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Parks Comm PKT 05-05-2011 City of Federal Way PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION May 5, 2011 City Hall SPECIAL MEETING 5:00 P.M. DEPARTING FROM CITY HALL LOBBY * * * * This special meeting will include a tour of Adelaide Park, Mirror Lake Park and Steel Lake Park. The tour will conclude at City Hall to be followed by the Regular Parks Commission Meeting. REGULAR MEETING *6:30 P.M. CITY HALL— HYLEBOS CONFERENCE ROOM * * * * The meeting will commence either following conclusion of the 5 :00 Special Parks Commission Special Meeting/Tour or at the scheduled start time of 6 :30; whichever is later. 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. 3. APPROVAL OF MINUTES — April 7, 2011. 4. COMMISSION BUSINESS Topic Title /Description Presenter A. Earth Day Update Gerwen B. Lake Grove Park Re- Opening Update Ikerd 5. STAFF REPORTS 6. OTHER BUSINESS 7. FUTURE MEETINGS /AGENDA ITEMS: The next PRHSPSC Committee meeting will be held Tuesday, June 14, 2011 at 5:30 PM in the Hylebos Conference Room. 8. AGENDA SETTING 9. ADJOURNMENT THE NEXT MEETING IS June 2, 2011 g: (parks comm mtg notes120111agenda & minutes:050511 special regular agenda.doc s ` CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, April 7, 2011 Hylebos Conference Room 6:30 p.m. City Hall MEETING MINUTES Chair Konkell called the meeting to order at 6:30 p.m. Present: Chair Fred Konkell, Vice Chair Brian Ailinger, Carol Otto, Julio Diaz, George Pfeiffer, Martin Moore, Louise Wessell, Dwight Otto and Jack Sharlock. Excused: Justin Schmitter and Marie Sciacqua. Staff: PRCS/Public Works/Emergency Management Director Cary M. Roe, Parks and Facilities Manager Steve Ikerd, and Public Works Administrative Assistant Shawna Upton. Guests: Representatives from Huitt - Zollars. The January Parks and Recreation Commission meeting minutes were approved as written. February and March Meetings were cancelled. Motion by Ailinger, Second by Sharlock. Motion passes. PUBLIC FORUM There were no members of the public attending. COMMISSION BUSINESS TRAIL CONNECTIONS / CONSULTANT Representatives from Huitt - Zollars presented a Trail Connections Feasibility Study from West Hylebos Wetlands to BPA Trail (through Panther Lake area). Their objective, using the City's Parks, Recreation and Open Space Plan, is to create a "Walking and Biking Community" within Federal Way by connecting the BPA trail to West Hylebos Wetland Park, to connect West Hylebos to Panther Lake Open Space and connect residential areas, the Aquatic Center, shopping, library and school. They presented an overview of what was covered in December and discuss more specific options available for the Panther Lake Open Space area. Options were presented in three phases. Phase I being the most basic, affordable option and Phase III being the most complete and more expensive option. A suggestion was made to improve the signage for access to the park because it is not visible from the road and to increase the distance between the traffic on SW Campus Drive and the walking path for pedestrians. Phase I addressed making basic trail system improvements, creating a dedicated parking area, restrooms, benches and other basic improvements. Phase II addressed increased trail improvements, parking restrooms, benches and other improvements and Phase III addressed paving the trail, further increased trail system improvements, parking, bathrooms, benches and other basic improvements. Access issues, spillway and dike issues, ADA requirements in regards to grades, and ownership issues are all going to present challenges that need to be addressed. Some discussion was held regarding the addition of a playground between the Aquatic Center and Little League ball fields to tie the two together with the regional Panther Lake improvements. In Summary, the next step for the Commission is to review the draft reports and decide what makes the g: \parks comm mtg notes\2011 \agenda & minutes \040711 minutes.doc Parks and Recreation Commission, April 7, 2011 Page 2 most sense in this location, what are the amenities we want, what can implement with the money that we have available. Ailinger asked about the possibility of using some outside funding sources from businesses or other organizations that can donate time, supplies or money towards the project to ease the burden on the taxpayers. Roe stated that the concept has merit and it's something worth looking into at a later date. Once the concept has been developed by the Commission, a firm is hired to come up with the designs and it is reviewed a few times through the process. At approximately 85% design status updates, it will be pretty clear what the actual cost of the project is going to look like. The Draft Proposal from Huitt- Zollars will be given to the Commission shortly. 2011 WORK PLAN UPDATE The Work Plan has been approved by Council and the Commission reviewed and discussed the items. Disc Golf is still of interest but there is not a feasible location available at this time. The Commission will continue to work on items on the work plan and move forward as much as possible. PLAYGROUND REPLACEMENT Roe stated a preference to hold the playground replacement tour earlier in the year to make it easier to address issues. The inspections have been completed and the list presented is up to date. Three parks will be visited on the tour based on the lower ratings received: Adalaide, Steel Lake and Mirror Lake. Discussion continued to try and find a date that will work for the majority of the Commissioners. Due to schedule conflicts, the decision was made to meet on May 5 City Hall at 5pm and vanpool to the parks. The Commission will return to City Hall and complete the remainder of the topics, if any, for that meeting. OFFICIAL MEETING TIME CHANGE The Commission discussed changing the official meeting time from 6pm to 6:30pm to allow for dinner prior to the meeting. Motion by Ailinger, Second by Sharlock to change the meeting time of the Commission to 6:30pm. Motion passes. TRAIL MAP UPDATE Ikerd reminded the Commission that we have the final maps ready for printing. There was one minor change made due to recent case law in which the following statement was added to the bottom of the map: "This map is in no way intended to guarantee the condition of the listed trails at any given time ". Ikerd researched the cost of lower quality paper instead of the heavier gloss paper. He stated that the matte paper is actually more expensive because the printers buy the more heavily used "brochure" paper in bulk and can offer better pricing. The Commission decided to continue with using the high quality gloss paper. Discussion continued about how to best distribute the trail maps. Certified Folder Display Company has the market well covered in the Seattle area but charges $219.30 per month. The Youth Commission just started a program where they are distributing brochures at multiple locations throughout the City. The Federal Way Community Center is going to use the Youth Commissions services and the Commission decided that using that resource will save money and makes more sense. Roe suggested purchasing 15K or 20K for better pricing per map, there's no expiration date which will protect the integrity of the map and there is money available in the budget to do that. Motion by Pfeiffer to purchase 20K maps and using the Youth Commissions services for distribution, Second by Ailinger. Motion passes. EARTH DAY APRIL 16 UPDATE Ikerd stated Earth Day is Saturday, April 16 and asked the Commissioners to sign up to volunteer at one of the Parks listed on the volunteer sign up sheet. Moore and Pfeiffer will be at Celebration Park, Wessell at the Blueberry Farm, Konkell and Dwight and Carol Otto will be at Sacajawea Park, and Sharlock will be at Adelaide Park. g: \parks comm mtg notes \2011 \agenda & minutes\040711 minutes.doc Parks and Recreation Commission, April 7, 2011 Page 3 VACANCIES AND ELECTIONS DISCUSSION There are three vacancies on the Commission including Konkell, Schmitter and Zinner. All three alternates, Wessel, Moore and Dwight Otto, have submitted applications to the City Clerk. Ikerd added Parks Commission appointments to the Council agenda for April 19 Moore asked about the length of the terms. It was explained that Position #1 is for a one year term and Positions #9 and #8 are for three year terms. Wessell offered to fill the one year term position because it coincides with the expiration of her current alternate term and if she chooses to continue, an application would need to be resubmitted at that time. Otto and Moore will fill the two vacant three year positions. Konkell indicated that he will be retiring and has spoken to Vice Chair Ailinger who is willing to serve as Chair. Sharlock nominated Ailinger to serve as Chair, Second by Julio. Moore asked if the elections could be postponed so that newly appointed voting members could play a role to elect the new Chair. It was explained that historically it has always been handled prior to the expiration of those terms and should continue to be handled this way. However, typically, the votes are advisory because the Council makes the ultimate decision on who will fill those positions. Motion passes. Ailinger spoke with Diaz who expressed interest in serving as Vice Chair. Ailinger nominated Diaz for Vice Chair, Second by Sharlock. Motion passes. COYOTE SIGN Roe informed the Commission that the Police Department had approached him about Coyote concerns city -wide. There are three predominate locations that Police desire to have signs placed to educate the public. The draft sign language was discussed for informational purposes. SACAJAWEA PARK GRANT OPPORTUNITY Roe discussed the large CIP project slated for 2012 is to upgrade the soccer field at Sacajawea with new turf. There is a grant available in the amount of approximately $438K for this project which requires a match of funds from the City. The City feels it has the money and plans to bring a request to apply for this grant funding to the Committee next week and to Council April 19 This should be ample funding to upgrade to the new turf and to address drainage issues there. Roe stated this is a good investment that will increase the life of the field by addressing the drainage issues in addition to upgrading the field. A question was raised about the progress of the pole repair in the park. The contract is finalized and the contractor is just waiting for the temperature to be warm enough to perform the repairs. BICYCLE PATH ADVISORY COMMITTEE Roe informed the Commission that a group has been formed as part of a grant that the Community Development Department got in conjunction with the Public Works Department. This group is looking to enhance bicycle activity within the City including a concept called "Complete Streets "; streets that include bike lanes. If the Commission has interest in attending the meetings, they are the fourth Monday at 7pm in the Council Chambers. Ikerd sits on that Committee. Moore and Wessell expressed interest in attending that meeting. STAFF REPORTS There were no staff reports from Commissioners. g: \parks comm mtg notes\201 !\agenda & minutes \04071 I minutes.doc Parks and Recreation Commission, April 7, 2011 Page 4 OTHER BUSINESS The Commission had no other business to discuss. NEXT MEETING /AGENDA ITEMS Ailinger reminded the Commission that we are meeting at City Hall at 5pm for the tour of Adelaide, Steel Lake and Mirror Lake Parks. We will return to City Hall to complete the meeting. Brochure distribution update. Copies of Huitt- Zollars Draft Plan for all Commission members. • Earth Day update. Lakegrove Park re- opening update. ADJOURNMENT Chair Ailinger adjourned the meeting at 8:55 p.m. NEXT MEETING IS MAY 5, 2011 g3parks comm mtg notes\2011\agenda & minutes \040711 minutes.doc ' - ‘ . 1 il LIT f, V..) i ) ' E i,) 1\ t , ,,,,..„. , . „...;„ ,,,,, „,...,..„, 1 • {RE} OPENING Saturday, April 30th at 11 AM Join Federal Way Parks and the Lake Grove neighborhood in celebrating the re-opening of a new playground. Mayor Skip Priest and Federal Way City Council Members will officially dedicate the park's new playcir( ectuir)rilet-it with rii cuttinci re,rernorvy i i sitt-: pa k is :irn:len vVaikintc,3, atld - ' Please des d' , Lit,-- - . N for the wei-)ther ' 4 . , . . / ' - . t 1 , . • . 4 ' , ,. , . , ' % i , pilliJi- Fri f=. ' II '1 '.' t , - ...!, - . „- • ,i,alft.1401.1L I * -.: ; - 'it ift411_4--4* ..„-11,-,. lb - , %., ;a , - : 1. 4 =-.,*..* ''., 'a- , ' i ---11 1 - ' : r • ...r e----;„ . ' i ill '''' , 0 ': '...! • - -- - - '!' ' ''' ' ' ,. -,, - '' ,.„'----- . ■ ,- - ------- - ' ., www.cityoffederalway.com I for more info contact Jason Gerwen 253.835.6962 I 33325 8th Ave 5 4 11