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PRHSPSC MINS 01-12-2010City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, January 12, 2010 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge and Committee members Mike Park and Jim Ferrell Council Members in Attendance: Mayor Linda Kochmar Staff Members in Attendance: Brian Wilson, City Manager/Police Chief, Amy Jo Pearsall, City Attorney, Cary Roe, Director of Parks, Public Works and Emergency Management, Assistant Chief Andy Hwang, John Hutton, Recreation Supervisor, Steve Ikerd, Parks & Facilities Manager, Commander Chris Norman, Commander Stan McCall and Mary Jaenicke, Administrative Assistant II. Guests: Susan Honda Arts Commission Chair, David Bauch, Arts Commission Vice-Chair Chair Burbidge called the meeting to order at 5:31p.m. Public Comment: Ms. Honda reported that on January 1, 2010 her neighbor’s house alarm went off. The police came four different times, they walked around the property and could not find any signs of forced entry, and they could do nothing about the alarm. Her concern is that the neighbors were scheduled to be out of town for three days, and they would’ve have had to listen to the alarm for three days, if they had been unable to contact one of the neighbors children, to come and turn it off. The alarm is not monitored and is not registered with the City. Interim City Manager Wilson stated that by Ordinance the homeowners are responsible for the service calls. He stated that they can contact the homeowner and make sure that they have their alarm serviced, and that they register their alarm. Commission Comments: Ms. Honda reported that there will be a special opening reception of Artist Becci Crowe’s African Wildlife and Tribal Portraits. The portraits will be hung on January 16th from 2-4. Ms. Crowe will also be at the Theatre on February 28th from 2-4pm presenting her Adventures with African Wildlife and Tribal Cultures. This will feature film footage of her adventures in Africa. A reception will follow the program. APPROVAL OF SUMMARY Council member Park moved to approve the December meeting summary. Council member Ferrell seconded. Motion passed. BUSINESS ITEMS Arts Commission 2010 Work Plan Mr. Hutton reported that Arts Commission held their annual retreat, and developed their work plan for the upcoming year. The work plan outlines projects, programs and funding for the year. In 2010 the Arts Commission will focus on updating the Cultural Plan, improving public relations with the press, newsletters and web information. They are also going to create a brochure of public art that is in the City. Council member Park asked if there was anything new in the work plan. Mr. Hutton answered that the catalogue on public art is new. There is a lot of public art throughout the community. Ms. Honda stated that they are going to partner with the rhododendron gardens when they open up. The Federal Way Symphony will be involved, and they may have a photography class. Council member Ferrell moved to forward the Arts Commission 2010 work plan to City Council for approval on January 19, 2010. Council member Park seconded. Motion passed. Arts Commission Contract for Services Mr. Hutton stated that the Contract for Services Program is a program that funds local arts organizations that provide cultural programs within the community. The city serves as a partner in the provision of services. Local arts organizations completed an application. Those applications were reviewed by the Arts Commission, and each organization was interviewed. The budget for the 2010 Contract for Services is $40,000.00. Council member Ferrell moved to forward the Arts Commission 2010 Contract for Services recommendations to City Council for approval on January 19, 2010. Council member Park seconded. There was a short discussion on Show Stoppers; they were not funded because they did not have a fully developed program at this time. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday January 12, 2010 Summary Page 2 The Police Department is requesting permission to utilize anticipated carry forward funds to purchase 7 new bicycles to support the newly created Special Operations Unit, (SOU). Commander Norman stated that the bicycles are going to be the primary mode of transportation for the newly created Special Operations Unit (SOU). Their primary focus will be the downtown core, trails and city parks. The unit will consist of one supervisor and six officers. This unit was created by restructuring the organization. The full implementation of the unit is a high priority. The funding source will come from the anticipated carry forward from the 2009 budget. Council member Park asked what the depreciation on the bikes is. Commander Norman answered that it is very subjective; it depends on how well the bikes are maintained, the quality of those bikes and how much they are used. He is estimating that they will get extended service out of these bikes, because they are high quality bikes, and is anticipating having an in-house bike mechanic as a part of the team. The budgetary impact is minimal. The bike frames have a life time warranty. Mr. Wilson stated that bikes they have now were purchased in 1998, and they received 10-12 years worth of use out of those bikes. They are now replacing those bikes. He also stated that these bikes are designed specifically for police. This unit will be a year around operation. Council member Park moved to approve the purchase of police bicycles for the Special Operations Unit. Council member Ferrell seconded. Motion passed. Purchase of three new police motorcycles Commander McCall reported that the Police Traffic Unit started out with the Kawasaki motorcycles, in 2006 they transitioned to Harley-Davidson motorcycles, and in 2007-2008 they moved to a partial lease and partial ownership program with Harley-Davidson. In early 2009 Harley-Davidson discontinued their leasing program. Eventually the department will need to replace all of their leased motorcycles. The department has been researching replacement motorcycles and the new Honda ST 1300P seems to be the best choice. Several other local police agencies have also converted to the new Honda ST 1300P. They have experienced a higher than expected maintenance costs for the Harley-Davidsons. They are requesting to purchase three new Hondas now. These would replace the one motorcycle that they have already turned in, and their two oldest Harley-Davidsons. Council member Ferrell moved to approve the purchase of three new Honda motorcycles to replace one expired lease and two older Harley- Davidsons. Council member Park seconded. Motion passed. Chet’s Roofing Retainage Release Mr. Ikerd reported that the roof of the large caretaker house located at West Hylebos Wetland Park has been replaced. The project is completed and he is requesting permission to release the retainage. There was no discussion. Council member Park moved to forward this to full Council on January 19 for approval; the acceptance of the Chet’s Roofing contract as complete and authorize staff to release their $16,223.75 retainage. Council member Ferrell seconded. Motion passed. Second Amendment for Janitorial Services Mr. Ikerd stated that SBS Janitorial Services has been providing janitorial services at City Hall and the Steel Lake maintenance office. He is requesting to extend their contract for two more years. The cost is $48,000.00 per year. The original contract was for $154,735.52. Due to budget cuts their contract was reduced by $23,639.80. Council member Park asked if there was a reduction in services because of the reduction in their contract. Mr. Ikerd answered that in 2009 the service was cut considerably. The major lobbies and areas are still being vacuumed daily, but staff areas are not. Mr. Roe added that staff has also been asked to do a little bit more such as centralizing where they put their garbage. Council member Park moved to amend the term of the contract for an additional two years and increase the compensation by $96,000.00. Council member Ferrell seconded. Motion passed. Criminal Code Update – Dog Breeding Practices Ms. Pearsall reported that the State Legislature passed a Bill regarding dog breeding practices. The Ordinance allows it to be incorporated into the City code. There was no discussion. Council member Ferrell moved to approve the proposed ordinance modifying FWRC 9.10.010. Council member Park seconded. Motion passed. NEXT MEETING February 9, 2010 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 5:55 p.m.