LUTC MINS 03-02-2009
G:\LUTC\LUTC Agendas and Summaries 2009\03-02-09-Minutes.doc
City of Federal Way
City Council
Land Use/Transportation Committee
March 2, 2009 City Hall
5:30 PM City Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Kochmar and Committee Members Ferrell and Duclos.
Staff Members in Attendance: Assistant City Manager Cary Roe, Director of Community Development Services Greg
Fewins, Public Works Director Marwan Salloum, City Manager Neal Beets, Deputy Public Works Director Ken Miller,
Assistant City Attorney Peter Beckwith, Surface Water Manager Will Appleton, Senior Planner Margaret Clark, Contract
Senior Planner Jim Harris, Contract Senior Planner Lori Michaelson, Street Systems Project Engineer Brian Roberts, ESA &
NPDES Coordinator Don Robinett, SWM Engineer Jeff Wolf, and Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Kochmar called the meeting to order at 5:35 PM.
2. APPROVAL OF MINUTES
The February 23, 2009 LUTC meeting minutes were approved.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
3. PUBLIC COMMENT
No public comment was received.
A letter from Robert N. Parnell, P.E., of R.N. Parnell Company was entered into record, supporting ‘time extensions of
preliminary short plat subdivision approval from the current two year period to either four or five years to complete short
plat conditions for recording.” Mr. Parnell’s request refers to the Disney Short Plat.
4. BUSINESS ITEMS
Forward
Topic Title/Description to Council
A.
Easter Lake Flood Control Improvements & West Branch Joes Creek Culvert
Replacement Project – 100% Design Review and Request for Authorization to Bid
Will Appleton presented information on this item. There was no public comment. It was noted
that staff will have confirmation on grant status for approximately 6 weeks. Should the City
receive grant funds for this project, any surplus funding would be returned to the respective
SWM unallocated CIP accounts.
Committee forwarded Option #1 as presented.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
3/17/2009
Consent
B. Interlocal Agreement with Federal Way Public School District for S 308th St Memorial
Stadium Driveway Improvements (to be constructed under Easter Lake Flood Control
Improvements Project) – Request Authorization to Execute Agreement
Will Appleton presented information on this item. There was no public comment or discussion.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
3/17/2009
Consent
Land Use/Transportation Committee Page 2 March 2, 2009
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C. S 348th Street HOV Lanes – Project Acceptance
Marwan Salloum presented information on this item. There was no public comment. It was
noted that this project was completed roughly $221K under budget, including the contingency.
Committee forwarded Option #1 as presented.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
3/17/2009
Consent
D. NPDES 2009 Annual Report and SWMP
Will Appleton presented information on this item. There was no public comment. There was a
brief conversation on Illicit Discharge Detection and Elimination (IDDE). Mr. Appleton noted
that reports of IDDE occur more often with industry and businesses rather than residential and
have not involved hazardous waste. The goal is to keep contaminants out of the system before
they enter the system.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
3/17/2009
Consent
E. RV’s in Residential Zones Code Amendments
Contract Senior Planner Jim Harris presented information on this item. There was no public
comment. Committee Member Duclos commented on an applicant being able to request and be
granted a twelve month extension. Is there potential for an applicant to sit and do nothing,
leaving his/her residence unsafe to occupy, believing that they may be granted a twelve month
extension? Committee Member Ferrell added that he would like language also added that
reflects the extension being granted based on a good faith effort on the part of the homeowner to
restore his/her home to livable condition. Mr. Harris responded to both committee members that
yes, there is language for a twelve month extension in the code amendment and staff is open to
additional language being added to reflect whether or not a good faith effort is being made to
complete reconstruction for a primary residence.
Committee forwarded Option #2 as modified to require the applicant to also document
that they are making good faith efforts to complete construction of their primary
residence.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
3/17/2009
Ordinance
First
Reading
F. Construction Hours Code Amendments
Contract Senior Planner Lori Michaelson presented information on this item. There were two
comments in favor of this code amendment:
Laura Escude, WSDOT – Ms. Escude is supporting the code amendment and commends staff
for initiating these amendments to the code. Chair Kochmar asked how many evenings the
WSDOT project at S 272nd St/I-5 offramps will take. Ms. Escude said the number of nights will
be minimal; once the project calendar is finalized, WSDOT will know specific dates.
Brian Roberts, P.E., Street Systems Project Engineer – Mr. Roberts spoke in behalf of Public
Works in favor of the proposed code amendment. Sunday evening construction is desired from
a few standpoints: Traffic volume is typically the lightest on late Sunday evening, early Monday
morning. With traffic volume reduced, crews can be more productive with fewer interruptions
while working. More productivity is more efficient which equals cost effectiveness. Work done
on a Sunday is seen by labor agreements as the first day of the week, therefore a cost savings on
worker compensation. Regardless, there is a very good chance to reduce project costs by being
able to honor requests for Sunday evening construction hours on a case by case basis.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
3/17/2009
Ordinance
First
Reading
Land Use/Transportation Committee Page 3 March 2, 2009
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G. 2009 Planning Commission and Long Range Work Program
Margaret Clark presented information on this item. There was no public comment. Committee
Member Duclos asked for clarification on the proposed shift in FTE for current vs. long range
planning. Ms. Clark responded that the designated staff person is currently 0.5 FTE Current
Planning and 0.5 FTE Long Range Planning. Based on the proposed 2009 Planning
Commission and long range work program, staff proposes changing this staff person to be 1.0
FTE Long Range Planning.
Committee moved to forward the staff recommendation and in addition, earmark
$77K in Community Development carry forward money for planning consultant services.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
3/17/2009
Consent
5. FUTURE MEETING
The next regular LUTC meeting will be Monday, March 16, 2009 at 5:30 PM in City Council Chambers.
6. ADJOURN
The meeting adjourned at 6:45 PM.
Attest:
Darlene LeMaster, Administrative Assistant II
COMMITTEE APPROVAL:
Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member