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LUTC MINS 08-20-2001 MEETING SUMMARY In attendance: Committee members Dean McColgan, Chair, Jeanne Burbidge and Eric Faison; Deputy Mayor Linda Kochmar; Public Works Director Cary Roe; Assistant City Attorney Karen Kirkpatrick; Deputy Public Works Director Ken Miller; Street Systems Manager Marwan Salloum; Traffic Engineer Rick Perez; Surface Water Manager Paul Bucich; Administrative Assistant Sandy Lyle 1. CALL TO ORDER Chair McColgan called the meeting to order at 5:35 pm. 2. APPROVAL OF MINUTES The summary of the August 6, 2001, meeting was approved as presented. 3. PUBLIC COMMENT Beverly Kim, representing FUSION, spoke. FUSION is an all-volunteer organization that provides transitional housing for homeless women and children and is included under the Federal Way Caregiving Network 501(c)(3) non-profit umbrella. FUSION has located another condominium to purchase and the condo is available immediately. The problem is that the condominium is located less than 1000 feet from another unit also owned by FUSION. The Federal Way City Code (FWCC) states that 1000 feet must separate such housing units. FUSION has received CDBG grants in the past, currently works with the YWCA to locate those families most in need, has served over 90 Federal Way residents and is proud that there have never been any significant problems in any of the FUSION-owned residences. Ms. Kim requested that the City consider a code change or a variance to the existing code to allow for occupancy of this condominium by a family in transition. 4. BUSINESS ITEMS A. TRAFFIC IMPACT FEE SCOPE OF WORK – The Federal Way Comprehensive Plan Policy TP85 called for the implementation of a Traffic Impact Fee (TIF) system to better assure consistency with concurrency requirements of the Growth Management Act (GMA) and provide a fairer and more consistent manner of mitigating the impacts of new development. The adopted budget for 2001-2002 includes $40,000 to hire a consultant to develop a Traffic Impact Fee system. Staff has selected Mirai Associates as a consultant. Staff proposes to use a Project Management Team consisting of staff from Public Works, Community Development, and Law Departments, Chamber of Commerce representatives, and possible Council members to provide policy direction to Mirai Associates. Completion of work is proposed for adoption by ordinance in April 2002. The Committee discussed that the TIF would save a lot of time for both developers and staff as would the Planned Action SEPA, scheduled to begin soon. The members asked to review what other cities do before recommending passage of the TIF to the City Council. No further action was necessary at this time. B. SR99/SOUTH 320TH STREET INTERSECTION IMPROVEMENT PROJECT FINAL ACCEPTANCE – The Committee recommended that the Council accept as complete at their September 4, 2001, meeting the south 320th Street at SR99 Signal and Intersection Improvements Project . Such action authorizes staff to release retainage to R. W. Scott Construction Company. The final construction contract amount was $2,493,005.16, which is $149,499.99 below the $2,642,505.15 (including contingency) budget that was approved by the City council on July 5, 2000. The Committee commented that it was difficult to see the water in the decorative fountain and recommended at some later date that something be added so passers-by were more aware that the structure was a fountain. They extended congratulations to the Public Works Streets staff for a job well done. City of Federal Way City Council Land Use/Transportation Committee August 20, 2001 City Hall 5:30 pm Council Chambers G:\LUTC\LUTC Agendas and Summaries 2001\August 20, 2001 LUTC Minutes.doc C WRIA #9 INTERLOCAL AGREEMENT AMENDMENT – The City of Federal Way approved an Interlocal Agreement (ILA) for inclusion in long range planning efforts for Watershed Resource Inventory Area (WRIA) #9, the Green/Duwamish and Central Puget Sound drainages. The governing body, the Forum, consisting of elected officials from the sixteen participating jurisdictions is requesting changes be made to the ILA. Those changes would include 1) the addition of the City of Tacoma as a party to the Agreement, 2) the increase in members of the WRIA #9 Forum Management Committee from five to seven members, 3) allowance for each party to name an alternate elected official or a senior staff member representative as an alternate to the Forum, and 4) to provide additional financial consideration from King County to allow for the addition of Vashon/Maury Island to the WRIA #9 (previously a member of WRIA #15) Forum activities and planning efforts. The Committee discussed then moved approval to the City Council at the September 4, 2001, City Council meeting. D. SR18/SR161/I-5 TRIANGLE STUDY – The Washington State Department of Transportation (WSDOT) is managing a study to determine short and long-term solutions to congestion and safety issues in the vicinity of the I-5 /SR18/SR161 interchange. The final scope was successfully negotiated without significant revisions between WSDOT and the consultant team. The minor revisions were presented in writing and discussed by the Committee. In order to complete the contemplated scope, WSDOT increased its funding of the study by $50,000 to $300,000. The City Council approved $50,000 towards this study on December 5, 2000, King County contributed $20,000 and the City of Milton contributed $5,000. The Committee forwarded recommendation to the City Council that the City Manager be authorized to execute the agreement with WSDOT to participate in the Triangle Study. The Council will review the agreement at its September 4, 2001, meeting. E. COMMUTE TRIP REDUCTION INTERLOCAL AGREEMENT –Washington State’s Commute Trip Reduction Law requires that all major employers, both public and private, who employ one hundred or more full- time employees scheduled to arrive at a single worksite between 6:00 and 9:00 a.m., develop and implement a Commute Trip Reduction Plan. Historically, WSDOT has provided funding through counties, which then distributes funding to cities with affected worksites via Interlocal Agreements. In the future, WSDOT will be contracting directly with cities. The City of Federal Way will continue to contract for services with King County. The City’s pro-rata share of the State CTR Grant Allocation amounts to $23,079 for the 2001 and 2002 fiscal years. King County Metro had no further changes to the Professional Services Agreement which will provide $31,203 to the City of Federal Way for CTR support. The Committee m/s/c a do pass recommendation to the City Council at the September 4, 2001, meeting. 5. OTHER Deputy Mayor Kochmar mentioned that FUSION was an all-volunteer organization that accomplished wonderful things here in the City of Federal Way in their fundraising efforts and returning resources to the community. She questioned what would happen if FUSION were ever disbanded. She requested a future report to the Parks/Recreation/Human Services/Public Safety Committee and additionally requested that a copy of the report be distributed to all Council members. The Committee questioned at which future meeting the topic of large-sized buildings would be considered. Staff reported that, having no quorum at the last Planning Commission meeting, site-specific requests could not be considered and would be discussed at the September 19, 2001, meeting. The issue would then be ready for consideration by the Land Use Transportation Committee as early at October 2, 2001. 6. FUTURE MEETINGS The next meeting will be held in Council Chambers at 5:30 pm on September 17, 2001. 7. ADJOURN The meeting adjourned at 6:15pm.