LUTC MINS 07-12-2010
City of Federal Way
City Council
Land Use/Transportation Committee
July 12, 2010 City Hall
5:30 PM City Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Dini Duclos, Committee Member Jack Dovey and Committee
Member Jim Ferrell.
Council Members in Attendance: Mayor Linda Kochmar and Council Member Burbidge
Staff Members in Attendance: Director of Parks, Public Works, and Emergency Management Cary Roe, Deputy Public
Works Director Marwan Salloum, Deputy Public Works Director Ken Miller, Surface Water Manager Will Appleton, Street
Systems Project Engineer John Mulkey, City Attorney Pat Richardson, and Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Duclos called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT
There was no public comment.
3. BUSINESS ITEMS
Forward
Topic Title/Description to Council
A.
Approval of the June 21, 2010, LUTC Minutes
Committee approved June 7, 2010, LUTC minutes as presented.
Moved: Dovey Seconded: Ferrell Passed: Unanimously, 3-0
N/A
B.
West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements
Project – Bid Award
Surface Water Manager Will Appleton presented information on this item. There was no public
comment. Committee Member Dovey noted that this bid is the first bid in quite some time
where many of the bids came in over the engineer’s estimate. Mr. Appleton stated that the
estimate for the project was just an estimate. Should the economy continue to improve, bids
may be closer to the engineer’s estimate on a more regular basis. Mayor Kochmar asked if staff
had analyzed the bids and noted that Lloyd Enterprises’ bid was so much lower than the other
competitors. Deputy Public Works Director Miller explained that Lloyd Enterprises’ bid came
in lower in the excavation part of the project. Because Lloyds pit and headquarters is so near the
project site, there is considerable cost savings in fuel, transportation costs, staging areas, etc).
Chair Duclos asked why Schedule B was included in the bid; why didn’t the contractor work
with the private property owner directly. Mr. Appleton referenced Council having had approved
staff’s request to bid the project this way. Staff didn’t want to complete their part of the work
independently of the private citizen as this could result in having the City’s work undone in
order to start Schedule B. Bidding both schedules together made the most sense and will be the
most efficient. A separate agreement was drafted between the citizen and the City. The fee for
Schedule B is 100% the responsibility of the property owner.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Dovey Passed: Unanimously, 3-0
7/20/2010
Consent
Land Use/Transportation Committee Page 2 July 12, 2010
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C.
Grant Funding for Transportation Improvement Projects
Deputy Public Works Director Marwan Salloum presented information on this item and then
summarized staff’s procedure in procuring grant funds. There was no public comment.
Committee Member Ferrell asked for the total annual CIP budget amount. Deputy Director
Salloum stated that $1.6 M from the utility tax funds is given to the CIP budget for 2011 and
again for 2012. Grant funding is coming from the state Transportation Improvement Board
(TIB).
Committee Member Dovey asked for a status report on the S 352nd project land acquisition,
particularly on acquiring the fifth parcel for this project. Director Roe gave a brief background
summary of the S 32nd Extension Project and the progress made to date on securing all needed
land for right of way dedication. Director Roe has had ongoing conversation with the fifth
property owner and plans to meet with that property owner this week. Director Roe also
explained that both the S 352nd Street Extension Project and the SW 336th at 21st Ave SW
Intersection Improvement Projects have yet to be evaluated and scored by the TIB. Staff has
preliminarily self scored both projects and feels that the SW 336th at 21st Ave SW may have an
advantage over the S 352nd project; however, that is speculation and won’t be know until the TIB
scores each project. Once, staff knows what funding is available for either project, Council can
decide which project to give priority to. Deputy Director Salloum reminded the Committee that
at the present, staff is recommending that the City applies for grant funding for both projects.
Committee forwarded Option #1 as presented.
Moved: Ferrell Seconded: Dovey Passed: Unanimously, 3-0
8/03/2010
Business
D.
Proposed Amendment to FWRC – Appeals of Hearing Examiners Decisions
City Attorney Pat Richardson presented information on this item. There was no public
comment. City Attorney Richardson reiterated the City’s current practice of handling appealed
Hearing Examiner decisions as well as the recommendation for a change in that procedure,
brought forth this evening. The committee acknowledged the few times an appeal to the
Hearing Examiner’s decision was heard by the City Council. As the issue currently stands, the
applicant was also appeal the Council’s decision in an appeal and from there, take it to the
Supreme Court. Committee Member Dovey asked if these appeals would cost the applicant a
great deal more than just the Hearing Examiner’s decision. City Attorney Richardson stated that
the applicant would be responsible for paying their own attorney fees. There was discussion
surrounding the pros and cons of eliminating the City Council appeal hearing, and taking an
appeal straight through to the Supreme Court. The process as it exists today is a result of the
current Code. Councilmember Burbidge spoke in support of the staff recommendation.
Committee forwarded item to the July 20, 2010 City Council Business Agenda without
recommendation.
Moved: Ferrell Seconded: Duclos Passed: 2-1, Dovey dissenting
7/20/2010
Business
E.
Department of Ecology Stormwater Grant – FY 2012 Grant Funding Offer
Surface Water Manager Will Appleton presented information on this item. There was no public
comment or discussion.
Committee forwarded Option #1 as presented.
Moved: Dovey Seconded: Ferrell Passed: Unanimously, 3-0
7/20/2010
Consent
Land Use/Transportation Committee Page 3 July 12, 2010
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F. Department of Ecology Retrofit and LID Competitive Grant
Surface Water Manager Will Appleton presented information on this item. There was no public
comment or discussion.
Committee forwarded Option #1 as presented.
Moved: Dovey Seconded: Ferrell Passed: Unanimously, 3-0
7/20/2010
Consent
4. OTHER
5. FUTURE MEETING
The July 19, 2010 LUTC meeting has been cancelled. The next scheduled LUTC meeting will be Monday August 2,
2010 at 5:30 PM in City Hall Council Chambers.
6. ADJOURN
The meeting adjourned at 6:07 PM.
Attest:
Darlene LeMaster, Administrative Assistant II
COMMITTEE APPROVAL:
Dini Duclos, Chair Jim Ferrell, Member Jack Dovey, Member