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FEDRAC MINS 03-26-2002 City of Federal Way City Council Finance/Economic Development/Regional Affairs Committee Tuesday, March 26, 2002 5:30 p.m. City Hall City Council Chambers MINUTES Committee Members in Attendance: Acting Chair Mary Gates, Member Eric Faison. City Council Members in Attendance: Council Members Linda Kochmar and Dean McColgan. Staff Members in Attendance: Iwen Wang, Management Services Director; David Moseley, City Manager; Derek Matheson, Assistant City Manager; Bob Sterbank, City Attorney; Michael Olson, Deputy Director of Management Services; Mary McDougal, Human Resources Manager; Rob Van Orsow, Solid Waste/Recycling Manager; Patrick Doherty, Deputy Director of Community Development; Kathy McClung, Director of Community Development; Steve Iker d, Pr oper ty Ser vices Man ager ; Jen n ifer Sch r oeder , Dir ector , PARCS. Others in Attendance: Scot Brown and Shawn Cummins 1. CALL TO ORDER Acting Chair Mary Gates called the meeting to order at 5:30 p.m. 2. PUBLIC COMMENT Scot Brown from the Federal Way Best Western Executel expressed his support for the Multi-Purpose Fieldhouse and would like to see the city continue with the next phase in the feasibility study. 3. COMMISSION COMMENT None. 4. COMMITTEE BUSINESS a) Approval of Febr uar y 26, 2002 meeting minutes POSTPONED, as minutes were currently unavailable at the meeting, will be handled at April meeting. b) Phase I Field House Repor t Presented by Scott Sch umach er of Don Sch umach er & Associates, In c. Introduction by Patrick Doherty Mr. Schumacher presented the report and supplemental handout to the committee. Questions were raised regarding the relatively small amount of seating and parking that would be available at or near the facility. Mr. Schumacher replied that reason is that there would be a relatively high turnover rate in seating – the average volleyball/basketball game would only be A-1 around an hour to an hour and a half, and many spectators do not mind standing while watching the game. Most spectators would watch the game and then leave. Regarding parking the aver age occupancy at a large tournament would be approximately 500-600 spectators. He reasoned that if most spectators carpool to the games, the 250 parking spots located around Truman H.S. would make that site ideal for the facility in that aspect. Another concern raised was the possible competition that would arise between public and private entities regarding the health/fitness facility. Mr. Schumacher said that the competition between the entities is not uncommon. However, if the facility is approached as an elite athlete development center and not as a common workout gym, this could be used to differentiate itself from other private entities. It was also reported that there have been preliminary inquiries with the local Boys and Girls clubs as well as the Federal Way School District about possible partnerships in building the facility. Mr. Schumacher also felt that the Tacoma/Pierce County Sports Commission would be a good partner, especially if the region decided to hold a major event. Other locations (including near the King County Aquatic Center) have been looked at by in terms of location to hotels, restaurants, and retail shops, the 2 areas discussed by Mr. Schumacher (areas near Truman H.S. and Celebration Park) were deemed the most ideal sites. Deputy Mayor McColgan noted that the Lodging Tax Advisory Commission is recommending to FEDRAC to continue to the next phase of the study. MOTION TO AUTHORIZE CONTINUATION OF THE STUDY TO COMPLETE TASKS 3, 4, AND 5 BY ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED. Ms. Gates commended the company for a vastly improved report over the last draft. Ms. Kochmar said she would like to have more assurances that the interested groups are truly interested. c) Legislative and Regional Affairs Update Presented by Der ek Math eson The state legislature passed 2 transportation bills, a state package and a regional package. The sta t e pa cka ge i s ver y good, pr ovi di n g m on ey for a n um ber of t r a n spor t a t i on pr oject s a r oun d Federal Way. However the regional package is seen as more favorable for the county than the city. Federal Way lost $500,000 in backfill, but the backfill program will be retained for the cities har dest hit by I-695. King County was stopped from imposing up to a 3% utility tax on city residents in addition to what they already pay at the city level. The jail bills were successful: This would give the city authority to send prisoners outside of King County. Mayor Bur bidge was on h an d for th e sign in g, in fact th e on ly elected official wh o was present The city was successful is getting a provision in the Growth Management Act changed from 5-7 years the time increment that cities and counties have to update their comprehensive growth plans. C:\staging\417EE0AC-2B7B-18C2AD\in\417EE0AC-2B7B-18C2AD.doc A-2 Mr. Faison suggested that the city examine projects that it is (or could) be doing in order to be more prepared when the time comes. He also suggested looking more into partnerships with neighboring cities on common issues. d) Sister Cities Trips Presented by Der ek Math eson Mr. Matheson gave a brief description of the three sister city trips, noting that the Tonghae Camping and Caravanning Rally is being funded by the Tonghae government, and the Sister City Baseball Tournament in Hachinohe is also funded by outside sources, so no city funds are being used for those purposes. He also said that they possible problem may be that since the baseball team is already soliciting donations from the business community that the sister city trip delegation may have a harder time getting funds. MOTION TO RECOMMEND TO FULL COUNCIL TO FUND THE SISTER CITY DELEGATION BY USING OPTION 2 BY ERIC FAISON. SECONDED BY MARY GATES. MOTION CARRIED. The committee stated that these sister city trips emphasize more on the long-term relationships, involving economic development. When the last delegation returned home in 2000, Weyerhaeuser, Highline Community College, and the Chamber of Commerce president all expr essed a desir e to send a delegate as well. e) Small Works Roster Resolution Presented by Mar y McDougal Ms. McDougal presented the resolution to the committee. MOTION TO FORWARD TO FULL COUNCIL FOR APPROVAL THE ATTACHED RESOLUTION BY ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED. f) Purchase of 3 Vehicles Presented by Steve Iker d Mr. Ikerd presented the proposal and recommendation to the committee. MOTION TO FORWARD TO FULL COUNCIL FOR APPROVAL THE PURCHASE OF THE THREE VEHICLES IN THE AMOUNT OF $57,065.38 BY ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED. g) 2002 Insurance Renewal Presented by Iwen Wan g Ms. Wang gave an overview of the proposal, which would authorize the city to switch insurance carriers from the St Paul to the Washington Cities Insurance Authority (WCIA). Cor r ection: The figures given in the over (under) budget line on page G-1 should not be in par entheses. All of the figures should be over budget. Council member Kochmar asked that Ms. Wang check to see who the WCIA reinsures with. C:\staging\417EE0AC-2B7B-18C2AD\in\417EE0AC-2B7B-18C2AD.doc A-3 MOTION TO FORWARD TO FULL COUNCIL FOR APPROVAL AND RECOMMEND THE CITY’S PARTICIPATION IN THE WCIA EFFECTIVE MAY 1ST BY ERIC FAISON. SECONDED BY MARY GATES. MOTION CARRIED. C:\staging\417EE0AC-2B7B-18C2AD\in\417EE0AC-2B7B-18C2AD.doc A-4 C:\staging\417EE0AC-2B7B-18C2AD\in\417EE0AC-2B7B-18C2AD.doc A-5 h) Broadcast of Federal Way School Board Meetings Presented by Iwen Wang Correction: Clause B-4 should read 90 day termination notice, not 30 day as stated in Interlocal Agreement. Ms. Wang gave a brief overview of the agreement. Mr. Faison suggested that the expiration/renewal terms in clause B-4 be made more clear. Would the agreement end in 2002, or keep on renewing itself? It was decided that the program would need to be approved by full Council in order to be renewed past December 31, 2002. There was some discussion on what if Federal Way could get a dedicated channel for education purposes. Mr. Sterbank reported that staff is looking at the AT & T/Comcast merger consent request and will bring to FEDRAC and Council a recommendation at a later date. MOTION TO APPROVE THE AGREEMENT AS AMENDED AND FORWARD TO FULL COUNCIL BY ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED. i) Vouchers Presented by Michael Olson Mr. Olson presented the vouchers for approval. MOTION TO APPROVE AND FORWARD THE VOUCHERS TO FULL COUNCIL BY ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED. j) Quarterly Financial Report Michael Olson reviewed the Monthly Financial Report (MFR) with the Committee. Correction: Gambling Tax revenues are incorrect as shown. The correct actual to date number is $392,271. MOTION TO APPROVE AND FORWARD THE QUARTERLY FINANCIAL REPORT TO FULL COUNCIL BY ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED. 5. COMMITTEE REPORT None. 6. NEXT SCHEDULED MEETING April 23, 2000 at 5:30 p.m. in the Mt. Baker Conference Room. 7. ADJOURN Chair Mary Gates adjourned the meeting at 7:15 p.m. Recorded by Jason Suzaka