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LUTC MINS 09-16-2002G:\LUTC\LUTC Agendas and Summaries 2002\September 16, 2002, LUTC Minutes.doc MEETING SUMMARY In attendance: Committee members Eric Faison, Chair, and Council members Dean McColgan and Mike Park; Council-member Linda Kochmar; City Manager David Moseley; Director of Community Development Services Kathy McClung; Deputy Director of Community Development Services (Economic Development) Patrick Doherty; Deputy Director of Public Works Ken Miller; Assistant City Attorney Karen Kirkpatrick; Street Systems Engineer Marwan Salloum; Traffic Analyst Sarady Long; Senior Planner Margaret Clark; Administrative Assistant Sandy Lyle. 1. CALL TO ORDER Chair Faison called the meeting to order at 5:33 pm. 2. APPROVAL OF MINUTES The minutes of the August 5, 2002, meeting were approved as presented. 3. PUBLIC COMMENT There was no public comment on any item not included in the agenda. 4. BUSINESS ITEMS A. Market Study Presentation – ECO Northwest consultants Terry Moore and Chris Mefford gave a presentation on the recently completed Downtown Market Study. The purpose for the study was to determine whether the City should conduct a Planned Action SEPA review in advance of developer-planned projects in the City Center Core and City Center Frame. While there are current vacancies in office space, an abundance of hotel rooms, and little current demand for housing, long term regional growth is expected and Federal Way is well positioned for that growth with good location. B. Neighborhood Traffic Safety Program Criteria Revisions – The Committee m/s/c recommendation to the City Council to adopt the Neighborhood Traffic Safety Program Criteria Revisions as presented. If passed by Council, collision severity will be considered with each injury collision in the previous 5 years counting as 1 point and each fatal collision in the previous 5 years as 2 points. If a project reaches 6 or more points, the balloting process may be bypassed. In such a case, staff would develop a proposal with citizen input for the City Council’s consideration and approval. C. 2002/2003 Commute Trip Reduction (CTR) Program Professional Services Agreement with King County Metro – The City has participated in a Professional Services Agreement with King County Metro since passage by the State Legislature of the law requiring that all major employers, both public and private, who employ one hundred (100) or more full-time employees scheduled to arrive at a single worksite between 6:00 a.m. and 9:00 a.m. develop and implement a Commute Trip Reduction Plan. There are fifteen such employers in the City of Federal Way. The Committee m/s/c recommendation to the City Council to approve receipt of state grant monies in the amount of $23,821 to fund the 2002/2003 Agreement with Metro. D. 2002 Asphalt Overlay Final Project Acceptance and Release of Retainage – The Committee recommended that the City Council, at its October 1, 2002, meeting accept as complete the 2002 Asphalt Overlay Project. The final construction contract amount was $1,628,054.07. This amount was $253,352.47 below the $1,881,406.54 (including contingency) budget that was approved by the City Council on March 13, 2002. Retainage will be released following Council acceptance. E. 2003 Asphalt Overlay Preliminary Project List and Authorization to Bid – The Committee approved the list of streets for the 2003 Asphalt Overlay Project and recommended City Council approval at the October 1, 2002, meeting. The estimated project budget is $2,028,974, including the structures budget and carry forward. Total estimated program cost (with contingency, pavement management system, in-house design, administration, printing and advertising) is $2,655,294. The approximate date to advertise for bids is in March 2003. Construction will begin in May 2003. City of Federal Way City Council Land Use/Transportation Committee September 16, 2002 City Hall 5:30 pm Council Chambers G:\LUTC\LUTC Agendas and Summaries 2002\September 16, 2002, LUTC Minutes.doc F. Recent Court Cases re: Right of Way (ROW) and Open Space Acquisition – Staff briefed the Committee on recent Supreme Court Decisions in Benchmark v. Battleground and Isla Verde v. Camas. G. Development Agreement Code Amendment – Early this year staff was given direction to prepare a code amendment for the processing of development agreements for consideration by the City. The adoption of a new process to govern development agreements requires three types of amendments to FWCC Chapter 22. It requires amending Process VI Review to allow comprehensive plan amendments and associated rezone requests to be reviewed pursuant to development agreements; creating a process to govern review and approval of development agreements; and adding language to the land use charts to allow the City Council’s public hearing on a development agreement to take the place of the public hearing on the master plan or other Process VI hearing by the Hearing Examiner to establish the use. The intent of a development agreement is that they be used at the City Council’s discretion and where the project scope is larger than usual with larger impacts. A development agreement is a tool by which certain desired restrictions may be placed on a project. The intent is not to waive code requirements. Following discussion, the Committee recommended that the City Council approve the amendments at their October 1, 2002, meeting. H. Resolution Authorizing the City Manager to Execute Property Documents – Staff presented a resolution to the Committee authorizing the City Manager to approve property documents. It has been the practice of the City Manager to approve property documents; however, recently it was discovered that there had never been a resolution prepared creating the authority to do so. The Committee m/s/c the resolution (as amended) for City Council approval at its October 1, 2002, meeting. The amendment ratified and affirmed all prior acts consistent with the resolution. 5. FUTURE MEETINGS The next meeting will be October 7, 2002. 6. ADJOURN The meeting adjourned at 7:20p.m.