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PRHSPSC MINS 04-08-2008 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 8, 2008 6:00 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell and Michael Park; Council member Linda Kochmar, Karolyn Klohe Assistant City Attorney, Chief Brian Wilson, Donna Hanson, Director PRCS, Steve Ikerd, Parks and Facilities Manager, Lynnette Hynden Human Services Manager, Scott Pingel, ICMA Fellow, Mary Jaenicke, Administrative Assistant II. Guests: Fred Konkell, Parks & Recreation Commission Chair Burbidge called the meeting to order at 6:05p.m. PUBLIC COMMENT None COMMISSION COMMENT None APPROVAL OF SUMMARY Council member Ferrell moved to approve the February meeting minutes as written, Council Member Park seconded. Motion passed. BUSINESS ITEMS Report on 2008 One Night Count of the Homeless and Efforts to Serve the Homeless Mr. Ikerd provided the background information. Staff has gone out to bid the supply and installation of the metal building three different times. The first two times, no bids were received. The third time, a bid was received, but it was higher than anticipated. A decision was made to bid the supply and installation separately. Two bids were received for the installation of the building. Mr. Ikerd reported that staff saved approximately $31,000 by bidding the project separately. The winning bid is from a local contractor. References have been checked, and they came back favorably. Council member Park moved to forward the bid acceptance for the installation of a pre-engineered metal maintenance building in Celebration Park to full Council on April 15 for approval. Council member Ferrell seconded. Motion approved. Landscape Bid Acceptance Mr. Ikerd presented the background information. There are eight facilities requiring contracted landscape services. Those sights are City Hall, Federal Way Community Center and six parks. Bids were sent out using the Small Works Roster. Seven companies attended the pre-bid meeting, and three of those companies’ submitted bids. It was discussed with the companies, that if it was to the city’s advantage, the eight sites would be split into two separate contracts. After reviewing the bids, it was decided to split the contracts; this amounts to an annual savings of $4,421.52. Steve has talked with both companies, and they are in agreement with splitting up the contracts. The bid for English Gardens and Federal Way Community Center will be awarded to Green Effects, and the other six sites will be awarded to Omni Landscaping. Council member Ferrell moved to forward the bid acceptance for Landscape Services in the amount of $98,240.04 for Omni Landscape Services and $54, 964.22 for Green Effects to full Council on consent agenda April 15 for approval. Council member Park seconded. Motion passed. Neighborhood Park Emphasis Mr. Pingel provided the background information. Staff received a request for an off leash area for small dogs. When staff was developing the 2006 Park Plan, many requests were received for improving existing facilities, and creating community gathering places. Adelaide Park had been identified in the Park Plan as one of the Parks needing improvement. The only significant improvement to the park has been replacing a section of asphalt trail with crushed rock. Improvements that can be made to the park include re-graveling the walking trail, refilling the playground with PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 8, 2008 Summary Page 2 wood chips, improving site lines, redeveloping the horse arena, installing rule signs, additional picnic tables and benches. Improvements will all be reviewed through a public process with the neighborhood and community, before final recommendations are made. They would like to re-develop the horse arena into an off leash dog park for small dogs. This idea has been discussed at the Parks and Recreation Commission, and they are in support of this. Ms. Hanson was very clear that staff would listen to the neighbors and make sure that this is something that they want. Having people doing positive things in a park is a deterrent to people doing negative things in the park. Staff has also met with the Police Department regarding public safety issues with the park, and Chief Wilson stated that the Police Department is in favor of the enhancements that the Parks Department is planning. Parking issues and notifying the neighborhood were also discussed. It was suggested that staff get in contact with Nancy Combs, and John Leskovar. Drug Pilot Program - Prometa Ms. Hynden presented the background information. Ms. Hynden reported that a major adjustment to her memorandum is that the University of Washington has been removed from the Prometa and the Family Dependency Court System study. This is unfortunate because this study was going to be very beneficial to the impacted systems, which is where we would look to see how it would impact our systems and social services. The legislature cut that portion, and limited the amount of money allocated to this project. There will not be anymore new participants into this program. Pierce County Alliance (PCA) in Tacoma is the only place in the State of Washington that can provide this service. The price to participate in this program with PCA has significantly dropped. They were charging $5,000 per person. It has dropped because so many people have pulled out financially from the program, allowing us to be in a greater bartering mode. Even with this drop in price Ms. Hynden still does not recommend participating in the drug pilot program. Ms. Hynden says that the study is still premature and she recommends that the City step back from the project until it is proven that it is worth the benefit. Commissioner Park asked why the $800,000 that Pierce County Council approved to fund the Prometa Protocol was suspended. Ms. Hynden answered that it was suspended because their own internal auditor found that there was exaggeration in the outcome of studies that were done internally. Council member Ferrell moved to approve Option 1; The Federal Way City Council not fund the Prometa Protocol Pilot Program. Council member Park seconded. Motion passed. Council member Park asked what would happen to the $20,000 that was carried forward for this project. Ms. Hynden answered that the $20,000 would be returned to the City’s general fund. Other Future PRHSPS meetings will take place at 5:30pm. Council member Kochmar would like Festivals added to pending items. The Board of Directors for Festival Days has dissolved, and the event will not take place in 2008. Volunteer Dinner is scheduled for May 2nd. West Hylebos Park grand opening is scheduled for May 3rd. NEXT MEETING – May 13, 2008 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:37p.m.