FEDRAC MINS 01-22-2002
City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, January 22, 2002
5:30 PM
City Hall
Mt. Baker Co nference Roo m
MINUTES
COMMITTEE MEMBERS IN ATTENDANCE: Chair Michael Hellickson, Members Mary Gates and
Er ic Faison.
CITY COUNCIL MEMBER IN ATTENDANCE: Council Member Linda Kochmar
STAFF MEMBERS IN ATTENDANCE: Iwen Wa ng, M a na gement S er vices Director; Bob Sterba nk,
City Attorney; Derek Matheson, Assistant City Manager; Mary McDougal, Human Resource Manager;
Davi d M os el ey, C it y Ma na ger ; Ma r wa n S a ll ou m, S t r eet S yst em Ma na ger ; C ar y R oe, D ir ector of P ublic
Works; Kurt Reuter, Parks Maintenance Superintendent.
Others in At tendance:
1. CALL TO ORDER
Chair Michael Hellickson called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT
3. COMMITTEE BUSINESS
a) Approval of November 28, 2001 meeting minutes
MOTION TO APPROVE BY MARY GATES, SECONDED BY ERIC FAISON.
MOTION CARRIED.
b) Parks Maintenance Bobcat Skid Steer Loader Trade-O ut Program
Present ed by Kurt Reuter
The Bobcat company informed the city of a new trade-out progra m that would allow the
city to trade the current years Bobcat in for a new one. The Bobcat will be turbo charged
and will provide 20% more horsepower.
The initial trade-out cost would be $4,158.40. This is a one-time fee for the first trade
out, and the city would not be r equir ed to pay a replacement fee from this point forward.
Ther e is $4,966.00 in the PK 413 replacement reserves to be allocated for this purchase.
With a new machine every year, the equipment will be under warranty and will result in
fewer maintenance repairs.
MOTION TO MOVE TO FULL COUNCIL FOR APPROVAL TO PARTICIPATE
IN THE ANNUAL BOBCAT SKID STEER LOADER TRADE OUT PROGRAM
BY MARY GATES AND SECONDED BY ERIC FAISON. MOTION CARRIED.
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c) Legislative and Regional Affairs Update
Present ed by Der ek Matheson
The legislature started its sixty-day session and the cit y’s ma in concern is protecting the
$457,000 per year assistance from the State. Ther e was a hearing about the impact of the
loss of backfill and how it has affected the police, fir e and crimina l justice departments;
t h es e it ems w i l l b e a d dr es s ed mi d -s es s i o n.
King Count y would like t o ha ve a 3% county wide utility tax rate increase that would
allow the county to approve 1% and the voters the other 2%. Last December this idea
was not received well and will be monitored by t he city.
Transportation – ther e is a regional bill in the House that would allow regional funding of
projects, but would r equir e a list to be compiled by the Puget Sound Regional Council
and would allow a flexible list of projects. The cities would receive a direct distribution
of $0.15 and the counties would also r eceive $0.15. The city is lobbying against this
breakdown, due to King County being 70% population incorporated and 30% population
unincorporated. The city would like t o see the brea kdown by population and not a fifty-
fift y split.
The S enate is working on an a mendment that would completely replace a bill from the
last session. The bill focuses on highways of state wide sign if ica nt a nd wou l d not ha ve a
direct distribution or involve cities in the process of selecting projects. Each County
Council member would select one person to be on the citizen committee who would i n
tur n choos e t he list of pr ojects.
The Legislature retroactively approved a redistricting plan that was put together by t he
Redistricting Commission and r emoved any legal clouds over what the congressional
district would look like. Federal Way will rema in in the 9th Congr essional District.
Ther e is a bill in the Senate that may push back the time line by one to one and a half
years before the city has to update comprehensive plans, and change the updated internal
from five to ten years.
Regiona l up da tes will r esu me in F ebr ua r y, due to no r egiona l c ommit t ee meet ings
schedu l ed i n J a nua r y.
The Suburban Cities Association (SCA) r estructuring calls for a management board that
is compiled of the Northern Cities with I-90 roughly as the dividing line, and Southern
Cities sending seven representatives to the board and each of those caucuses sending
representatives to a policy committ ee.
The S outhern Cities consists of Mayors from Kent, Federal Way, Renton, Auburn,
Tukwila, Maple Valley and Burien with the possibilit y of one mor e city to be deter mined
a t t he next meet i ng. T he Nor ther n Cit ies a r e still wor ki ng to put the c ommi tt ee toget her .
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d) 401 Governmental Money Purchase Plan Changes
Present ed by Mary McDougal
A number of la ws gover ning the Section 401 governmental money purchase plans wer e
passed recently as part of the Economic Growt h and Tax Relief Reconciliation Act of
2001.
T he C it y a nd C it y Attor ney’s off ic e ha s r evi ewed t he cha nges a nd det er mined tha t no
sta t e or l oca l laws or r egu la t ions need t o b e a mended a nd ther ef or e, the Cit y Cou nc il ma y
take action to implement the 401 law changes effective January 1, 2002.
MOTION TO FORWARD TO FULL COUNCIL TO ADOPT THE RESOLUTION
AND CHANGES TO THE 401 GOVERNMENTAL MONEY PURCHASE PLANS
AND REPLACE RESOLUTION 99-307 BY ERIC FAISON AND SECONDED BY
MARY GATES. MOTION CARRIED.
e) 457 Deferred Compensation Plan Changes
Present ed by Mary McDougal
A number of la ws gover ning the Section 457 governmental money purchase plans wer e
passed recently as part of the Economic Growt h and Tax Relief Reconciliation Act of
2001.
T he C it y a nd C it y Attor ney’s off ic e ha s r evi ewed t he cha nges a nd det er mined tha t no
st a t e or l oca l laws or r egu la t ions need t o b e a mended a nd ther ef or e, the Cit y Cou nc il ma y
take action to implement the 457 law changes effective January 1, 2002.
Mary Gates questioned whether this new implementation would cost extra in money and
ma npower to implement the new changes. Mary McDougal informed her that the city
relies on International City Manger Association (ICMA) for the changed for ms.
MOTION TO FORWARD TO FULL COUNCIL TO ADOPT THE RESOLUTION
AND CHANGES TO THE 457 DEFERRED COMPENSATION PLANS AND
REPLACE RESOLUTION 90-28 ESTABLISHING A DEFERRED
COMPENSATION PLAN FOR THE CITY AND RESOLUTION 97-241
AMENDING THE CITY’S DEFERRED COMPENSATION PLAN BY ERIC
FAISON AND SECONDED BY MARY GATES. MOTION CARRIED.
f) Purchase of 5-Cubic Yard D ump Truck
Presented by Marwan Salloum
Public Works is requesting to replace a 1985 International 5-Cubic yard Dump Truck
with a new 5-Cubic yard Dump Truck from Seattle Sterling Mack in the amount of
$67,171. The new dump truck will be equipped to oper ate a snowplow and sander.
The city was able to use the bidding process that Lakeha ven Utility District received in
April 2001 with Seattle Sterling Mack.
Current l y t he cit y ha s a contr a ct wit h Lloyd E nt er pr ises f or a dditiona l s now a nd ic e
removal, purchasing the new dump truck would significantly reduce the need and costs to
activate the snow and ice r emoval wit h Lloyd’s Enterprises.
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MOTION TO FORWARD TO COUNCIL FOR APPROVAL TO PURCHASE
THE 5-CY DUMP TRUCK AND HYDRALICS PACKAGE IN THE AMOUNT OF
$67,171 BY MARY GATES AND SECONDED BY ERIC FAISON. MOTION
CARRIED.
g) Vouchers
Presented by Iwen Wang
Iwen presented the vouchers for approval.
MOTION TO FORWARD TO COUNCIL FOR APPROVAL BY MARY GATES
AND SECONDED BY ERIC FAISON. MOTION CARRIED.
h) Monthly Financial Report
Presented by Iwen Wang
Iwen informed the committee that MFR was a preliminary December report, due to 2001
services still being submitted for payment. February’s Monthly Financial Report will
reflect December’s actual numbers.
MOTION TO FORWARD TO COUNCIL FOR APPROVAL BY MARY GATES
AND SECONDED BY ERIC FAISON. MOTION CARRIED.
4. FUTURE AGENDA ITEMS
5. NEXT SCHEDULED MEETING
Tuesday, March 26, 2002 at 5:30 PM, Mt. Baker Conference Room.
6. ADJOURN
Chair Michael Hellickson adjourned the meeting at 6.45 PM.
Recorded by Jeri-Lynn Clark