRAL WASHINGTON (1-VM-1-NW/NCW) (' indicates seasonal location) WENATCHEE, WA. C Avenue Motel C Best Western Chieftain Inn C Comfort Inn C Holiday Lodge C Holiday Inn Express C La Quinta C Mickey O'Reilly's Inn at the River C Motel Lyles C Orchard Inn C Red Lion Hotel C Starlite Motel C Welcome Inn CI CI CI CI Airports Pangborn Airport Visitor Centers AAA Auto ClUb Pizza & More Wenatchee VIC CHELAN, WA. C C C' C B.W. Lakeside Caravel Motel Darnells Motel Midtowner Motel Restaurants Cl Cl CI Apple Cup Cafe JR's The Depot Rest. MANSON, WA. C Reed Shoreline C' Village Inn Visitor Centers CI , Mill Bay Casino ,/ Page 11 .L.EAV..ENWORTH, WA. C Bindlestiff's Cabins & Motel C. Blackbird Lodge C Der Ritterhor Motor Inn C Icicle Inn C Leavenworth Village Inn C Obertal Motor Inn C Wedge Mtn. inn Visitor Centers CI Destination Leavenworth CI Leavenworth VIC CI Smallwood Harvest Sporting Goods CI Icicle Junction EPHRATA, WA. C Lariat Motel CASHMERE, WA. C Village Inn Motel CRESCENT BAR, WA. Campground/nV Pk CI Leisure Time Resort OROVILLE, WA. C Camaray Motels C · Red Apple Inn Visitor Centers CI Oroville C of C TONASKET, WA. C Red Apple Inn Visitor Centers CI Tonasket C of C Service Station CI The Junction OMAK, WA. C Stampede Motel BREWSTER, WA. C Apple Avenue Motel PATEROS, WA. C Lake Pateros Motor Inn 1-90 CORRIDOR (I-VM-1-NW/ICR) MOSES LAKE, WA. C El Rancho Motel C Holiday Inn Express C Imperial Inn C Inn at Moses Lake C Lakeshore Motel C C Lakeside Motel C Maples Motel C C Motel 6 C C Oasis Inn C Sage & Sand Motel C C Shilo Inn C C Sunland Motor Inn C C Super 8 Motel C Travelodge Campground/nV Pk CI Sunrise-Pier Four Visitor Centers CI Moses Lake Chamber Grant Cgun~VIC GEORGE, WA. Visitor Centers Cl' George Visitor Ctr. Restaurants CI Martha's Inn QUINCY, WA. C Sundowner Motel ELLENSBURG, WA. C Best Inn C B.W. Lincoln Inn & Suites -' C Comfort Inn of Ellensburg C Harold's Motel C Ellensburg inn C 1-90 Motel C Lighthouse Motel C Nites Inn Motel C Super 8 Motel C Thunderbird Motel C Travelers Regalodge Visitor Centers CI Ellensbur§ Chamber Service Stations CI Flying J Travel Plaza ' .CLE ELUM, WA. Cascade Mountain CI inn Chalet Motel Cie Elum Travelers Inn C Stewart Lodge Timber Lodge Inn Wind Blew Inn Visitor Centers Cl Cie Elum ViC Restaurants C Budget Inn C Capri Motel C City Center Motel C Colonial Motel C Holiday Inn Express C Howard Johnson Express C La Quinta Inn C Super 8 Motel C Travelodge Visitor Centers CI AAA Auto Club CI Walla Walla Chamber Cl Walla Walla Greyhound Campground/nV Pk Four Seasons RV · MILTON-FREEWATER, OR. Morgan Inn Visitor Centers Cl Milton-Freewater Chamber Cl Milton-Freewater Community Center YAKIMA, WA. CI Cottage Cafe C CI Homestead Rest. C CI Sunset Cafe C YAKIMA Iv/ccC TRI CITIES AREA C (1 -VM-1 -N W/YAK) c C C C PROSSER, WA. C C C Grandview Motel C C Horse Heaven C Travel Plaza C C Prosser Motel C Restaurants Ct Blue Goose Restaurant WALLA WALLA, WA. C B.W. Walla WalJa Suites Inn C C C C C AIIstar Motel B.W. Peppertree Inn Bali Hal Motel Bi9 Valley Motel Cedars Inn & Suites Comfort Suites Doubletree Inn Economy Inn Holiday Inn Express Lion's Inn Motel 6 #0208 Nedels Inn Oxford Inn Oxford Suites Quality Inn Red Apple Motel Red Carpet Motor Inn Tourist Motor Inn. Westcoast Gateway Hotel Westcoast Yakima Center Western Motel Yakima Inn Page 12 Visitor Centers C Shilo Inn - Rivershore CI AAA Auto Club CI Western Recreation Vehicles, Inc. CI Yakima ConNis Cl Caml~ground/RV Pk Cl CI CI KOA of Yakima ~ZILLAH, WA. PASCO, WA. " Comfort Inn C C rOPPENISH, WA. C C C B.W. Lincoln Inn C C El Corral Motel C C Oxbow Motor Inn Visitor Centers CI CI Toppenish Chamber CI · CI Yakama Indian Nation Cultural Ctr. CI Campground/RV Pk CI Yakama Nation RV CI SUNNYSIDE, WA~ C Country Inn & !RRIGON, OR Suites C Rodeway Inn- Sunnyside C Sunvalley Inn C C Town House Motel Visitor Centers CI ~;unnyside C Chamber CI Westfarm Foods C C Restaurants C C Gl Marie's Country C Kitchen C CI Sunny Spot C Restaurant C CRICHLAND, WA. C C Battelle Motel C C Royal Inn C Bali Hi Motel C Days Inn C Economy Inn C Hampton Inn CI C Motel 6. C Red Lion Hanl~ord House Visitor Centers Columbia River Exhibition Richland Chamber West Richland Chamber Airport Motel Budget Inn - Pasco Sage 'N Sun Motel Sleep Inn Thunderbird Motel Vineyard Inn Visitor Centers Broadmoor Pk. Outlet Mall Pasco Transportation Ctr. Greater Pasco Area Chamber GRANOVIEW, WA. C Apple Valley Motel Visitor Centers CI Grandview Chamber UNION GAP, WA. C B.W. Ahtanum Inn C Super 8 Motel Visitor Centers CI Valley Mall SPOKANE AREA (1 -VM-2-NW/SP) (Super Cities) SPOKANE, WA. C Campground/RV Pk C C Sandy Heights RV C Park C C Campground/RV Pk C C Green Acres RV C Park & Resort C KENNEWICK, W~ C C C C C C c C c C C C D Best Value- C Clearwater Inn B.W. Kennewick Inn C Clover Island Inn C Comfort Inn C Fairfield Inn Green Gables Motel C La Quinta Inn Nendel's Motor Inn C Super 8 Tapadera Inn C Travelodge of C Kennewick Westcoast Columbia Center Campground/RV Pk Columbia Park Campground C C C C Airway Express Inn C Apple Tree Inn C Bel-Air Motel 7 C Bell Motel C B.W. Peppertree C Inn - Geiger B.W. Peppertree C Liberty Lake Inn B.W. Pheasant Run C B.W. Thunderbird C Boulevard Motel Broadway Inn & C Suites - Bldg 1 C Broadway Inn & Suites - Bldg 2 C Budget Inn - C 4m Ave Budget Saver Motel Cedar Village Comfort Inn - Division CI Comfort Inn - Sullivan Gl Courtyard by CI Marriott CI Days Inn - Airport Doubletree - Spokane Falls (2 rack location) CI Doubletree Inn - Sullivan CI Downtowner Motel Fairfield Inn by CI Marriott Hampton Inn 'CI Holiday Inn CI Express. Division Holiday Inn Express-Mission Howard Johnson La Quinta Inn Liberty Motel Maple Tree Motel & RV Park Motel 6- Hutchinson Motel 6- Rustle Oxford Inn & Suites Valley Mall Oxford Inn & Suites Indiana Quality Inn - Oakwood Quality Inn Valley Suites Ramada Inn - Airport Ramada Limited - Post Ramada Suites Ltd. - Newport Red Top Motel Residence Inn Rodeway Inn Royal Scot Motel Select Inn Shangri-la Motel Shilo Inn Spokane House Sunset Inn Super 8 Motel - Argonne Super 8 Motel - Westbow The Madison Inn Tradewinds - Downtown Travelodge Westcoast Ridpath Hotel West Wynn Motel Westcoast Grand Inn - North River Airports Felts Field Aviation- Executive Lounge Felts Field Aviation Spokane Airway-S. Spokane Airway-N Visitor Centers AAA Auto Club-4th Ave. AAA Auto Club- E. Sprague AAA Auto Club - Division Crosby Student Ctr. AAA Auto Club - Valley Branch Page 13 CI Cl CI CI CI CI CI CI CI CI CI CI Eagles Ice-A-Rena Visitor Centers Northtown Mall Northwest Museum CI Ritzville Chamber o1' Arts & Culture Of Commerce Planet Ice Playfair Race GREEN ACRES, WA. Course Riverfront Park C Alpine Motel/RV Pk Carousel Riverfront Park - AIRWAY HEIGHTS, WA. IMAX Building Spokane ConNis C All Seasons Motel Spokane Intermodal C Bell Motel Facility C Lantern Park Motel Spokane Valley C Microtel Inn & Mall Visitor Center Suites Wild Walls, Inc. C Solar World Estates Wonderland-U SA Car Rental Offices CI CI cI Divine Corporation Dollar R.A.C. Thrifty Car Rental - East Restaurants Cl CI Crossroads Frankie Doodle's CI Campground/RV Pk Trailer Inns RV Pk. Service Stations CI CI Cl. CI Express West ~ Shell Hi-Co Village - Baker Hi-Co Village - Newport Hi-Co Village Newport Hwy - Sprague SPRAGUE, WA. C Fox's C Sprague Motel & RV Park Visitor Centers CI Sprague City Hall RITZVILLE, WA. C C C C Colwell Motor Inn La quinta Inn Top Hat Motel Westside Motor Inn Visitor Centers CI Longhorn BBQ Mili{ary Bases CI Fairchild AFB - Billeting Bldg. 2392 CI Fairchild AFB Rec/Center Bldg. 2185 CI Fairchild AFB - TLQ Bldg. 2399 CI Fairchild AFB - Survival Inn - Bldg. 1252 ROCKFORD, WA. C Rockford Chamber .U. S t~,, WA. Campground/RV Pk CI Skookum Rendezvous RV Pk MEAD, WA. CI Campground/RV Pk Alderwood RV Resort CHENEY, WA. C Willow Springs Motel CI Visitor Centers West Plains Chamber Campground/RV Pk CI Yogi Bear RV Park CI CLARKSTON, WA. C Hacienda Lodge c Motel 6 C Quality Inn .Campground/RV Pk CI Granite Lake RV CI Hillview RV Park COLFAX, WA. Visitor Centers CI Colfax Chamber CI Whitman County Economic Development Council Restaurant CI Ney's Wheat'N'Barley STEPTOE, WA C Wheel Inn Motel PULLMAN, WA. C American Travel Inn C Cougar Land Motel C Hawthorn Inn C Holiday Inn Express C Nendel's C Paradise Creek - Quality Inn Visitor Centers CI Pullman Chamber Airports CI Pullman-Moscow Airport Restaurants CI Hilltop Restaurant LIBERTY LAKE, WA. C Comfort Inn & Suites ' RV Sales/Service Foretravel NW Page 14 DISTRIBUTI.ON Ca~pground/RV Pk ABERDEEN, WA. \ Active~nterprise C Aberdeer Mansion Inc. ~x Inn B & B Ma & Pa's',xPacific C Guest Ho Jse Inn RVPark ~ & Suites Sandcastle RV Park C Nordic Xx Conventi(,n Center .YLAND, WA.. ~ C Olympic Iiln Motel -- '~ C Red Lion Inn VisitorCemers ~ C Thunderbird Motel · ~ C Trave-Lu~ Cranberry Coast ~ Motel v~c \ ~ Visitor C~ ,ters Campground/RV Pk ~ -- CI '~ Aberdeel Senior Kenanna RV Park \, Center/IV ]scum CI\ rbor ELAND, WA. Tr~dewinds on the Bay ELMA TH BEND, WA. CI Elma Cl' Restaurants Image CI Elma Boondocks Center so CI Grays Boondc Restaurant Cam ~,CO, WA. CI Harbor Lights Motel Visitor Centers CI Ilwaco Market. Inc. Pk Park al Offices )rd ;e Campground/RV Pk Eagle Nest R~sort Hoquiar ,'s Castle Oban Vista RV Park Sandsto ~e Motel /... Timberlil e Inn FLEW, WA. , /C Westwa~ :1 Inn / SeaviewCoho / MOCLIPS, WA. Mot el / i / C Hi-Tide ( Icean Campground/Ry Pk Beach R ~sort / C Ocean £ 'i~st ThousandT~ls Resort ~ AN PARK, .W.y _. OCEAN CITY, W 't Sunset ew Resort .... ~.ew Nesort Campgrod~nd/RV Pk b urTs,a/e ,nn l / . CI Leisure Titne's Cam ground/RV Pk n/~ground/RV Pk - Oceana Rj~sort I / CI Ocean Shbres Oc(~an Park Resort I. Retreat Center Visitor Ce~ Cl W; Cham Coast OCEAN SH( WA. C Lighthouse C 'Inn C Express C Sandman Inn c Ocean Shores Mtl. C Quality Inn C Sands Resort C Shilo Inn C Windjammer Resort Worldmark the Club Visitor Centers CI Ocean Shores VIC CI Silver King Resort PACIFIC BEACH, WA. CI Military Bases MWR Pacific Beach Resort & Conf. Ctr. COPALIS BEACH, C Beachwood Resort Restaurants CI Green Lantern Tavern ESTPORT, WA. C~ Chalet Westport C~ Shipwreck Motel XVisitor Center__s CI ~.C__oho Charters of ~/Vestport CI ~estport/Grayland Cl~mber _ Can~ground/RV Pk CI American Sunset · RV Re~ort Military ~ases CI U.S. C0a~ Guard Sra. - Gra~Harbor MONTES~,NO, WAX C Monte Square Visitor Centers C Montesano VCB NORTH CENTRAL WASHINGTON ' (1-VM-1-NW/NCW) (' indicates seasonal location) WENATCHEE, WA. C Avenue Motel C Best Western Chieftain Inn C Comfort Inn C Holiday Lodge C Holiday Inn Express C La Quinta C Mickey O'Reilly's Inn at the River C Motel Lyles C Orchard Inn C Red Lion Hotel C Starlite Motel C Welcome Inn Airports CI Pangborn Airport Visitor Centers Cl AAA Auto Club Cl Pizza & More CI Wenatchee VIC CHELAN, WA. C B.W. Lakeside C Caravel Motel C* Oarnells Motel C Midtowner Motel Restaurants CI Apple Cup Cafe Cl JR's CI The Depot Rest. MANSON, WA. C Reed Shoreline Village Inn Visitor Centers CI , Mill Bay Casino Page 11 LEAVENWORTH, WA. C Bindlestiff's Cabins & Motel C Blackbird Lodge C Der Ritterhor Motor Inn C Icicle Inn C Leavenworth Village Inn C Obertal Motor Inn C Wedge Mtn. Inn Visitor Centers CI Destination Leavenworth CI Leavenworth VIC CI Smallwood Harvest Sporting Goods CI Icicle Junction EPHRATA, WA. C Lariat Motel CASHMERE, WA. C Village Inn Motel CRESCENT BAR, WA. Campground/RV Pk Gl Leisure Time Resort OROVILLE, WA. C Camaray Motels C - Red Apple Inn Visitor Centers Cl Oroville C of C TONASKET, WA. C Red Apple Inn Visitor Centers CI Tonasket Co[ C Service Station CI The Junction OMAK, WA. C Stampede Motel BREWSTER, WA. C Ellensburg Inn C 1-90 Motel C Apple Avenue Motel C Lighthouse Motel C Nites Inn Motel PATEROS, WA. C Super 8 Motel C Thunderbird Motel C Lake Pateros Motor C Travelers Inn Regalodge 1-90 CORRIDOR (I-VM-1-NW/ICR) MOSES LAKE, WA. Visitor Centers CI Ellensburg Chamber Service Stations CI Flying J Travel C El Rancho Motel Plaza C Holiday Inn Express C Imperial Inn CLE ELUM, WA. C Inn at Moses Lake C Lakeshore Motel C Cascade Mountain C Lakeside Motel Inn C Maples Motel C Chalet Motel C Motel 6 C Cie Elum Travelers C Oasis Inn Inn C Sage & Sand Motel C Stewart Lodge C Shilo Inn C Timber Lodge Inn C Sunland Motor Inn C Wind Blew Inn C Super 8 Motel C Travelodge Visitor Centers Campground/RV Pk CI Cie Elum VIC CI Sunrise-Pier Four Restaurants Visitor Centers CI Moses Lake Chamber Grant County VIC GEORGE, WA. Visitor Centers CI' George Visitor Ctr. Restaurants Ct Martha's Inn QUINCY, WA. C Sundown~r Motel ELLENSBURG, WA. C Best Inn C B.W. Lincoln Inn & Suites -- C Comfort Inn of Ellensburg C Harold's Motel CI Cotta9e CMe gl Homestead Rest. Cl Sunset Cafe YAKIMA TRI CITIES AREA (1 -VM-1 -N W/YAK) PROSSER, WA. C Grandview Motel C Horse Heaven Travel Plaza C Prosser Motel Restaurants CI Blue Goose Restaurant WALLA WALLA, WA. C B.W. Walla WalJa. Suites Inn c Budget Inn C Capri Motel C City Center Motel C Colonial Motel C Holiday Inn Express C Howard Johnson Express C La Quinta Inn C Super 8 Motel C Travelodge Visitor Centers Cl AAA Auto Club Cl Walla Walla Chamber CI Walla Walla Greyhound Campground/RV Pk Cl Four Seasons RV MILTON-FREEWATER, oR. C Morgan Inn Visitor Centers CI Milton-Freewater Chamber Cl Milton-Freewater Community Center YAKIMA, WA. C AIIstar Motel C B.W. Peppertree Inn Bali Hal Motel Bi9 Valley Motel Cedars Inn & Suites Comfort Suites Doubletree Inn Economy Inn Holiday Inn Express Lion's Inn Motel 6 #0208 Nedels Inn Oxford Inn Oxford Suites Quality Inn Red Apple Motel Red Carpet Motor Inn C Tourist Motor Inn C Westcoast Gateway Hotel C Westcoast Yakima Center C Western Motel C Yakima Inn C C C C C C C C C C C C C Page 12 Visitor Centers CI AAA Auto Club Cl Western Recreation Vehicles, lnc. CI Yakima ConNis Campground/RV Pk CI KOA of Yakima ZlLL-AH, WA. C Comfort Inn TOPPENISH, WA. C B.W. Lincoln Inn C El Corral Motel C Oxbow Motor Inn Visitor Centers C Shilo Inn - Rivershore Visitor Centers CI Columbia River Exhibition CI Richland Chamber Cl West Richland Chamber PASCO, WA, c C c C c C Cl CI Toppenish Chamber Cl CI Yakama Indian Nation Cultural Ctr. CI Campground/RV Pk Cl Yakama Nation RV SUNNYSIDE, WA. C Country Inn & Suites C Rodeway Inn- Sunnyside C Sunvalley Inn C Town House Motel Visitor Centers Cl Sunnyside Chamber CI Westfarm Foods Restaurants CI Marie's Country Kitchen Cl Sunny Spot Restaurant RICHLAND, WA. C Battelle Motel C Royal Inn C Bali Hi Motel C Days Inn C Economy Inn C Hampton Inn C Motel 6 C Red Lion Hanford House Airport Motel Budget Inn - Pasco Sage 'N Sun Motel Sleep Inn Thunderbird Motel Vineyard Inn Visitor Centers Broadmoor Pk. Outlet Mall Pasco Transportation Cir. Greater Pasco Area Chamber Cl Campground/RV Pk Sandy Heights RV Park IRRIGON, OR Campground/RV Pk C Green Acres RV Park & Resort KENNEWICK, WA-, Best Value- Clearwater Inn C B.W. Kennewick Inn C Clover Island Inn C Comfort Inn C Fairfield Inn C Green Gables Motel C La Quinta Inn C Nendel's Motor Inn C Super 8 C Tapadera Inn C Travelodge of Kennewick C Westcoast Columbia Center Campground/RV Pk Cl Columbia Park Campground GRANDVIEW, WA. C Apple Valley Motel Visitor Centers Cl Grandview Chamber UNION GAP, WA. C B.W. Ahtanum Inn C Super 8 Motel Visitor Centers CI Valley Mall C SPOKANE AREA (1-VM-2-NW/SP) (Super Cities) C C C C SPOKANE, WA. c C C C c C C C C c C C C C C C C C C C C C C C c O Ii c C C Airway Express Inn C Apple Tree Inn C Bel-Air Motel 7 C Bell Motel C B.W. Peppertree C Inn - Geiger B.W. Peppertree C Liberty Lake Inn B.W. Pheasant Run C B.W. Thunderbird C Boulevard Motel Broadway Inn & C Suites - Bldg 1 C Broadway Inn & Suites - Bid9 2 C Budget Inn - C 4th Ave Budget Saver Motel Cedar Villa9e Comfort Inn - Division Cl Comfort Inn - Sullivan CI Courtyard by CI Marriott CI Days Inn - Airport Doubletree - Spokane Falls (Z rack location) CI Doubletree Inn - Sullivan CI Downtowner Motel Fairfield Inn by CI Marriott Hampton Inn '(21 Holiday Inn CI Express- Division Holiday Inn Express-Mission Howard Johnson La Quinta Inn Liberty Motel Maple Tree Motel & RV Park Motel 6- Hutchinson Motel 6- Rustle Oxford Inn & Suites Valley Mall Oxford Inn & Suites Indiana Quality Inn - Oakwood Quality Inn Valley Suites Ramada Inn - Airport Ramada Limited - Post Ramada Suites Ltd. - Newport Red Top Motel Residence Inn Rodeway Inn Royal Scot Motel Select Inn ShanRri-la Motel Shilo Inn Spokane House Sunset Inn Super 8 Motel - Argonne Super 8 Motel - Westbow The Madison Inn Tradewinds - Downtown Yravelodge Westcoast Ridpath Hotel West Wynn Motel Westcoast Grand Inn - North River Airports Felts Field Aviation- Executive Lounge Felts Field Aviation Spokane Airway-S. Spokane Airway-N Visitor Centers AAA Auto Club-4th Ave. AAA Auto Club- E. Sprague AAA Auto Club - Division Crosby Student Ctr. AAA Auto Club - Valley Branch Page 1 3 CI Eagles Ice-A-Rena CI Northtown Mall CI Northwest Museum CI of Arts & Culture CI Planet Ice CI Playfair Race Course CI Riverfront Park Carousel CI Riverfront Park - IMAX Building CI Spokane Con/Vis C CI Spokane Intermodal C Facility C CI Spokane Valley C Mall Visitor Center CI Wild Walls, Inc. C CI Wonderland-USA Car Rental Offices CI Divine Corporation CI Dollar R.A.C. CI Thrifty Car Rental - East Restaurants CI Crossroads CI Frankie Doodle's Campground/RV Pk CI Trailer Inns RVPk. Service Stations Cl Express West - Shell CI Hi-Co Village - Baker Cl. Hi-Co Village - Newport CI Hi-Co Village Newport Hwy - Sprague SPRAGUE, WA. C Fox's C Sprague Motel & RV Park Visitor Centers CI Sprague City Hail RITZVILLE, WA. C Colwell Motor Inn C La Quinta Inn C Top Hat Motel C Westside Motor Inn Visitor Centers Ritzville Chamber ' Of Commerce GREEN ACRES, WA. Campground/RV Pk CI yogi Bear RV Park Cl CLARKSTON, WA. C C Alpine Motel/RV Pk C C AIRWAY HEIGHTS, WA. All Seasons Motel Bell Motel Lantern Park Motel Microtel Inn & Suites Solar World Estates Visitor Centers CI CI Longhorn BBQ CI Military Bases Cl Cl CI Cl Hacienda Lodge Motel 6 Quality Inn Campground/RV Pk CI Granite Lake RV CI Hillview RV Park COLFAX, WA. Visitor Centers Colfax Chamber Whitman County Economic Development Council Fairchild AFB - Billeting Bldg. 2392 Restaurant Fairchild AFB Rec/Center Bldg. 2185 CI Ney's Fairchild AFB - TLQ Wheat'N'Badey Bldg. 2399 Fairchild AFB - STEPTOE, WA Survival Inn - Bldg. 1252 C Wheel Inn Motel ROCKFORD, WA. PULLMAN, WA. C Rockford Chamber C C USK, WA. C Campground/RV Pk C C CI Skookum Rendezvous RV Pk MEAD, WA. Campground/RV Pk CI Alderwood RV Resort CHENEY, WA. Willow Springs Motel C Visitor Centers CI West Plains Chamber American Travel Inn Cougar Land Motel Hawthorn Inn Holiday Inn Express Nendel's Paradise Creek'- Quality Inn Visitor Centers CI Pullman Chamber Airports CI Pullman-Moscow Airport Restaurants CI Hilltop Restaurant LIBERTY LAKE, WA. C Comfort Inn & Suites RV Sales/Service Foretravel NW Page 14 FS~ CONWAY, WA. C Skagit Barn CI CI Service Stations CI 76 Unocal Service Station CI COUPEVILLE, WA. C Coupeville Inn Restaurants C CI Casey's Cove Restaurant CI Penn Cove Rest. C Visitor Centers C Cl Central Whidbey C Chamber CUSTER, WA. CI Visitor Centers Cl ri' Custer VIC CI (summer) CI Peace Arch Factory Outlet Mall Cl BLAINE, WA. Cl C Anchor Inn Motel C gayside Motor Inn C Beachwood Resort C Cabana Club Condos C Caf~ and International Motel C .Naco West Resorts C Semiahmoo Resort Visitor Centers Cl Ammex Duty Free - 12th Cl Ammex Duty Free - C C Street C CI Blaine Visitor C Information Center C Service Stations CI Crazy Dazy CI CI Toad's Mobile Express Mart CI CI SUMAS, WA. C B&B Border Inn Visitor Centers CI Pay & Run Store CI Sumas Chamber Campground/RV Pk Bellingham RV Resort Cl EVERSON, WA. CI Visitor Centers Everson Chamber CI FERNDAEE, WA. CI Executive Inn Express CI Scottish Lodge Super 8 Motel CI Campground/RV Pk CI AA RV Park The Cedar's RV gl Resort Nor'West RV Park Visitor Centers EZ Mart Ferndale Visitor Center CI CI CI Car Rental Offices Cl CI El Monte RV Rental (2 rack location) CI NOOKSACK, WA: Restaurants Cl C Starvin§ Sams OAK HARBOR, WA Gl Acorn Motor Inn B.W. Harbor Plaza Navy Lodge Queen Ann Motel CI Campground/R~) Pk North Whidbey R.V. Park Sunrise Resort Westgate Homes & RV Center Cl CI Visitor Centers CI Cl Dugualla Bay Farm Page 7 Oak Harbor LANGLEY, WA. ChamberNIC Oak Harbor Travel Visitor Center Service Stations CI Langley Visitor Center DK Market Restaurants Pizza Factory Military Bases Whidbey Island NAS - Main Gate Whidbey Island NAS BEQ #379 Barracks//1 Whidbey Island NAS BEQ//373 Barracks//7 Whidbey Island BOQ #11 Bldg. 381 Whidbey Island BOQ//2527 Whidbey Island MWR Bldg. 2556 Norwester Club Whidbey Island NAS Terminal Whidbey Island Naval Air Stn BOQ Bldg. #973 Whidbey Island Naval Air Sin BOQ #2 Bldg. 378 Whidbey Island NAS BOQ//5 - Bldg. 375 Whidbey Island Naval Air Stn Barracks//6 - Bldg. 374 Naval Air Stn Barracks//8 - Bldg. 360 Whidbey Island Naval Air Stn Barracks//12 Bldg. 2551 Whidbey Island Naval Air Stn Barracks//3 Bldg. #377 Whidbey Island Naval Air Stn Barracks//4 Bldg. 376 Whidbey Island Naval Air Station BEQ #2701 Whidbey Island Family Housing #130 OLYMPIA ARIMA O-VM- -NWn KEWOOD, WA/ C~ B W La' ewood Inn C! B[lt ~or?l~'l~tel C ~ Budgeblnn C \ Coloni¢l Motel C ~ Golde~ Lion ~ Motorjlnn C -~ Howa~'d Johnson ~ Express C ~ Ramada Inn C ~ Trav~lodge ~. Visit~r Centers CI ~c~aIl~Lite Swap 'n' GIG H A R_~~ C B.~. Wesley Inn of G Harbor C Ir at Gig Harbor :enters CI arbor/ ula Chamber Pk Cl RV C B.W. :om, a Inn C Comfort Inns- Hosmer C Days Inn - TaComa Mall \ C Econo Lodge S. Hosmer \ C Holiday Inn \ Express-Hosmei~ ,C King Oscar Motel~ C La Quinta C Motel 6 \ C Plum Drifthouse CI Cam KOA Campgr WA. Pk C Days Inn C Kwik-N-Kleen Jnd C Tulip Valley Inn C West Winds Motel Visitor Centers C Auburn ~1 C B.W. :rtree CI Mt. Vernon C Comfort Chamber C Days Inn CI Skagit Valley C Microtel Ir Tulip Festival C Nendels CI Skagit Valley C Valu Inn College CI Snow Goose 1rets Produce CI ;hamber o[ Restaurant ;e CI the CI Farmhouse Inn CI CI (2 Campground/RV Pk CI CI C; ~tal Offices CI Riverbend Park CI Avl ent-A-Car GREENBANK, WA_. CI Harvey Rd. Visitor Centers PACIFIC CI Greenbank Farms C Ki® )scar Motel FEDER_~] ~ LA CONNER, WA. Visitor Centers C B. Vii/ 3txecutel C Co]rr )r~ Inn - CI La Conner Chamber Pa~ci : 114wy CI Shirt ~Works Info C C~lu~ ~a~'d by Center _M~r., ,tt ~- Gateway C F~d~ al ~Nay Motel SEDRO WOOLLEY, WA. C H~olil y I~n Express C L~ (: int~ Inn C Ska_git Motel C q;,nCil,ua' y ln~ C Three Rivers Inn & C ~dp, 81~ ~1- Restaurant ~48t ~ C ~Trav Inn' )tel Visitor Centers Visitor Cenl Chamber Cl , Dumas Bay Otentre BIRCH BAY, WA. CI Federal Way~ Chamber Campground/RV Pk BELLINGHAM/I-5 (1-VM-2-NW/BE) (Super Cities) CI Ball Bay View RV Park CI Beachside RV Park CI Birch Bay Resort Park CI World Mark Visitor Centers CI Benchwood State Park Store MT. VERNON, WA. C B.W. Cottontree Inn C B.W. College Inn C Comfort Inn Birch Bay Reservations Zany Photo & Birch Bay Chamber FREELAND, WA. Visitor Centers CI Freeland Chamber. BURLINGTON, WA. C Cocusa Hotel C Holiday Inn Express C Mark II Motel C Sterlin9 Motor Inn Visitor Centers Cascade Mall Prime Outlet CI Center CI Prime Outlet Center - Ann. ex CI Skagit Valley C Con/Vis Bureau C C , Service Station C C CI Cook Road Tessoro C Cl Cook Road Texaco C C Campground/RV Pk C C CI Burlington KOA C C ANACORTES, WA. C C Anacortes Inn C C Country Corner Inn C C Fidal9o Country Inn C C Gateway Motel C C Paul's Motel C C The Majestic Inn C C The Marina Inn C C Visitor Centers CI CI CI Anacortes Visitor Information Center San Juan Lanes Swinomish Northern Lights Casino Campground/RV Pk CI CI Fidalgo Bay Resort Pioneer Trails Campground LYNDEN, WA. C Windmill Inn Motel Visitor Centers CI Lynden Chamber CI Lynden Station Restaurants CI Starving Sam's Campground/RV Pk CI Hidden Valley RV Park BOw, WA. C Skagit Valley Casino Resort Campground/RV Pk Thousand Trails BELLINGHAM, WA. Aloha Motel Bay City Motor Inn Bellingham Inn B.W. Heritage Inn B.W. Lakeway Inn Chrysalis Inn 8, Spa Coachman Motel Comfort Inn Days Inn Hampton Inn Holiday Inn Express Motel 6-Byron St. Quality Inn Baron Suites Hotel Ramada Inn Rodeway Inn Shamrock Motel Shangri-La Motel Travel House Inn Travelodge Valu Inn Motel Villa Inn Visitor Centers CI AAA Bellingham CI Amtrak Fairhaven Station CI Bellingham Airport CI Bellingham Con/Vis CI Bellingham Cruise Terminal CI Bellingham/ Whatcom Chamber Campground/RV Pk CI Bellingham RV Park Page 6 CITY OF ~ Federal Way MEMORANDUM Date: To: From: Via: Subject: October 23, 2003 Finance, Economic Development & Regional Affairs Committee Tho Kraus, Finance Manager David Moseley, City Manager September 2003 Quarterly Financial Report. Action Requested: Accept the September 2003 Quarterly Financial Report and forward to the November 4th Council meeting for full Council approval. ~nnmittcc Member K:~N%MFR~FRFEDRACCVR. DOC I-1 MEETING DATE: November 4, 2003 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: September 2003 Quarterly Financial Report CATEGORY: · [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS [] OTHER BUDGET IMPACT: Amount Budgeted: $ Expenditure Amt.: $ Contingency Req'd: $ ATTACHMENTS: September 2003 Quarterly Financial Report SUMMARY/BACKGROUND: CITY COUNCIL COMMITTEE RECOMMENDATION: Was reviewed and approved by the Finance Committee during their October 28th meeting. PROPOSED MOTION: "I move for the approval of the September 2003 Quarterly Financial Report." CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DENmV [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) COUNCIL BILL # IsT reading Enactment reading, ORDINANCE # RESOLUTION # REVISED - 05/10/2001 City of Federal Way CITY OF :~ Federal Way September 2003 Quarterlv Financial Report Quarterly Financial Report- September, 2003 YTD Operating Revenues vs Operating Expenditures Thru September The Quarterly Financial Report is intended to provide an overview of financial activity that has taken place in the reporting period. This report focuses mainly on activity incurred in the following operating funds: General, Street, Arterial Street, Utility Tax Projects, Solid Waste & Recycling, Hotel/Motel Lodging Tax, Paths & Trails, Surface Water Management, Debt Service, and Dumas Bay Center. The Summary of Sources and Uses (Attachment A) captures financial activity through September for the years 1998 through 2003. General governmental operating revenue collections through September total $32.2M which is $29K or 0.1% below the ytd budget of $32.24M. Of this amount, $259K is related to Utility taxes and PEET that are reserved for the payment of debt services. Attachment A provides a comparison of YTD revenues by major sources for 2003 with comparative figures for the past five years. REVENUE SUMMARY BY MAJOR REVENUE SOURCES Period Ending September 30, 2003 ~:i::i:::i:::ii~:~i:ili:i:i:i:i:i:i:!:!:!:i:i:i:i:i:i:!:i i:i:i:i:i~!:i:i:i:i i:i:i:i:i~i~:i:i:!:i ::::::::::::::::::::::::: ::::::~,.,*~:~:~ ::!~ii~g~i~g!:i:! :::~'~:::::::::::::::::::::::::::::::::::::::::::::: ::::::::ACidal::::::: ::::::::~ifial::::::: :::::::~-i~lUal::::::: '::::SePtember::: ::::::scptemb~:::: ::~Ral:s:($i:: 'Pe~-¢6r~t:(¥;): Property Taxes $ 4,089,276 $ 4.354,669 $ 7,777,226 $ 4,424,548 $ 4,424.548 0.0% Sales Tax 7,719,138 8.066,229 10,999,574 8,194,527 7,889,836 (304,691} -3.7% Hotel/Motel Lodging Tax 104,925 87,471 134,000 93,268 104,969 11,701 12.5% Criminal Justice Sales Tax 1,253,590 1,192,524 1,611,369 1,197,085 1.186,328 I (10,757} -0.9% Intergovemmental 2,949.626 2,606,875 3,345,546 2,490,387 2.129,855 I (360,5331 -14.5% Real Estate Excise Tax 1,525,331 1,771,430 1,900,000 1,413,796 2,276,685 862,889 61.0% Gambling Taxes 1,675,338 1,550,399 1,850,000 1,365,251 1,457,579 92,328 6.89 Utility Taxes 4,643,259 4,728,552 7,747,611I 5,811,157 5,206,882 (604,275)~ -10.4% Court Revenue 783,747 772,267 1,018,813 I 695,006 903,992 208,986 30.1% Building Permits/Fees-CD 879,275 1,152,330 1,179,816 i 931,936 1,025,722 93,787 10.1% Expedited Review Fees-CD 87,853 65,348 132,379 i 132,379 0.0% ROW Permils/Fees-PW 282,118 229,313 369,455 279,473 284,754 5,281 1.9% z xpedited Review Fees-PW 17,617 44,356 28,118 28,118 0.0% _icenses 62,625 88,434 142,100 84,895 54,994 (29,901) -35.2% :ranchise Fees 429,580 472,568 621,964 463,707 501,495 37,788 8.1% ~assport Agency Fees 16,290 16,290 Recreation Fees 498,365 536,264 930,450 517,847 597,246 79,399 15.39 :)umas Bay Centre 444,597 385,710 493,750 367,874 368,504 630 0.2% Knutzen Family Theatre 52,030 58,834 ' 69,976 46,980 86,190 39,211 83.5% Interest Earnings 721,608 339,020 743,621 544,904 402,195 (142,709) -26.2°A ~,dmin/Cash Mgmt Fees 357,227 355,515 526,592 394,944 394,944 (0) O.O°A SWM Fees 1,673,238 1,760,213 3,432,770 1,868,382 1,840,770 (27,612) -1.5% Refuse Collection Fees 112,264 133,725 165,240 149,837 149,867 30 0.0% Police Services 559,478 541,782 926,082 682,141 665,569 (16,572) -2.4% Misceltanec~us/Other 53,569 82,980 98,292 64,479 84,307 19,828 30.8°, 3iJbt~lOi~t;~fi~:Ri~:::::::::::: ::::::::3°,9~5;67~: :::::::31:,376;8~9::::::::::~6,084;24~: ::::::::32,242;~!i9:: ::::::::~;Z~;~H:8:: ::::::::[28;~o:1). -:.: :-:-: :*o:i~ ~her Financing Sources 5,207,715 4,495,825 16,055,663 13,239,334 13,239,334 0.0% f~tal:Re~hL~:&:oth~.:S~C:e~::::::: :$ ::::36:,:~8~;389: $:::::3.~,~7~;6:~.::::$:::::62:;~39;~0: ::$::::45;4~2;2S~:: :$::::~5;453;~5i::::$:::::~2~;~O:1) .:.:.:.:.:-:-O:1~ 1 CitF of Federal WaF September 2003 OuarterlF Financial Report Real Estate Excise Tax To date, REET of $2.3M exceed the ytd budget of $1.4M by $863K or 61%. Compared to 2002, collections are up $505K or 29%. September's receipt of $350K is $158K above the monthly estimate and includes a total of 325 real estate transactions, of which 102 were tax exempt and of remaining 223, 6 were mobile home sales. The largest transactions in the current month consist of the sale of Hawthorne Suites and Greystone Apartments $ 163,211 $ 289,269 119,717 65,939 82,116 80,862 166,282 203,522 189,860 169,610 270,672 162,569 $ 103,300 $ 92,006 $ 114,439 $ 125,916 $ 307,354 $ 181,438 103,388 80,019 112,868 $ 346,828 265,628 166,189 174,165 247,357 $ 126,433 129,942 3,509 166,725 124,749 152,735 $ 136,296 193,685 57,389 183,110 139,014 329,252 $ 167,280 196,095 28,815 182,137 230,600 255,814 $ t86,111 219,314 33,203 295,736 278,955 323,080 154,965 162,739 $ 294,995 271,561 66,566 324,962 194,853 203,678 168,149 263,742 $ 193,513 262,023 68,510 137,949 326,168 163,636 361,664 132,484 $ 192,052 349,883 157,831 204,439 279,424 143,877 209,096 299,621 148,307 210,334 $ 191.291 101,804 155,743 116,037 $ 122,230 132,448 177,881 153,124 168,156 419,672 $ 172,683 YI'DEsL RE Va ue $ 350,100,896 $ 354,349,488 $ 319,048,346 $ 305,066,182I $ 354,285,938 $ 282,759,200 $ 455,337,066 * Represents monthly historical patterns for the 2003 Adopted Budget. The following is a table of major real estate transactions (those resulting in over $1 OK in REET) that occurred through 3rd quarter. The Pointe at Redondo Apts, @28300 18th Ave S 15,504,500 76,747 Abam Office Bldg @ 33301 9th Ave S 6,550,000 32,423 Washington Park Office Bldg @33801 1st Way S 5,450,000 26,978 Office Bldg @31620 23rd Ave S 4,125,000 20,419 Charwood Mobile Home Park @1660 S 333rd St 3,100,000 15,345 Sea Tac Mall 37,070,000 183,497 Spectrum Business Park @1704 S 341st PI 4,500,000 22,275 Medical Office Building, Eleventh Place Center 2,750,000 13,613 Goodwill Store on Pac. Hwy. S 2,903,000 14,370 !East Campus Corp Park Office Building 11,050,000 54,698 USSA office bldg on 8th Ave S, 7,375,571 36,509 North View Terrace Apts on SW 312th St, 2,374,396 11,753 East Campus Corp Park Office Building 11,850,000 58,658 Cedar Gardens Apts on SW 337th PI. 2,242,650 11,101 Hawthorne Suites 2,512,500 12,437 Greystone Apartments · ,. -.~..-, · · ~ ~,~. '..w<~.~., '- :~" ~:.. ~": ' ~7-':. 23,088,500 Cit~ of Federal H/ay September 2003 Quarterly Financial Report Sales Tax Sales tax received through September of $7.9M is $305K or 3.7% below the ytd budgeted amount of $8.2M. 2003 ytd revenue of $7.9M is also below September 2002 ytd revenue of $8.1M by $176K or 2.2%. The current month's receipt of $939K is below the monthly estimate of $971K by $31K or 3.2%. . :; ..; .,..,~.. y~ ' ~ r, ~ ~,,~ ~,;~..?; · ~ '-~ -"-'-'" "i: ' . . '~'" ~ -~,,- , , ..... .. ~.,..,~ Jan $ 638,862 $ 711,432 $ 764,07~ $ 794,~1 $ 860,~53 $ 832,623 $ 822,g~ $ (9,627) -1.2% Feb 949,276 1,0~3,425 1,201,953 1,152,601 ],234,~51 1,226,870 1,185,480 (4L39~) -3.4% ~ar 714,640 717,005 759,673 834,652 750,503 838,~99 735,211 (~02,988} -12.3% ~pr 575,597 633,460 764,524 729,487 730,253 758,8~ 1 745,69~ (13,120 -1.7% May 655,396 783,05~ 859,218 927,767 91%658 912,738 874,035 (38,703) 4.2% 3un 769,461 772,8~2 797,833 694,~0 792,402 851,533 789,466 (62,067} -7.3% I Jul 645,475 727,70~ 798,587 798,287 ~0,945 842,437 833,~g (8,528) -1.0% ~ug 682,263 855,198 928,307 879,080 L010,404 960,6~8 963,56~ 2,943 0.3% ~ep 850,295 8~,~1 778,483 908,6~ 935,760 970,696 939,487 (31,209) -3.2% Dct 761,561 817,02~ 782,049 ~g,821 897,8~ 919,426 0.0% toy 739,326 880,787 908,8~ 858,019 938,959 957,426 0.0% Dec 8~,018 856,762 816,270 835,083 870,238 928,195 - - 0.0% ~"~' '"~" '~ s~';~4 . *Budget is projected based on past 5 year's history. Sales Tax by SIC Code Retail sales continue to remain the largest source of sales tax revenue, accounting for 65% of all sales tax collections. Ytd 2003 collection is $8K or .2% higher than ytd 2002. Miscellaneous trade, retail furniture, food stores, and Apparel & Accessories are down while general merchandise, Auto/Gas~ Bldg. Materials, and retail eating & drinking are up. Service industries account for 13% of the total sales tax collections. On a ytd basis, service sales tax is up $40K or 4% from ytd 2002. The increase is mainly due to one taxpayer reported a large amusement installation for about $2M of sales in 4n quarter 2002. The late return filed by one major hotel in 2002 is also contributing'to the increase in ytd collections. Construction and contracting activity, which accounts for 10% of sales tax collections, is $96K or ! 1.2% below year 2002 activities. This is consistent with the downward trend we are seeing in ytd building permits compared to 2002 activity. Wholesale tax, which accounts for about 5% of total sales tax collection, is $50K or 12% below year 2002 activity due an overall decline in activity. Retail Trade $ 4,178,274 $ 4,634,814 $ 4,986,937 $ 4,960,952 $ 5,085,537 $ 5,093,396 $ 7,859 0.2% Services $ 619,255 $ 667,157 $ 688,551 $ 825,062 $ 982,346 $ 1,021,981 39,635 4.0% Construct/Contract $ 439,029 $ 614,202 $ 857,088 $ 808,270 $ 859,603 $ 763,668 (95,935) -11.2% Wholesaling $ 380,220 $ 404,744 $ 469,704 $ 460,982 $ 408,119 $ 357,988 (50,130) -12,3% Transp/Comm/Utility $ 269,965 $ 309,393 $ 280,804 $ 295,474 $ 292,990 $ 316,693 23,702 8.1% Manufacturing $ 328,247 $ 222,276 $ 99,482 $ 102,704 $ 143,457 $ 83,805 (59,652) -41,6% Government $ 1(J3,459 $ 100,479 $ 113,819 $ 108,853 $ 134,474 $ 78,630 (55,844) 41.5% Fin/Ins/Real Estate $ 84,188 $ 88,091 $ 90,006 , $ 83,192 $ 90,493 $ 110,018 19,525 21.6'4 Other / $ 78,631 $ 69,218 $ 66,259] $ 73,649 $ 69,210 $~ -- 63,658 (5,552) -8.0°A City of Federal Way September 2003 Quarterly Financial Report SALES TAX ACTIVITY BY SiC CODE YTD Through September 2003 ManUfac~ring Go~ernrr~---nt TransplCormYUtil. :~.~ 1.'{ Yo ~ ,1.u% .. ,/- I 4°/, - : · '": .; , '.?-~.. ~.".; \..I .. .-.. · . · ,'.,'-.' ' ~., ,~.'.,k ; .... ,. ~. ,P,,~ ' .:~=: F~' ~ ~:d,~,..~.... '..'~;4;d.,==- ' ~'. ~..~_;;..,,.~-..,..~. J:..,..; .=:'.';~;~.'.'~.:', : :.,.~./ .~,~. :',:"~:~;*/~'" ~L.¥-:'.~'* .... ~-~ -~-'~/.'.'~_~ '...~i ,"'~. ~','.~.',,'.~ ' '~' %'. ~"~-~" ' C::~.~.-.;~ .~g~;,.~:.u e 0e -~/ 64.6% 13.0~ Sales Tax Activity by Area I $6,481,26~ '$1,108,o19 .. $1,242,392' ?~$.1~)83,SQ2! Percentage of total 17.1% 17.3% 16.2% 14.0% 13.8% 14.0% 0.2% s'~ia.!l :?-,., 759,086 . ~:'~760,991.. 793;6,.64 i769,048I . .69q, S77 643~423 ($$2, t54)J .';..,-7.5%i i' cng from prev yr : 14~.4~/o r U.J~ ' 4.,..f~"u ~ ',3'. 7~"o I '~J.O'P'o -/.,')Y/,n ti,3 tt~} Percentage of total 11.7% 10. 7% 10.4% 10.0% I 8.6% 8.2% -0.5% -5.4% I% chg from prev yr 251.3% 9.1% 16.0% -12.9% I 9.1% 5.8% na ns i o o o o o LPe~rc~ o~,~!~ ' 4.3% 4.3~ 4.6% 4.00//0I 4.1%I 4.5% 0.3% 8.2% I % chg from prev yr 185.3% 220. 7% 68.8% 7.3% I 1.3% 4.5% na na Percentage of total 1.0%1 3.0% 4.7% 5.0% ~ 4.8% 5.~% 0.3% 6.9% I Percen. c. hg from prey yr 192. 0% 22.0% 24. 0% 2. 2% [ 132.3% -8. 5% na na rage of total 1.5% 1.70/~ 2.0% 2.0% ~ 4.4% 4.1% -0.3% -6.5% I% chg from prev yr 294.1% 5.2% 129.0% 33.5%I -17.2% 19.1% na .a Pe. rcentage of total 0.5% 0.5% 1.0°/0 1.3%I 1.0% 1.2% 0.2% 21.7% The City's largest retail center, South 348th, which generates about 14% of the City's sales tax experienced a $12K or 1.1% decline compared to 2002. The increase in building materials and eating & drinking was offset by decreases in other businesses. SeaTac Mall is showing a $52K or 8% decline compared to 2002. The year-to-date tax from the Mall's department stores, which generate 61% of total Mall's sales tax, has decreased $39K or 8% compared to 2002. Ytd major auto sales are up $20K or 6% compared to last year's ytd activity. Cturrent month's activity is $29K or 71% above September 2002's collections. South 312th to South 316t~ is up $18K or 4.5% due to a major retail general merchandise store increasing by $22K. The giant discount store tends to do better in a bad economy. Pavilion Center is showing ytd across the board decline of total $30K or 9%. Almost one-half of the decline is attributed to the center's biggest contributor which experienced a decline due to consumers lack of spending in the bad economy. Hotels & Motels year-to-date sales tax total $97K, which is $16K or 19% above the same period in 2002. The increase is due to increase activities at one major hotel and timing of payments at another hotel. City of Federal Way September 2003 Ouarterly Financial Report SALES TAX BY AREA YTD through September, 2003 Other 62.9% SeaTac Mall 8.2% Hotel/Motel 1.2% Major Autos Pavilion Center 4.5% 4.1% S 312th/S316th 5.1% S 348th 14.0% Gambling Tax Gambling tax collection of $1,46M is $92K or 6.8% above the year-to-date budget of $1.37M. In comparison to 2002 year-to-date collections, 2003's tax collection is lower by $93K or 6%. YTD collections from the top 5 largest establishments (in terms of tax revenue) have decreased $55K or 4% from the same period in 2002. These 5 establishments are responsible for 93% of the year-to- date tax collections. Current month's collection of $154K is slightly above the monthly budget estimate of $140K. ~ . . ~=. . ,~ ;.'~"~, ~. --"~'~ ~B . .... ~,~ .: .~ ,.4- . ~. . · ' ' ";'~N ~-~ - . .-,, · ~ *~ :~ ,~.-:.~ · ~' '~:"~,2 . . ~ ~ . ~ ~I.'~,~ . *:~, '~;~ ~' · ~ '~ · . ~ · : ~" . ~ · '~ ' ~ ',~ ~ '-. ~ ;' ' ~,'~:~: ....... ~, ;~'. ~ ~' 'N'.~ ~'~; ,~,~98,.~ .,~~ ~0,00 ~.: .~00~ ;~~ ~dget.. ,,~ual~ ~......~,.~.~.~,~. Jan $28,182 $90,611 $127,344 $193,344 $210,579 156,005 $ 159,323 $ 3,318 2.1% Feb 21,305 98,117 116,227 178,617 2t2,309 151,800 152,943 1,143 0.8% Mar 23,182 104,183 106,912 183,941 175,625 144,863 160,415 15,552 10.7% Apr 29,498 130,536 142,792 238,928 189,533 177,474 t76,029 (1,445) -0.8% May 19,025 150,818 133,715 168,101 167,112 157,198 184,574 27,376 17.4% Jun 20,121 145,174 134,100 185,526 161,592 156,862 160,030 3,168 2.0% Jul ~,691 137,222 141,075 188,828 142,814 150,802 167,736 16,934 11.2% Aug 36,336 110,081 103,991 150,734 150,984 129,820 143,130 13,310 10.3% Sep 36,915 111,146 143,483 187,319 139,851 140,427 153,398 12,971 9.2% Oct 50,005 115,324 156,436 174,314 134,904 164,430 Nov 51,544 118,762 143,530 188,392 119,265 160,735 Dec 48,147 118,390 152,094 189,073 121,874 159,584 Game~Bingo 0.4% $ 6,~6 0.5% $ 7,269 0.4% 6,381 ($888) -12.2% /Pun~boards 16.0% 267,~9 16.9% 261,625 19.6% 285,748 ~ $24,123 9.2% ~rdr~ms 83.7% 1,401,~3 82.7% 1,281,~6~ 80.0% 1,165,451 I ($116,055) -9.1% G? City of Federal Way September 2003 Quarterly, Financial Report Hotel/Motel Lodging Tax Hotel/Motel lodging tax collections through September total $105K, which is $12K or 13% above the year-to-date budget of ~;93K due to increased hotel activity and timing of payments at one hotel. '. . ~ -: ;~?:...'£~.:~'... : .' .~:'~ ':.1~.*'*,- '~,: , -'- ?Il/ .'-~- . ~- ~.%': · ..,. ~..:.. :.' Jan 5,885 10,145 7,374 7,952 8,122 170 2.1% Feb 4,578 10,977 8,359 8,105 12,316 4,211 52.0% Mar 9,165 11,239 6,072 9,017 12,153 3,136 34.8% Apr 7,553 11,226 7,769 9,031 11,436 2,405 26.6% May 10,383 13,693 8,491 11,087 11,449 362 3.3% Jun 3,751 7,351 10,978 8,938 9,282 9,109 (173) -1.9% Jul 6,190 8,584 10,663 13,751 11,276 ' 12,110 834 7.4% Aug 5,689 12,106 9,933 ·12,915 11,988 12,608 620 5.2% Sep 8,538 15,569 16,071 13,802 15,530 15,666 136 0.9% Oct 7,613 15,967 12,644 13,479 14,433 Nov 8,971 13,463 9,607 13,367 12,516 - Dec 5,691 16,163 8,871 14,982 13,783 Table reflects cash basis accounting Utility Tax The utility tax rate increased from 5% to 6% effective February 1, 2003. The additional 1% was adopted by Council to fund new service level adjustments and is budgeted to yield an additional $1.25M. However, at this time we do not anticipate meeting budget projections due to the leveling off of utility tax, 2002's actual falling short of meeting year-end projections, and the 1% increase not taking effect until February 1st. As of today, majority of utility companies have filed their amended returns for the questioned periods. Council also approved an ordinance earlier this year that would provide utility tax relief for low income seniors. The ordinance would relieve the full 6% of the utility tax to eligible citizens through a City administered "rebate" program. The first requests for reimbursement of paid 2003 (February through December) utility taxes will be due no later than April 30, 2004. Utility tax received through September totals $5.21M, which is $604K or 10% below the ytd budget total of $5.81M. However, The ytd thru September 2003 utility tax receipt is above the same period in 2002 by $478K or 10%. J~,657 $ 494,362 $559,223]$ 568,968 $ 587,296 $ 519,082 $ (68,214)-11.6% F~80,358 512,067 5~i0,7231 5~4,764 605,430 541,210 (64,220) -10.6°/,' U~ 470,869 496,215 595,183 I 602,121 !~52,906 602,982 (149,924) -19.9°A A~ 491,502 559,861 ,617,404I 620,964 I 800.284 673,457 (126,827) -15.8°/, M~~ 475,874 466,035 '544,0801 567,810 712,9!3 68~,910 (28,003) -3.9O/oI J~985 409,595 466,0!3I 482,725 610,759 563,872 (46,887) -7.7%I ~430 ~9,539 435,7i5 1 442,319 595,797 540,460 (55 337) -9.3O/o A~ 370,719 383,806 416,374 [ 429,790 560,621 521,25i (39,370) -7.0%1 ~1 428,7o7 428,4861429,090 5~5,151 559,659 (25,492) -4.4O/ol ,017 462,901 468,293 1481,552 652,547 - - ' 0.0%i ........... ~ ..... ~.,~ ~ ................ ..,. ,~::.~;.: :..,..,.;,.- ~p ~.~. ,., ,~..,- ........ [~1~i ~ ~., .......... ~.', ..... ~.-..~ .... ~.-.~. ,~,. ,., · ' .:I o?~ti~.a?~ ,:$ ;~., $ .'?;?~,~'1, . '~.~.. :-:.:~.'~y.: ~:' .'~..:',.. :. ~:~:~:: ~. Cit~ of Federal WaF September 2003 (TuarterlF Financial Report The year-to-date electricity tax includes a one-time back payment of $52K from Puget Sound Energy for the audit periods 1999 through September 2002. In June 2003, we also received a payment of $4K from Verizon Wireless for the periods 1999 thru April 2003 based on audit results by Microflex consulting firm. And most recently, in September we received $19K from Sprint PCS for the audit period January 1999 through April 2003. Puget Sound Energy reported a sharp decrease in gas revenues due to rate decreases that took effect in September, 2002. Gas taxes are below the ytd budget of $925K by $288K or 31%. Electricity is below the ytd budget of $2M by $143K or 7%. Cable taxes are below the ytd budget of $576K by $32K or 6%. Phone taxes are below the ytd budget of $868K by $71K or 8%. Cellular phone taxes are below the ytd budget of $1029K by $82K or 8%. Compared to ytd 2002, Electricity is up $281K or 18%, Gas is down $151K or 19%, Cable is up $90K or 20%, Phone is up $55K or 8%, and Cellular phone is up $123K or 15%. Cellular phone activities continue to out perform phone's since 2002. " .' '. Cleclric $ I,.122,53/ $ 1,504,fi94 I $ 1,b33,101 , $ 1,4lfi,06~ ~ $ 1,544,1~4 , $ 2,5g7,611 S 196~1 11 · $ 1824 lo0 $ (14341 Gas 442,720 490,786 544,316 807,440 787,441 1,136,743 924,626 636,471 (288,155) -31.2% Solid Waste 224,115 242,241 250,053 269,871 294,013 452,843 331,023 349,885 18,862 5.7~ Cable 329,064 360,302 389,437 436,202 4~,243 778,217 576,497 5~,381 (32,116) -5.6% Phone 721,199 795,682 791,738 824,876 741,140 1,170,968 867,838 7~,414 (71,424) 42% Cellular 297,020 ~0,816 575,915 745,185 823,078 1,417,259 1,028,742 946,252 (82,490) 4.0% Pager 8,244 7,173 4,182 6,532 6,696 8,604 6,489 4,fl17 (1,672) -25.85 SWM 59,839 ~ 84,741 80,844 77,092 77,806 205,366 107,832 103,963 (3,869) -3.6°~ State Shared Revenue Year-to-date distribution of $3.3M is below the ytd budget of $3.7M by $371K or 10.1%. The unfavorable variance is due mainly to vehicle licensing fees offset by major increases in liquor profits tax and criminal justice high crime. As of December 5~, the effective date of 1-776, local license fees collected in King and Pierce Counties are being held in an account at the State Treasurer's Office pending the court's ruling on the initiative's constitutionality. It is uncertain whether cities will receive their share of vehicle licensing fees in 2003 and suggestions have been made to cities not to budget for it in 2004. · .~..- ~- -. ~ ~.,~ :~:~ .,&~ · -eq, -'."-~: ' [ · ,, ~.: ..... ~'""~": ::'~.~ ~ '.~...~-{ ..... ', -,. '~'s.~',"v · Motor Voh~cle Cx~x $ 714~ ~ $ 780,195 $ 202,fi5(; City Hardship Assistan~ 35,064 n/a Camper Excise Tax 14,004 14,353 3,837 Liquor Profits lax 404,650 318,219 350,298 3~,248 352,045 353,382 404,7~ 51,372 14.5% Liquor Excise lax 172,236 199,795 185,941 205,627 219,275 219,932 222,008 2,076 0.9% Crim Just Low-Pop/DCD 95,955 106,690 71,723 56,144 56,960 57,790 58,368 579 1.0% C0m Just Hgh Cdme 227,674 173,087 41,102 124,494 124,494 100.0%~ Equalization 283,210 309,669 24,103 n/a Lo~l Cfim Just Sales lax 1,002,178 1,091,039 1,200,173 1,253,590 1,192,524 1,197,085 1,186,328 {10,757) ~.9% Fuel lax 1,261,731 1,276,152 1,275,049 1,284,583 1,307,640 1,287,637 1,291,415 3,778 '0.3% Veh Li~l Fees 491,141 499,402 ~5,624 569,654 583,995 571,646 18,196 (553,450)~ -96.8% DUI - Cities 16,505 8,192 9,190 10,794 10,619 10,619 100.0% Lo~l Go~ Fin Asst. - - 680,126 470,179 n/a * Represents monthly historical patterns (1998 - 2002) for the 2003 Budget City of Federal WaF September 2003 OuarterlF Financial Report Building Permits and Plan Check Fees Ytd building permit revenues total $1026K, which is above the ytd budget by $94K or 10.1%. This does not include ytd pass through revenues of $132K. Revenues collected for expedited review is currently not budgeted nor are the offsetting expenditures. Building permits, which includes mechanical, plumbing and clear/grade permits total $516K and is above the ytd budget by $50K or 11%. Electrical permits of $96K are above the ytd budget of $80K by $15.4K or 19%. Plan check fees of $324K are $12K or 4% above the ytd budget estimate of $312K. ll January $ 54,814 $ 77,562 $ 68,683 $ 114,042 $ 235,933 $ 104,830 $ 134,380 $ 29,550 28.2% February 33,057 95,739 64,619 67,205 76,786 67,172 68,531 1,359 2.0% Mamh 45,879 144,848 104,586 98,724 108,771 101,240 94,599 (6, 641 ) -6.6% April 62,566 88,404 103,334 91,446 119,843 94,241 73,435 (20,806) -22.1~ May 60,598 161,106 69,065 113,178 96,778 104,776 164,763 165,674 June 86,274 92,413 101,765J 63,482I 112,409I 119,502 72,901 127,204 188,806 105,774 100,012 July 143,030 115,236 76,038 110,974 113,358 134,493 August 129,553 134,784 99,766 138,017 113,780 110,152i 82,001 96,214 O~ober 107,654 52,306 162,977 84,066 113,333 51,303 118,473 92,330 87,017 September 78,393 November 53,826 116'5511. 85,987 7,998 8.3% 61,602 48.4%I 21,1351 t8.6°/oI (3,628)I '3.2°/oI IExp thru Sep** Recovery Ratio 88,188 1,534,329 1,683,845 46.7% 64.1% 46.7%[ 49.9°/01 65.8°/°I 45.6%I 59.7% na na The table below presents a synopsis of year-to-date building permit activity for new construction between 2001 and 2003: Building I)ivision - Permit Activity YTD Through September, 2003 2001 2001 2002 2002 2003 2003 :::..T~::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::~.~p~:::::::::::::::::::::::::::::::: New Residential (Platted) 26 $ 3,721,873 120 $ 25,601,217 116 $ 27,153,607 New Commercial 17 31,273,108 19 35,658,686 12 6,602,868 New Multi-Family Units 6 1,789,927 I 0 I 1,042,389 New Public 0 0 0 0 0 0 Subtotal -New Construction 49 $ 36,784,908 140 $ 61,259,903 129 $ 34,798,864 Manufactured Homes 0 0 0 0 0 0 Residential Alterations 113 3,189,878 124 2,726,792 ! 15 3,269,278 Commercial Alterations 194 16,397,308 326 18,322,279 187 14,417,077 Plumbing Only 62 0 71 0 81 0 Mechanical Only 254 1,483,452 234 967,717 255 1,217,510 Misc. Building Permits 0 0 0 0 0 0 :i:Subtotal -Alterations 623 $ 21,070,638 755 $ 22,016,788 638 $ 18,903,865 Electrical Permits 775 0 962 0 822 Total BuildingPermits 1447 $ 57,855,546 1857 $ 83,276,691 1589 $ 53,702,729 Non-Building Permits: Sign Permits 204 396,856 181 625,109 173 334,534 Totals 204 $ 396,856 181 $ 625,109 173 $ 334,534 I Total Commercial Valuation 211 $ 47,670,416 345 $ 53,980,965 199 $ 21,019,945 Commercial as a % of Total 15% 82% 19% 65% 13% 39% * Includes all new, alternation City of Federal Wav September 2003 OuarterlV Financial Report ROW Permits and Fees Overall Public Works permits and fees collected through September total $285K, which is $5K or 2% above the ytd budget of $279K. Right-of-way permits collected total $69K which is $76K or 52% below the ytd budget of $145K. Plan review fees cOllected total $80K which is $19K or 19% below the ytd budget of $99K. Public works inspection fees of $136K is $100K or 279% above the ytd budget of $36K. Revenues collected for expedited review total $28K and are not included in this table. January $ 16,188 $ 19,293 $ 23,523 $ 44,253 $ 39,039 $ 33,346 $ 31,391 $ (1,955) .5.9o0/,oI February 8,437 16,802 17,837 29,361 13,302 26,924 16,851 (10,073) -37.4 YoI March 12,347 Apdl 19,977 May 26,621 June 26,339 July 21,002 August 26,631 September 25,233 October 21,878 November 28,332 December 19,968 Monthly Average [ 21,079 38,782 22,290 48,838 175.9% 16,286 22,313 (23,629) -61.5% 12,147 45,771 (7,737) -22.4% 17,944 24,811 (2,445) -7.8% 10,644 13,887 (5,295) -19.0% 23,777 21,405 (7,373) -22.5% 10,346 22,846 14,949 57,0% 14,652 17,754 18,508 19,801 38,690 19,823 8,163 ::'sY .'.2~,~..~._ff 21,700 12,940 11,707 23,964 23,975 32,040 51,651 37,544 17,263 29,732 14,223 49,974 36,986 22,312 21,169 17,687 11,332 25,232 17,465 39,532 41,369 30,3811 24,957 27,766 76,604 38,452 14,823 34,614 26,878 31,509 29,063 27,850 22,556 32,803 25,430 26,209 41,158 24,889 28,542 36,552 ~i~4s~ 1'~'~'~--*'~ 30,788] 31,639 Surface Water Management Fees Storm water drainage fees collected thru September total $1.84M, which is below the year-to-date budget of $1.87M by $28K or 1.5%. Staffleamed earlier this year that SWM fees are subject to the 1.5% state B&O tax under "Service and Other Activities" category which the City had not previously reported or remitted. We anticipate the total shortfall due to B&O tax to be around $50K by year-end. City o[ Federal Wap September 2003 O. uarterlF Financial Report Court Revenue Court revenue is $2K or 0.3% below the ytd budget total of $631K from fines & forfeitures. Total court revenue collected through September amounts to $904K which is $209K or 30% above last year's collections of $772K by $132K or 17%. Probation services revenue total $275K and is $211K or 329% above the ytd budget. Ytd probation expenditures total $228K resulting in net probation revenue of $48K. A new probation services contract is in place and is expected to have an unfavorable impact to net probation revenues. $ 82,500 82,500 275,253 I$ 192,75~ 233.6% -175.9% $ 48,982 $ 63,816 $ 60,696 $ 62,565 66,750 66,562 84,382 84,643 57,631 82,673 73,420 61,106 64,260 72,121 80,666 61,536 61,751 71,255 72,313 62,059 74,540 58,199 56,501 64,346 55,893 58,863 $ 61,809 $ 78,577 83,491 70,573 83,707 74,074 74,273 77,631 75,541 82,169 73,046 73,812 71,957 59,668 97,179 71,793 71,311 67,015 60,635 62,650 71,783 52,340 65,1 O0 45,386 I 96,448 $ 55,490 ($8,327) -13.0% January February 57,256 68,634 78,815 10,181I 14.8% March 69,769 80,526 82,635 2,109 [ 2.6% April 72,609 74,543 73,723 (819)I -1.1%] May 46,487 68,011 67,131 (881) June 49,004 66,920 77,763 ~0,843 16.2% July 65,189 68,894 70,613 1,719 2.5% August 68,659 73,086 57,817 (15,269)[ -20.9°/o[ September 55,775 66,410 64,752 (1,657) -2.5% October 79,013 69,583 November 67,344 62,970 59,036 64,167 66,133 226,465 12,071 275,253 December Probation Services Traff Schl Adm Fee q: ~. ~;~, Traffic and non-parking fines total $385K and is $8K or 2% above the ytd budget. Compared to ytd 2002, collections are above by $82K or 27%. Parking infractions total $44K and is $9K or 25% above the ytd budget. Compared to ytd 2002, collections are above by $22K or 95%. DUI and other misdemeanors total $103K and is $2K or 2% above the ytd budget. Compared to ytd 2002, collections are below by $8K or 7%. Criminal costs total $53K and is $8K or 13% below the ytd budget. Compared to ytd 2002, collections are below by $9K or 21%. GI'L City o. f Federal Way September 2003 Ouarterlv Financial Report ~ ..',~-:.~ ,,: "'¥ * · ~:.~ ~:.., ~;.".r? "'~:~' ~'~ ~ ~' ' '~"::"~ " ':;;~.~A~' 'ha '~ ~.:.'~.:.~...~.~.09 '~':~ ',~'~:~-~=~, ~'='200~.8u~'"I~;'~ · :. '~ ~ :, :~ ~. '~*~' .~'~ "~': .~-,:" ., "· .::0'.'~ ~-~ ' -~' - ', .... ~ ~'~'~ '., .~:~"~'~ '~' ~,'. S~'.~ ~ 77~. '~i~ ~. "~:" ~ h~. - ... Civil Penalties 4,539 4.514 4.206 5,373 4.460 6.761 4,693 4,580 (133) -2.8% Traffic & Non-Parking 424,153 368.652 402,460 371,035 303,126 543.546 377,294 384,036 7.642 2.0% Parkin~ ~fractions 23.798 45,795 38,342 49,792 22.723 51.007 35.406 44,3~ 9 0.914 25.2% DUI& Other Misd 65,640 82.682 118,986 120,163 110,8~7 145.047 100,882 102,870 2.~88 2.2% Criminal Traffic Misd 34,503 40.392 45,768 40,074 45,739 63.489 44,070 35,244 (8.825) -20.0% Criminal Costs* 48,840 75,293 76,131 63,085 43,513 87,432 60,690 52,696 (7,994) - 13.2% Shared Courl Costs 20,394 7,192 6,443 5,792 3,352 11,532 8,005 4,113 (3,892) -48.6% ~roBation Services 0~.44~ 22~,4~5 ~ ~0,000 ~4.~7 275,253~ 2~.087 32~.0% General governmental expenditures through September total $29.32M or 52% of the annual operating budget of $55.9M. Operating expenditures are below the ytd budget of $30.9M by $1549K or 5%. EXPENDITURE SUMMARY BY DEPARTMENT Period Ending September 30, 2003 :!:i:i:i:i:i:i:i:i:!:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i:i i:i:i:i:i:i:i:i:i:i:i:i:!:i:t i:i:i:i:i:i:i:i:i:i:i:i:i:i: :i:i:i:i2003iR~vf. Sed!B~dg~t::::::: :::::::A~tu:alS::::::: :::::::::::::::::::r:::c~::::::::::::::::: U.S.e-~i:i:i:i:!:!:i:i: ::::::::::::::::::::::::::::::::::: :i:i:i:iA~.l:~l~l:: 51 :i:i:i:~ct~al: :: :i i:i:: ~a:~nua!: :i:: sei~tembe~:!:: :s~ptembe~:!::::::: :$:::: ::::: :: :% :::' City Council $ 179,036 $ 234,201 $ 260,050 $ 230,136 $ 253,966 $ (23,830) -10.4% City Manager 491,456 528,593 691,203 523,918 486,397 37,522 7.2°/ Municipal Court-Operations 811,930 935,380 1,210,569 915,335 1,006,380 (91,046) -9.9% Management Services 1,225,126 1,226,754 2,005,360 1,456,296 1,272,304 183,991 12.6°/ Civil/Criminal Legal Services 855,082 864,016 1,448,586 1,084,878 868,696 216,182 19.9% Comm. Development Svcs 2,145,699 2,166,008 3,662,187 2,649,305 2,396,612 252,693 9.5% Police Services 9,930,566 10,158,486 15,572,132 11,299,535 11,014,581 284,954 2.5% Jail Services 918,848 739,093 1,342,000 923,927 801,872 122,056 13.2% Parks and Recreation 2,351,148 2,333,390 4,041,628 2,785,962 2,643,372 142,590 5.1% Public Works 2,242,837 2,631,180 4,090,497 2,740,633 2,495,746 244,887 8.9% City Oveday Program 701,888 1,610,010 2,379,347 1,465,278 1,465,278 0.0% Solid Waste 240,933 214,908 420,855 300,896 203,291 97,605 32.4% Hotel/Motel Lodging Tax 11,303 76,572 311,797 62,946 62,946 0.0% Surface Water Management 1,173,791 1,282,399 2,198,152 1,549,738 1,442,401 107,337 6.9% Debt Service 2,269,712 2,234,343 15,630,394 2,392,088 2,392,088 0.0% !Dumas Bay Centre 419,430 379,518 493,786 368,973 371,649 (2,676) -0.7% 4nutzen Family Theatre 114,013 109,862 177,050 118,623 142,343 (23,720) -20.0% Sub~o~l:OP~n§iEx~3~nditU~e~:!:: :::::26;082;79~:! :!:!:i27;,i72~i7:!:3!: !:!:i:55;935;i594!: :i:i:3~;868;~4~68i! :i:i29;3~19;9~22:' :i:i:!:!!:;5;48;$46:i Other Financing Uses* 9,016,865 8,140,504 20,860,788 16,576,688 16,576,688 n/a IT0~l!E~PendituVes:&:Oth~r:USe$!:i: :!$35;0~9;66g. !: ;:.$:35;865;2:1i~:: ::$:75;796;3~2:i i$!47:;4¢t§J:§6:t :$:45;896;6:1:0::::$::::1:;548;546::::::::::::::3:3% I*Other Financing Uses are those activities considered one time in nature. City Council City Council expenditures total $254K, which is above the ytd budget total of $230K by $24K or 10%. The unfavorable variance is due the additional $10K support to Airport Communities Coalition approved by Council but not yet budgeted by ordinance. Other one-time programs include: PSRC membership ($24K); ACC participation ($20K); and association dues increase ($7K). City Manager Activity through September total $486K, which is below the ytd budget total of $524K by $38K or 7%. One-time funding for new programs of $146K include: City Newsletter ($46K); Management Analyst Intern ($14,560); Contract Lobbying Services ($50K); and Update City Video ($30K). Only $69K or 49% of the total one-time funding has been spent thru September. Municipal Court Municipal Cou[t. expenditures total $1006K, which is above the ytd budget total of $915K by $91K or 10%. The variance is due City of Federal Way September 2003 Ouarterly Financial Report mainly to higher than budgeted BI contract expenditures which have offsetting revenues. Management Services Management Services expenditures through September total $1272K, which is below the ytd budget total of $1456K by $184K or 13%..Savings .can be found in one-time funded programs such as: labor negotiations ($15K); recruitment advertising ($16.5K); OPAC (office proficiency assessment certification) software; document imaging system ($26K); Kronos timekeeping system ($21K); Eden financial system ($9.5K); web redesign/data conversion ($30K); wellness program ($6.8K); and education assistance ($12K). Civil/Criminal Legal Law expenditures through September total $869K, which is below the ytd budget total of $1085K by $216K or 20%. Savings can be found in the one-time budgets for: CDBG domestic violence and victim assistance program ($20K); outside legal counsel ($79K); and public defender ($48K) and also in salaries and benefits due to vacancies earlier this year. Of the one-time programs, thru September, only $10K or 50% of the budget for domestic violence program and $15K or 19% of the budget for outside legal council has been spent, Also, 90% of the ongoing budget for outside legal counsel ($84K) and 63% of public defender ($249K) has been expended ytd. Comm unity Development Community Development expenditures through September total $2.4M, which is below the ytd budget total of $2.65M by $253K or 10%. Savings are due to one-time funded programs of which only $137K or 24% has been spent to date. Adopted one-time funded programs total $173K and include: EDC membership ($8.5K); neighborhood matching grant ($15K); Human Services contract increase ($12.5K); CERT program start-up cost ($4.3K); shoreline inventory ($40K); code amendments ($60K); abatement program ($3K); permit process improvement plan reviewer position workstation and computer ($13.2K); and permit process-collect/draft/interpret non-codified regulations and rules ($15K). Other one-time funds approved through the carryforward budget adjustment total $397K and include: volunteer program, CERT program,, matching funds ($7.5K); employee giving & HS contribution ($44.4K); PAA study ($93K); code amendments ($10K); citation delivery ($3K); comp plan printing ($3.7K); intern ($4.8K); consultant ($52K); planned action SEPA ($170K); and EDC web page temp help ($8K). Hotel/Motel Lodging Tax Ytd expenditures are comprised of tourism enhancement grants ($25K), General Fund admin fees ($1 OK), events planning-Korean Cultural & Sports Festival and Women's Marathon/Sporting Event ($23K), visitor information ($2.3K), signage ($2K), postcards and other ($1K). Overall revenues total $107.4K and are made up of hotel/motel tax ($105K), interest earnings ($2.4K), and postcard sales ($52). Community Development Block Grant The following tables summarizes City and King County managed CDBG projects through 2nd quarter, 2003. Information for 3rd quarter King County managed projects was not available at the time this report was.prepared and not all invoices for City managed projects were received or processed by 3rd quarter-end. COMMUNITY DEVELOPMENT BLOCK GRANT CITY MANAGED PROJECTS Activity Summa~/Report for the Period Ending June 30, 2003 Program Total 2003 Description Grant Award Begin Bal 2003 Ending Expend Balance 2002 Program (open project) 23rd Ave S at 314th St Street Improvements 195,000 195,000 157 194,843 Total 2002 195,000 195,000 157 194,843 2003 Program 961 Planning & Administration (thru 2nd quarter) 90,048 90,048 29,494 60,554 961 Domestic Violence Coordinator 20,000 20,000 7,076 12,924 962 CARES 47,735 47,735 19,197 28,538 !971 Emergency Feeding 5,000 5,000 2,500 2,500 972 Community Health 11,000 11,000 11,000 l PACT - Parents and Children Together 12,031 12,031 3,499 8,532 FW Senior Center Adult Day Health 12,500 12,500 5,082 7,418 Westway Street Lighting Project 160,000 160,000 160,000 Multi-Service Center Employment Services PrOl 103,050 103,050 - 103,050 Total 2003 461,364 461,364 66,848 394,516 Total City Managed Projects $ 656,364 $ 656,364 $ 67,00S $ 589,359 CitF of Federal Wav September 2003 Ouarterlv Financial Report COMMUNITY DEVELOPMENT BLOCK GRANT KING COUNTY MANAGED PROJECTS Activity Summary Report for the Period Ending June 30, 2003 Begin Bal Program Total L-T-D L-T-D* Remaining 2003 Ending Description Grant Award Expenditures Recap/RoU for Exp-2003 Expend Balance 1999 Southridge House Fire Safety Upgrades (C99404) Housing Repair Program 83,400 70,954 12,446 12,446 140,000 131,128 8,872 8,872 Total 1999 223,400 202,082 21,318 21,318 2000 Catholic Community Services Transitional Shelter (C99756) 15,000 Habitat for Humanity Site Acquisition (C99767) 15,000 Housing Repair Pro, ram 140,000 129,383 ; 15,000 15,000 - 15,000 30.000 30,000 10,617 7,316 3,30 2001 Total 2000 $170,000 $129,383 $15,000 $55,617 $22,316 33,301 Tall Cedars Apartment Renovation (C01416 ) 10,000 10,000 10,000 - King County Home Repair Program 120,000 113,165 6,835 2,574 4,261 Hearing, Speech and Deafness Center (C01397) 10,000 10,000 10,000 Senior Services of King County (C01414 ) 15,000 15,000 15.000 **Federal Way Community Camgiving Network - FUSION (C01 125,000 (15,050) 109.950 109,950 HomeSig ht ( C98391 ) 150,000 - 150,000 - 150,00 Total 2001 $430,000 $113,165 ($15,050) $301,785 $t47,524 $154,261 D02 King County Home Repair Program 120,000 82,592 - 37,408 31,175 6,233 Lutheran Alliance to Create Housing - LATCH (C02925) 5,000 - - 5,000 - 5,000 Lutheran Social Services - Intergenerational Campus (C01709) 5,000 - - 5,000 - 5,000 Multi-Service Center - Glenwood Place Senior Residence (C02 180,000 - - 180,000 180,000 - Federal Wa}, Boys &Gids Club - Rehab 123,755 - - 123,755 - 123,755 2003 Total 2002 $433,755 $82,592 $0 $351,163 $211,175 $139,988 Griffin Home Rehabilitation 15,000 ~ - 15,000 - 15,000 King County Home Repair Program 120,000 - - 120,000 36,416 83,584 FUSION 207,254 - - 207,254 207,254 - Children's Therapy Center 30,000 ~ - 30,000 - 30,000 Thompason Neighborhood Park Development FW Parks 75,000 ~ - 75,000 - 75,000 Ocean Ridge Apartments Child Care 99,999 ~ (99,999) - - - Total 2003 $547,253 $0 ($99,999) $447,254 $243,670 $203,584 Total Projects Managed by KC $1,804,408 $527,222 ($100,049) $1,177,137 $646,003 $531,134 Reflect funds that have either been recaptured (unexpended funds are put back in the pet and reallocated in future years for cit./s use) or. rolled over (balance is carried over to the next year and added to similar project, such as Housing Rehab.) Police Services Police Services have expended $11.01M through September, which is below the ytd estimated budget of $11.3M by $285K or 3%. Since police services budget is largely salaries/benefits, lease payments and some supplies, the budget estimate takes this into consideration and excludes one-time funded programs for the monthly budget calculation. As shown in the table below, salaries and benefits are below budget estimate, but are offset by overages in overtime and termination pay. One-time funded budgets total $867K, of which only 32% of the total has been expended to date. These one-time budgets include: traffic school ($3K); explorer program ($5K); state and federal seizures ($301K); LLEBG & COPS More grants ($337K); temp help for volunteer program ($20K); Building Bridges/Westway ($20K); Reinvesting in Youth ($5K); Narotics K-9 ($5K); AFIS Spillman System Interface ($22K); Mugshot System ($6K); and vehicle, computers and other setup costs for new positions ($151K). · . ' ":";;:':::'.:' Public Safety Personnel Costs .. ' 2003.YTD Thru Septeml~er $ Variance % Variance Annual Favorable Favorable Budget YTD Budget YTD Actual (Unfavorable) (Unfavorable) Salaries/Wages 8,903,927 6,677,945 6,281,564 396,381 5.9% P3 278,318 278,318 196,341 81,977 29.5% Temp Help 60,216 45,162 45,162 100.0% Overtime 255,000 191,250 427,538 (236,288) -123.5% Termination Pay 38,910 (38,910) n/a Benefits 2,211,460 1,658,595 1,475,712 182,883 11.0% Total Pers~hel ~ ~ Costs 11,708,921 8,851,270 8,420,066 I 431,204 4.9% Cit~ of Federal September 2003 OuarterlF Financial Report Year-to-date Police overtime is 43% or approximately $279K below the same period last year. There is a $21K increase in overtime for contracted services and the homeland security programs. When the increase from the billable overtime is included the total overtime is decreased by 38% or around $258K during the first nine months of the year. PS Overtime By Type Type 2002 2003 $ % Training 66,407 20,245 (46,162) -70% Court 29,267 38,080 8,813 30% Field Operation 478,470 261,036 (217,434) ~45% SOAP 12,522 2,274 (10,248) -82% Other 58,332 44,321 (14,011) -24% City Portion 644,999 365,957 (279,042) -43% Contract or Grant $ 40,313 $ 56,234 $ 15,921 39% Homeland Sec. 5,347 5,347 NA Billable 40,313 61,581 21,269 53% Grand Total $ 685,311 $427,538 ${257,773t -38% As shown by the month-to-month overtime comparison graph, the decrease started in February and has stayed about half of last year's spending from March through June of this year. From July through September overtime reflected similar trends to 2002, however at lower levels of expenditures. If the present trend continues, we should end the year with around $550K of total overtime costs for a reduction of 44% from the 2002 expenditures of $982,445. $120,000 $100,000 $80,000 ~ $60,000 $40,0O0 $20,000 Police Overtime Expense · 2002 ---i11-- 2003 Jan Feb Mar Ape May Jun Jul Aug Sep Oct Nov Dec Month The 2003 budget considers the elimination of the $25 cotut administration fee which was redirected to traffic school fee, and an additional $25 for other indirect costs. The budget also establishes a direct expenditure budget of $60K is to cover direct ongoing traffic school costs such as overtime and supplies, etc. The following is an analysis on traffic school activity. Thru September, revenues total $169K while expenditures total $43K, resulting in net revenues of $126K. Revenue : $ $ 40,450 $ 53,82~'1 $ 74,488 $ 49,512 $ 169,224 !$ 119,712 241.8% Expenditures: Ovedime 14,653 32,447 32,504 27,918 38,864 (10,946) -39.2% Supplies 176 1,005 700 15,504 3,932 11,572 74.6% Travel/Training 2,739 2,504 7,358 295 7,063 96.0% Other Charges 365 266 387 163 1,004 195 809 80.6% Capital 3,958 3,958 100.0% Total Expend 541 17,658 33,839 35,871 55,742 43,286 12,456 22.3% Rev Over/(Under) Exp $ (541) $ 22,792 $ 19,986 $ 38,617 I $ (6,230) $ 125,937 $ 107,256 -1721.6% Cit~ of Federal WaF September 2003 Ouarterlg Financial Report The following table identifies Public Safety's current grants and contributions activity. Life-to-date expenses on these active grants/contributions total $199K, leaving a remaining balance of $237K. · City Match :".'"", .~: .~.~ ,' .. 'i~:~- ~'':~'*'*''*'A.g,~CY Year Grant Amt * . .... , *Remaining::.~ .:~,i~EnCl,~t. eF,!.. .!~,? :!:';'"::.. 5' . Purple Surveillance cameras on Pac Hwy Downtown Core Narcotic and Prostitution Activity LLEBG 2001 86,520 11,226 23,436 74,310 10/29/2003 reduction Program Implement wireless corm fr RMS to the mobile COPS 2002 138,900 46,300 45,760 139,440 8/1/2004 computers in 40 patrol cars. LLEB(3 20021 67,013 7,719 70,425 4,307 10/1/2004 Video cameras to patrol vehicles, tasers BJA 2002 23,244 23,244 33,603 12,885 9/30/2006 Bullet Proof Vests Capital One 2002! 5,000 2,557 7,557 0 n/a School Zone Program; traffic violations Washington Traffic Ddve Hammered, Get Nailed DUI/Seat Belt Safety Commission 2002 7,993 3,651 4,343 1/2/2003 overtime mobilization enforcement St. Joseph Hospital 2003 400 274 126 n/a Safety Station Express Event Walmart 2003 600 356 244 n/a Safety Station Express Event Puget Sound Energy 2003 10,038 10,038 0 n/a WESTVVAY LIGHTING/PSE-01-48525 Washington Traffic Overtime Rei for Click-it Or Ticket seat belt Safety Commission 2003 4,500 3,426 1,074 6/19/2003 mobilization, May 19-June 19, 2003 Jail Services The table below compares activity through August as September invoices have not been paid. Jail Services is below the ytd budget of $923K by $122K or 13%. The annual budget of $1.34M may be slightly high when compared to 2002 annual total of $1.07M. ~ ....... ,-, ,, .... ~41,-.. ,.-,,-~ ,~'.. * , -.~. · ,~, January $ 60,188 $ 94,333 $ 120,003 $ 111,723 $ 108,739 $ 104,341 $ 92,944 $ 11,397 10.9°/~ February 65,197 90,164 128,139 116,334 112,436 108,264 86,453 21,811 20.1°/~ March 70,915 121,485 144,080 120,793 99,516 115,827 95,849 19,978 17.2°/~ April 65,056 125,588 138,973 129,903 84,259 112,174 104,660 7,514 6.7% May 83,468 149,750 160,082 121,097 75,907 121,090 110,778 10,311 8.5% ,June 80,496 150,656 124,017 121,974 74,045 113,642 108,047 5,596 4.9°/~ !July 118,741 183,945 122,690 102,848 92,830 129,861 107,300 22,560 17.4°/~ ~,ugust 107,773 163,973 108,249 94,176 91,360 118,729 95,840 22,888 19.3~ ~eptember 104,243 108,393 104,715 115,010 89,959 111,390 0.0~ Dctober 93,824 115,714 110,1 04 98,208 79,586 104,878 - 0.0~ Xlovember 97,708 113,844 114,645 72,631 84,463 102,292 - 0.0~ 2)ecember 91,347 111,013 101,125 88,610 78,485 99,513 - 0.03 ~:~t,~1~'.'.*.$'~5:1,833 $.:1,0~,895,:$-<1,046~34.:75:,~t8,848;~..$~.'.~73'~;~$~[~' '" ' ~I~'~;.~,d01~87~'.-.i:$ !Oi-~r~d...,T,i~[~ ;:$'.I1'1,038;956 · $. 1;528,859...1~ ~$?-,'1~476 823' ..... 8v~1.293,306 $$?l;07115il5!- i*~8~.1;;.~1-~90~ ! .............. ,:.;~..~.~,~(";:F'.'.:':":.'~:~';~*.~.'~q~, .... Parks and Recreation Parks Operations expenditures through September total $2643K, which is $143K or 5% below the ytd budget of $2.79M. Dumas Bay Center and Knutzen Family Theatre's expenditures exceed the, ytd budget estimate but are offset by higher than anticipated revenues. Parks & Recreation savings are due largely to one-time funded programs such as: senior program ($25K); continue contract maintenance ($12.5K); arts commission contracted services ($40.5K); fleet & equipment replacement ($36K); Steel Lake work shed ($15K); Barclay Ridge Trail ($12K); and facilities repairs & maintenance ($39K). Of the total $180K 1-time budget, only $62K or 35% has been spent through 3rd quarter. Other savings can be found in facility, grounds and parks maintenance. Recreation and Cultural Services Direct program expenditures total $788K or 58.7% of the total annual budget of $1.34M not including indirect costs. Including indirect administration costs, recreation expenditures total $1050K and are 61.4% of the total annual budget of $1.71M. Recreation fees total $591K and are 65.5% of the total annual budget of $902.5K. Recreation fees have recovered 75% of direct program costs and is 7.7% above the annual budgeted recovery ratio of 67.3%. Considering indirect administration costs, the recovery ratio is reduced to 56.3% or 3.5% above the annual budgeted recovery ratio of 52.8%. .City o[ Federal }FaF September 2003 OuarterlF Financial Report Dumas Bay Centre Operating expenditures through September total $372K, which is $3K or 1% above the ytd budget of $369K. Centre has recovered 99.2% of its operating expenses. Dumas Bay Knutzen Theatre Operating expenditures through September total $142K, which is $24K or 20% above the ytd budget of $119K. Theatre has recovered 60.6% of its operating expenses. Knutzen · ~' "~-~ ---~---'--~ -'-.?&~ __ _,~. ~ --' .......... ~ : .... m ...... RECREATION & CULTU~ SERVICE PROG~S Aquafi~ 2,000 ~ ,809 90.4% 20,62~ 2~ ,942 106.4% 9.7% 8.2% A~ & Spedal Even~ 87,600 60,720 69.3% 105,950 87,829 82.9% 82.7% 69.~% You~ Athleti~ 58,450 5~,672 88.4% 86,801 39,580 45.6% 67.3% ~ 30.6% Adult Athlefi~ ~ 98,000 ~ 67,320 ~.5% 112,98~ ~ 05,241 93.1% 175.3% ~ 159.0% ~muni~ Re~eation 165,500 142,920 86.4% 136,627 156,114 114.3% 121.1% 91.5% ~mmuni~Center 26,500 16,190 61.1% 87,555 50,323 57.5% 30.3% 32.2% Re~eaaon Inc 17,700 29,957 169.2% 52,076 46,518 89.3% ~.0% ~.4% You~ Commission 500 ~ 18.8% 1,800 1,652 91.8% 27.8%, 5.7% R~, White & Blue 24,700 22,416 90.8% 41,200 51,187 ' 124.2% 60.0% n/a Senior Se~i~s 7,500 20,038 267.2% 82,301 50,232 61.0% 9.1% 39.9% Kenneth Jones Pool 314,000 77,766 24.8% 614,000 177,155 28.9% 51.1% 43.9% Administration 0.0% 366,977 261,789 71.3% n/a n/a DUMAS BAY CENTRE Knutzen Family Theatre1174,476 86,190 115.7% 177,0501 142,343 80.4% 42.1% 60.6% ,,,,, ,,,.,., . ,,,, . ,,u,, ,,,,, '" .", ~.'~' .... ""~., '" '"7'" ~ "'"'"' ~.~.~~. '"' '.,.'"'"" '"'~'"' '" · Arts ~mmissi°n 2 " '"- ' n)a "85,74~'" 25,{)29 30.20/o. ' n/~t ..... h/a Revenues do not include grants or operating transfers. Expenditures do not include residual equity transfers or other interfund contributions. Celebration Park The following table is a breakdown of Celebration Park maintenance and operations. Ytd revenue of $271K consists of a $221K subsidy from the Utility Tax Fund, $6K in concession fees, and $15K from tournament revenues. A portion of the revenues from ball field and field light rentals are accounted for in youth and adult athletic programs. M&O expenditures total $251K. Operating Revenue - Concession Fees 28,000 $ 6,342 Tournament Revenue * 44,490 44,490 Transfer-In from Utility Tax 220,803 Salaries & Benefits 182,116 164,399 Supplies 31,850 20,857 Professional Services 4,000 3,328 Leases/Rentals 6,000 4,065 Electricity 40,000 20,808 Water & Sewer 32,000 27,286 Repairs & Maintenance 9,000 3,487 Interfund Charges 8,940 6,705 The revenue shown is for the full year based on booking records form youth and adult softball and soccer tournaments, filed rentals, gate fees, and light charges. Both budget and actual are accounted in rec. division and are not separated out. The budget amount is shown only for illustrative puqeose. 16 Ci~ of Federal WaF September 2003 OuarterlF Financial Report Kenneth Jones Pool Ytd pool expenditures total $180K and includes a $35K payment for the pool's continued operations under King County. This amount is net of the $76K one-time payment received from King County to be used for the operation and maintenance of the pool. Full transition of the pool under King County operations to City staff occurred on June 23rd. Operating Revenue 314,000 $ 77,766 Transfer-In from Utility Tax 300,000 102,538 Salaries & Benefits 80,575 Supplies 11,115 King County Par~s-lnterlocal Agreement 34,922 Travel & Training 964 Other Services & Charges 6,883 Intergovemmental 3,171 Capital Improvements/Maintenance 31,025 Interfund Charges~ 11,649 The following table summarizes the pool's activity under King County's interim operations from January thru June. Revenues total $81K and expenses total $202K, resulting in a subsidy of $121K. Course Revenue 8,804 6,377 5,171 6,592 8,446 372 35,762 Rental Revenue 3,664 3,668 4,505 2,958 3,349 2,014 20,158 Point of Sale (Drop-In) 4,359 2,077 4,054 7,110 4,936 2,306 24,841 Salaries & Benefits 22,611 27,863 27,524 26,726 21,023 17,154 142,902 Supplies - 507 1,626 1,082 1,289 1,141 5,644 Ut ties 5,369 7,430 9,550 2,047 15,398 6,524 46,317 Other Svcs & Charges - 252 1,844 518 939 3,782 7,336 Public Works Operations Public Works Operating expenditures are below September's ytd budget of $2.74M by $245K or 9%. Savings can be found in various one-time funded programs including: auxiliary generator ($110K); traffic impact fee analysis ($29K); LED lamp retrofit ($88K); traffic counts ($40K); traffic counter ($6K); workstation, computer and other setup costs for new positions ($32K); color basket/banner start-up costs ($50K); tree replacement ($20K); and CTR ($4.5K). Also contributing to the favorable variance is the timing of contract payments and delayed hiring of the two new positions. The street systems project engineer and senior traffic engineer were hired the beginning of March. Solid Waste and Recycling Operations Expenditures are below ytd budget of $301K by $98K or 32%. Savings are attributable to timing of grant programs. Surface Water Management Operations Expenditures are below ytd budget of $1550K by $107K or 7%. Savings can be found in salaries and benefits due to the vacant SWM inspector until the first part of April, and timing of contract payments. City o[ Federal Way September 2003 Quarterly Financial Report The table below presents a year-to-date analysis of the Public Works and Surface Water Management (SWM) contracts with King County, WSDOT, and private vendors. Most ongoing maintenance takes place during the spring and summer months. Emergency Management $ 7,000 $ 800 ~ 11.4% ~on[racmd Engineering ~e~ices . 500 · - ' 0.0 Ye Expedited Plan Review (1) - 24,148 n/a Neighborh~d Traffic Safe~-Pdvate Contract 10,000 0.0% Pavement Marking Maintenance-Private Contract 15,000 37,453 249.7% Access Management Retrofits 8,000 0.0% Expedited Plan Review - n/a ~ntracted Engineering Sewices 8,000 1,902 23.8% Neighborh~d Traffic Safe~ 40,000 I 0.0% Traffic Maintenance-King County ~ 360,100 178,526 49.6% ~raffic Impact Fee 28,667 14,111 49.2% Street Maintenance - Private ~ntmctors (2) 247,327 82,147 33.2% Street Maintenance - WSDOT 50,036 9,113 18.2% Structure Maintenance (3) 119,367 119,367 100.0% ~avement ~anagement System 20,000 19,540 97.7% Solid Waste Li~er ~ntrol 48,250 32,496 67.3% Water Utili~ Billing - KC 67,053 30,416 45.4% Wate~hed Interloml Agreement 20,524 6,813 33.2% ~te Highly Maintenan~ - WSDOT ~ 20,000 4,596 23.0% Water Analysis 13,877 0.0% 7Str. Sweeping, Catch B~sin, Manhole & Pipes 214,840 105,868 49.3% ESNNPDES Gap Analysis (including 1-time) t 15,000 , 3,220 21.5% {1) Expedited plan review se~i~ expenditures have matching revenues. (2) Private Contracts for streets maintenan~/traffic control ($16,687), ROW vegetation, mowing and tree maintenan~ ($161,000), stump grinding, i~gation se~ices, dangerous tree removal ($10,000), small wo~s projects ($14,000), noxious weed control ($6,000), paving inspection se~i~s ($19,640), and ~ee replacement ($20,000). (3) Private Contmctom for sidewalk, romps, cu~ and gu~er maintenance {$112,696) and fends, guardrails, barriers and retaining wall maintenance {$6,671 ). 6__.-.o 2..0 18 City o[ Federal WaF September 2003 Quarterly Financial Report CASH& INVESTMENTS An additional Municipal Investor Account (MIA) was established in July with a deposit of $5 million as a Tenant Improvement Guarantee Account when the new City Hall building was purchased. These funds will remain in the account until the City receives the Certificate of Occupancy for the tenant improvement work. This account is a floating rate Public Funds savings account and is directly competitive with short-term CD's Repo's. Also, the funds are totally liquid as well as protected by both FDIC and WPDPC. The rate on the account is indexed to Fed Funds + 15 basis points. The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6 month US Treasury Bill (1.05%) and the State Investment Pool (1.07%). The current in-house yield is 2:54% which is greater than both benchmarks. ,,, ..,i: ~:. ,.. , ic.. .:.. Settlemenf .:,~..~. investment. Call Maturity Y.:~l~ td ':':..~.~el, d!p ::, ,'.?. :, '.:.i:':?: "'rrpe '. !''': 'i/.::,.'' ' ...... ParAmount . ,:': C0S~'?,!~;:.!i' Date ; i Date Agency - FFCB31331QMF1 1212312002 $1.000.000 $ 1.000,000 1212312003 1212312005 3.00% Agency - FFCB31331QN78 6~9~2003 $1,000,000 $ 999,500 31912004 3~9~2007 2.51% 2.46% Agency - FFCB 31331TCB5 9119/2003 $ 750,000 $ 749,063 3119/2004 3/19/2007 3.51% 3.30% Agency - FHLB 31339YZX3 8/1412003 $1,000,000 $ 1,000,000 11/14/2003 8114/2006 2.52°/ Agency - FHLB 3133MYH59 5/15/2003 $ 600,000 $ 799,500 11/15/2003 11/15/2006 3.31% 3.08% Agency - FHLB 3133MYHH3 5/20/2003 $1,000,000 $ 1,000,000 11/20/2003 2/20/2007 3.28% A(jency - FHLMC 3128XlVW4 812212003 $ 900,000 $ 887,400 7/30/2004 1/30/2007 4.29% 3.18% Agency- FHLMC 3128XOFJ3060 11/5/2002 $1,000,000 $ 999,500 111512003 5/5/2006 3.50% Agency - FHLMC 312925A34 412212003 $ 800,000 $ 823,594 7~23~2004 7~23~2007 2.10% 4.50% Agency- FNMA 3136F3UT1 5~30~2003 $1,000,000 $ 997,529 61312004 12/3/2007 2.75% 2.59% Agency- FNMA 3136F3V3 712112003 $ 800,000 $ 797,500 1012112003 7/21/2006 3.53% 2.38~, Agency - FNMA 3136F3VQ6 512712003 $1,000,000 $ 1,000,750 512512004 5~25~2007 2.42% 2.48% Compensating Time Deposit 5/2/2003 $ 700,000 $ 700,000 5/2/2004 2.50% MIA- TI Guarantee 7/1/2003 $ 5,000,000 $ 5,000,000 613012004 1.15% Average Maturity 1,050 Average Yield to Matudty 2.54% Average Yield - 6 mo. T-Bill 1.05% Municipal Investor Account $ 25,674,944 1 day 1.35% State Investment Pool $ 14,400,985 1 day 1.07% Average Portfolio Maturity & Yield 146 1.58% Total Investments .,. $ 56,830,265 . ~.:..i',.., ..:: ,, The total invested balance at the end of September is $56.8M, which includes $14M in the state investment pool, $11M in-house investment purchases~ $30.6M in the Municipal Investor Accounts, and $700K in the Compensated Time Deposit. The state pool is composed of agency coupons (1%), discount notes (74%), certificates of deposit (8%), treasury securities (9%) and repurchase agreements (8%). The City's total investment portfolio is made up 25% State Pool, 20% In-House Investments, 54% Municipal Investors Accounts, and 1% Compensated Time Deposit. Ce~lificates of Deposit 8% SIP Average Invested Balance by Type September 30, 2003 Treasury Repurchase Securities ~, Agreements Agency 9% ~ ._..~8%~ Coupons 14% Total Portfolio by Category September 30, 2003 Compensatad Municipal Time Deposit Invenstors 1% ,Account In-House Invest (Agencies) 2O% State Investment Pool 25% 19 City o[ Federal WaF .... September 2003 Quarterly, Financial Report 7% 6% 5% 4% 3% 2% 1% 0% Investment Interest Rates Comparison · 6 Month T-Bill · State Investment Pool [] In-house Investment []Municipal Investor Account · Portfolio Average 2000 2001 2002 2003 The following is a schedule of outstanding debt as of September 30, 2003: OUTSTANDING GENERAL OBLIGATION DEBT - As of September 30, 200.3 Amount Outstanding Outstanding Funding Date of Maturity Originally Debt as of Amount Amount Debt as of Callable Callable Description Pun~ose Soure~, Issue Date Interest Rate Issued 01/01/2003 Issued Red ,~nned 09/30/2003 , Date Amount General Obligation Bonds: 1991 Limited & Celebration Park 1993 Refundin$ Acquisition REET 13-May-93 OI-Dec-21 2.70- 5.85 12,105,000 I 1,455,000 11,455,000 OI-Dec-03 11,130,000 1993 Limited Develop Sa~halie Park REET 14-Jun-93 01-Dec-08 2.70 - 5.70 2,390,000 1,170,000 1,170,000 OI-Dee-03 1,000,000 Transport. & Street 1995 Limited improve Pro)ects Utax 28-Dec-95 01-Dec-05 3.90 - 4.75 5,000,000 1,880,000 Transport. & Street 1996 Limited Improve Projects Utax 29-Feb-96 0 l-Dec-05 3,50 - 4.50 2,500,000 935,000 1,880,000 935,000 Knutzen Theatre, Sportstl¢lds, Downtown 997 Limited PS Facilit~ Utax 22-Apr-97 0l-Dec-12 5.00 - 5.30 16,150,000 9,915,000 Pureh St. Maint. Mower 1999 COPS & Dump Truck REET 01-Au$-99 01-Jun-04 5.16 184,000 59,936 Valley Comm (91 I Dispatch)-Center Bldg & 2000 Limited E~uipmem REET 12-Sep-00 01-Dec-15 5.31 . 2,551,600 2r327,000 Paragon Building GMAC Loan 2003 Limited Assumption GF 01-Jul-03 01-Nov-07 7.58 6,168~599 Public ~ror~s Trust Fund Loan: (1,450,000) (19,472) 8,465,000 OI-Jun-06 3,660,000 40,464 2,327,000 6,168,599 037,945) 6,030,654 Ol-Apr-07 5,800~000 21,590r000 , $ 47,049,199 $ ~7~741 936 $ 6,168,599 $ (I,607,417) $ 32,303,118 3 I-Aug-94, SWM CIP-Kitls Corner 24-Jul-96 & PWTL Pro~eet SWM 04-Se.p-97 01-Jul-14 1.00 1,555,440 1,034,873 1,034,873 SWM CIP-SeaTac Mall 31-May & 14 PWTL Detention Pro). SWM Au~ 01-Jul-I 9 1.00 2,475,000 1,634,035 1,6~4,035 Subtotal PWTFL 4,030,440 2,668,908 2,668,908 GrandTotal $ 51,079,639 $ 30,410,844 $ 6,168,599 $ (I,607.,417) $ 34,972,025 $ 21,590,000 Under RCW 39.36.020(2), The City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. In addition, the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. The City's outstanding total general obligation debt is $32.3M at 9/30/03, including the note assumption for the acquisition of the new city hall facility. However, the City also has $13.8M on hand for the debt service prefunding and early retirement of the Celebration Park bonds this year. This leaves the City with a remaining debt capacity without voter approval of $70M and an additional $59M that can be accessed with voter approval. The voter approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax be levied above and beyond the constitutional and statutory caps on property tax. 20 CiO, of Federal Wav September 2003 Quarterl}, Financial Report In addition to these general purpose debt capacity, RCW 39.36.030(4) also allows voters to approve park facilities and utility bond issues, each limited to 2.5% of the City's assessed valuation. Therefore, legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $425M. The table to below shows the available debt capacity for the City as of September 30, 2003. COMPUTATION OF LIMITATIO[I OF INDEBTEDNESS September 30, 2003 DESCRIPTION ~,V= $5,912,547,524 (A) 1.50% 2.50% ~,dd: Cash on hand for debt redemption (B) Less: COPs outstanding Bonds outstanding REMAINING DEBT CAPACITY $ TOTAL CAPACITY (C) (A) Final 2002 Assessed Valuation. General Purposes Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt (Limited GO) (Unlimited GO) and Park Purposes Capacity $ 88,688,213 $ (88,688,213) 147,813,688 147,813,688 147,813,688 $ 443,441,064 13,800,171 13,800,171 (40,464) (40,464', (32,262,654) (32,262,654) 70,185,267 $ 59,125,475 $ 147,813,688 $ 147,813,688 $ 424,938,118 $129,310,742 (B) Fund balance as of 9/30/03 of $13,800,171 in debt service prefunding balance and $0 in utility tax fund. (C) Combined total for Councilmanic, and Excess Levy capacities. The Public Works Trust Fund Loans are the obligation of the Surface Water Utility and backed by the rates collected from users and are not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. The 2003 adopted budget includes using $11.13M to retire the 1993 refunding general obligation bond for the acquisition of Celebration Park. This will reduce the annual debt service to be repaid with PEET and will substantially shorten the average life of the City's long-term debts. The cash on hand for debt redemption includes the amount accumulated in the Debt Service Fund for the early retirement of the 1993 bond and the debt service prefunding reserve. 21 CiO' of Federal H/ay September 2003 QuarterlF Financial Report FUND ACTIVITY SUMMARY Beginning Fund Net Income Fund Balance at 111/03 Revenue Expenditures In/(Out) 9/3012003 General/StreetFund: $ , ,9i567,066 $ 23,306,812 $ 24,791,250 $ ,(1,484i438) $ 8,082,,628 Debt 'Service Fund: (1) 5,579,129 13,04t,t31 3,445,088 9,596 043 ' t5,t75,71 Special Revenue: Arterial Street 695,572 1,609,797 1,465,278 144,520 840,091 Utility Tax (1) 7,872,948 5,252,550 13,125,498 (7,872,948) 0 Solid Waste & Recycling 182,896 241,535 203,291 38,244 201,140 Special Study (Gov. TV) 106,511 1,086 5,576 (4,490) 102,021 Hotel/Motel Lodging Tax 182,119 107,417 62,946 44,471 226,590 2% for the Arts 28,114 20,089 (20,089) 8,025 CDBG (2) 5,943 116,931 83,131 33,800 39,743 Paths & Trails 51,592 7,008 - 7,008 58,600 Subtotal Special Revenue,Funds , i ' 9~05,695 7,336,324 14,965,809 (7~629,485) ' 1,476,210 Capital Project: Public Safety Facility 7,440,966 247,874 1,920,506 2,168,380 9,609,346 Downtown Revitalization 1,031,140 1,031,140 (1,031,140) 0 Unallocated 1997 Bond Proceeds 20,365 20,365 (20,365) (0) Community/Senior Center/Pool 784,711 101,731 682,980 682,980 Celebration Park 107,908 5,557 - 5,557 113,485 Park Improvements 574,042 1,052,042 583,648 468,394 1,042,436 Surface Water Management 6,634,716 736,445 773,908 (37,463) 6,597,253 Transportation 8,092,939 10;1 64,588 7, 771,547 2,413, 041 10,505,980 Subto~i Capital Projects- 23,902,077 13,011,2~7 12,202,846 . 4,649,383 .28,551,460 Enterp~fse Funds: Surface Water Management 487, 502 1,844,498 2,232,168 (387,670) 99,833 Dumas Bay Centre Operations 368,064 371,649 (3,564) (3,584) Dumas Bay Centre Capital 162,098 305,832 157,933 147,899 309,997 Knutzen Family Theatre Capital 99,660 1,486 1,486 101,146 Knutzen Family Theatre Ope, rations 164,957 142,343 22,614 22,614 Subtotal Enterprtse Funds , 749;260 2,684;838 2,904,093 (219,25,5) 530,006 Intemal Service Funds: (3) Risk Management 4,057,551 549,762 782,836 (233,074) 3,824,477 Information Systems 1,962,972 1,241,333 1,145,512 95,822 2,058,793 Mail & Duplication 140,528 165,229 115,264 49,946 190,473 Fleet & Equipment 2,119, 918 998,285 967,736 30,549 2,150,467 Buildings & Furnishings 809,634 320,054 229,409 90,645 900,279 Subtotal I~tamal Service Funds 9,090,603 3,274,664 3,240, 777 33,888 9,124,491 rotat A# Funds ." $ '57,993,830 $ 62,654,986'$ 61'549,862 $ 4,946'136 $ 62,939,966 (1) Utility Tax and Debt Service fund balance is reserved for the payment of debt service. (2) CDBG deficit fund balance due to timing of grant reimbursements. (3) Internal Service fund balance is comprised of accumulated repla(~ement reserves for the purpose of fixed asset replacement, with the exception of Risk Management, which is comprised of accumulated reserves for self-insurance and strategic reserve. ~ 2..~L/ 22 City of Federal WaF September 2003 Quarterly Financial Report SUMMARY ATTACHME~ A I 2003 Revised Budget Actuals Variance Through ThrOugh FaVo~e:(Unfa~ble) Sources/Uses 1998 1999 2000 2001 2002 Annual September september DOllars(s) PerCent (%) ; Beginning Fund Balance i $ 13,915,993 $ 17,580,138 $18,050,656 $20,817,900 $22,799,494 $ 24,252,617i $ 24,620,497 $ 24,598,825 $ (21,672 -0.1% '~ Operating Revenues r Property Taxes I 3,635,552 3i706,823 3,823,994 4,089,276 4,354,669 7,777,226 4,424,548 4,424,548 0.0% Sales Tax ! 6,481,266 7,110,375 7,652,649 7,719,138 8,066,229 10,999,574 8,194,527 7;889,836 (304,691} -3.7% Hotel/Motel Lodging Tax 24,169 81,174 104,925 87,471 134,000 i 93,268 104,969 11,701 12.5% Cdmioal Justice Sales Tax 1,002,178 1,091,039 1,200,173 1,253,590 1,192,524 1,611,369 1,197,085 1,186,328 (10,757} -0.9% IntergovernmentalI 3,665,209 3,694,073 3,353,449 2,949,626 2,606,875 3,345,546 2,490,387 2,129,855 (360,533 -14.5% Real Estate Excise Tax,I 1,750,504 1,771,747 1,595,242 1,525,331 1,771,430 1,900,000 I 1,413,796 2,276,685 862,889 61.0% Gambling Taxes I 249,255 1,077,887 1,149,639 11675,338 1,550,399 1,850,0OO 1,365,251 1,457,579 92,328 6.8% Utility Taxes 3,504,737 3,926,436 4,170,187 4,643,259 4,728,552 7,747,611 5,811,157 5,206,882 (604,275 -10.4% Court Revenue 621,867 624,519 692,316 783,747 772,267 1,018,813 695,006 903,992 208,9~6 30.1% Building Permits/Fees-CD 717,272 1,079,567 797,566 879,275 1,152,330 ~ 1,179,816 i 931,936 1,025,722 93,786 10.1% Expedited Review Fees-CD 18,794 67,782 98,572 87,853 65,348 - 132,379 132,379 0.0% ROW Permits/Fees-PW 182,775 166,021 214,683 282,118 229,313 369,455 279,473 284,754 5,281 1.9% Expedited Re'aew Fees-PW 25,309 46,424 36,016 17,617 44,356 28,118 28,118 0.0% Licenses 38, 325 113,158 67,735 62,625 88,434 142,100 84,895 54,994 (29,901 ) -35.2% Franchise Fees 344,922 353,299 366,549 429,580 472,568 621,964 463,707 501,495 37,788 8.1°~ Passport Agency Fees 16,290 16,290 n/a Rscreetion Fees 373,855 509,655 460,836 498,365 536,264 930,450 517,847 597,246 79,399 15.3% Dumas Bay Centre 261,854 366,509 353,010 444,597 385,710 493,750 367,874 368,504 630 0.2% Knutzen Family Theatre 2,293 27,670 52,589 52,030 58,834 69,976 46,980 86,190 39,211 83.5% Interest Earnings 595,617 787,651 858,700 721,608 339,020 743,621 544,904 402,195 (142,70<3 -26.2% Admin/Cash Mgmt Fees 124,492 126,360 132,445 357,227 355,515 526,592 394,944 394,944 (01 0.0% 5WM Fees 1,734,534 1,764,758 1,733,061 1,673,238 1,760,213 3,432,770 1,868,382 1,840,770 (27,612) -1.5% {efuse Collection Fees 110,464 111,515 95,942 112,264 133,725 165,240 149,837 149,867 30; 0.0% =olice Services 127,189 226,976 645,360 559,478 541,782 926,082 682,141 665,569 (16,5721 -2.4% Miscellaneous/Other 1,159,401 118~624 45,800 53,569 82~980 98,292 64,479 84~307 19,828 30.8% Total Operating Revenues 26,727~ i 28,893,039 29,677;685 30~975,674 31;376,809 46;0~247 32,242,919 32,214,0!8 (28;~2] , )perafing Expenditures .~ity Council 164,662 166,290 172,201 179,036 234,201 260,050 230,136 253,966 (23,830) -10.4% .~ity Manager 420,816 441,492 315,738 491,456 528,593 691,203 5231918 486,397 37,522 ~ 7.2% ~lunicipal Court-Operations 290,785 533,887 811,930 935,380 1,210,569 915,335 1,006,380 (91,046 -9.9% danagement Services 1,124,794 1,283,812 1,164,597 1,225,126 1,226,754 2,005,360 1,456,296 1,272,304 183,991 12.6% ;ivil/Criminal Legal Services 1,182,704 924,175 937,528 855,082 864,016 1,448,586 1,0841878 8~8,696 216,182 .';omm. Development Svcs 1,898,946 2,122,650 2,147,229 2,145,699 2,166,008 3,662,187 2,649,305 2,396,612 252,693 9.5% ~olice Se*vices 8,068,230 8,895,841 9,667,650 9,930,566 10,158,486 15,572,132 11,299,535 11,014,581 284,954 2.5% lail Services 651,833 I 1,079,895 1,046,234 918,848 739,093 1,342,000 923,927 801,872 122,056 i 13.2% ·arks and Recreation 2,060,170 2,453,555 2,298,444 2,351,148 2,333,390 4,O41,628 2,785,962 2,643,372 142,590 5.1% · ublic Worlds 2,310,105 I 2,350,852 2,201,378 2,242,837 2,631,180 4,090,497 2,740,633 2,495,746 244,887 ! 8.9% .~ity Oveday Program 1,191,456 1,445,161 1,363,525 701,888 1,610,010 2,379,347 1,465,278 1,465,278 - 0.0% 5olid Waste 208,668 170,521 206,814 240,933 214,908 420,855 300,896 203,291 97,605 32.4% -Iotel/Motel Lodging Tax 62,506 11,303 76,572 311,797 62,946 62,946 0.0% ;urface Water Management 1,026,228 1,135,795 1,091,223 1,173,791 1,282,399 2,198,152 1,549,738 1,442,401 107,337 6.9% :)ebt Service 1,040,824 2,267,244 2,253,288 2,269,712 2,234,343 15,6301994 2,392,088 2,392,088 -, 0.0% )ureas Bay Centre 291,906 360,012 367,477 419,430 379,518 493,786 368,973 371,649 (2,676) -0.7% IKnutzen Family Theatre 49,901 83,751 136,293 114,013 109r862 177,050 118,623 142,343 (23,720) -20.0% Total O~3erating Expenditures 21,691,244 25,471,83'1 25,966,012 26,082,798 27,724,713 65,935,594 30,868,468 29,319.922 1,548,546 5.0% ::)perating Revenues overl(under) O~erating Expenditures 5,036,420 3,421,209 3,711,674 4,892,876 3,652,096 (9,851,348 1,374,451 2,8~4,096 1,519,644 1t0.6% :)ther Financing Sources 2,721,974 2,679,352 2,715,170 5,207,715 4,495,825 16,055,663 13,239,334 13,239,334 0.0% :)ther Financing Uses 5,232,423 4,322,158 4,276,722 9,016,865 8,140,504 20,860,788 16,576,688 16,576,688 ~ 0.0% Ending Fund Balance Solid Waste 206,232 273,047 230,142 247,647 267,379 71,971 201,140 n/a n/a Artedal Street 1,640,449 I 1,411,641 1,110,886 1,682,419 1;259,494 0 840,091 n/a n/a Utility Tax 1,748,541 3,435,324 4,896,519 3,845,764 5,646,879 31 0 n/a n/a now & Ice Removal 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Wa n/a Sudace Water Management 1,849,241 793,111 1,520,426 (72,012) (176,134) 992,700 99,833 n/a n/a ! Path & Trails 8,422 17,648 28,049 38,543 46,618 60,892 58,600 n/a n/a Strategic Reserve 2,029,993 2,005,408 2,059,491 2,160,794 n/a n/a Debt Service 4,627,850 4,537,723 3,684;190 7,716,235 6,607,734 3,872,572 15,175,172 n/a n/a ' Dumas Bay Centre Operations (14,164 18,875 1,112 9,012 403 (19,909) (3,584) n/a n/a Knutzen Family Theatre 30,256 72,685 52,315 49,956 62,951 22,614 rYa n/a Police 390,409 439,699 317,066 605,119 564,785 428,280 500,679 n/a n/a P3 300,000 300,000 300,000 300,000 300,000 300,000 300,000 n/a n/a Interfund Loans 10,000 10,000 10,000 10,000 10,000 10,000 30,500 n/a n/a Unreserved 3,514,735 5~943~380 5~890~582 5~208~149 8,116,801 3~77%606 6~830~520 n/a fda ITotal Ending Fund Balance $ 16,44t~965 I $ 19,358~541 $20~200,778 $21,901,626 $22,806~911 $ 9,996,t44 $ $ 24,155;566 $ 1~497~972 rea ~_.o ,~_.5 23 10/16/03 PUBLIC WORKS DEPARTMENT SWM DIVISION PROJECT STATUS REPORT Paul A. Bucich, P.E., Surface Water Division Manager W. Hylebos Channel Stabilization SW 356th Street Drainage Study/SW356th St Closed Depression Acquisition 6/02 Design 1/99 Land Acquisition 12/04 12/03 East Branch Lakota Creek Restoration 5/03 12/04 Lakota Wetland Regional Detention Pond 4/03 12/04 10/04 N/A 10/04 The project has obtained all necessary permits and all but one needed easements. Staff is still working on the last easement. The design is 100% complete. There maybe some minor design changes depending on whether we can get the last easement. If not, a small portion of the project will be deleted from the project. This project is funded for design, right of way acquisition, and construction. Preliminary design was completed in march 1999. Property acquisition is under way with only one parcel left to be acquired. Recent Supreme Court decision in our favor will move the The project design is nearly 50% complete. The design team is proceeding with 50% design, permitting, and easement acquisition. $1,211,295 217,113 $ 623,535 592,034 $1,479,997 162,518 10/04 The project design is nearly 85% complete. The SEPA Checklist and City Process III Approval have been submitted. The design team is also working on property acquisition and a grant application to partially fund the uisition. $767,370 104,862 Lakota Creek Restoration (two projects to be combined into orle) Annual Programs Minor CIP/Maior Maintenance Lake Loren, Lake Jeane, and Easter Lake HSPF modeling; Mirror Lake/Fisher's Bog modified outlet analysis; Panther Lake Optimization Study; Other major maintenance projects R/D Retrofit 6 - 9 ponds Lake and Stream Steel Lake survey for noxious weeds in Spring 2003; water quality improvements to discharges into Steel Lake in summer of 2003. Water Quality Storm Drainage Hot Tape Stencil; Creek and pond temperature monitoring program; Catch basin insert evaluations 7/02 1/03 K:\ClP\swm101503.doc 12/04 12/03 10/04 N/A The design team is proceeding with final design, obtaining permits, and easement acquisition. Approximately one half of the needed easements have been secured. The annual programs are used to correct deficiencies posing hazards in major conveyance systems, solve minor localized flooding problems improving water quality and habitat, reduce the liability aspects of publicly owned R/D facilities, and restore lost functions and values of City's many streams and lakes~ Each year a list of projects is developed for each of the following programs: - Minor CIP/Major Maintenance - R/D Retrofit - Lake & Steam - WQ Improvement Projects Total: $2,079,977 $226,296 224,767 190,049 S 312~h Street at 8~h Avenue S Signal Design and Construct/on S 312th Street at 14th Avenue S Signal Design and Construct/on S 314th Street at 23~ Avenue S Signal Design and Construction k:\cip\traf0702.doc 12/03 3/04 4/04 PUBI./C WORKS DEPARTMENT TRAFFZC DI~ZSZON PRO3ECT STATUS REPORT Project was awarded to MT Electric for $231,445. Work began on 3uly 14, 2003 and will be complete by'the end of the year. Project is fully funded and the design is 80% complete. There was an open house on 3uly 17, 2003 in the Council Chambers. The project is anticipated to go out to bid December 2003. Project includes $195,000 CDBG funding. The Engineering consultant is proceeding with the design and 80% complete plans were received in October. There was an Open house scheduled at 'the Senior housing on 23r" Avenue on 3ul 2003. ineer $500,000 $.500,000 $180,000 $0 $210,000 $0 10/14/2003 PUBLIC WORKS DEPARTMENT STREETS DIVISION PROJECT STATUS REPORT Marwan Salloum~ P.E. Street Systems Mann 23rd Avenue So Road 8/93 12/02 N/A 1/00 7/96 6/01 Project was completed by DPK, Inc. in January 2003. The 8,470,042 8,470,042 Improvements, So 317th St to So contractor has submitted a $633,337 Claim for additional 324th, and So 320th Street double compensation. City staff, Engineering consultant on the left tur~lanes project and out side legal council is reviewing the (Design/ROW/ decumentation and the validity of the claim. Construction) Design, ROW and Construction (TEA 21, Al?) South 320th Street - 1 lth Place South 1/98 2/04 1/98 N/A N/A N/A The st~'eetscape project was completed. 1,923,930 1,923,930 to I-5, Utility Underground and The only remaining item to be completed on this project is the Streetscape undcrgrounding of overhead utilities within private easements (Design/ along S320th Street between 20e Ave and 25th Ave. PSE start Construction) Design. ROWand Construction working on this project in early September 2003 and the project should be completed by the end of Februav/2004 Pacific Highway South HOV Lanes 5/98 2/04 8/98 7/99 9/98 7/02 This project is substantially complete. The contractor is SCI 12,395,217 12,088,000 Phase I - So. 312th Street to So. Infrastructure, LLC. Is working on the landscaping and punch 324th Street Design, ROWand list items. Estimated project final completion is February [ Construction 2004. Project ribbon cutting ceremony is scheduled for (Design/ROW/ (TEA 21, TPP) October 29, 2003 Construction) ~ Pacific Highway South HOV Lanes 6/00 1 2/04 N/A 9/00 6/00 7/03 This project is under construction. The contractor is DPK, Inc. 16,234,303 16,000,000 ~ Phase Il- So. 324th Street to So. Estimated project completion is November 2004 I 340th Street Design. ROWand (Design/ROW & t Construction Construction) (TEA 21, TPP, An') IS324th Street at SR99 Project 6/00 2/04 N/A 9/00 6/00 4/03 This project was worked on in conjuncfon with the Pacific 1,146,506 ~1,146,506 Highway South HOV Lanes Phase I - So. 312th St~et to I (TIA) So. 324th Street project as a Change Order. This project is I substantially complete. The contractor Is working on the landscaping and punch list items. (Construction) Estimated Project final completion is February 2004 Pacific Highway South HOV Lanes Phase Ill - So. 284th Slreet to Dash Point Road Design, ROW (TEA 21, TPP) 2003 Asphalt Overlays Design, Construction S288th SU'eet SR99 to Military Road South Design, ROW and Construction (TIA, HES) Weyerhaeuser Way and S336th Street Intersection Improvements Design, ROW and Construction (Weyerhaeuser) 2004 Asphalt Overlays Design, Construction K:\CIP\2003 Street~STR1003.doc 10/14/2003 12/07 12/03 5/O4 12/03 12/04 This project is fully funded for Design and ROW only. The Consultant is CH2M Hill, Inc., currently working on project preliminary design. This project was completed in August 2003 and accepted by the Ci~ Council on October 7, 2003 This project is under comlxuction. The contractor is Frank Coliceio Construction, Inc. F~fimated project comple6on is May 2004 This project is funded for Design, ROW and Conslruction. Council approved the 100% design and authorized s~aff to bid the project on October 7, 200'3. Project construction Ad date is estimated to be February 2004 The City Council approved the list of streets for the 2004 Asphalt Overlay on October 7, 2003. Staff cun'ently working on project design. 4,000,000 1,300,000 (Design) 2,056,975 2,056,975 (Design & Conslruetion'~ 2,885,357 2,885,357 (Design, ROW & Construction) 1,053,420 163,700 (Design) t,305,882 0.0 CITY OF ~ Federal Way MEMORANDUM Date: To: From: Via: Subject: October 23, 2003 Finance, Economic Development & Regional Affairs Committee Tho Kraus, Finance Manager David Moseley, City Manager Vouchers Action Requested: Accept the vouchers and forward to the Next Council meeting for approval. ~ '~ '(:(m~'~e~lair "-~ (!6mmi~ee Me,,'l)e'; -~'£;°,,',;,i'ttee Metal,er k:\fi n~acctspay\checkrun~nfr cover, doc MEETING DATE: October 28, 2003 ITEM# CITY OF FEDERAL WAY City Council AGENDA BILL SUBJECT: VOUCHERS CATEGORY: BUDGET IMPACT: [] CONSENT [] ORDINANCE [] RESOLUTION [] PUBLIC HEARING [] CITY COUNCIL BUSINESS [] OTHER Amount Budgeted: Expenditure Amt.: Contingency Req'd: $2,962,902.39 $2,962,90239 $ ATTACHMENTS: VOUCHER LIST SUMMARY/BACKGROUND: I, the undersigned, do hereby certify under penalty of perj t~ry that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washingt~,~. nd that I am authorized to authenticate and certify said claims. CITY COUNCIL COMMITTEE RECOMMENDATION: Approve attached vouchers pursuant to RCW 42.24 PROPOSED MOTION: I move approval of Vouchers. CITY MANAGER APPROVAL: (BELOW TO BE COMPLETED B Y CITY CLERKS OFFICE) COUNCIL ACTION: [] APPROVED [] DENIED [] TABLED/DEFERRED/NO ACTION [] MOVED TO SECOND READING (ordinances only) REVISED - 05/10/2001 COUNCIL BILL # IsT reading Enactment reading ORDINANCE # RESOLUTION # ~0 0 ~ ~ ~ O0 ~ ~ 0 O0 ~ ~ o ~ ~ o oo ~ ~ o oo ~ ~ ~ ~ ~ oo~ ~ooooooo ~~o · ~0000000 ~0~00~ ~~ ~o~oo~ www~O0~ ..... 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