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PRHSPSC MINS 04-14-2009 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, April 14, 2009 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell; Council member Linda Kochmar, Amy Jo Pearsall, City Attorney, Deputy Chief Andy Hwang, Cathy Schrock Support Services Manager, Lynnette Hynden Human Services Manager, Ray Gross EOC Manager, Steve Ikerd, Interim Director PRCS, Mary Faber PRCS Superintendent, Mary Jaenicke, Administrative Assistant II. Chair Burbidge called the meeting to order at 5:34p.m. Council member Park was excused. PUBLIC COMMENT None COMMISSION COMMENT None APPROVAL OF SUMMARY Council member Ferrell moved to approve the March 2009 minutes. Chair Burbidge seconded, motion passed. Council member Ferrell moved to have items G and H presented after item D, and to add School Resource Officer Contract, and Services Agreement for The Commons at Federal Way Police Services to the agenda. Chair Burbidge seconded. Motion passed. BUSINESS ITEMS Donation of Two Retired Police Vehicles to Criminal Justice Training Commission Deputy Chief Hwang reported that the Federal Way Police Department was approached by the Criminal Justice Training Commission, and were asked to donate vehicles. The Department has two surplus vehicles that they would like to donate. The cars normally sell at an auction for $1500 for each. Council member Ferrell moved to authorize the donation of two retired Police Vehicles to the Washington State Criminal Justice Training Commission for their Police Academy Training Program. Chair Burbidge seconded. Motion passed. Agreement between City of Federal Way and Puget Sound Educational Service District Relating to Funding for Reinvesting in Youth Chair Burbidge stated that she does serve on an Advisory Committee for this program. Deputy Chief Hwang stated that since 2003 the Department has contributed $5000. In the past funding has been taken from their forfeiture account for reinvesting in youth; this year the funds are low in that account, so the money will be taken out of the traffic account. Deputy Chief Hwang stated that it is a tremendous benefit to spend money upfront to address issues with youth that are having troubles. Council member Ferrell moved approval of the Agreement between City of Federal Way and Puget Sound Education Service District Relating to Funding for Reinvesting in Youth, and authorize City Manager Neal J. Beets to sign such Agreement. Chair Burbidge seconded. Motion passed. Edward Byrne Memorial Justice Assistance Grant (JAG) Ms. Schrock presented the background information. It is their intent to enter into an agreement with King County within the next ten days. This is different than any other grant that they have applied for in JAG. The Justice Department identified King County as a disparate agency in the allocation of funds. Federal Way has entered into negotiations with King County and all 18 cities representing them. The cities are coming together on April 15 to counter the County’s proposal. A unanimous decision is the only way that the funds will be distributed by the Federal Government. The final Memorandum of Understanding will be brought back to Council. Council member Ferrell moved to approve, Chair Burbidge seconded. Ms. Schrock stated that the funds are one time funds that will be shared for training and other programs. The purpose of the grant is to continue jobs or stimulate jobs in law PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 14, 2009 Summary Page 2 enforcement or programs that support law enforcement. The total money is approximately 4.8 million for the County, and the federal allocation for the city is $211,276. The federal allocations are subject to negotiation with King County. If an inter-local agreement cannot be reached between all participants, then the entire King County grant award will be lost. It was moved and seconded to approve a Memorandum of Understanding of the Edward Byrne Memorial Justice Assistance Grant (JAG). Motion passed. Agreement between FWPD and Washington Auto Theft Prevention Authority (WATPA): Grant for an Automatic License Plate Reader (ALPR) Deputy Chief Hwang reported that the Police Department applied for and was awarded a grant in the amount of $30,000 to purchase an Automatic License Plate Reader. The technology will be phenomenal in finding stolen vehicles. It will read 1,000 plates per hour. The ALPR will be mounted onto a vehicle and will alert the officer that it is a stolen vehicle. Council member Ferrell moved approval of the Agreement between the Federal Way Police Department and Washington Auto Theft Prevention Authority to accept the Grant for Automatic License Plate Reader, and authorize City Manager Neal Beets to sign such Agreement. Chair Burbidge seconded. Motion passed. A brief presentation will be given at the April 21, 2009 City Council meeting. School Resource Officer Contract Deputy Chief Hwang stated that this is a three year contract with the Federal Way School District. This contract was revised because the School District dropped the School Resource Officer (SRO) at Thomas Jefferson High School. We now have four SRO’s. It was explained that Thomas Jefferson is not within the city limits of Federal Way, and King County approached the school district and asked to take over police services at that site. Council member Ferrell moved approval of entering into the Interlocal Agreement with Federal Way School District No. 210 to provide School Resource Officer Services to the High Schools. Chair Burbidge seconded. Motion passed. Services Agreement for The Commons at Federal Way Police Services Deputy Chief Hwang stated that this is a one year contract with The Commons Mall. The contract is renewed on an annual basis. Originally we had two officers at the mall. When the theater opened we were asked to provide three Officers. Due to the economic downturn, they requested that we reduce costs. We have reduced our services by 8.3%. Three officers are now working 11 days instead of 12 days. The one day is being absorbed into Patrol. The City pays 50% of the Officers salary, and The Commons pays the other 50%. Police coverage at the Transit Center was discussed. Increased focus at the Transit Center is extremely important for safety. The Transit Center has two officers assigned, but they pair up and travel to other transit centers, so there are times when the Transit Center is unguarded. Chief Deputy Hwang stated that at this time the FWPD is going to provide the staffing, and take control of the Transit Center. The Department will be meeting with the Transit Center. This is putting a strain on the Federal Way Police Department. The contract will be reviewed. Council member Ferrell moved approval of entering into the Services Agreement for The Commons of Federal Way for Police Services. Chair Burbidge seconded. Motion passed. Federal Way Community Center Marketing and Strategic Plan Implementation Ms. Faber introduced Scott Marlow from Marketing by Marlow; he is part of the team of Cipalla Communications. An RFP was issued for the development of creative materials for print and electronic communications. The budget for this is $80,000. Six proposals were received. There was an interview and evaluation committee. The committee met with all six respondents. The committee chose Cipalla. Ms. Farmer stated that Rita Cipalla hand picks her subcontractors. Ms. Faber stated that the committee felt that a very important element is how we market electronically, this is critical to the success of the Community Center. Mr. Marlow is a specialist on this. Mr. Marlow stated that the team is very excited about the project. Each team member will have their own area of responsibility. Ms. Faber stated that the team that has been put together has a very strong background in business and non-profits, so they understand both markets. They understand that our budgets are not limitless. The $50,000 will be used to develop the creative materials such as brochures, rack cards and flyers and the web pages. $30,000 will be used to make the materials and develop them. It will also be used for printing and mailing. Council member Ferrell moved approval to authorize staff to negotiate an agreement for $50,000 with Cipalla Communications, Inc. for the development of creative materials for print and electronic communications. Chair Burbidge seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 14, 2009 Summary Page 3 Community Fireworks RFP Ms. Faber stated that the City issues an RFP for the community fireworks display every two years. One proposal was received from Entertainment Fireworks, Inc. We have used this company previously, and they have done a good job. The amount of the display is $16,000 annually. Council member Ferrell moved to authorize acceptance of the Entertainment Firewo4ks Request for Proposal and authorize staff to negotiate a two year agreement for $32,000 for the community Fireworks. Chair Burbidge seconded. Motion passed. Succession for Governing the City Of Federal Way in Times of Emergency Mr. Gross provided the background information. This is a resolution that addresses the succession for Governing the City of Federal Way in times of emergency or disasters. Lessons learned from past emergencies and disasters have shown that leadership in times of emergencies is one of the internal problems that most response agencies face. This resolution addresses that in the event that the Mayor is not available or capable of running the City during the disaster, that there is a written chain of command of who would be in charge and who would be able to make a proclamation of emergency. The resolution also states that the line of succession will be able to make a proclamation of emergency without the need of a quorum. Council member Ferrell moved to approve the draft resolution as written. Chair Burbidge seconded. Motion passed. Interlocal Agreement for South End ARCH Ms. Hynden stated that she met with the ARCH Managing Planner Arthur Sullivan and then Dini Duclos CEO of the Multi-Service Center. In addition, Ms. Hynden has reviewed reports on costs and the existing housing stock in South King County then compared the reports against East King County’s reports as requested. Ms. Hynden feels that now is not the right time to sign this agreement without support staff. This seems consistent with Mr. Sullivan’s recommendation based on his first hand experience. The Eastside ARCH started with a full-time and half-time staff person dedicated to the organization and start up of the East Side ARCH. They spent many hours providing administrative support and technical expertise to develop the work plan that puts the agreement into action. It took 1 ½ years to develop the work plan, then a trust fund was set up before the agreement was signed. Ms. Hynden stated that East King County’s focus was trying to develop the new stock of affordable housing; there were not enough resources for people to be able to afford housing in the same community in which they worked. In South King County refurbishing our housing stock is the issue, making sure that the housing stock we have is taken care of. Instead having no resources to maintain affordable housing, stock deterioration begins and affordability is set aside by rising costs of basic needs to support the house. We need to keep up on Community Development and refurbishing the current stock, not build more at the cost of letting the current stock deteriorate. There is already a group of cities that work with King County in correlation to the Committee to End Homelessness and in a couple of weeks, Jason Johnson, will be speaking at the city council meeting. This is a collective group of concerned agencies and cities that was to make sure that we are building and maintaining affordable housing in South King County. Ms. Hynden is asking that we do not sign an ARCH agreement that appears to be blueprints of the Eastside’s agreement without funding or appropriations to fully staff the agreement. Collaboration between cities is a great thing; we just need funding to create a plan and then execute the plan. Human Services Division cannot absorb the additional costs for the in-kind services that will be needed to fully participate in an ARCH. This agreement is too broad and does not address what South King County needs. Signing an agreement that does not have staffing appropriated in addition agreements for a work plan will not move us forward from where we are now. It is a very broad document that says we will work together, but it has no action behind it. Council member Burbidge stated that the existing housing stock needs to be upgraded and maintained. Ms. Hynden stated that the ARCH without a foundation for collaboration outlined does not guarantee that if we join, that every other city that signs the agreement will contribute funds or ideas for a work plan consistent with the needs of South King County. Council member Ferrell moved to approve option 1: Do not sign the Interlocal Agreement SEARCH. Chair Burbidge seconded. Motion passed. Parks and Recreation Commission Work Plan Steve Ikerd presented the 2009 work plan. The work plan has been delayed due to some budget concerns. Council member Ferrell moved to approve the proposed Parks Commission 2009 Work Plan. Chair Burbidge seconded. The Celebration Park 10n year anniversary celebration was added to the work plan. It is scheduled for May 29th. Motion passed. Pending Items Animal Control PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday April 14, 2009 Summary Page 4 NEXT MEETING – May 12, 2009 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:55 p.m.