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PRHSPSC MINS 05-13-2002 City of Federal Way City Council PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 13, 2002 4:00 p.m. SUMMARY In attendance: Council Committee members Chair Linda Kochmar, and Michael Park, Mayor Jeanne Burbidge, Staff: Donna Hanson, Assistant City Manager, Derek Matheson, Assistant City Manager, Brian Wilson, Deputy Director of Public Safety, Bob Sterbank, Director City Attorney, Pat Richardson, Deputy City Attorney, Kelli O’Donnell, CDBG Coordinator, Jon Jainga, Park Planner, Kurt Reuter, Superintendent Park Maintenance, Mary Faber, Superintendent Recreation and Cultural Services, Mary Jaenicke, Administrative Assistant. Excused: Council member Mary Gates. Guests: C.T. Purdom, Chair Parks and Recreation Commission, Don Dennis Parks and Recreation Commission, George Pfeiffer, Parks and Recreation Commission, Ron Secreto, Human Services Commission, Donna Welch, Chair Arts Commission, Faith Noble, Resident. Chair Kochmar called the meeting to order at 4:02 p.m. PUBLIC FORUM George Pfeiffer spoke in support of Item H, which is the 2001/2002 Capital Improvement Project – Lakota Park additional field lighting to soccer field. He stated that lighting is inadequate, and this would be a major step to increase the usage of these fields. COMMISSION COMMENT Kelli O’Donnell introduced Ron Secreto, the new alternate on the Human Services Commission. Donna Welch stated the Arts Commission is working on their budget. APPROVAL OF SUMMARY Chair Kochmar and Council member Park approved the April 8 meeting minutes. BUSINESS ITEMS Washington Campaign to Promote Racial Justice Matheson stated that in February, the Association of Washington Cities (AWC) sent a letter to cities regarding the campaign to promote racial justice. This is an effort to create a greater understanding of racism and remove barriers. The Diversity Commission was asked to review the program. This program is a networking opportunity for Washington Cities on diversity issues. It asks cities to create racial justice and diversity efforts. The campaign is very similar to the Diversity Commission’s purpose and mission statements. Matheson reviewed the three strategies of this campaign. Matheson is not recommending that the city participate in their pilot project, because the City has already taken steps in addressing theses issues. This program would allow Federal Way to take advantage of other cities’ knowledge, and to share the commission’s experiences with other cities. The Diversity Commission recommends that the City Council authorize the city to join the AWC Campaign using the Diversity Commission mission statement as the city’s pledge statement. Matheson will be the contact person, and there are no expenditures from the City. Council member Park moved to place this item on the May 21 City Council agenda with a recommendation that the full City Council authorize Federal Way to join the AWC Campaign for Racial Justice using the Diversity Commission mission statement as the city’s pledge statement. Kochmar seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 13 Summary Page 2 Authorization to Enter into Intergovernmental Agreement with Washington State Department of Personnel – Retreat Facilitator O’Donnell stated that the Human Services Commission has used Debbie Rough-Mack as the facilitator of their annual retreats for the past five years. The City Attorney’s Office advised the commission that City Council approval is required because Rough-Mack works for the Washington State Department of Personnel. The City’s Attorney Office reviewed the intergovernmental agreement between the two government entities. The changes recommended by the City Attorney’s Office have been incorporated into the agreement and approved by the Washington State Department of Personnel. Park moved to authorize the City Manager to execute the Intergovernmental Agreement between Washington State Department of Personnel for retreat facilitation and forward to the City Council for consideration at its May 21, 2002 meeting. Kochmar seconded. Motion passed. Request for Proposal – Police Dry Cleaning Services for Uniforms and Plain Clothes Brian Wilson informed the Council Committee that the Department of Public Safety is processing a Request for Proposal to provide dry cleaning services of Uniform and Plainclothes. In the past the contract has been for uniforms only. The plainclothes dry cleaning services are intended for Command Staff and Detectives. The Department will come back to the Council Committee when the bids have been received. Dumas Bay Restoration Project Final Cost Estimate/Authorization to Bid Faber reported that on April 9 the City Council approved the final design for the Dumas Bay Restoration Project. Faber stated that the final cost estimate has not changed, but they have not asked for authorization to bid. The funding sources are from the general fund budget, and the ALEA Grant. Chair Kochmar asked how Faber was going to go out to bid. Faber answered she would follow the purchasing process for bids. Council member Park moved to recommend to Council a “do pass” to accept the final cost estimate in the amount of $516,822.00 for the Dumas Bay Restoration Project, approve the public bid process and to place this tem before Council on June 4, 2002. Chair Kochmar seconded. Motion passed. Saghalie Junior High Interlocal Agreement Amendment Reuter reported that during the summer of 2001, City staff was performing repairs to the irrigation system at Saghalie Park. During the work, staff discovered that the meters were miss-marked. Staff from the City, Federal Way School District and Lakehaven Utility District met on site to confirm the correct identification of the water meters. The amendment to the Interlocal Agreement formalizes and documents these corrections. The City of Federal Way law department prepared the Amendment. Council member Park moved to recommend to Council a “do pass”, to accept approval of the First Amendment to the Interlocal Cooperative Agreement Between Federal Way School district No. 210 and the City of Federal Way and place this item before Council on May 21, 2002. Chair Kochmar seconded. Motion passed. Parks and Recreation Commissions Recommendation for a Parks 6-year Capital Improvement Plan Reuter reports the Parks and Recreation Commission 6-year CIP sub-committee held a public meeting, and has met several times in the past months. The commission toured all of the city’s neighborhood and community parks. They also looked at the condition of the parks and its uses, and evaluated future needs for athletic fields, neighborhood parks and trails. Chair Kochmar asked what the commissions highest priority is. Chair Purdom responded the highest priority is getting more use out of the fields. This includes the all weather turf, and increased lighting. Discussion was held regarding King County Parks. Reuter stated that the County has sent a letter requesting that a meeting take place with County representatives to discuss what the interest is on the part of the City to maintain and operate and/or take ownership of the five County properties within the City’s PAA. The pools were not mentioned in this letter. Chair Kochmar stated that if this were to occur, and the County was to turnover the operations of the Parks, there would need to be a discussion on priorities. Council member Park would like a brief report/presentation at the June 4 City Council meeting. This report/presentation will include further elaboration on the priorities of the 6 year CIP plan, and emerging issues with King County Park District. 2002 Interlocal Agreement for Waterfowl Management Program PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Monday, May 13 Summary Page 3 The purpose of this agreement is to provide the joint funding to contract with the Wildlife Services Program of the U.S. Department of Agriculture to manage the Canada Geese population within King County. The plan will include an egg addling program, lethal control, and population monitoring. The City participated in this program last year. The City’s contribution is limited to $3,400. Reuter stated the program was very effective last year. Chair Kochmar asked Reuter to explain the egg addling. Reuter responded that egg addling is an oil treatment that is put on the eggs to prevent them from hatching. Council member Park moved to approve the 2002 Interlocal Agreement for Waterfowl (Canada Goose) Management Program and forward to full Council at the May 21 meeting for consideration to authorize the City Manager to execute the Interlocal Agreement. Chair Kochmar seconded. Motion passed. 2001/2002 Capital Improvement Project – Lakota Park – Additional Field Lighting to Soccer Field Jainga reported that Lakota Park is scheduled for repairs. Two additional light poles will be installed. The installation of these poles will increase field usage and safety. Jainga would like to start advertising this project as soon as possible. When the bidding process has been completed, Jainga will come back to the Council Committee with the full cost and a breakdown of all the bidders. The goal is to have the lights installed by September. Council member Park moved approval to publicly advertise the Lakota Park Field Lighting Repair project for the public bid process and forward to full Council for consideration at its May 21 meeting. Chair Kochmar seconded. Motion passed PENDING ITEMS Deputy Chief Wilson was asked to update the committee on the past weekends activities. Wilson responded that the Public Safety Department had a very successful and productive week. The search warrants that were issued for stolen firearms were very successful. They had warrants for four different residences. Three out of the four locations turned up stolen firearms. They are now matching the recovered firearms to burglaries in the City. At the same time this operation was going on, there were two armed robberies that occurred. A patrol officer spotted a vehicle involved in a carjacking at the Pointe of Redondo. Four suspects were eventually arrested. The department is able to link six robberies, a home invasion robbery, carjacking and six other crimes that these four individuals committed over a period of 36 hours. The department is familiar with these people. They are from this area. There were three commercial burglaries on Friday night. After the third burglary, the police apprehended the suspect with evidence from that burglary. Council member Park asked about the possibility of the department hosting another gun buy back program. Wilson answered that this was certainly something the department could pursue. Wilson stated that promoting gun safety and security in the City is also an effective campaign. Reuter reported that in reference to King County Parks, the draft proposal is due to the Executive’s office on June 12. NEXT MEETING June 10, 2002 – Council Chambers. ADJOURNMENT Meeting adjourned at 4:58 p.m.