Loading...
PRHSPSC MINS 06-09-2009 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, June 9, 2009 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Mike Park; Jim Ferrell, Linda Kochmar, Brian Wilson Interim City Manager, Amy Jo Pearsall, City Attorney, Interim Chief Andy Hwang, Acting Commander John Stieben, Ray Gross EOC Manager, Steve Ikerd, Interim Director PRCS, Linda Farmer Communications and Governmental Affairs Manager, Kelli O’Donnell, CDBG Coordinator and Mary Jaenicke, Administrative Assistant II. Chair Burbidge called the meeting to order at 5:32p.m. Public Comment: Fred Konkell spoke regarding the budget cuts to the Parks, Recreation and Cultural Services Department. He urged the City Council to re-instate the Park Planner Position. He feels that it is an important position. The Parks Department has been without a planner for over a year, and the Department is not moving forward with any new projects. Commission Comments: Susan Honda, Chair of the Arts Commission spoke regarding the Grand Piano that is located at the Knutzen Family Theatre. The piano was purchased by the Arts Commission and the Federal Way Coalition of the Arts. They have been discussing the issue of the piano for the past few months. At their last meeting, they made a motion that has two parts to it. 1. Keep the piano at the Theatre, and loan it to Centerstage Theatre. It would be used for musical purposes only, and would be checked on monthly by the City. The piano would be turned over to the Performing Arts Center when it is built. The second motion, which was the favored motion; was to move the piano to St. Lukes Church let the Federal Symphony and the Federal Way Chorale use the piano. They would maintain it, and the city could check on it. The piano would be moved to the Performing Arts Center when that is built. She also spoke regarding the student art show that is being displayed at the Municipal Court. Update on the Marketing Plan for the Federal Way Community Center Ms. Farmer showed the Committee the new logo and the new look of the promotional materials for the Federal Way Community Center. These mailers will be mailed to every household in Federal Way, potential Annexation area, NE Tacoma and slightly outside the City limits on the Eastside. There will be 4 direct mail postcards with a seasonal message; there will also be 2 for 1 coupons. The postcards will be mailed this week or early next week. APPROVAL OF SUMMARY Council member Ferrell moved to approve the April and May meeting summaries. Council member Park seconded. Motion passed. BUSINESS ITEMS Community Preparedness Grant Mr. Gross stated that during the 2007 and 2008 budget process the City Council approved $100,000 for a Community preparedness grant. It was focused on providing backup power for vulnerable populations. They visited the various agencies and discovered that they were already prepared for prolonged power outages. The grant was restructured and it was broken up into the following areas: $60,000 for backup power, $25,000 general emergency preparedness projects, and $15,000 for communication projects. The grant was sent out to the community, and 10 grant applications were received. The applications were reviewed by a panel. A total of $49,919.65 has been awarded, leaving a balance of $50,080.35. $20,123.10 will be used in Backup power projects, $14,800.55 in General emergency preparedness projects, and $14,996.00 will be used in Communications projects. Mr. Gross would like to extend the Community Preparedness Grant Program to 2010 and use the remaining funds of $50,080.35. Council member Kochmar requested that an article regarding the grant be placed in the newspaper, so that people are aware that it is available. Council member Ferrell moved to approve the Community PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 9, 2009 Summary Page 2 Preparedness Grant award recommendations and extension into 2010 using the remaining funds of $50,080.35. Council member Park seconded. Motion passed. Letter of Commitment Neighborhood Stabilization Program II Ms. O’Donnell stated that there is a second round of funding for the Neighborhood Stabilization Program known as NSP 2. The amount available is approximately $2 billion nationally. It is not distributed evenly, but will be distributed on a competitive basis. There is no guarantee that any state will get funding. The minimum application is $5 million. The state Department of Community Trade and Economic Development (CTED) is putting together an application for the 5 counties that have the highest need. Those counties are Clark, King, Snohomish, Pierce and Thurston. The funds would be distributed to the areas with the highest needs. Federal Way has one Census tract that scored 18 which is the minimum they have to score. There are three additional Census tracts that scored a 17. The states proposal is that Thurston and Clark County were much harder hit, and they have enough Census tracts that are over 18 that will bring the average score above 18; they should be able to bring in the majority of Census tracts that socred 17 in on the application. There is a possibility to be able to serve 4 Census tracts in Federal Way. There is a letter of commitment that the state is asking Federal Way to sign that says we are willing to move forward and participate in the program. We can still withdraw if we choose to. They need to know by June 30 who is participating. This is another opportunity to offset the foreclosures that are happening in the Federal Way Community, and to also help people get into affordable homes. The state is applying for $50 million for the five counties, but we are unsure how much funding we would receive. This program is specifically for acquiring foreclosed properties. Council member Park moved to Support the State of Washington’s application funds for NSP 2 funds and authorize the signature of the Letter of Commitment by the Interim City Manager. Staff would then be authorized to participate in development of a Neighborhood Stabilization Program Consortium Agreement to bring back for Council approval should the application be successful. Council member Ferrell seconded. Motion passed. Reprogram 2009 CDBG Capital Funds as Part of the 2010 CDBG Capital Allocation Process Ms. O’Donnell stated that the 2009 CDBG Capital project could not move forward due to the downturn in the economy. The Human Services Commission reviewed the 2009 Contingency Plan and discussed the various options that were available. Approximately $260,000 is available. The commission reviewed the list of open projects that they could add funding to per the contingency plan. There were four existing projects that CDBG funds could be allocated to. The Human Services Commission chose to allocate the available 2009 CDBG funds as part of the 2010 CDBG allocation process. This will give the commission a chance to allow for bigger projects or give them options if there are additional projects that they want to put money into. Council member Park moved to allocate available 2009 CDBG funds as part of the 2010 CDBG allocation process noting that Federal Way has 2009 and 2010 CDBG funds available and reserves the right to split the funding between years or allocate all funds in 2010 based upon the merits of applications received. Council member Ferrell seconded. Motion passed. Federal Way Community Center Café Construction Mr. Ikerd stated that the funding source for this project is in the 2009 carry forward that was approved in May. The construction was split out from the equipment in order to save money. They contacted seven companies from the Small Works Roster. Two of those companies submitted bids. Both companies were responsive to the bid. Rush Commercial Construction was the lowest responsive bidder. They come very highly recommended. The Engineer estimated that the cost for construction would be $60,000 before taxes. Rush Commercial Construction’s bid was $54,047.13 plus tax for a total of $59,181.61. $51,942.30 will be the remaining balance in the Carry Forward budget. Council member Ferrell moved to recommend that Council accept the bid from Rush Commercial Construction and authorize the City Manager to execute a contract for Café Construction in the amount of $59,181.61. Council member Park seconded. Motion passed. Federal Way Community Center Café Equipment Mr. Ikerd reported that Three Commercial Restaurant Equipment Supply companies were invited to submit an application to the Small Works Roster and bid. Only one company responded. The design estimate was approximately $28,147.00 plus tax. Smith & Greene Company responded with a bid of $23,249.54 plus tax for a total contract amount of $25,458.25. This project will be funded out of the 2009 carry forward. After paying for the café construction and café equipment, the remaining balance in the carry forward will be $26,484.14. Council Committee suggested that staff think about the possibility of having a contest to name the Café at the Center. Council member Ferrell moved to recommend that Council accept the bid from Smith & Greene Company PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 9, 2009 Summary Page 3 and authorize the City Manager to execute a contract to purchase Café Equipment in the amount of $25,458.25. Council member Park seconded. Motion passed. CHG Building Systems Retainage Release There was no discussion. Council member Ferrell moved to forward to full Council on June 16 for approval; the acceptance of the CHG Building Systems contract as complete and authorize staff to release their $7,733.91 retainage. Council member Park seconded. Motion passed. Application for Ballistic Vest Partnership (BVP) Grant Interim Chief Hwang stated that the Department is seeking authorization to apply for the 2009 Ballisitic Vest Partnership Grant. They are projecting that they will need 78 new ballistic vests by the end of 2011. In 2009 they would like to have half of the necessary vests. If the grant is approved it would provide funding in the amount of $15,165.00. The Federal Way Police Department would be required to match the $15,165.00. The money to pay for the vests would come from their fuel savings. Council member Ferrell moved approval of the 2009 Ballistic Vest Partnership (BVP) Grant application, and authorize Interim City Manager Brian Wilson to sign such Agreement. Council member Park seconded. Motion passed. Renewal and Extension of Red-Light Photo Enforcement Professional Services Agreement Interim Chief Hwang stated that a one year contract was signed in 2008 with American Traffic Solutions. They would like to extend the contract by one year. They also have the option of extending the agreement for 2 additional 3 year terms. The Red-Light Photo Enforcement program is being expanded. Chief Hwang stated that it has been a very good company to work with. There have been very few contested cases. There is not a financial impact; the program sustains itself. Council member Park moved that the City renew and extend the terms of the existing Professional Services Agreement with American Traffic Solutions for an additional year, with the option to extend this agreement for two additional three (3) year terms. Council member Ferrell seconded. Motion passed. SECTOR Service Level Agreement with the Washington State Patrol Acting Commander Stieben reported that the Washington Association of Sheriffs and Police Chiefs (WASPC) is sponsoring a program known as SECTOR: Statewide Electronic Collision & Ticket Online Records. This will allow them to take advantage of the barcode on the vehicle registration and the driver’s license. The officers will be able to scan the documents, and the data will be uploaded to a central server and sent to the courts. This will reduce the paperwork, and will also reduce the amount of time it takes to complete the reports. The Washington State Patrol will oversee the program. There are no budgetary costs to the City of Federal Way to participate in the program. Initially two police cars will have this. The Municipal Court is in agreement with the program, it will also reduce their workload. If they are happy with the program they will expand it to more police cars. Council member Ferrell moved for approval of the request by the Police Department to enter into a written agreement with the Washington State Patrol to implement the SECTOR process, and authorize the Police Chief to sign the Agreement. Council member Park seconded. Motion passed. Pending Items None NEXT MEETING – July 14, 2009 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:22 p.m.