PRHSPSC MINS 04-14-2009
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, April 14, 2009
5:30 p.m.
SUMMARY
In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell; Council member Linda Kochmar,
Amy Jo Pearsall, City Attorney, Deputy Chief Andy Hwang, Cathy Schrock Support Services Manager, Lynnette
Hynden Human Services Manager, Ray Gross EOC Manager, Steve Ikerd, Interim Director PRCS, Mary Faber
PRCS Superintendent, Mary Jaenicke, Administrative Assistant II.
Chair Burbidge called the meeting to order at 5:34p.m.
Council member Park was excused.
PUBLIC COMMENT
None
COMMISSION COMMENT
None
APPROVAL OF SUMMARY
Council member Ferrell moved to approve the March 2009 minutes. Chair Burbidge seconded, motion
passed.
Council member Ferrell moved to have items G and H presented after item D, and to add School Resource
Officer Contract, and Services Agreement for The Commons at Federal Way Police Services to the agenda.
Chair Burbidge seconded. Motion passed.
BUSINESS ITEMS
Donation of Two Retired Police Vehicles to Criminal Justice Training Commission
Deputy Chief Hwang reported that the Federal Way Police Department was approached by the Criminal Justice
Training Commission, and were asked to donate vehicles. The Department has two surplus vehicles that they would
like to donate. The cars normally sell at an auction for $1500 for each. Council member Ferrell moved to
authorize the donation of two retired Police Vehicles to the Washington State Criminal Justice Training
Commission for their Police Academy Training Program. Chair Burbidge seconded. Motion passed.
Agreement between City of Federal Way and Puget Sound Educational Service District Relating to Funding
for Reinvesting in Youth
Chair Burbidge stated that she does serve on an Advisory Committee for this program. Deputy Chief Hwang stated
that since 2003 the Department has contributed $5000. In the past funding has been taken from their forfeiture
account for reinvesting in youth; this year the funds are low in that account, so the money will be taken out of the
traffic account. Deputy Chief Hwang stated that it is a tremendous benefit to spend money upfront to address issues
with youth that are having troubles. Council member Ferrell moved approval of the Agreement between City of
Federal Way and Puget Sound Education Service District Relating to Funding for Reinvesting in Youth, and
authorize City Manager Neal J. Beets to sign such Agreement. Chair Burbidge seconded. Motion passed.
Edward Byrne Memorial Justice Assistance Grant (JAG)
Ms. Schrock presented the background information. It is their intent to enter into an agreement with King County
within the next ten days. This is different than any other grant that they have applied for in JAG. The Justice
Department identified King County as a disparate agency in the allocation of funds. Federal Way has entered into
negotiations with King County and all 18 cities representing them. The cities are coming together on April 15 to
counter the County’s proposal. A unanimous decision is the only way that the funds will be distributed by the
Federal Government. The final Memorandum of Understanding will be brought back to Council. Council member
Ferrell moved to approve, Chair Burbidge seconded. Ms. Schrock stated that the funds are one time funds that
will be shared for training and other programs. The purpose of the grant is to continue jobs or stimulate jobs in law
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday April 14, 2009 Summary
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enforcement or programs that support law enforcement. The total money is approximately 4.8 million for the
County, and the federal allocation for the city is $211,276. The federal allocations are subject to negotiation with
King County. If an inter-local agreement cannot be reached between all participants, then the entire King County
grant award will be lost. It was moved and seconded to approve a Memorandum of Understanding of the
Edward Byrne Memorial Justice Assistance Grant (JAG). Motion passed.
Agreement between FWPD and Washington Auto Theft Prevention Authority (WATPA): Grant for an
Automatic License Plate Reader (ALPR)
Deputy Chief Hwang reported that the Police Department applied for and was awarded a grant in the amount of
$30,000 to purchase an Automatic License Plate Reader. The technology will be phenomenal in finding stolen
vehicles. It will read 1,000 plates per hour. The ALPR will be mounted onto a vehicle and will alert the officer that
it is a stolen vehicle. Council member Ferrell moved approval of the Agreement between the Federal Way
Police Department and Washington Auto Theft Prevention Authority to accept the Grant for Automatic
License Plate Reader, and authorize City Manager Neal Beets to sign such Agreement. Chair Burbidge
seconded. Motion passed. A brief presentation will be given at the April 21, 2009 City Council meeting.
School Resource Officer Contract
Deputy Chief Hwang stated that this is a three year contract with the Federal Way School District. This contract was
revised because the School District dropped the School Resource Officer (SRO) at Thomas Jefferson High School.
We now have four SRO’s. It was explained that Thomas Jefferson is not within the city limits of Federal Way, and
King County approached the school district and asked to take over police services at that site. Council member
Ferrell moved approval of entering into the Interlocal Agreement with Federal Way School District No. 210
to provide School Resource Officer Services to the High Schools. Chair Burbidge seconded. Motion passed.
Services Agreement for The Commons at Federal Way Police Services
Deputy Chief Hwang stated that this is a one year contract with The Commons Mall. The contract is renewed on an
annual basis. Originally we had two officers at the mall. When the theater opened we were asked to provide three
Officers. Due to the economic downturn, they requested that we reduce costs. We have reduced our services by
8.3%. Three officers are now working 11 days instead of 12 days. The one day is being absorbed into Patrol. The
City pays 50% of the Officers salary, and The Commons pays the other 50%. Police coverage at the Transit Center
was discussed. Increased focus at the Transit Center is extremely important for safety. The Transit Center has two
officers assigned, but they pair up and travel to other transit centers, so there are times when the Transit Center is
unguarded. Chief Deputy Hwang stated that at this time the FWPD is going to provide the staffing, and take control
of the Transit Center. The Department will be meeting with the Transit Center. This is putting a strain on the Federal
Way Police Department. The contract will be reviewed. Council member Ferrell moved approval of entering into
the Services Agreement for The Commons of Federal Way for Police Services. Chair Burbidge seconded.
Motion passed.
Federal Way Community Center Marketing and Strategic Plan Implementation
Ms. Faber introduced Scott Marlow from Marketing by Marlow; he is part of the team of Cipalla Communications.
An RFP was issued for the development of creative materials for print and electronic communications. The budget
for this is $80,000. Six proposals were received. There was an interview and evaluation committee. The committee
met with all six respondents. The committee chose Cipalla. Ms. Farmer stated that Rita Cipalla hand picks her
subcontractors. Ms. Faber stated that the committee felt that a very important element is how we market
electronically, this is critical to the success of the Community Center. Mr. Marlow is a specialist on this. Mr.
Marlow stated that the team is very excited about the project. Each team member will have their own area of
responsibility. Ms. Faber stated that the team that has been put together has a very strong background in business
and non-profits, so they understand both markets. They understand that our budgets are not limitless. The $50,000
will be used to develop the creative materials such as brochures, rack cards and flyers and the web pages. $30,000
will be used to make the materials and develop them. It will also be used for printing and mailing. Council member
Ferrell moved approval to authorize staff to negotiate an agreement for $50,000 with Cipalla
Communications, Inc. for the development of creative materials for print and electronic communications.
Chair Burbidge seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday April 14, 2009 Summary
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Community Fireworks RFP
Ms. Faber stated that the City issues an RFP for the community fireworks display every two years. One proposal was
received from Entertainment Fireworks, Inc. We have used this company previously, and they have done a good job.
The amount of the display is $16,000 annually. Council member Ferrell moved to authorize acceptance of the
Entertainment Firewo4ks Request for Proposal and authorize staff to negotiate a two year agreement for
$32,000 for the community Fireworks. Chair Burbidge seconded. Motion passed.
Succession for Governing the City Of Federal Way in Times of Emergency
Mr. Gross provided the background information. This is a resolution that addresses the succession for Governing the
City of Federal Way in times of emergency or disasters. Lessons learned from past emergencies and disasters have
shown that leadership in times of emergencies is one of the internal problems that most response agencies face. This
resolution addresses that in the event that the Mayor is not available or capable of running the City during the
disaster, that there is a written chain of command of who would be in charge and who would be able to make a
proclamation of emergency. The resolution also states that the line of succession will be able to make a
proclamation of emergency without the need of a quorum. Council member Ferrell moved to approve the draft
resolution as written. Chair Burbidge seconded. Motion passed.
Interlocal Agreement for South End ARCH
Ms. Hynden stated that she met with the ARCH Managing Planner Arthur Sullivan and then Dini Duclos CEO of the
Multi-Service Center. In addition, Ms. Hynden has reviewed reports on costs and the existing housing stock in South
King County then compared the reports against East King County’s reports as requested. Ms. Hynden feels that now
is not the right time to sign this agreement without support staff. This seems consistent with Mr. Sullivan’s
recommendation based on his first hand experience. The Eastside ARCH started with a full-time and half-time staff
person dedicated to the organization and start up of the East Side ARCH. They spent many hours providing
administrative support and technical expertise to develop the work plan that puts the agreement into action. It took 1
½ years to develop the work plan, then a trust fund was set up before the agreement was signed. Ms. Hynden stated
that East King County’s focus was trying to develop the new stock of affordable housing; there were not enough
resources for people to be able to afford housing in the same community in which they worked. In South King
County refurbishing our housing stock is the issue, making sure that the housing stock we have is taken care of.
Instead having no resources to maintain affordable housing, stock deterioration begins and affordability is set aside
by rising costs of basic needs to support the house. We need to keep up on Community Development and
refurbishing the current stock, not build more at the cost of letting the current stock deteriorate. There is already a
group of cities that work with King County in correlation to the Committee to End Homelessness and in a couple of
weeks, Jason Johnson, will be speaking at the city council meeting. This is a collective group of concerned agencies
and cities that was to make sure that we are building and maintaining affordable housing in South King County. Ms.
Hynden is asking that we do not sign an ARCH agreement that appears to be blueprints of the Eastside’s agreement
without funding or appropriations to fully staff the agreement. Collaboration between cities is a great thing; we just
need funding to create a plan and then execute the plan. Human Services Division cannot absorb the additional costs
for the in-kind services that will be needed to fully participate in an ARCH. This agreement is too broad and does
not address what South King County needs. Signing an agreement that does not have staffing appropriated in
addition agreements for a work plan will not move us forward from where we are now. It is a very broad document
that says we will work together, but it has no action behind it. Council member Burbidge stated that the existing
housing stock needs to be upgraded and maintained. Ms. Hynden stated that the ARCH without a foundation for
collaboration outlined does not guarantee that if we join, that every other city that signs the agreement will contribute
funds or ideas for a work plan consistent with the needs of South King County. Council member Ferrell moved to
approve option 1: Do not sign the Interlocal Agreement SEARCH. Chair Burbidge seconded. Motion passed.
Parks and Recreation Commission Work Plan
Steve Ikerd presented the 2009 work plan. The work plan has been delayed due to some budget concerns. Council
member Ferrell moved to approve the proposed Parks Commission 2009 Work Plan. Chair Burbidge
seconded. The Celebration Park 10n year anniversary celebration was added to the work plan. It is scheduled for
May 29th. Motion passed.
Pending Items
Animal Control
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday April 14, 2009 Summary
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NEXT MEETING – May 12, 2009 5:30 p.m. in the Hylebos Conference Room
ADJOURNMENT - Meeting adjourned at 6:55 p.m.