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PRHSPSC MINS 06-10-2008 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 10, 2008 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Michael Park; Council member Linda Kochmar, Karolyn Klohe City Attorney, Chief Brian Wilson, Deputy Chief Andy Hwang, Commander Stan McCall, Lt. Connie Shupp, It. Director, Mehdi Sadri, Donna Hanson, Director PRCS, Kelli O’Donnell, CDBG Coordinator, Mary Jaenicke, Administrative Assistant II. Guests: None Chair Burbidge called the meeting to order at 5:33p.m. PUBLIC COMMENT None COMMISSION COMMENT None APPROVAL OF SUMMARY Council member Park moved to approve the May meeting minutes as written, Council Member Ferrell seconded. Motion passed. BUSINESS ITEMS Safe City Federal Way – Safe City Program Chief Wilson provided the background information. This is the operating agreement for the contract between the City of Federal Way, and the Federal Way Chamber of Commerce for the downtown Safe City Program. The City of Federal Way is one of 20 Safe City Programs across the country. This is a unique program, because it is through the Chamber of Commerce. Using the Chamber of Commerce will bring in the business community. The Board Members range from city officials, to business owners. The Council Committee has asked for a list of the Board Members. The target start date is August 1, 2008. This program came about due to the strong relationship the Federal Way Police Department has with the Target Corporation staff. There was also a strong interest from the business community. There are strategic locations of where the cameras will be located in the downtown core. We will also be able to add to the system, and expand around the city. Signage will also be posted stating that this is a Safe City. Council member Ferrell moved approve a contract with Safe City Federal Way, an IRC 501 (c) (3) nonprofit corporation. Council member Park seconded. Motion passed. The Purchase and Utilization of two “Dual-Sport Motorcycles, by the Police Department Chief Wilson presented the background information. The Department is seeking permission to purchase two Dual- sport motorcycles. With a dual sport, you can ride it on the street and on dirt, trails or grass. It is a much smaller bike than a police bike. These are standard retail Suzuki’s. These bikes would be outfitted with emergency equipment. These bikes will provide the Department with versatility in terms of where they can go. They will be very beneficial in the parks and on the BPA trail. Council member Ferrell moved to approval of the request by the Police Department to accept the bid from the Renton Motorcycle Company, and purchase two “Dual- Sport” motorcycles to enhance public safety and officer presence in and around our City Parks and the BPA trail. Council member Park seconded. Motion passed. MUSCO Sports Lighting Retainage Release Mr. Ikerd provided the background information. The remote lighting has been installed at the five locations, and it is working successfully. Council member Ferrell moved to accept the MUSCO Lighting contract as complete and authorize staff to release retainage in the amount of $2,246.61 to MUSCO Sports Lighting. Council Member Park seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 10, 2008 Summary Page 2 Amendment to Human Services Commission By-Laws Ms. O’Donnell presented the background information. The Human Services Commission discussed commissioner attendance at their Annual Retreat in April. When a commissioner misses a meeting, it results in the commissioner not getting all of the information, which makes it more difficult for the commission to conduct their business. They have proposed a new process that allows for the Human Services Manager to let the Commission Chair know if a commissioner has missed three or more meetings. The Commission Chair would talk to the Commissioner and make sure that they are committed to participating on the Commission. The Chair would bring the conversation back to the Commission and they can make a recommendation on whether or not the Commission should make a recommendation to the Council to remove the Commissioner. They did leave some leeway for family or medical issues. The Commissioners meet once a month on a regular basis, and during the funding cycle they will meet three to four times a month. They also go out and make site visits. Council member Park moved to recommend approval of the Amendment to the Human Services Commission By-Laws addressing attendance. Council member Ferrell seconded. Motion Passed. Recommendations on 2007 and 2008 Community Development Block Grant (CDBG) Funds Ms. O’Donnell provided the background information. The City funded the Community based Development Organization through the Multi-Service Center in 2005. At the end of 2006, HUD audited the King County CDBG program and questioned whether that was an applicable use of funds. The project has been on hold since the end of 2006. It has been determined that the project is ineligible. The City Of Federal Way had allocated $107,853 of 2007 CDBG funds to this project. It has been decided that we cannot fund the project as it is currently structured without a separate economic development project that will meet the HUD regulations. This will cancel the project for 2007, so we have a combined total of $166,487.00 to allocate. The contingency plan for 2007 and 2008 allows staff to look at open CDBG projects in the King County system that is funded through CDBG or HOME and add projects without them counting as our stand alone projects. There are three open projects that can be considered; 1) King County Housing Authority – Kings Court Community Building, 2) Korean Women’s Association – Acquisition of Senior Housing, 3) King County Housing Repair Program – Funds designated to the Westway neighborhood housing rehabilitation by Habitat for Humanity. The commission reviewed the three open projects, and their recommendation was to fund $100,000 to the Korean Women’s Association and fund $66,000 to the King County Housing Repair Program. $58,000 is unallocated for 2008. Council member Ferrell moved to recommend approval of option 1, which is to cancel and reallocate the 2007 CDBG award for project C06578, in the amount of $107,853 to the Multi-Service Center Employment by and Eligible Community Based Development Organization (CBDO); and, allocate the $58,634 in unallocated 2008 CDBG Capital funds to the following open CDBG capital projects serving Federal Way per the 2007 and 2008 Contingency Plans: $100,000 allocated to the Korean Women’s Association Project and the remaining $66,487 allocated to the King county Housing Repair Program with funds designated to the Westway community. And further to authorize the City Manager, or his designee, to enter into the appropriate agreement(s) for the addition of these funds to existing capital projects. To be forwarded for consideration by the Full Council at the June 17, 2008 meeting. Council member Park seconded. Motion passed. NEXT MEETING – July 8, 2008 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:00 p.m.