FEDRAC MINS 04-23-2002
City of Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, April 23, 2002
5:30 p.m.
City Hall
City Council Chambers
MINUTES
Committee Members in Attendance: Chair Michael Hellickson, Member Mary Gates, Member Eric Faison.
City Council Members in Attendance: Council Member Linda Kochmar
Staff Members in Attendance: Iwen Wang, Management Services Director; David Moseley, City Manager;
Derek Matheson, Assistant City Manager; Bob Sterbank, City Attorney; Michael Olson, Deputy Director of
Management Services; Kurt Reuter, PARCS Superintendent; Jason Suzaka, Management Analyst.
Others in Attendance: Erica Jahn, Federal Way Mirror; Liz Carrasquero, Cingular Wireless; Mark Nyhus,
Cingular Wireless.
1. CALL TO ORDER
Chair Michael Hellickson called the meeting to order at 5:30 p.m.
2. PUBLIC COMMENT
3. COMMISSION COMMENT
None.
4. COMMITTEE BUSINESS
a) Approval of the February 26, 2002 meeting minutes
MOTION TO APPROVE B Y ERIC FAISON. SECONDED BY MARY GATES.
MOTION CARRIED.
b) Approval of the March 26, 2002 meeting minutes
MOTION TO APPROVE B Y ERIC FAISON. SECONDED BY MARY GATES.
MOTION CARRIED.
c) Legislative and Regional Affairs Update
Presented by Der ek Math eson
Mr . Math eson h a d a debr i efi n g sessi on wi t h l obbyi st Doug Levy, will be revising the legislative
agenda for 2003. Will be working on a memorandum that will go to the Land Use and
Transportation Committee on May 6th to for war d to full council. The memo would suggest
prin ciples wh ich would guide th e Coun cil con cer n in g th e ch oice of tr an spor tation pr ojects.
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AWC is holding a conference in Yakima on June 19th-21st. Feder al Way has 3 delegates for
voting during those meetings. Any councilmembers who are interested in attending as the third
delegate please let Der ek or Patr ick Br iggs kn ow. AWC also r ecen tly h eld th eir fir st r esolution s
committee meeting, which is responsible for revising AWC’s legislative policies.
Feder a l a ffa i r s: Doug Levy (FW l obbyi st ) dr a ft ed a l et t er si gn ed by t h e Ma yor t o t h e
congressional delegation stating the city’s positions on various legislative affairs including:
opposition to cuts in federal highway funding, support for local law enforcement grants,
homeland security community development grants, and funding for parks.
Regional affairs: Jenny Schroder and Donna Hanson monitoring the county’s parks task force,
analyzing funding, and are prepared to state the city’s position once the report comes out.
Jail negotiations (presented by David Moseley): Gave overview on the nature of the discussions,
which has mainly been about rates and jail capacity available to cities for using the King County
jail system. The County’s rate proposal was $84/day for maintenance plus “penalty payments.”
T h e pr oposa l by t h e Coun t y on booki n g fees i s $160. Cities were also told to not expect any
capacity past 2003. Cities are trying to keep some jail capacity for special situations, such as
housing those who are mentally ill. However, progress has been made and hopefully an
agreement will be reached shortly. Mr. Moseley also said that for many cities jail contracting
costs are going up and may soon be cost prohibitive.
There was a request made by Eric Faison to have a presence at the inner city board meetings and
possibly have a staff member attend the sessions. Mary Gates also suggested the use of
caucussin g befor e th e meetin gs.
d) Site Lease Agreement: Cingular Wireless LLC, at Saghalie Park
Presented by Kur t Reuter for Jen n y Sch r oder
Mr. Reuter gave an overview of the proposal to committee. Ms. Gates requested that for the next
Council meeting that language be added in the utilities section on page D-1 and E-1 to reflect
that Cingular will not only meter the charges but also pay for the costs to prevent any
misunderstandings.
There was a question as to whether the agreed rent ($1,500/month) which was set two years ago
should be recalculated to $1,500 + 4% + 4% as written in the lease agreement. Legal will talk to
Cingular about adjusting costs.
For next FEDRAC agenda, the committee wanted to review whether revenues from cell tower
leases should be designated for parks.
MOTION TO PLACE THE SITE AS AMENDED IN THE RENTAL AMOUNT OF
$1,500/MONTH + 4% IN 2001 & + 4% IN 2002 LEASE AGREEMENT AT SAGHALIE
PARK, BETWEEN THE CITY OF FEDERAL WAY AND CINGULAR WIRELESS LLC,
TO FULL COUNCIL UNDER CONSENT ON MAY 7TH WITH A “DO
PASS”RECOMMENDATION BY ERIC FAISON, SECONDED BY MARY GATES.
MOTION CARRIED.
e) Site Lease Agreement: Cingular Wireless LLC, at Sacajawea Park
Presented by Kurt Reuter for Jen n y Sch r oder
Mr. Reuter gave an overview of the proposal to committee.
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MOTION TO PLACE THE SITE AS AMENDED IN THE RENTAL AMOUNT OF
$1,500/MONTH + 4% IN 2001 & + 4% IN 2002 LEASE AGREEMENT AT SACAJAWEA
PARK, BETWEEN THE CITY OF FEDERAL WAY AND CINGULAR WIRELESS LLC,
TO FULL COUNCIL UNDER CONSENT ON MAY 7TH WITH A “DO PASS”
RECOMMENDATION BY ERIC FAISON, SECONDED BY MARY GATES. MOTION
CARRIED.
f) Monthly Financial Report
Presented by Michael Olson
Mr. Olson reviewed the Monthly Financial Report (MFR) with the Committee.
The committee requested that staff consider a Utility tax audit (cell phones for example).
They would like staff to check with major employers to see if they have the correct city
on their billing address and take a cursory look at the downside and upside potential of
an audit and check the code to see if audit cost can be recovered from companies that
have not been paying utility taxes. It was also suggested that staff check to see what
other cities have done.
The committee also requested that staff perform an investment return analysis on the
possibility of installing and maintaining all-weather turf fields at Celebration Park.
MOTION TO APPROVE AND FORWARD THE MONTHLY FINANCIAL REPORT TO
FULL COUNCIL BY ERIC FAISON, SECONDED BY MARY GATES. MOTION
CARRIED.
g) Vouchers
Presented by Michael Olson
Mr. Olson presented the vouchers for approval.
MOTION TO APPROVE AND FORWARD THE VOUCHERS TO FULL COUNCIL BY
ERIC FAISON, SECONDED BY MARY GATES. MOTION CARRIED.
5. COMMITTEE REPORT
The committee requested that staff give an update on the UW research park project status at the next
meeting.
6. NEXT SCHEDULED MEETING
May 28, 2002 at 5:30 p.m. in the Mt. Baker Conference Room.
7. ADJOURN
Chair Michael Hellickson adjourned the meeting at 6:30 p.m.
Recorded by Jason Suzaka