Loading...
PRHSPSC MINS 09-08-2009City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, September 8, 2009 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge and Committee members Mike Park and Jim Ferrell Council Members in Attendance: Linda Kochmar Staff Members in Attendance: Interim City Manager, Brian Wilson, Amy Jo Pearsall, City Attorney, Interim Chief Andy Hwang, Cary Roe, Public Works & Park Director, Human Services Manager Lynnette Hynden, CDBG Coordinator Kolya McCleave, and Mary Jaenicke, Administrative Assistant II. Guests: Fred Konkell, Chair Parks Commission, Grace Rawsthorne, Vice Chair Diversity Commission Chair Burbidge called the meeting to order at 5:31p.m. Public Comment: None Commission Comments: None. APPROVAL OF SUMMARY Council member Ferrell moved to approve the August meeting summary. Council member Park seconded. Motion passed. BUSINESS ITEMS Roof Replacement Mr. Roe reported that a bid was sent out to replace three roofs. Two of the roofs are for the caretaker houses at the West Hylebos Wetlands Park, and the third roof is the picnic shelter at Laurelwood Park. Bids were sent to ten companies off of the small works roster. Those companies were allowed to provide bids on two options; Replace with asphalt shingles or replace with a metal roof. Three companies responded. Staff compared the differences between asphalt shingles and metal roofing. The decision was made to go with the metal roofing due to longer durability, and less maintenance. A metal roof would also be more resistant to vandalism. The total cost for roofing the three sites is $62,077.00. This project will be funded out of the CIP account. Council member Park moved to recommend that Council accept the bid from Chet’s Roofing and authorize the Interim City Manager to execute a contract for roof replacement in the amount of $62,077.00. Council member Ferrell seconded. Motion passed. 800 MHz Project Update Interim Chief Hwang stated that there has been an ongoing effort to enhance the MHz radio system. They have been working with King County since 2007 to enhance the system. It was identified that there is low radio signal in Federal Way. Earlier this year King County agreed that a new tower needed to be erected. It was a 6 million dollar project. Since then, a radio maintenance program was started and the cost was split 50/50. All of the patrol and portable radios were upgraded. During the upgrade, King County telecommunications sent a report stating that they do not believe that a new tower is necessary, and that the low radio signal was due to a lack of maintenance on our radios. The FWPD is not in agreement with this and they are continuing to have discussions with King County regarding the issue of the low radio signal. Placement of “Safe City Federal Way” signs at designated locations in the city Interim Chief Hwang stated that the Police Department is seeking approval to place the Safe City signs throughout the City Of Federal Way. A total of 11 signs would go in the Safe City Zone and ten signs would be placed in primary entrances into the City. Placing the signs will deter criminal activity, and the signs will inform the public about the program. Volunteers are being trained to use the camera system. New poles will need to be installed for PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September 8, 2009 Summary Page 2 the signs. Three additional cameras will be installed at the Transit Center, and Sound Transit will pay for the costs of the cameras. These will tie into the Safe City Cameras. Council Member Ferrell moved to accept the proposal to place the “Safe City Federal Way” signs at the designated locations in the City. Council Member Park Seconded. Motion passed. Ms. Hynden introduced Kolya McCleave, the new CDBG Coordinator for the City of Federal Way. Martin Luther King Jr. Celebration - Update Ms. Hynden stated that an article was placed in the Federal Way Mirror newspaper about a “call for action” to get a Celebration Leader from the community. Approximately six to seven people contacted Ms. Hynden stating that they were interested in participating in the event. No one has offered to be the Committee Chair, but Ms. Hynden feels she can get a couple of people to co-chair. A meeting has been setup for Wednesday, September 9 at 6:00pm. Each City Commission has also been asked to provide two volunteers to participate on the committee. Cancel the 2009 Valley Cities Counseling & Consultation Acquisition of a Community Facility Project and Reallocate 2009 Capital Funds to the King County Housing Repair Program Ms. Hynden reported that the City of Federal Way awarded 2009 CDBG funds to Valley Cities Counseling and Consultation for the acquisition of a mental health clinic in Federal Way. Part of that agreement was that they would leverage funds with the greater King County Consortium. Due to the downturn in the economy this did not occur, and they could not raise the funds to match the dollars. They have returned the money back. There is $241,649 that needs to be reprogrammed to another eligible CDBG capital project. These funds were combined with the 2010 capital funds. The Human Services Commission is recommending that those funds be allocated to the King County Housing Repair Program. This program is designated to Federal Way residents, and the City of Federal Way utilizes this program very well. Council member Park moved to allocate available 2009 CDBF capital funds to both the 2009 and 2010 King County Housing Repair Program to serve eligible Federal Way residents. The King County Housing Repair Program would provide low interest or forgivable loans for housing repair and emergency grants for life threatening repair needs in owner occupied homes to qualified residents. Council member Ferrell seconded. Motion passed. 2010 Community Development Block Grant CDBG Program Ms. Hynden stated that this is an open and competitive process for agencies to apply for funding. The allocation of 2010 CDBG funds is based upon an estimate of Federal Way’s 2010 CDBG funds. The exact grant amount will not be known until the fall of 2009 and spring of 2010. Five applications were received. The following Capital projects will receive 2010 CDBG funding: 1. Highline Community College – Small Business Development Center, 2. Emergency Feeding Program – Facility Acquisition, 3. FUSION Transitional Housing – Facility Acquisition, and 4. SKAC Industries Green Jobs – Capital Facility Improvement. The fifth application My Service Mind – meal site kitchen renovation was not an eligible project per HUD. Ms. Hynden stated that Highline Community College – Small Business Development Center was recently audited, and they may come back with findings, and that funding may be returned. If any funds are returned, the Human Services Commission would like to work to develop an eligible economic development project serving Federal way Residents. There is a contingency plan in place should the amount of funding available increase or decrease. Council member Park asked if we should continue to participate in the King County Consortium or manage our own CDBG program. Ms. Hynden answered that there is interest in both ways, there is a value in both, and there are a lot of issues to look at. She plans on starting a detailed analysis regarding this in the 6 months, and will come back to Committee. Council member Ferrell moved to finalize the recommendation for the 2010 Community Development Block Grant (CDBG) Program, as presented and the 2010 Planning and Administration Budget. It is further moved that the City Manage, or is designee, be authorized to enter into the required agreements to carry out Federal Way’s 2010 CDBG program. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday September 8, 2009 Summary Page 3 Pending Festivals – Interim City Manager Wilson has a meeting scheduled with Tom Pierson from the Federal Way Chambers to discuss Festival Days. H1N1 Flue Virus – this item was discussed at management team. Mr. Roe stated that there is a plan in place, and this plan will be discussed at the next management team meeting. Interim City Manager Wilson would like some time to prepare a presentation for Council, and would like to present it in October under emerging issues. NEXT MEETING – October 13, 2009 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:18 p.m.