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PRHSPSC MINS 12-08-2009City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, December 8, 2009 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge and Committee members Mike Park and Jim Ferrell Council Members in Attendance: Linda Kochmar Staff Members in Attendance: Bryant Enge, Financial Services Administrator, Amy Jo Pearsall, City Attorney, Cary Roe, Director of Parks, Public Works and Emergency Management, John Hutton, Recreation Supervisor, Federal Way Community Center Supervisor Doug Nelson, and Mary Jaenicke, Administrative Assistant II. Guests: Fred Konkell Parks Commission Chair, Mark & Marie Knapp, Citizens Chair Burbidge called the meeting to order at 5:32p.m. Public Comment: Mr. Knapp would like to organize an event that would honor first responders in the City of Federal Way. A possible name for the event is “Honoring those that stand guard at the walls of the City”. The committee encouraged Mr. Knapp to take the lead in organizing a committee and come back to the Parks, Recreation and Human Services Committee with ideas. They suggested that he narrow his focus and do something on a smaller basis. It was also suggested that he get involved with an already existing organization such as the Kiwanis or the Chamber of Commerce. He should also consider becoming a 501(c)3. Commission Comments: None APPROVAL OF SUMMARY Council member Park moved to approve the November meeting summary. Council member Ferrell seconded. Motion passed. BUSINESS ITEMS Update on Marketing Efforts for the Federal Way Community Center Mr. Nelson stated that they have laid the groundwork and developed templates, and is now moving into phase 2 for the Marketing of the Federal Way Community Center. They have created facility maps, rack cards, three direct mail postcards, four seasonal coupons for quarterly specials, and they have new formatting for schedules and rate sheets. They have developed color templates, which gives the materials a fresher cleaner look. The materials are now being delivered to the public. Mr. Nelson also presented the new website. The Federal Way Community Center 2009 year- to-date key indicators were reviewed. The overall attendance is up 6%, pass sales are 8% higher in average membership per month, and rental revenues are up 6% from 2008 year-to-date. Council member Park asked if the Community Center had achieved their goal. He would like to see data on where they are at for their goals; what is the return on the investment. Mr. Roe stated that the materials are just now available for the public, so they have not seen the full effects of the marketing materials. They will come back to the Committee in the first quarter of 2010 with the numbers. Council member Park also stated that staff has done a good job of increasing rentals during the time of the downturn in the economy. Mr. Roe stated that staff has been working hard to minimize expenditures and maximize revenues. Council member Kochmar would like to explore the possibility of having a tree lighting ceremony at the Center next year. Resolution to Adopt Policy Prohibiting Gender Discrimination in Community Athletic Programs ESSB5967 Mr. Hutton stated that the in 2009 the Legislature enacted a Bill prohibiting unfair practices at public athletic programs and fields. A formal policy must be published. Mr. Hutton stated that we are already in compliance with this Bill and the policy will be disseminated to his athletic teams and user groups that use the fields and facilities. Council member Ferrell moved to approve the Resolution to adopt a policy prohibiting gender discrimination in community athletic programs. Council member Park seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday December 8, 2009 Summary Page 2 Sprint/Nextel Site Lease Renewal – Sacajawea Park Ms. Pearsall stated that we have had this lease since 1999, and it is up for renewal. The City has negotiated the new rental feel with them. There is a 4% rental increase each year throughout the term. The term is for an additional five years. Council member Park moved to approve the lease renewal and authorize the Interim City Manager to execute the amendment. Council member Ferrell seconded, motion passed. NEXT MEETING January 12, 2010 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:14 p.m.