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PRHSPSC MINS 10-08-2001 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 8, 2001 12:00 p.m. SUMMARY In attendance: Council Committee members Jeanne Burbidge, Chair; Dean McColgan, Michael Hellickson, Deputy Mayor Linda Kochmar. Staff: David Moseley, City Manager, Derek Matheson, Assistant City Manager; Chief Kirkpatrick, Public Safety, Ann Guenther, Human Services Manager; Jennifer Teeler, Volunteer & Neighborhood Program Coordinator, Pat Richardson, Deputy City Attorney; Jennifer Schroder, Director of Parks, Recreation and Cultural Services, Kurt Reuter, Parks Superintendent, Mary Faber, Community and Cultural Services Superintendent, Jon Jainga Park Planning and Developing Manager, Mary Jaenicke, Administrative Assistant II. Guests: George Pfeiffer, Parks & Recreation Commission, Lisa Welch, Parks & Recreation Commission, Dave Larson, Human Services Commission, Joann Piquette, Arts Commission. Roberta Coker, Heritage Woods Neighborhood Chair Burbidge called the meeting to order at 12:03 p.m. PUBLIC FORUM Roberta Coker spoke in support of the Heritage Woods Playground. COMMISSION COMMENTS Joann Piquette spoke regarding the article that was in the Tacoma News Tribune about the SeaTac Theater. She wanted Council Committee to know that she was not there representing the Arts Commission. She was representing the Federal Way Coalition for the Arts. The Arts Commission is not involved at this time. Chair Burbidge was asked to revise the order of the agenda. Bringing item L to the first item of the agenda. APPROVAL OF SUMMARY Council member Hellickson McColgan approved the August 13 and September 10 meeting minutes as written. BUSINESS ITEMS Public Art Update: Skate Park and 272nd Park & Ride Mary Faber and Joann Piquette were there to update Council Committee on the Skate Park and 272nd Park & Ride. The artist prospective has gone out three times to potential artist. The prospective is due back October 10. At the next commission committee meeting, they will review the proposals, and hope to be able to share their decision at the November Council Committee meeting. Some of the things that have changed the process is that the arts Commission is now seeing how the park is used, and whether or not it will be fenced. This helps the commission understand what kind of project might be better. The commission is looking at metal and things that aren’t easily vandalized, or are easy to repair if they are vandalized. Two artists have submitted, they are hoping to get three more. The artwork will probably be installed in June of 2002. Council member McColgan asked what the budget for the project is. Faber stated it is around $18,450. Council member Hellickson wanted the Chiefs opinion on how we can prevent vandalism at the park. She responded that getting the youth involved in the artwork was successful in Ellensburg. Faber stated that this is one of the things the Arts Commission is considering. Hellickson asked how they found the artist in Ellensburg. City Manager Mosely stated that they hired an artist, and that artist worked with the kids to come up with designs. Hellickson wanted to know if we have talked to Universities to find artists. Faber stated that we use King County Resources who have lists of established public artists. We are looking for people who have public art experience. They have their own set of standards and insurance coverage. Due to risk management issues, they have to be insured. They need to understand architectural engineering. The Arts Commission typically works with those who are on rosters and have experience. Hellickson wanted to know how PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 8, 2001 Summary Page 2 difficult it is for an artist to get on a roster. Faber stated they have to complete some information and go through reviews. McColgan asked about Seattle Art Institute. Faber stated that they are more into graphics technology. She stated she would send them information. Hellickson stated he feels it’s important to open up the process to everyone. He wants to make sure that people are not excluded from getting on the rosters. He would like to encourage younger artists. 272nd Park and Ride. This is not a City of Federal Way project; it is a Sound Transit and King County Arts Commission Project. They have asked for community input on what we feel about the project. Piquette stated she was very impressed with how the artists looked at the history, and geography and incorporating it into Drumlins. They are working with our Community Development Department to make sure that everything is in compliance. Council member Burbidge tentatively suggested that the name of the Park & Ride be North Federal Way Park & Ride. Diversity Commission Business 2001/2002 Plan Matheson reviewed the Diversity Commissions accomplishments last year. They adopted a new Mission Statement, and a new business planning process. This year’s business plan is built on continuing what they were able to accomplish last year. Council member Burbidge commented that it was a very ambitious plan. One of the projects is involvement in schools. Council member McColgan asked if the Diversity Commission had been involved with the Federal Way School Board in the past. Matheson answered no, but that the issue of Equity and Achievement was something that the Diversity Commission was interested in. They invited a member of the Equity and Achievement Task Force to come to a meeting and give them an overview. McCOLGAN MOVED THAT WE FORWARD THE DIVERSITY COMMISSION PLAN 2001-2002 TO THE FULL CITY COUNCIL ON NOVEMBER 6, 2001 WITH A DO PASS RECOMMENDATION. HELLICKSON SECONDED. MOTION PASSED. Sister City Baseball Tournament Last May, Mayor Michael Park and Mayor Nobuo Nakasato of Hachinohe agreed to organize a tournament to honor the 10 year relationship as sister cities. The coaches from Decatur and Federal Way High Schools have agreed to be the coaches for the team. Sister City Association members have been designated to take the lead on this project, and the hired Management intern will work on this project also. The tournament will occur between June 18-27, 2002 in Hachinohe. It will be an All Star team of 15 members drawn up from all three high schools in Federal Way and also private school baseball players. The tryouts are scheduled for November 11th at Decatur High School. The team will play four games. Two games will be against Kosei-Gakuin High School, and two games against the Hachinohe All-Star Team. They have agreed to house our students in their Dormitories and provide all ground transportation. The cost is estimated to be around $25,000 to send the team over there. It will be a combination of fundraising by the Sister City Association, and individual funds contributed from each baseball player. There may be some assistance for those who are outstanding baseball players, but may not have the financial backing as some of the other players. There is still a lot of work to be done. Once the teams have been selected, they will start working on the fundraising. Volunteer and Neighborhood Program Update Jennifer Teeler wanted to update the Council Committee on some of the changes that have been going on with her programs, and some of the projects that she is working on. She explained that her program could be divided into two areas: volunteers and neighborhoods. When it comes to volunteers, she focuses on two areas, which are recruitment of volunteers and recognition. We have had 150 volunteers who have contributed over 4,000 hours of service to date this year. This program is very active, but Teeler stated she still has a lot of volunteer opportunities for people. She has incorporated two tools for recruitment. They are a nation-wide website, and she has published a flyer listing volunteer opportunities. The volunteer dinner is the biggest recognition event that the city has. Last year there were over 300 attendees. Teeler is also interested in doing another type of recognition. She will also work with supervisors to assist them in finding some low cost ways to recognize volunteers. Deputy Mayor Kochmar requested that Teeler provide a copy of the flyer in each Council Members box. The Neighborhood programs are divided into disaster preparedness training and Neighborhood Matching Fund mini-grant. There are two disaster preparedness programs. They are Neighborhood Emergency Teams (NET) and NET Responders. Currently there are over 70 neighborhoods that have participated in the NET meetings. The NET responder is a more extensive training for individuals. The Neighborhood Matching Fund Mini-grant is a program that matches City funds of up to $2,500 with donations and volunteer hours to help groups improve the quality of life in a neighborhood. Council member McColgan asked if there are projects identified ahead of time that people can work on as opposed to people deciding PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 8, 2001 Summary Page 3 they want to go clean up a park. Teeler stated they do not think of projects that would be a good idea, and then go and contact the neighborhood. McColgan asked if a group wanted to do a fundraiser, and we had a project for them to do, would they be able to do it as a fundraiser for their particular group and receive those funds. Teeler and Schroder answered that they have not had anybody explore that option. McColgan stated that there are always sports teams that are doing fundraisers such as carwashes. Would it be possible to have them do something that would benefit the community, as well as receive some money for their own specific team. Schroder stated that we did do this for the RW&B Festival. Service organizations were in charge of parking, and were able to keep the proceeds. However, it was not a Neighborhood Matching Fund project. Council member Hellickson requested that Teeler provide a copy of the guidelines for the Matching Fund Mini-grant. Letter to King County Regarding Proposed Reductions to Human Services Programs Ann Guenther, Human Services Manager discussed the proposed reductions to human services programs in the 2002 King County budget. Council member Burbidge asked Guenther to draft a letter for the Council to send to Executive Sims regarding the reductions. Guenther reviewed what the cuts are, and how they will impact the City of Federal Way. The King County Executive projects a 36 million dollar deficit in the 2002 Current Expense Fund budget and an expected 22 million dollar deficit in 2003. The Human Services reductions are projected to be approximately 5.4 million dollars to the Department of Community and Human Services and the Children and Family Commission budgets. The Korean Evergreen Club, Korean Seniors funding is “up in the air”. The County is looking at their aging policies and may revise them. If the revised policies are approved by the King County Council, the Evergreen Club funding would be maintained. Deputy Mayor Kochmar is concerned that the County will not be providing any money for aging services in the Federal Way area. If the money is cutout from each council members discretionary fund of $100,000 this community will be lacking funds for Human Service needs. She wants a letter sent as soon as possible to King County Executive stating that we are aware of the proposed cuts and it will be a problem for our community. There was discussion held about the Lakeland Senior Center. Deputy Mayor Kochmar would like Lakeland Senior Center to also be referenced in the letter. It would impact the whole area. Kochmar would also like the possibility of incorporating the two senior centers added to a future work plan item. Guenther said the Lakeland Center is also known as the Federal Way Senior Center. Council member Burbidge asked about funding for the Childcare program. There are two categories listed one was subsidy for the program, and the other was a non- subsidy cost. What does the non-subsidy cost reference? Guenther is not sure of the answer, but she will research and get back to council member Burbidge. McColgan moved to approve the attached letter to King County regarding proposed cuts to human services as modified by the Committee and forward to the full Council for approval on October 16, 2001. The modification is referencing the Lakeland Center. 2001 School Zone Enforcement Program Chief Kirkpatrick stated this is a reimbursement via grant of a program they have instituted which was the School Zone Enforcement Program. That reimbursement was over $6,500. 2000 Enforcement Emphasis Patrol Program Chief Kirkpatrick wanted to inform the Council Committee that they intend to apply for this grant. The Washington Traffic Safety commission also sponsors the grant money. It is for a DOTS program. This is a reimbursement of wages, salaries, dispatcher’s use of cars etc. for traffic safety program. They use this for their DUI programs, and other traffic safety enforcement activities. Evaluation of Property Acquisition Evaluation Criteria Reuter presented the Evaluation Criteria for Proposed Acquisition, Purchase or Donation of Land. The reason behind this document is to have established criteria that the Parks & Recreation Commission could look at for potential parcels of property that could be acquired as park land. There are five criteria on which each parcel of land would be evaluated. Those five criteria are: Community Need, Project Scope, Immediacy of Threat, Site Suitability and Expansion. This document will be incorporated into the Park & Recreation Open Space Comp Plan Update, which would become a part of the Cities Comprehensive Plan Update for this year. Council member McColgan asked if this form would not be used until it became approved as part of the comp plan. Reuter stated it is in use at this time. Schroder stated that there are currently four parcels that have come forward for the Parks Commission and the City to look at, and that this is form is now being used in reviewing those properties. The commission will be forwarding their recommendations to the Council Committee soon. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 8, 2001 Summary Page 4 Sacajawea Field Lights Jainga stated that the Sacajawea Field Lighting is part of the 2001 budget process. $75,000 was approved by the Council for four additional field lights to be installed at the Sacajawea Sports Field. The lights will add nighttime usage for the Soccer Association. This is the equivalent of adding another sports field to our recreational soccer need. Jainga gave a lot of credit to the Soccer Association because they accepted a volunteer program to help assemble the four poles. Musco Lighting has a volunteer program where groups can assist with the installation of the product. Because of this program Musco Lighting was able to give us a $7,000 credit, for a purchase price of $60,000. Because of the Soccer Associations strong partnership with the City of Federal Way, they donated $15,000 to this project. Council member McColgan asked Jainga when the light installation would start. Jainga stated they plan to start at the end of October. Council member McColgan moved and Hellickson seconded to recommend approval of the Sacajawea Field Lights Project and authorize staff to proceed with the site preparation for a total project funding cost of $100,000 and move to full Council on October 16, 2001 for final approval. Motion Passed. Heritage Woods Park Playground Equipment Vendor As part of the 2001/2002 budget process, Council approved $32,000 for play equipment for the newly developed Heritage Woods Neighborhood Park. Jainga, Reuter, Teeler and Park Commissioners have met with the neighborhood association. The residents voted on a variety of play elements. Three companies submitted proposals for the project. The vendors attended a Parks & Recreation Commission meeting. Numerous residents from Heritage Woods Homeowners Association attended that same meeting, and were able to voice their comments. McColgan moved and Hellickson seconded a motion to recommend approval of Playground Environment International as the playground equipment manufacturer for the Heritage Woods Park Playground Project, in the amount of $26,186.72 and authorize staff to proceed with the site preparation work in the amount of $5,813.28 for a total project cost of $32,000 and move to full council on October 16, 2001 for final approval. Motion Passed. Banner Program Update Schroder reviewed the list of donors that have participated in this program. Currently there are 15 banners that have been funded through this program. Parks staff will be installing the fifteen banners this month. The Friends of Federal Way have been very active the last nine months going out into the community and getting people involved in this program. The banner company that we are using told Schroder that it is not uncommon for more people to get involved in the program once the banners have been installed. If this occurs, the Parks department will take over the management of accepting and processing the donations. The Friends of Federal Way originally identified 35 poles that could be used for banners. We have decided to focus on the first 22 light standards that are along the 13th Avenue South. Council member Burbidge would like to have Bob Kellogg, Barbara Reid and H. David Kaplan recognized for their efforts on this program and directed staff to develop a certificate of appreciation. The certificate will be presented at a future Council Meeting. Tobacco Use in the Parks Reuter stated that this issue was discussed at the September Parks & Recreation Commission meeting. Reuter wanted to thank Pat Richardson for all of the information she provided on this subject. After a discussion and review of the materials in executive session, it was the recommendation of the Parks & Recreation Commission to not take any action on this item. Commissioner Pfeiffer stated that it was a consensus that commissioners did not feel it was an issue. Council member Hellickson stated that he completely disagrees with this decision. He plays softball at the Park every Tuesday night, and he his there 2-3 times per week and he has heard from 75% of his team, and from several players on other teams. Hellickson also stated that he thought this had been discussed as more of a policy than a rule or regulation, so that enforcement would not be an issue. Parks and Recreation personnel or anybody authorized would have the ability to politely remind somebody that there is a policy of no smoking in the parks. The general consensus seems to be that in places where people are waiting in line to purchase concessions, or watching a game, it would be easy to regulate it. Council member McColgan stated that he was going to support the Parks Commission with their findings. He is not sure if like Council member Hellickson stated it was a rules and PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, October 8, 2001 Summary Page 5 regulations vs. a policy issue and whether those things were clearly delineated for the commission. He stated that the memo talks about enforceability and constitutional rights, which to him is a regulation and rules issue, and not a policy issue. As far as rules and regulations, he will support what the Parks commission has come up with. If there were another route like a policy, he would be open to hearing more about that. Hellickson stated he wants us to give our Citizens an opportunity to recreate in a healthy way. Schroder asked Hellickson if he wants the City to take an “informational role” and increase public awareness on the hazards of smoking. Hellickson stated he wants a visible sign that talks about tobacco smoking. He wants the people to have the ability to “police” themselves. Hellickson stated the only thing he wants to see is a sign somewhere that says “Please smoke in the parking lot” or something like that. Burbidge stated she would support something, but not sure what form it would take. Schroder stated that this would go back to the Parks and Recreation Commission, and they will come back to this committee with a recommendation. OTHER BUSINESS Schroder discussed incidents between users of the skate park and the soccer field. They have taken a look at the skate park and the proximity to the skate park. They have been in contact with City Manager regarding building a fence. This would help regulate after hours use, and maintenance. Schroder stated that if we had more information than we had, we would’ve recommended fencing the area in the beginning. Council member Hellickson asked what the cost would be. Schroder stated the first bid came in around $12,000. Hellickson asked if we were working with Public Safety on the issues at the park. Schroder stated the Public Safety Department is aware. Hellickson asked chief Kirkpatrick what she would do; Kirkpatrick stated she would fence it. Reuter also stated that it is not the users of the park that are causing the problems; it’s the people that come to just hang out. NEXT MEETING November 19, 2001 ADJOURNMENT Meeting adjourned at 1:37 p.m. I:1008SUM_PRCC