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PRHSPSC MINS 09-10-2001 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 10, 2001 12:00 p.m. SUMMARY In attendance: Council Committee members Jeanne Burbidge, Chair; Dean McColgan, Deputy Mayor Linda Kochmar. Staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager; Ann Guenther, Human Services Manager; Pat Richardson, Deputy City Attorney; Jennifer Schroder, Director of Parks, Recreation and Cultural Services, Mary Faber, Community and Cultural Services Superintendent, Mary Jaenicke, Administrative Assistant II. Absent: Michael Hellickson Guests: George Pfeiffer, Parks & Recreation Commission, Lisa Welch, Parks & Recreation Commission, Dave Larson Human Services Commission. Chair Burbidge called the meeting to order at 12:03 p.m. PUBLIC FORUM None COMMISSION COMMENTS None. APPROVAL OF SUMMARY Council member Hellickson was absent, and Council member McColgan was not present at the August meeting, so approval of the minutes was postponed until the October 8 meeting. BUSINESS ITEMS Valley Com Interlocal Agreements – Phase II Because two of the committee members were not on the council at the time the first council considered this, Assistant City Manager Derek Matheson provided some history. Since the police department was formed in 1996, the 911 calls have been answered and dispatched by Valley Com. Between 1996 and 1999 we were a subscriber entity. We did not have any ownership with Valley Com, but we had a contract with them to handle our dispatch services. In the late 1990’s, the four owner cities recognized that Valley Com was outgrowing its facilities. They decided to move forward with a new facility, also located in Kent. At this point, they invited Federal Way to become a fifth owner of Valley Com in exchange for us providing about 2.5 million dollars towards a new facility. At the same time, the Fire Department had raised some issues regarding the City of Federal Way entering into a permanent relationship with Valley Com, because they operated the South Com Dispatch Center. They were concerned that we would be fragmenting dispatch of fire services and police services in our community. After numerous meetings with the Fire Department, it became clear that they had a similar interest in going to Valley Com because it could reduce their cost per call. In July of 1999 the City Council approved the five way inter-local. Since that point we have issued 2.5 million dollars in debt through a public development authority and that facility is scheduled to open in February 2002. The second agreement is a three way inter-local that creates a direct tie between Valley Com and the Federal Way Fire Department. The purpose for having the City as a party to the agreement is that the agreement protects the City from liability by creating a direct relationship between Valley Com and the Fire Department. This will allow each entity recourse against the other without having to file a claim or suit against the City. It sets forth their roles and responsibilities and provides for proper indemnification of the city. In exchange for the Fire Department coming on board with Valley Com, they have agreed to contribute 15% of our debt service cost for the new service facility recognizing that of all the public safety calls in Federal Way, 15% of them are for the Fire Department, and 85% are for the Police Department. That comes out to about $450,000, which the fire department PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, September 10, 2001 Summary Page 2 would transfer to the City as a lump sum once Valley Com starts providing services to the Fire Department next February. Council member McColgan asked Derek who had he worked with at the Federal Way Fire Department. Derek stated he worked with Grant Gaspard, Chief Technology Officer, who handled the negotiations, and Chief Al Church. Council member McColgan asked if the Federal Way Fire Department was involved in developing this agreement. Matheson stated that they almost exclusively handled the negotiations between their two entities, and were very much involved. Deputy Chief Kochmar stated that there was nothing that indicates the billing standards. Matheson stated the billing relationship would be directly between Valley Com and the Federal Way Fire Department. He stated this was referenced in Section 2 of the original agreement, and that in the separate agreement it was referenced in Section 5, Fee for Services. Kochmar expressed concern that a twenty-year agreement may be too long. Matheson stated that the purpose for the twenty-year agreement is that the expected life of the new facility is twenty years, and we’re paying debt for twenty years and the Fire Department is paying 15% of the debt for twenty years. They would not like it if we backed out a few years into the agreement. McCOLGAN MOVED TO RECOMMEND TO FULL CITY COUNCIL TO AUTHORIZE THE CITY MANAGER TO SIGN THE TWO AFOREMENTIONED PHASE II INTERLOCAL AGREEMENTS IMPLEMENTING THE FEDERAL WAY FIRE DEPARTMENT’S USE OF VALLEY COM FOR DISPATCH SERVICES. BURBIDGE SECONDED. MOTION PASSED. Amending Park Regulations Regarding Expulsion from Parks Schroder explained that the Director currently has the authority to expel individuals from parks under Chapter 11, Section 11-55. This past year, Schroder had to expel someone from the Park. During this process it became clear that the language needed to be changed in the code. It would be difficult to enforce the notice of expulsion from the Parks Director if a citizen chose not to abide by the notice. Burbidge clarified that this is an effort to make the regulation enforceable. Deputy Attorney Richardson stated that once the letter was issued, we were unable to enforce it if the individual chose to ignore it. In order for the expulsion order to be enforceable, the written notice of expulsion needs to be a notice of trespass. The notice of trespass will give Police Officers the authority that they need to issue citations for criminal trespass. The amendment also provides that the Director may designate another employee to issue the notice of expulsion. The City Attorney’s office and the Public Safety Department have reviewed the amendment. The Parks and Recreation Commission reviewed it at their September meeting, and recommended a “do pass” to the Council Committee. McCOLGAN MADE A MOTION TO FORWARD THE PROPOSED ORDINANCE, AMENDING ORDINANCE NO. 91-82, SECTION 11-55 OF ARTICLE III TO CHAPTER 11 OF THE PARKS REGULATIONS, TO THE FULL CITY COUNCIL, WITH A “DO PASS” RECOMMENDATION. BURBIDGE SECONDED. MOTION PASSED. NEXT MEETING October 8, 2001 ADJOURNMENT Meeting adjourned at 12:15 p.m. I:0910SUM_PRCC